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Home My WebLink About2014-07-08; City Council; 21671; Awarding Contract to Forms+Surfaces for Fabrication, Delivery Trash/Recycle Receptacles, Benches in VillageCITY OF CARLSBAD - AGENDA BILL AB# 21,671 ADOPTION OF RESOLUTION ACCEPTING BID AND AWARDING CONTRACT TO FORMS+SURFACES FOR THE FABRICATION AND DELIVERY OF TRASH/RECYCLE RECEPTACLES AND BENCHES IN THE VILLAGE DEPT. DIREaOR MTG. 7/8/14 ADOPTION OF RESOLUTION ACCEPTING BID AND AWARDING CONTRACT TO FORMS+SURFACES FOR THE FABRICATION AND DELIVERY OF TRASH/RECYCLE RECEPTACLES AND BENCHES IN THE VILLAGE CITY ATTORNEY pf/ DEPT. CED ADOPTION OF RESOLUTION ACCEPTING BID AND AWARDING CONTRACT TO FORMS+SURFACES FOR THE FABRICATION AND DELIVERY OF TRASH/RECYCLE RECEPTACLES AND BENCHES IN THE VILLAGE CITY MANAGER 'xfS RECOMMENDED ACTION: Adopt Resolution No. 2014-168 accepting bid and awarding contract to Forms+Surfaces for fabrication and delivery of trash/recycle receptacles and benches in the Village. ITEM EXPLANATION: As part of the Fiscal Year 2013-14 Operating Budgets and Fiscal Year 2013-14 to 2027-28 Capital Improvement Program (CIP) City Council appropriated $1.4 million in funds for the Fiscal Year 2013-14 Downtown Area Capital Improvement Projects (Resolution No. 2013-146) for Village and Barrio revitalization projects. The appropriated funds include $290,000 for the Village streetscape improvements in the form of hanging flower baskets, trash and recycle receptacles and benches. The Village CIP projects include: 1) installing additional street lighting and decorative lighting in the Village; 2) installing parking, bicycle, and pedestrian way finding signage; 3) constructing traffic circles at various intersections in the Barrio; and 4) general streetscape improvements. The streetscape improvements will provide a cohesive feel, a sense of continuity and enhance the branding of the Village. Staff has been installing street and decorative lighting, seeking bids for way- finding signage, developing engineering drawings for traffic circles, and completing the installation of 162 hanging flower baskets in the Village. At the same time, staff has inventoried the locations of the existing mismatched trash receptacles and outdated benches and determined that the core Village area would need 75 trash/recycling receptacles and 30 benches to replace the existing receptacles and benches. Instead of having separate trash and recycle receptacles, bringing the number of receptacles to 150, staff determined that combined litter/recycle receptacles would be more efficient and take up less space on the sidewalks. Request for Proposals Requests for proposals were posted on May 1, 2014. Four bids were received, opened, witnessed and recorded on June 3, 2014. The bids were reviewed by a committee following best value selection DEPARTMENT CONTACT: Pam Drew 760-602-4644 pam.drew@carlsbadca.gov FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER-SEE MINUTES • AMENDED • Page 2 procedures authorized pursuant to city code. Each contractor's bid was evaluated against the following best value criteria: 1) Cost; 2) ability to meet specifications and quality of product sample; 3) references/previous performance; 4) delivery wait time or implementation schedule; 5) warranty/ability to provide service, repairs, etc.; and 6) unspecified value added offerings by supplier. Table A below lists the bidders and the corresponding bids received. Table A Contractor Name Bid Amount KMK Supply Co. $276,997.80 Forms+Surfaces $229,908.90 Avalon Amenities, Inc. - Option A $172,581.15 Avalon Amenities, Inc. - Option B $158,572.65 The two proposals submitted by Avalon Amenities, Inc. were considered non-responsive as their proposed products were not equal material and quality to that specified in the request for proposals. The two remaining bids were evaluated using the best value criteria. Forms+Surfaces was determined to be the best value. FISCAL IMPACT: There are sufficient funds available to award this contract. The City Council appropriated $290,000 for the Village Streetscape in June 2013. To date, approximately $22,000 has been expended on hanging flower baskets. The proposed contract for the new receptacles and benches is for $229,908.90. The remaining approximately $38,000 would be applied to the costs associated with a separate contract for removing the old trash receptacles and benches, and installing the new ones. