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HomeMy WebLinkAbout2014-07-22; City Council; 21686; Resolution to Apply for Grant Funding from Federal State Homeland Security for Fire, Police Emergency PreparednessCITY OF CARLSBAD - AGENDA BILL AB# 21,686 Approval of Resolution authorizing the City Manager or designee to execute, in the name of the City of Carlsbad, all necessary forms for the purpose of applying for grant funding from the Federal State Homeland Security Grant program, to enhance fire and police emergency preparedness. DEPT. DIRECTOR ( 'Ni^) J J MTG. 7/22/14 Approval of Resolution authorizing the City Manager or designee to execute, in the name of the City of Carlsbad, all necessary forms for the purpose of applying for grant funding from the Federal State Homeland Security Grant program, to enhance fire and police emergency preparedness. CITY ATTY. DEPT. FIR/POL Approval of Resolution authorizing the City Manager or designee to execute, in the name of the City of Carlsbad, all necessary forms for the purpose of applying for grant funding from the Federal State Homeland Security Grant program, to enhance fire and police emergency preparedness. CITY MGR. RECOMMENDED ACTION: Adoption of Resolution No. 2014-178 . authorizing the City Manager or designee to execute, in the name of the City of Carlsbad, all necessary forms for the purpose of applying for grant funding from the Federal State Homeland Security Grant program, to enhance fire and police emergency preparedness. ITEM EXPLANATION: The FY 2014 State Homeland Security Grant Program (SHSGP) provides funds to build capabilities at the state and local levels and to implement the goals and objectives included in state homeland security strategies. State goals include: • Enhance Information Analysis and Law Enforcement Capabilities • Strengthen Communications Capabilities • Enhance Planning and Community Preparedness, among others The County of San Diego is the entity that applies for, receives, and locally administers federal grant funds associated with the State Homeland Security Grant Program. The County's Unified Disaster Council, of which the City of Carlsbad is a member, is the governing body that determines the local grant fund distribution formula, which is based on the population in each jurisdiction. The proposed federal grant funds allocated to the City of Carlsbad are $83,506. Per grant guidelines, a minimum of 25 percent must be for Law Enforcement, which would be satisfied by the LE radio purchase. No matching funds are required for the State Homeland Security Grants. DEPARTMENT CONTACT: David Harrison 760-484-0247 David.HarrisonOcarlsbadca.gov FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • WITHDRAWN • RETURNED TO STAFF • AMENDED • COUNCIL RECEIVED THE • REPORT/PRESENTATION OTHER-SEE MINUTES • Page 2 The City of Carlsbad Fire and Police Departments jointly review allowable grant expenditures, determine the needs of each department and allocate funds based on identified department needs. Equipment and planning assistance is then purchased and paid for by the city. Paid purchase invoices for SHSG-related purchases are then sent to the San Diego County Office of Emergency Services for full reimbursement to the city. Planned expenditures are detailed in the table below: Department/Division Allocation Project Category Description Fire/Emergency Preparedness 41,753 Planning Emergency Plan update and development Law Enforcement 41,753 Interoperable Communications Radios Total 83,506 Regional Communications System (RCS) subscriber fees and vendor maintenance contract fees associated with the radios are accounted for in departmental general fund budgets and will not be substantially impacted with the addition of these enhanced capability radios. Reimbursement of warranty costs is subject to State approval and expected. Should warranty costs be determined to be not reimbursable, the costs will be accounted for in, and not substantially impact, departmental general fund budgets. Should experienced emergency planning assistance not be available during the time frame this grant comes into effect, emergency preparedness funds will be distributed to Fire for the purchase of radios. FISCAL IMPACT: All SHSG grant-related expenditures are 100% reimbursable. There are no appreciable on-going direct costs associated with the anticipated expenditures. When awarded, the Fire and Police Departments will request the City Council to appropriate the total grant amount of $83,506 to the Fire and Police Departments. Upon completion of grant-related expenditures, the Public Safety Grant Special Revenue Fund will be reimbursed by periodic grant reimbursements. It is anticipated that all expenditures and reimbursements will be completed before the close of FY 2014-2015. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. EXHIBITS: 1. Resolution No. 2014-178 2. County of San Diego Office of Emergency Services FY 2014 SHSG Approved Allocation y 1 RESOLUTION NO. 2014-178 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE, IN THE NAME OF THE CITY OF CARLSBAD, ALL NECESSARY FORMS FOR THE PURPOSE OF APPLYING FOR GRANT FUNDING FROM THE FEDERAL STATE HOMELAND SECURITY 5 GRANT PROGRAM, TO ENHANCE FIRE AND POLICE EMERGENCY PREPAREDNESS. 6 7 8 9 10 25 26 27 28 WHEREAS, THE CITY OF Carlsbad Fire and Police Departments are eligible to receive federal grant funds through the FY 2014 State Homeland Security Grant Program (SHSGP) for emergency preparedness; and JI WHEREAS, the approved grant allocation for the City of Carlsbad is $83,506; and 12 WHEREAS, the federal grant funds for SHSGP require no city matching funds, and all grant-related expenditures are 100% reimbursable, the city shall incur no direct costs; and WHEREAS, it is the desire of the City of Carlsbad Fire and Police Departments to participate in this program to enhance emergency preparedness; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 13 14 15 16 17 18 California, as follows 19 1. That the above recitations are true and correct 2. That City Council authorizes the submittal of this grant application. 3. That the City Manager or designee is authorized to execute, in the name of the City of Carlsbad, all necessary forms for the purpose of applying for SHSP grant 20 21 22 23 24 funding to enhance emergency preparedness. // // 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 22nd day of July 2014, by the following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Schumacher, Blackburn. None. ABSENT: None. -i^A,.t/-y/,j^ MATT HALL, Mayor ATTEST: ^B^RA ENGLESON, aty Clerk :0 ' FY 2014 STATE HOMELAND SECURITY PROGRAM (SHSP) GRANT APPROVED ALLOCATION JURISDICTION FY2013-ALLOCATION FY20 14 - PROPOSE D ALLOCATIO H CITIES LE - 25% of FY13 Allocation Non-LE TOTAL LE - 25% of FY14 Allocation Non-LE TOTAL % Change from FY2013to FY2014 CARLSBAD 16,271 54,791 71,062 16,744 66,762 83,506 18% CHULA VISTA 29,687 120,321 150,008 30,645 148,594 179,239 19% CORONADO 5,994 15,722 21,716 6,634 18,129 24,763 14% DEL MAR -6,939 6,939 -7,374 7,374 6% EL CAJON 17,127 51,503 68,630 19,271 61,765 81,036 18% ENCINITAS -32,906 32,906 -39,312 39,312 19% ESCONDIDO 21,409 72,544 93,953 23,852 87,467 111,319 18% ESCONDIDO RINCON DEL DIABLO -6,284 6,284 -7,731 7,731 23% IMPERIAL BEACH -17,305 17,305 -19,954 19,954 15% LA MESA 9,563 31,958 41,521 10,741 37,946 48,687 17% LEMON GROVE -16,840 16,840 -19,535 19,535 16% NATIONAL CITY 11,561 32,268 43,829 12,637 38,290 50,927 16% NATIONAL CITY - LINCOLN ACRES -736 736 -904 904 23% OCEANSIDE 28,830 83,298 112,128 31,593 100,967 132,560 18% POWAY DECLINED FYI 3 DECLINED FY14 - SAN DIEGO 261,042 -261,042 285,912 -285,912 10% SAN MARCOS -44,569 44,569 -55,555 55,555 25% SAN MARCOS FIRE PROTECTION DISTRICT -6,599 6,599 -8,118 8,118 23% SANTEE -30,269 30,269 -36,285 36,285 20% SANTEE-CSA 115 -2,106 2,106 -2,592 2,592 23% SOLANA BEACH -11,012 11,012 -12,343 12,343 12% VISTA -48,947 48,947 -58,887 58,887 20% VISTA FIRE PROTECTION DISTRICT -9,592 9,592 -11,801 11,801 23% TOTAL CITIES 401,484 696,509 1,097,993 438,029 840,311 1,278,340 16% FIRE DISTRICTS/OTHER PORT OF SAN DIEGO 17,841 -17,841 18,956 -18,956 6% ALPINE -11,954 11,954 -13,548 13,548 13% BORREGO SPRINGS -6,726 6,726 -7,068 7,068 5% DEER SPRINGS -10,567 10,567 -11,789 11,789 12% JULIAN/CUYAMACA -6,647 6,647 -7,002 7,002 5% NORTH COUNTY -25,321 25,321 -33,369 33,369 32% RANCHO SANTA FE -19,427 19,427 -22,610 22,610 16% SAN MIGUEL -61,000 61,000 -73,798 73,798 21% VALLEY CENTER -12,737 12,737 -14,411 14,411 13% TOTAL FIRE DISTRICTS/OTHER 17,841 154,379 172,220 18,956 183,595 202,551 18% COUNTY DEPTS OES, HHSA-EMS -1,380,317 1,380,317 -1,454,998 1,454,998 5% SHERIFF 324,410 -324,410 369,317 -369,317 14% TOTAL COUNTY DEPTS 324,410 1,380,317 1,704,727 369,317 1,454,998 1,824,315 7% TOTAL ALLOCATIONS 743,735 2,231,205 2,974,940 826,302 2,478,904 3,305,206 11% Notes: 'Personnel Cap: Each jurisdiction's allocation has a personnel cap of 50%. *San Diego Sheriff includes: Unincorporated San Diego County and the contracted cities of Del Mar, Encinitas, Imperial Beach, Lemon Grove, Poway, San Marcos, Santee, Solana Beach and Vista.