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Home My WebLink About2014-05-06; City Council; 21582; Approval Plans, Specifications, Authorization for Bids El Camino Real Widening, Median Improvements, Undergrounding Utilities, Upgrading Traffic Signals Project 3957 3643 6302 6303CITY OF CARLSBAD - AGENDA BILL AB# 21,582 APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF EL CAMINO REAL WIDENING, MEDIAN IMPROVEMENTS, UNDERGROUNDING UTILITIES, AND UPGRADING TRAFFIC SIGNALS, PROJECT NOS. 3957, 3643, 6302, 6303 DEPT. DIRECTOR MTG. 05/06/14 APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF EL CAMINO REAL WIDENING, MEDIAN IMPROVEMENTS, UNDERGROUNDING UTILITIES, AND UPGRADING TRAFFIC SIGNALS, PROJECT NOS. 3957, 3643, 6302, 6303 CITY ATTY. <fLyCi DEPT. PW-TRANS APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF EL CAMINO REAL WIDENING, MEDIAN IMPROVEMENTS, UNDERGROUNDING UTILITIES, AND UPGRADING TRAFFIC SIGNALS, PROJECT NOS. 3957, 3643, 6302, 6303 CITY MGR. 1^ RECOMMENDED ACTION: Adopt Resolution No. 2014-078 approving plans and specifications and authorizing the City Clerk to advertise for bids for the construction of El Camino Real widening, median improvements, undergrounding utilities, and upgrading traffic signals. Project Nos. 3957, 3643,6302, 6303. ITEM EXPLANATION: The subject project will widen El Camino Real from Tamarack Avenue to Chestnut Avenue and provide three lanes of travel in each direction, bike lanes, a new raised median, curb, gutter and sidewalk providing operational improvements, enhanced mobility and connectivity for all modes of travel. Additionally, this widening project will remove the existing utility poles and place the facilities underground as part of the Underground Utility District No. 19 which was formed by City Council on April 27, 2010. Finally, both traffic signals along El Camino Real at the intersections of Tamarack Avenue and Chestnut Avenue will be upgraded. This project has obtained easements from adjacent property owners, environmental clearance, and regulatory agency permits to construct these improvements. The construction drawings and specifications have been prepared and are on file in the Public Works Department. Staff recommends approval of the plans and specifications and requests authorization to advertise for bids for the construction of El Camino Real Widening, median improvements, undergrounding utilities, and upgrading traffic signals. DEPARTIVIENT CONTACT: Brandon IVIiles, 760-602-2745 Brandon.lVlilesOcarlsbadca.gov FOR CLERK USE. X COUNCIL ACTION: APPROVED X CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE MINUTES • AMENDED • REPORT RECEIVED • FISCAL IMPACT: Four funding sources will be utilized for the El Camino Real widening, median improvements, undergrounding utilities, and upgrading traffic signals. The Project Nos. and funding sources include: • 3957 - El Camino Real Widening Tamarack Avenue to Chestnut Avenue - Traffic Impact Fees, TransNet-Local, and TransNet-Miscellaneous • 3643 - El Camino Real Median Improvements - Public Facilities Fees and Gas Tax 6302 - Traffic signal upgrades at El Camino Real and Chestnut Avenue - Infrastructure Replacement 6303 - Traffic signal upgrades at El Camino Real and Tamarack Avenue - Infrastructure Replacement The funding sources are outlined in tables 1 and 2 below. Table 1 shows the current status of El Camino Real Widening. TABLE 1 - EL CAMINO REAL WIDENING - PROJECT NOS. 3957, 3643, 6302, 6303 FUNDING SOURCES APPROPRIATED TO DATE EXPENDITURES/ ENCUMBRANCES TO DATE REMAINING AVAILABLE BALANCES Traffic Impact Fees - 3957-1 $8,563,023 $1,336,809 $7,226,214 TransNet-3957-2 & 3957-3 $4,270,885 $105,006 $4,165,879 Public Facilities Fee and Gas Tax - 3643 $2,044,500 $144,389 $1,900,111 Infrastructure Replacement - 6302 & 6303 $476,000 $0 $476,000 TOTAL $15,354,408 $1,586,204 $13,768,204 The estimated project funding totals for construction of improvements are shown in Table 2 below. TABLE 2 - EL CAMINO REAL WIDENING - PROJECT NOS. 3957, 3643, 6302, 6303 PROJECT NOS. 3957, 3643, 6302, 6303 ESTIMATED COSTS Construction Contract (Engineer's Estimate) $9,980,202 Construction Contingency (15%) $1,497,030 Construction Management and Inspection (10%) $998,020 TOTAL ESTIMATED CONSTRUCTION COST $12,475,252 Remaining Available Balance (3957, 3643, 6302, 6303) $13,768,204 ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION $0 There are sufficient remaining appropriations to construct the widening of El Camino Real from Tamarack Avenue to Chestnut Avenue. These funding sources are subject to State and Federal restrictions and the payment of prevailing wages is required for this project. ENVIRONMENTAL IMPACT: A Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program were prepared for the El Camino Real Road Widening project (CDP 07-22 / HDP 07-02 / SUP 07-04 / HMP 07- 08) and this project is within the scope of the MND. The Notice of Intent (NOI) to adopt a Mitigated Negative Declaration was published in the newspaper November 1, 2007, and sent to the County Clerk's Office for a 30-day public review (October 30, 2007 - November 30, 2007). One comment letter was received during the 30-day review period. The MND was approved by the Planning Commission on June 3, 2009 in compliance with the California Environmental Ouality Act (CEQA) Guidelines Section 15074. EXHIBITS: 1. Location map. 2. Resolution No. 2014-078 approving plans and specifications and authorizing the City Clerk to advertise for bids for the construction of El Camino Real widening, median improvements, undergrounding utilities, and upgrading traffic signals. Project Nos. 3957, 3643, 6302, 6303. LOCATION MAP NOr 70 SCALE PROJECT NAME £/_ CAMINO REAL ROAD WIDENING, MEDIAN IMPROVEMENTS, UNDERGROUNDING UTILITIES & UPGRADING TRAFFIC SIGNALS FROM TAMARACK AVENUE TO CHESTNUT AVENUE PROJECT NUMBER 3957,3643, 6302 & 6303 EXHIBIT 1 m^^'^f^vANS^m^A^Nal^^ 4 ^ RESOLUTION NO. 2014-078 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF EL CAMINO REAL WIDENING, MEDIAN IMPROVEMENTS, UNDERGROUNDING UTILITIES, AND UPGRADING TRAFFIC SIGNALS. PROJECT NOS. 3957. 3643. 6302. 6303. 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary, desirable, and in the public interest to improve operations, enhance mobility and provide connectivity for all modes of travel with the construction of El Camino Real widening, median improvements, undergrounding utilities, and upgrading traffic signals from Tamarack Avenue to Chestnut Avenue; and WHEREAS, the plans and specifications for furnishing all labor, materials, tools, equipment, transportation, and other expenses necessary or incidental to the El Camino Real widening, median improvements, undergrounding utilities, and upgrading traffic signals. Project Nos. 3957, 3643, 6302, 6303, have been prepared and are on file in the Public Works Department of the City of Carlsbad and are incorporated herein by reference; and WHEREAS, funding for said project has been appropriated from the Traffic Impact Fee (TIF), Public Facilities Fees and Gas Tax, TransNet (Local and Miscellaneous) and Infrastructure Replacement funds and are sufficient. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the plans, specifications, and contract documents for the construction of El Camino Real widening, median improvements, undergrounding utilities, and upgrading traffic signals. Project Nos. 3957, 3643, 6302, 6303, have been prepared and are on file in the Public Works Department ofthe City of Carlsbad and are hereby approved. 3. The City Clerk of the City of Carlsbad is hereby authorized and directed to publish, in accordance with State law, a Notice to Contractors Inviting Bids for the construction of 6 1 El Camino Real widening, median improvements, undergrounding utilities, and upgrading traffic 2 signals. Project Nos. 3957, 3643, 6302, 6303, in accordance with the plans, specifications, and 3 contract documents referred to herein. 4 6 7 8 9 10 11 21 22 23 24 26 27 28 /// 5 /// /// /// /// /// /// 12 /// 13 14 15 16 17 18 /// /// /// /// /// 19 /// 20 /// /// /// /// 25 /// /// /// 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 6*^ day of May, 2014, by the following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Schumacher and Blackburn. None. ABSENT: None. MATT HALL, Mayor ATTEST: BARBARA ENGLESOKK City Clerk