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Home My WebLink About2014-06-03; City Council; 21612; Contract for Northwest Quadrant Storm Drain Program Valley Street, Highland Drive, Linda Lane Project 6608CITY OF CARLSBAD - AGENDA BILL AB# MTG. DEPT. 21.612 6/3/2014 PW- UTIL AWARD OF CONTRACT FOR THE NORTHWEST QUADRANT STORM DRAIN PROGRAM (VALLEY STREET, HIGHLAND DRIVE AND UNDA LANE), PROJECT NO 6608 DEPT.DIRECTOR CITY ATTY. CITY MGR. kf) RECOMMENDED ACTION: Adopt Resolution No. 2014-109 awarding the contract for the Northwest Quadrant Storm Drain Program (Valley Street, Highland Drive and Linda Lane), Project No 6608. ITEM EXPLANATION: The Northwest Quadrant Storm Drain Improvement Program is a multi-year program to address non- master drainage plan needs within the northwest quadrant ofthe city. City of Carlsbad Operations and Maintenance staff was interviewed regarding their field observations and knowledge of drainage issues throughout the northwest quadrant. Site locations were identified and prioritized based on recommendations from field observations. The projects in the program and their status are listed on Exhibit 2 for reference. Three drainage improvement locations are included in this plan set and their locations are shown on Exhibit 3. The following are descriptions ofthe drainage improvements included in the project: • Valley Street: Improvements at this location include construction of cross-gutter, storm drain inlets to connect to an existing storm drain system and surface improvements to direct storm flows to the inlets. • Highland Drive south of Magnolia Avenue: Development of vacant lots and the addition of hardscape on this street have increased runoff to existing low spots. Storm drain inlets will be installed at the low spots and an 18-inch diameter pipeline will be installed to convey the storm flows from the low spots to the City's storm drain collection system. • Linda Lane: Surfacing groundwater has created a nuisance requiring significant maintenance work on an ongoing basis. Inlets will be installed at the cul-de-sac and an 18-inch diameter pipeline will be installed to convey the surface water and storm flow to the existing storm drain pipeline in Monroe Street. A portion of the existing cross gutter damaged by nuisance run-off will be removed and replaced. DEPARTMENT CONTACT: Slierri Howard 760-602-2756 / Slierri.Howard@carlsbadca.gov FOR CLERK USE. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE MINUTES • AMENDED • REPORT RECEIVED • On January 14, 2014, the City Council adopted Resolution No. 2014-004, which approved the plans and specifications and authorized the advertisement for bids for the Northwest Quadrant Storm Drain Program (Valley Street, Highland Drive and Linda Lane), Project No 6608. Plans and specifications are on file in the Public Works Department of the City of Carlsbad. On March 11, 2014, ten (10) sealed bids were received, opened and witnessed for the construction of this project as shown in the following Table 1. TABLE 1 THE NORTHWEST QUADRANT STORM DRAIN PROGRAM (VALLEY STREET, HIGHLAND DRIVE AND LINDA LANE), PROJECT NO 6608 CONTRACTOR BID LUMP SUM 1. Southland Paving, Inc. $558,178 2. CCL Contracting Inc. $576,723 3. Palm Engineering Construction Company Inc. $625,440 4. New Century Construction $627,412 5. Lonerock, Inc. $648,905 6. Piperin Corporation $675,015 7. Ramona Paving and Construction Company $687,407 8. Mode Engineering $742,900 9. JC Baldwin Construction $995,315 10. Just Construction, Inc. $1,110,455 The apparent low bidder at the bid opening was Just Construction, Inc. with a bid total of $504,900. Just Construction, Inc. made a material math error within the bid documents, which changed their total bid to $1,110,455. Southland Paving, Inc. is the confirmed low bidder and their