HomeMy WebLinkAbout2014-08-19; City Council; 21707; Approving Dove Library Improvements, Appropriation of FundsCITY OF CARLSBAD - AGENDA BILL
AB# 21,707 ADOPT A RESOLUTION APPROVING DEPT.DIRECTOR
MTG. 8/19/14 ADDITIONAL DOVE LIBRARY IMPROVEMENTS CITY ATTY.
DEPT. L&CA AND AUTHORIZING APPROPRIATION IN THE
AMOUNT OF $2,930,479
CITY MGR.
RECOMMENDED ACTION:
Staff recommends that City Council adopt Resolution No. 2014-201, approving the additional scope of
work for the capital improvement project scheduled for the Carlsbad City Library on Dove Lane (Dove
Library) and appropriate $2,930,479 to fund the additional improvements.
ITEM EXPLANATION:
The Fiscal Years 2013-14 - 2014-15 Capital Improvement Plan (CIP) budgets approved bythe City Council
include funding for a refurbishment project at the Carlsbad City Library (Dove Library). On April 15, 2014,
staff presented to City Council a series of additional improvements to better meet the project goals and
enhance the Dove Library as a community gathering space. The recommended improvements included
upgrades to the courtyard and auditorium, creating a west patio, adding a cafe, relocating the Friends of
the Library bookstore, and removing the south stairs to enhance public seating options and create a
"community living room" feel. Also recommended were additional maintenance items including a new
roof, duct cleaning, window and door sealants, and parking lot resurfacing. Refinishing the exterior stucco
of the Dove Library was also discussed, but is not recommended for further consideration.
City council directed staff to return at a later date with additional information about the public benefit as
well as the impact ofthe auditorium, cafe, and courtyard improvements on facility use and revenues
before rendering a decision about the additional scope of work. Staff has completed the requested
analysis for City Council presentation and recommends approval ofthe proposed Dove Library additional
improvements.
FISCAL IMPACT:
The recommended additional improvements increase the Dove Library Improvement project budget by
$3,245,479 as shown in Table 1.
TABLE 1 - DOVE UBRARY IMPROVEMENTS - PROJECT NO. 6028 ESTIMATED COSTS
Current Appropriation from FY 2013-14 and FY 2014-15 CIP Budgets $3,092,316
Revised Dove Library Improvement Budget (Additional Scope) $6,337,795
ADDITIONAL APPROPRIATION NEEDED $3,245,479
DEPARTMENT CONTACT: Steve Didier 760-602-2014 steven.didier@carlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED ^ CONTINUED TO DATE SPECIFIC
DENIED • CONTINUED TO DATE UNKNOWN
CONTINUED • RETURN ED TO STAFF
WITHDRAWN • OTHER - SEE MINUTES
AMENDED • REPORT RECEIVED
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Approved Option No. 2, Expanded Cafe Space
The budget increase of $3,245,479 will require an additional appropriation approved by City Council. The
funding sources proposed for this increase are shown in Table 2.
TABLE 2 - FUNDING SOURCES FOR ADDITIONAL
APPROPRIATION
REQUESTED
APPROPRIATION
FUNDING
AVAILABLE
General Capital Construction Fund $1,646,795 $31,331,000
Public Education Government Access Fund $315,000 $388,000
Infrastructure Replacement Fund $1,283,684 $77,197,000
TOTAL $3,245,479 $108,936,000
Staff is requesting an appropriation of $1,646,795 from the General Capital Construction Fund and an
appropriation of $1,283,684 from the Infrastructure Replacement Fund at this time. An additional
appropriation of $315,000 from the Public Education Government Access Fund will be requested in the FY
2015-16 Capital Improvement Plan budget. The additional amounts requested from these three funding
sources totals $3,245,479. Adequate funds are available from each funding source as shown in Table 2.
The available funding number for the Public Education Government Access Fund includes estimated FY
2014-15 revenues.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the
meaning of CEQA in that it has no potential to cause either a direct physical change in the environment,
or a reasonably foreseeable indirect physical change in the environment, and therefore does not require
environmental review.
