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Home My WebLink About2014-09-09; City Council; 21725; Award Contract 2014 Slurry Seal Project 6001-14SSCITY OF CARLSBAD - AGENDA BILL AB# 21,725 ADOPTION OF RESOLUTION, ACCEPTANCE OF BIDS AND AWARD OF CONTRACT FOR CONSTRUCTION OF THE 2014 SLURRY SEAL PROJECT NO. 6001-14SS DEPT.DIRECIOR MTG. 09-09-14 ADOPTION OF RESOLUTION, ACCEPTANCE OF BIDS AND AWARD OF CONTRACT FOR CONSTRUCTION OF THE 2014 SLURRY SEAL PROJECT NO. 6001-14SS CITY ATTY. PW-TRAN ADOPTION OF RESOLUTION, ACCEPTANCE OF BIDS AND AWARD OF CONTRACT FOR CONSTRUCTION OF THE 2014 SLURRY SEAL PROJECT NO. 6001-14SS CITY MGR. ^-^/^ RECOMMENDED AaiON: Adopt Resolution No. 2014-216 accepting bids and awarding a contract for the construction of the 2014 Slurry Seal Project No. 6001-14SS. ITEM EXPLANATION: The 2014 Slurry Seal Project is part ofthe City of Carlsbad's ongoing Pavement Management Program. This project will seal the existing pavement and extend the useful life ofthe roadways identified for this year's program (see Exhibit 2). The application of asphaltic emulsion-aggregate slurry protects the pavement from wear and oxidation, ultimately extending pavement life and minimizing long-term maintenance costs. On August 19, 2014, four sealed bids were received for the construction of this project as shown on the following table. The engineer's estimate was $1,100,000. ' , ^^:y' CONTRACTOR TOTAL BID American Asphalt South $ 997,792 Pavement Coatings Company $1,135,130 Roy Allan Slurry Seal $1,177,727 All American Asphalt $1,230,680 The lowest responsive bidder, American Asphalt South, submitted a bid in the amount of $997,792. Staff has completed its review of the contract documents and has determined that they are in order. Staff recommends that American Asphalt South be awarded the contract. DEPARTMENT CONTACT: Jonathan Schauble 760-602-2762 / jonathan.schauble@carlsbadca.gov FOR CLERK USE. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED CONTINUED TO DATE SPECIFIC • CONTINUED TO DATE UNKNOWN • RETURNED TO STAFF • OTHER-SEE MINUTES • REPORT RECEIVED • • • • FISCAL IMPACT: The current status ofthe Pavement Management Program is shown in the table below. PAVEMENT MANAGEMENT PROGRAM - CIP NO. 6001 TASK DESCRIPTION CURRENT APPROPRIATION CURRENT YEAR EXPENDITURES/ ENCUMBRANCES REMAINING BALANCES* Construction, Inspection, Materials Testing $9,792,890 $2,675,271 $7,117,619 *The remaining balance will be used to pay for both the 2014 Slurry Seal and Pavement Overlay Projects, as well as future slurry seal and pavement overlay projects. The estimated construction costs associated with this project are summarized in the following table. Construction Contract $ 997,792 Construction Contingency $ 230,000 Project Administration, Testing & Inspection $ 150,000 TOTAL ESTIMATED PROJECT COSTS $1,377,792 There are sufficient funds available to complete the 2014 Slurry Seal Project, as shown above. The funds used on this project are Pavement Management Program funds which consist of non-jurisdictional fees (generated from trash haulers). Gas Tax funds, and TransNet-Local funds available for drawdown from SANDAG. The payment of prevailing wages is required on this project because of the