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. EXHIBITS: 1. Resolution No. 2014-168 accepting bid and awarding contract to Forms+Surfaces for fabrication and delivery of trash/recycle receptacles and benches in the Village 2. Photos of trash/recycling receptacle and bench models. 1 2 EXHIBIT 1 RESOLUTION NO. 2014-168 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BID AND AWARDING CONTRACT TO 4 FORMS+SURFACES FOR THE FABRICATION AND DELIVERY OF ^ TRASH/RECYCLE RECEPTACLES AND BENCHES IN THE VILLAGE g The City Council ofthe City of Carlsbad, California, does hereby resolve as follows: 7 WHEREAS, the City Council appropriated $1.4 million dollars in funds for the Fiscal 8 Year 2013-14 Downtown Area Capital Improvement Projects (Resolution No. 2013-146) for Village and Barrio revitalization projects; and WHEREAS, the appropriated funds include $290,000 for the Village streetscape improvements which include costs to purchase trash/recycle receptacles and benches; and WHEREAS, the Village streetscape improvements will provide a cohesive feel, a 9 10 11 12 13 sense of continuity and enhance the branding of the Village; and 15 WHEREAS, funds are available in the Fiscal Year 2013-14 Capital Improvement 16 Program budget for the trash/recycle receptacles and benches for the Village; and WHEREAS, requests for proposals were posted on May 1, 2014; and WHEREAS, four sealed bids were received, opened, witnessed and recorded in public by the city on June 3, 2014 for the trash/recycle receptacles and benches; and WHEREAS, a committee reviewed the bids following best value selection criteria; and 17 18 19 20 21 22 23 WHEREAS, it was determined that Forms+Surfaces is the best value 24 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 25 California, as follows 26 1. That the above recitations are true and correct. 27 28 7 8 9 10 11 12 16 19 20 21 24 25 26 27 28 2. Funds are available in the Fiscal Year 2013-14 Capital Improvement Program Budget for the trash/recycle receptacles and benches in the Village. 3. That the bids received and opened by the City for the trash/recycle 1 2 3 4 5 receptacles and benches in the Village on June 3, 2014 are hereby accepted and the best value 6 responsive, responsible bid is hereby determined to be that of Forms+Surfaces, in the amount of $229,908.90. 4. That the bid received from Forms+Surfaces is accepted, and that the contract is hereby awarded to Forms+Surfaces and that the Mayor is authorized to execute said contract on behalf of the city. "NOTICE TO APPLICANT" 23 The time within which judicial review of this decision must be sought is governed by Code of Civil Procedure, Section 1094.6, which has been made applicable in the City of 14 Carlsbad by Carlsbad Municipal Code Chapter 1.16. Any petition or other paper seeking review must be filed in the appropriate court not later than the ninetieth day following the date on which 15 this decision becomes final; however, if within ten days after the decision becomes final a request for the record is filed with a deposit in an amount sufficient to cover the estimated cost or preparation of such record, the time within which such petition may be filed in court is extended 27 to not later than the thirtieth day following the date on which the record is either personally delivered or mailed to the party, or his attorney of record, if he has one. A written request for 18 the preparation ofthe record ofthe proceedings shall be filed with the City Clerk, City of Carlsbad, 1200 Carlsbad Village Drive, Carlsbad, CA. 92008. /// /// 22 /// 23 /// /// /// /// 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 8th day of July 2014, bythe following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Schumacher, Blackburn. None. ABSENT: None. MATT HALL, Mayor ATTEST: .\\\^Tiir,, 1 o BARA ENGLES0N,(Oty Clerk 2iZ EXHIBIT 2 Attachment A: Forms + Surfaces SLURB-45SS or equal SLURB-45SS Urban Renaissance, 45-gallon, side opening, split-stream litter & recycling receptacle, dome lid, surface mount. Standard grill work design Updrop. Standard blacl< texture color. Custom Carlsbad Village logo in cutout with stainless steel backer. —Q. artcOr.nrar<;S:^it- Updrop Grillwork MODEL OVERALL HEIGHT OVERALL DIAMETER OVERALL WEIGHT CAPACITY SLURB-45SS 47.4" (1204 mm) 28.3" (719 mm) 111.3 lbs (50.48 kg) 45gallons(170liters) 7 of 21 1/ Attachment B: Forms + Surfaces SBCOP-78S Copenhagen Bench or equal SBGOP-78S Copenhagen Bench, surface mount Standard black texture color. Slats left to weather to a silver-grey patina. MODEL OVERALL LENGTH OVERALL DEPTH OVERALL HEIGHT SEAT HEIGHT OVERALL WEIGHT SBCOP-78S 77.7" (1974 mm) 24.6" (625 mm) 34.0" (864 mm) 17.8" (452 mm) 314lbs(142 kg) 8 of 21