HomeMy WebLinkAbout2014-08-26; City Council; 21712; Acceptance Bids, Award Contract El Camino Real Widening, Median Improvements, Undergrounding Utilitites, Upgrading Traffic Signals Project 3957 3643 3602 6303CITY OF CARLSBAD - AGENDA BILL
AB# 21.712 ACCEPTANCE OF BIDS AND AWARD OF
CONTRACT FOR CONSTRUCTION OF
EL CAMINO REAL WIDENING,
MEDIAN IMPROVEMENTS,
UNDERGROUNDING UTILITIES, AND
UPGRADING TRAFFIC SIGNALS,
PROJECT NOS. 3957, 3643, 6302, 6303
DEPT. DIRECTOR Oif A
MTG. 08-26-14
ACCEPTANCE OF BIDS AND AWARD OF
CONTRACT FOR CONSTRUCTION OF
EL CAMINO REAL WIDENING,
MEDIAN IMPROVEMENTS,
UNDERGROUNDING UTILITIES, AND
UPGRADING TRAFFIC SIGNALS,
PROJECT NOS. 3957, 3643, 6302, 6303
CITY ATTY.
DEPT. PW-TRAN
ACCEPTANCE OF BIDS AND AWARD OF
CONTRACT FOR CONSTRUCTION OF
EL CAMINO REAL WIDENING,
MEDIAN IMPROVEMENTS,
UNDERGROUNDING UTILITIES, AND
UPGRADING TRAFFIC SIGNALS,
PROJECT NOS. 3957, 3643, 6302, 6303
CITY MGR. lir
RECOMMENDED ACTION:
Adopt Resolution No. 2014-205 accepting bids and awarding a contract for the construction of El
Camino Real widening, median improvements, undergrounding utilities, and upgrading traffic signals.
Project Nos. 3957, 3643, 6302, and 6303.
ITEM EXPLANATION:
The subject project will widen El Camino Real from Tamarack Avenue to Chestnut Avenue and provide three
lanes of travel in each direction, bike lanes, a new raised median, curb, gutter and sidewalk providing
operational improvements, enhanced mobility and connectivity for all modes of travel. Additionally, this
widening project will remove the existing utility poles and place the facilities underground as part of the
Underground Utility District No. 19 which was formed by City Council on April 27, 2010. Also, both traffic
signals along El Camino Real at the intersections of Tamarack Avenue and Chestnut Avenue will be upgraded.
This project has obtained easements from adjacent property owners, environmental clearance, and
regulatory agency permits to construct these improvements.
On May 6, 2014, City Council approved Resolution No. 2014-078, authorizing the advertisement for bids for
the construction of El Camino Real widening, median improvements, undergrounding utilities, and upgrading
traffic signals. Project Nos. 3957, 3643, 6302, and 6303. Five sealed bids were received on July 10, 2014,
which are summarized as follows:
CONTRACTOR BID TOTAL
1. Sierra Pacific West, Inc. $7,774,086.00
2. Los Angeles Engineering, Inc. $8,930,590.00
3. TC Construction Company $8,991,876.50
4. Southland Paving, Inc. $9,850,157.30
5. LB Civil Construction $9,889,932.30
DEPARTMENT CONTACT: Brandon Miles, 760-602-2745 Brandon.Miles@carlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUEDTO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
During the bid evaluation, Sierra Pacific West, Inc. requested a relief of bid due to an error in their bid
document calculations and forms. In accordance with Public Contract Code 5101 (b) and 5103, City Council
can provide relief to the bidder if a mistake was made and written notification is received within five working
days. Sierra Pacific West, Inc. made a clerical error and failed to include a portion of the work in the bid
while compiling their bid numbers. As specified in the Public Contract Code, they provided a satisfactory
level of detail in a letter within five working days of how the mistake occurred to support relief of bid. Staff
has completed its review of the contract documents and determined that Los Angeles Engineering, Inc. is
responsive and responsible with a bid of $8,930,590. Staff recommends that the City Council grant relief of
bid to Sierra Pacific West, Inc. and award the project to the next lowest responsive and responsible bidder
Los Angeles Engineering, Inc.