outside funding sources. Remaining Pavement Management Program funds will be used on future pavement rehabilitation and resurfacing projects. ENVIRONMENTAL IMPAa: The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301(c) - minor alteration of existing facilities including streets, sidewalks, gutters, and similar facilities involving negligible or no expansion. EXHIBITS: 1. Resolution No. 2014-216 accepting bids and awarding the contract to American Asphalt 2. South for the construction ofthe 2014 Slurry Project No. 6001-14SS. Street List. 23 24 25 26 27 28 1 RESOLUTION NO. 2014-216 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING THE CONTRACT TO ^ AMERICAN ASPHALT SOUTH FOR CONSTRUCTION OF THE 2014 4 SLURRY SEAL PROJECT NO. 6001-14SS. 5 II WHEREAS, the City Council of Carlsbad, California has determined that it is necessary, 6 J desirable, and in the public's best interest to construct the 2014 Slurry Seal Project No. 6001- 8 14SS; and 9 WHEREAS, on June 24, 2014, the City Council of the City of Carlsbad approved plans for the construction ofthe 2014 Slurry Seal Project No. 6001-14SS; and 11 WHEREAS, four sealed bids were received on August 19, 2014 by the City of Carlsbad for 12 the construction of the 2014 Slurry Seal Project No. 6001-14SS; and 14 WHEREAS, the lowest responsive and responsible bid to construct said project was 15 submitted by American Asphalt South in the amount of $997,792; and WHEREAS, there are sufficient funds available in the Pavement Management Program to complete the project; and WHEREAS, subsection 3.28.040(C)(5) of the Carlsbad Municipal Code authorizes the City Manager to approve change orders in the amount equal to the contingency set at the time 17 18 19 20 21 of project award. 22 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. // // 3 1 2. That the low bid of $997,792 submitted by American Asphalt South for the construction ofthe 2014 Slurry Seal Project No. 6001-14SS is accepted and the Mayor is hereby authorized to execute a contract for this project. 3. That the City Manager is hereby authorized to approve construction change orders up to $230,000. 3 4 5 6 7 4. That the award of this contract is contingent upon the bidder submitting the 8 lowest responsible bid executing the required contract and submitting the required bonds and 9 insurance policies, as described in the contract, within twenty (20) days of adoption of this 10 resolution. The City Manager may grant reasonable extensions of time. 11 // 12 13 // 14 // 15 // 16 // 17 // 18 19 // 20 // 21 // 22 // 23 // 24 // 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 9th day of September 2014, by the following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Schumacher, Blackburn. None. ABSENT: None. MATT HALL, Mayor ATTEST: ,,6AR^RA ENGLESON, Gt^lerk Street Name From Street To Street ACACIA CARLSBAD BL GARFIELD ST ACACIA GARFIELD ST END OF STREET ALGA ALICANTE RD PASEO CANDELERO ALGA PASEO CANDELERO CORTE CASITAS ALGA CORTE CASITAS CAZADERO DR ALGA CAZADERO DR CORINTIA ST ALGA CORINTIAST SANTA ISABEL ST ALGA SANTA ISABEL ST EL FUERTE ST ALGA MELROSE DR CAMINO DEAMIGOS ALICANTE TANZANITE DR LAPIS RD ALICANTE CITRINE DR LAPIS RD ALICANTE LAPIS RD TANZANITE DR AUCANTE ALGA RD