bid documents are responsive Staff recommends awarding the contract to the lowest responsive bidder. Southland Paving, Inc. for the construction of Northwest Quadrant Storm Drain Program (Valley Street, Highland Drive and Linda Lane), Project No 6608. FISCAL IMPACT: Table 2 shows the current status ofthe Northwest Quadrant Storm Drain Improvement Program. More specifically, the current status of the programs shows the expenditures of previously completed storm drain improvements and the funds available to complete the projects in Valley Street, Highland Drive and Linda Lane. TABLE 2 - SUMMARY OF PROJECT EXPENSES NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM, PROJECT NO. 6608 TASK DESCRIPTION APPROPRIATED TO DATE EXPENDITURES/ ENCUMBRANCES TO DATE REMAINING BALANCES Design $1,126,000 $725,977 $400,023 Construction, Inspection, Materials Testing $4,079,254 $1,381,316 $2,697,938 Environmental Mitigation & Monitoring $18,000 $1,335 $16,665 TOTAL $5,223,254 $2,108,628 $3,114,626 On October 18, 2013, an Engineer's Estimate of the construction of Northwest Quadrant Storm Drain Program (Valley Street, Highland Drive and Linda Lane), Project No 6608, prepared by RBF Consultants, the consulting engineer of work for this project, for a total of $675,000. A summary of the estimated construction costs and available funds is shown in Table 3. TABLE 3 - PROJECT CONSTRUCTION COST ESTIMATE NORTHWEST QUADRANT STORM DRAIN PROGRAM (VALLEY STREET, HIGHLAND DRIVE AND LINDA LANE), Project No. 6608 ESTIMATED COSTS Construction Contract $558,178 Construction Contingency $75,000 PROJECT NO. 6608 COST TOTAL $633,178 PROJECT NO. 6608 AVAILABLE BALANCE $3,114,626 ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION OF PROJECT NO. 6608 None The project is funded by Gas Tax Funds, which require payment of prevailing wages. Sufficient funds are available for the project. No additional appropriation is required. ENVIRONMENTAL IMPACT: The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15302(c), concerning replacement or reconstruction of existing facilities involving negligible or no expansion of capacity. EXHIBITS: 1. Resolution No. 2014-109 awarding the contract for the Northwest Quadrant Storm Drain Improvement Program, (Valley Street, Highland Drive and Linda Lane), Project No. 6608 2. Northwest Quadrant Storm Drain Improvement Program Project List 3. Location Map 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 EXHIBIT 1 RESOLUTION NO. 2014-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AWARDING THE CONTRACT FOR THE NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM, (VALLEY STREET, HIGHLAND DRIVE AND LINDA LANE), PROJECT NO. 6608 WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary, desirable, and in the public interest to construct the Northwest Quadrant Storm Drain Improvement Program (Valley Street, Highland Drive and Linda Lane), Project No. 6608; and WHEREAS, the plans and specifications for furnishing of all labor, materials, tools, equipment, transportation, and other expenses necessary or incidental of said project have been prepared and are on file in the City of Carlsbad and are incorporated by reference herein; and WHEREAS, this project is exempt from environmental review per CEQA Section 15301(b) - minor alteration of existing facilities of public utility services involving negligible or no expansion and Section 15302(c) - replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity; and WHEREAS, on January 14, 2014, the City Council adopted Resolution No. 2043-0004, which approved the plans and specifications and authorized the advertisement for bids for the. Northwest Quadrant Storm Drain Program (Valley Street, Highland Drive and Linda Lane), Project No. 6608; and WHEREAS, on March 11, 2014, 10 sealed bids were received, opened and witnessed for the construction of this project; and WHEREAS, the lowest responsive and responsible bid to construct said project was submitted by Southland Paving, Inc. in the total amount of $558,178; and A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WHEREAS, Section 3.28.040 (c)(5) of the Carlsbad Municipal Code authorizes the city manager to approve change orders in the amount up to $75,000 for Project No. 6608. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the bid in the amount of $558,178 submitted by Southland Paving, Inc. for the construction of Northwest Quadrant Storm Drain Program (Valley Street, Highland Drive and Linda Lane), Project No. 6608 is accepted and the Mayor is hereby authorized to execute the contract with Southland Paving, Inc. 3. That the plans, specifications and contract documents on file in the City of Carlsbad are hereby approved. // // // // // // // // // // // 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 3^*^ day of June, 2014, by the following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Schumacher and Blackburn. None. ABSENT: None. MATT HALL, Mayor ATTEST: (\7 -• B^^^9/^RA ENGLESON, Clerk EXHIBIT 2 NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM PROJECT LIST Number Site Location Status 1 Mountain View and Pacific Avenue Complete 2 Madison Street, Grand Avenue to Arbuckle Place Complete 3 Oak Avenue and Lincoln Street Pre-Design 4 Roosevelt Street n/o Beech Avenue Complete 5 Roosevelt Street & Madison Street, Carlsbad Village Drive to Grand Avenue Complete 6 Ocean Street nortti of Oak Avenue Pre-Design 7 Valley Street and Buena Vista Way Award 8 Valley Street north of Carlsbad Village Drive East Award 8A Valley Street north of Carlsbad Village Drive West Complete 9 Cynthia Lane to Pio Pico Drive Complete 10 Pio Pico Drive and Forest Avenue Complete 11 Elmwood Street and Laguna Drive Design 12 Wilson Street north of Buena Vista Way Design 13 Macarthur Avenue and Sunnyhill Drive Design 14 Chestnut Avenue and Pio Pico Drive Complete 15 Chestnut Avenue and Adams Street Complete 16 Adams Street and Palm Avenue Pre-Design 17 Adams Street north of Magnolia Avenue Pre-Design 18 Adams Street north of Tamarack Avenue Pre-Design 19 Basswood Avenue and Valley Street Design 20 Linda Lane Cul de Sac's Award 21 Donna Drive west of Chestnut Avenue Pre-Design 22 Palisades Drive and East Pointe Avenue Pre-Design 23 Calavo Court Complete 24 Ridgecrest Drive Complete 25 Adams Street south of Hoover Street Complete 26 Park Drive, Monroe Street to Woodvale Drive Complete 27 Monroe Street, Alder Drive and Sunnyhill Drive Complete 28 Park Drive, Cove Drive to Marina Drive 6611 29 Sevilla Way Removed from Program 130 Park Drive east of Valencia Avenue Complete r — — - 31 Harrison Street south of Chinquapin Avenue Complete 32 Crest Drive Drainage Project Complete 33 Hillside Drive downdrain west of Park Drive Complete 34 Highland Drive between Magnolia and Chinquapin Complete 1 Number Site Location Status 35 Highland between Tamarack and Magnolia Award 36 Chinquapin downdrain west side railroad Complete 37 Grand Avenue Jefferson Street to State Street Alley Design 38 2521 Crest (Northwest side) Complete 39 Chinquapin Avenue cul de sac west side RR Complete 40 Olive Avenue at west of RR Complete 1 41 Roosevelt Street at Laguna Drive Pre-Design 42 Madison Street Arbuckle to Laguna Design 43 Washington Street south of Carlsbad Village Drive Pre-Design 44 Pontiac Avenue and Southhampton Road Complete 45 2300 Ocean Street Complete May 2014 6 LOCATION MAP NOT TO SCALE LEGEND SITES VALLEY STREET - EAST SIDE HIGHLAND DRIVE UNDA LANE PROJECT NAME NORTHWEST QUADRANT STORM DRAIN IMPROVEMENT PROGRAM PROJECT NUMBER 6608 EXHIBIT PtOTTED BY: SCOTT EVANS PLOT DATE:W/1/I3 PATH:D:\UWTIES DEPARTtilENTMXSIGN DIVISION\fiOWARD\660B\660B-4.DW;