FISCAL IMPACT:
Four funding sources will be utilized for the El Camino Real widening, median improvements,
undergrounding utilities, and upgrading traffic signals. The Project Nos. and funding sources include:
• 3957 - El Camino Real Widening Tamarack Avenue to Chestnut Avenue - Traffic Impact Fees, TransNet-
Local, and TransNet-Miscellaneous
3643 - El Camino Real Median Improvements - Public Facilities Fees and Gas Tax
6302 - Traffic signal upgrades at El Camino Real and Chestnut Avenue - Infrastructure Replacement
6303 - Traffic signal upgrades at El Camino Real and Tamarack Avenue - Infrastructure Replacement
Table 1 shows the current status of El Camino Real Widening Project.
TABLE 1 - EL CAMINO REAL WIDENING - PROJECT NOS. 3957, 3643, 6302, 6303
FUNDING SOURCES APPROPRIATED
TO DATE
EXPENDITURES/
ENCUMBRANCES
TO DATE
REMAINING
AVAIUBLE
BALANCES
Traffic Impact Fees - 3957-1 $8,563,023 $1,336,809 $7,226,214
TransNet - 3957-2 & 3957-3 $4,270,885 $105,006 $4,165,879
Public Facilities Fee and Gas Tax - 3643 $2,044,500 $144,389 $1,900,111
Infrastructure Replacement - 6302 & 6303 $476,000 $0 $476,000
TOTAL $15,354,408 $1,586,204 $13,768,204
The estimated project funding totals for construction of improvements are shown in Table 2 below.
TABLE 2 - EL CAMINO REAL WIDENING - PROJECT NOS. 3957, 3643, 6302, 6303
EL CAMINO REAL WIDENING - PROJECT NOS. 3957, 3643, 6302, 6303 ESTIMATED COSTS
Construction Contract (Los Angeles Engineering, Inc.) $8,930,590
Construction Contingency (15%) $1,339,589
Construction Management and Inspection (10%) $893,059
TOTAL ESTIMATED CONSTRUCTION COST $11,163,238
Remaining Available Balance (3957, 3643, 6302, 6303) $13,768,204
ADDITIONAL APPROPRIATION ANTICIPATED FOR CONSTRUCTION $0
There are sufficient remaining appropriations to construct the widening of El Camino Real from Tamarack
Avenue to Chestnut Avenue. These funding sources are subject to State and Federal restrictions and the
payment of prevailing wages is required for this project.
ENVIRONMENTAL IMPACT:
A Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program were prepared
for the El Camino Real Road Widening project (CDP 07-22 / HDP 07-02 / SUP 07-04 / HMP 07-08) and this
project is within the scope ofthe MND. The Notice of Intent (NOI) to adopt a Mitigated Negative Declaration
was published in the newspaper November 1, 2007, and sent to the County Clerk's Office for a 30-day public
review (October 30, 2007 - November 30, 2007). One comment letter was received during the 30-day review
period. The MND was approved by the Planning Commission on June 3, 2009 in compliance with the
California Environmental Quality Act (CEQA) Guidelines Section 15074.
EXHIBITS:
1. Resolution No. 2014-205 accepting bids and award of contract for construction of El Camino
Real widening, median improvements, undergrounding utilities, and upgrading traffic signals. Project
Nos. 3957, 3643, 6302, 6303
2. Location map
EXHIBIT 1
1 RESOLUTION NO. 2014-205
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING BIDS AND AWARDING OF CONTRACT FOR
CONSTRUCTION OF EL CAMINO REAL WIDENING, MEDIAN
4 IMPROVEMENTS, UNDERGROUNDING UTILITIES, AND UPGRADING
TRAFFIC SIGNALS, PROJECT NOS. 3957, 3643, 6302, 6303.