2014-201
1. Resolution No. approving an appropriation for additional Dove Library improvements.
Exhibit 1
1 RESOLUTION NO. 2014-201
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING ADDITIONAL DOVE LIBRARY
IMPROVEMENTS AND AUTHORIZING APPROPRIATION IN THE
4 AMOUNT OF $2,930,479.
5 1^
WHEREAS, the FY 2013-14 and FY 2014-15 Capital Improvement Program budgets include
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y funding for the Carlsbad City Library (Dove Library) project; and
8 WHEREAS, the goals of the project are to provide flexible use of space to meet current
^ and future service demands, enhance the Dove Library as a community gathering place, and
improve access to services and information via wireless and technology upgrades; and
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WHEREAS, the City Council of the City of Carlsbad supports staff's recommendation to
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include additional improvements to support the project goals; and
14 WHEREAS, funds are currently available in the General Capital Construction and
15 Infrastructure Replacement funds to support the work.
NOW, THEREFORE, BE IT RESOLVED bythe City Council ofthe City of Carlsbad, California,
as foltows that:
1. The above recitations are true and correct.
2. The City Council authorizes and directs the Administrative Services Director to
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21 appropriate $1,646,795 from the General Capital Construction fund and $1,283,684
22 from the Infrastructure Replacement Fund to the Dove Library project, Project No.
4030. 23
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 19*'^ day of August, 2014, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Schumacher and Blackburn.
None.
ABSENT: None.
MATT WALL, Mayor
ATTEST:
B^RP^ARA ENGLESON, City'Clerk
Library & Cultural ArtsCapital Improvement ProjectsDove Library Proposed Additional Scope1
Today’s Discussion•Project Goals–Community gathering & flexible use of space–Meet service demands–Technology upgrades and wireless access–Access to information and services•Additional Improvement Options•Facility Usage & Cost Recovery/Revenues•Recommendations2
•Improved patron visibility•Technology upgrades•Stage and support areas•Updated seating •Sound and lighting•Increased public and private usability 3Schulman Auditorium
•Offer additional community gathering space•Create an inviting, welcoming entry•Add color and energy•Support increased programming and events4Courtyard and Café
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Group 4 Project7Scotts Valley Library
Group 4 Project8Santa Clara Central Library
Community Living Room•New heart of the library•Community gathering•Comfortable seating•Marketplace feel•Friends of the Library Bookstore9
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Whistler Public Library Whistler, B.C.11
Berryessa LibrarySan Jose, CA12
Sammamish LibrarySammamish, WA13
•Comfortable seating•Colorful landscaping•Repurpose space•Quiet reading area14West Patio
15Facility UsageFACILITY USAGE ANALYSISCurrent UsageAnticipated UsageCurrent RevenueAnticipated RevenuePublic Programming34% 39% n/a n/aPrivate rentals13% 17% $50,300 $70,000Total Use47% 56%Remaining avail. hours53% 44%
•Option 1: Café in Existing Friends Space (530 sq ft)–$10,000 ‐$18,000 est. annual lease revenue–$215,000 unfurnished space16Café Revenue Analysis•Option 2: Expanded café space (850 sq ft)–$25,000 ‐$36,000 est. annual lease revenue–Plus 10‐12% of catering gross sales–$350,000 unfurnished space
FUNDING NEED FOR ADDITIONAL DOVE IMPROVEMENTS (In priority order)Funding SourcesAuditorium Facility Improvements $323,472 GCCAuditorium Technology Improvements $392,261 GCC/PEGCourtyard Improvements $260,612 GCCCommunity Living Room/Café/FOL $679,345 GCCWest Patio $306,105 GCCRemove and Replace Roof $925,537 IRFDuct Cleaning, Parking Lot, Sealants $358,147 IRFTOTAL ADDITIONAL FUNDING REQUEST $3,245,479CURRENT DOVE LIBR. PROJ. BUDGET$3,092,316REVISED TOTAL PROJECT ESTIMATE $6,337,79517
Recommended ActionAdopt Resolution No. 2014‐201, approving additional Dove Library improvements, Project No. 4030, and authorizing an appropriation in the amount of $2,930,479. 18
Questions/Comments19