5 "
^ WHEREAS, the City Council ofthe City ofCarlsbad, California, has determined it necessary,
^ desirable, and in the public interest to improve operations, enhance mobility and provide
8 connectivity for all modes of travel with the construction of El Camino Real widening, median
9 improvements, undergrounding utilities, and upgrading traffic signals from Tamarack Avenue to
10 Chestnut Avenue; and
\\ WHEREAS, on May 6, 2014, the City Council approved contract documents and
12 specifications for furnishing of all labor, materials, tools, equipment, transportation, and other
^2 expenses necessary or incidental to the El Camino Real widening, median improvements,
undergrounding utilities, and upgrading traffic signals. Project Nos. 3957, 3643, 6302, 6303; and
WHEREAS, Five sealed bids were received on July 10, 2014 for the project; and
WHEREAS, within five working days, a letter from the apparent lowest bidder. Sierra
Pacific West, Inc. stating a clerical error was made during bid assembly in which information
critical to the amount of the bid was inadvertently omitted. The bidder requested a relief of bid
that complied with Public Contract Code Section 5101 (b) and 5103; and
WHEREAS, the next lowest responsive and responsible bid for the project was submitted
by Los Angeles Engineering, Inc. in the amount of $8,930,590; and
WHEREAS, funding for said project has been appropriated from the Traffic Impact Fee
22 (TIF), Public Facilities Fees and Gas Tax, TransNet (Local and Miscellaneous) and Infrastructure
23 Replacement funds and are sufficient.
24 NOW, THEREFORE, BE IT RESOLVED bythe CityCouncil ofthe City of Carlsbad, California,
25 as follows:
26 1. That the above recitations are true and correct.
27 2. That City Council grants a relief of bid to Sierra Pacific West, Inc. and awards the
2g project to next lowest bidder. ^
14
15
16
17
18
19
20
21
1 3. That the bid submitted by Los Angeles Engineering, Inc. in the amount of
2 $8,930,590 is hereby accepted and the Mayor is hereby authorized to execute the contract for
3 the construction of El Camino Real widening, median improvements, undergrounding utilities,
4 and upgrading traffic signals, Project Nos. 3957, 3643, 6302, 6303, in accordance with the
specifications and contract documents referred to herein.
4. That the City Manager is hereby authorized to approve construction change orders up
to the contingency amount of $1,339,589 to Los Angeles Engineering, Inc. for the of El Camino
Real widening, median improvements, undergrounding utilities, and upgrading traffic signals.
Project Nos. 3957, 3643, 6302, 6303.
5. That the award ofthis contract is contingent upon Los Angeles Engineering, Inc.
executing the required contract and submitting the required bonds and insurance policies, as
described in the contract, within twenty (20) calendar days of adoption of this resolution. The
City Manager may grant reasonable extensions of time.
//
5
6
7
8
9
10
11
12
13
14
15
16
17
18 //
21
22
23
24
//
//
//
19 ///
20 //
//
//
//
25 //
26 //
27
28
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 26**' day of August, 2014, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Schumacher, Blackburn.
None.
ABSENT: None.
MATT HALL, Mayor
ATTEST:
^^R^{\BARA ENGLESON, City'Clerk
:0
LOCATION MAP
NOT TO SCALE
PROJECT NAME CAMINO REAL ROAD WIDENING, MEDIAN
IMPROVEMENTS, UNDERGROUNDING UTILITIES & UPGRADING
TRAFFIC SIGNALS FROM TAMARACK AVENUE TO CHESTNUT AVENUE
DRAm BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. 8/18/08 0 \rRANSPORTA'nON DEPARmENT\LOCAVON UAI^957.Dm;
PROJECT
NUMBER
3957,3643,
6302 & 6303
EXHIBIT
2
7