GALENA AV ALICANTE GOLDSTONE RD CITRINE DR ALICANTE GALENA AV GOLDSTONE RD ALICANTE LAPIS RD POINSETTIA LN ALYSSUM SNAPDRAGON DR END OF STREET ALYSSUM NUTMEG WY MARGUERITE LN ALYSSUM MARGUERITE LN GARDENIA CT ALYSSUM IVY ST SNAPDRAGON DR ALYSSUM GARDENIA CT IVY ST AUTO CENTER END OF STREET CAR COUNTRY DR AVENIDA PANTERA CALLE ACERVO PASEO ESMERADO BATIQUITOS POPPY LN GABBIANO LN BATIQUITOS PELICAN ST SHOREBIRD LN BATIQUITOS SHOREBIRD LN GOLDEN STAR LN BATIQUITOS GOLDEN STAR LN BLACK SWAN PL BATIQUITOS DAISY AV POPPY LN BATIQUITOS KESTREL DR MELODIA TERRACE BATIQUITOS MELODIA TERRACE PELICAN ST BATIQUITOS GABBIANO LN ANATRA CT BATIQUITOS ANATRA CT MERGANSER LN BATIQUITOS POINSETTIA LN DAISY AV BATIQUITOS MERGANSER LN KESTREL DR CALLE HILDAGO CAMINO DE AMIGOS END OF STREET CALLE HILDAGO MELROSE DR CAMINO DE AMIGOS CALLE JALISCO CORTE ESPLENDOR CALLE BARCELONA CALLE JALISCO AVENIDA OBERTURA CORTE ESPLENDOR CALLE JALISCO CALLE BARCELONA CAMINO CORONADO CAMINO ALVARO OLIVENHAIN RD RANCHO SANTA FE RD CAMINO ARENA PASEO ESMERADO SITIO SOLANA CAMINO ARENA CAMINO LINDO PASEO ESMERADO CAMINO ARENA SITIO SOLANA CORTE PENCA CAMINO ARENA CORTE ESPERANZA CAMINO LINDO CAMINO DE AMIGOS CORTE LUPE CORTE ADALINA CAMINO DE AMIGOS CORTE YOLANDA ALGA RD CAMINO DE AMIGOS CALLE HILDAGO CORTE MORA CAMINO DEAMIGOS CORTE DIEGO CALLE HILDAGO CAMINO DE AMIGOS ALGA RD CORTE LUPE 6 CAMINO DEAMIGOS CORTE MORA CORTE RAMON CAMINO DE AMIGOS CORTE ADALINA CORTE DIEGO CAMINO LINDO CORTE DOMINGO CAMINO ARENA CAMINO LINDO CALLE ACERVO CORTE DOMINGO CAR COUNTRY CANNON RD AUTO CENTER CT CAR COUNTRY AUTO CENTER CT PASEO DEL NORTE CHERRY CARLSBAD BL GARFIELD ST CHESTNUT GARFIELD ST UNCOLN ST CHESTNUT CARLSBAD BL GARFIELD ST CHESTNUT UNCOLN ST WASHINGTON ST CORTE ADALINA END OF STREET CAMINO DEAMIGOS CORTE CASTILLO PASEO ESMERADO SITIO VAQUERO CORTE CASTILLO SITIO VAQUERO END OF STREET CORTE DIEGO END OF STREET CAMINO DE AMIGOS CORTE DOMINGO END OF STREET CAMINO UNDO CORTE DULCE END OF STREET END OF STREET CORTE EDUARDO CORTE YOLANDA END OF STREET CORTE ESPERANZA END OF STREET SITIO REDONDA CORTE ESPERANZA SITIO REDONDA CAMINO ARENA CORTE ESPERANZA CAMINO ARENA END OF STREET CORTE ESPLENDOR CALLE JALISCO END OF STREET CORTE LUPE CAMINO DE AMIGOS END OF STREET CORTE MORA CAMINO DE AMIGOS END OF STREET CORTE PENCA CAMINO ARENA END OF STREET CORTE PENCA END OF STREET CAMINO ARENA CORTE RAMON CAMINO DE AMIGOS END OF STREET CORTE ROSADO END OF STREET PASEO ESMERADO CORTE VERSO SITIO MUSICA CALLE ACERVO CORTE VERSO END OF STREET SITIO MUSICA CORTE VIOLETA END OF STREET AVENIDA NIEVE CORTE YOLANDA CORTE EDUARDO CAMINO DE AMIGOS CORTE YOLANDA CAMINO DE AMIGOS END OF STREET EUREKA BASSWOOD AV CHESTNUT AV GARDENIA ALYSSUM RD END OF STREET GARFIELD MAPLE AV ACACIA AV GARFIELD JUNIPER AV HEMLOCK AV GARFIELD WALNUT AV SYCAMORE AV GARFIELD CHERRY AV JUNIPER AV GARFIELD SYCAMORE AV CHESTNUT AV GARFIELD HEMLOCK AV REDWOOD AV GARFIELD REDWOOD AV TAMARACK AV GARFIELD CHESTNUT AV MAPLE AV GARFIELD PINE AV WALNUT AV GARFIELD ACACIA AV CHERRY AV HEMLOCK GARFIELD ST END OF STREET HEMLOCK CARLSBAD BL GARFIELD ST HIGHLAND PINE AV BASSWOOD AV HIGHLAND OAKAV PINE AV IVY ROSEMARY AV DAISY AV IVY MARGUERITE LN ROSEMARY AV 7 IVY ALYSSUM RD MARGUERITE LN JUNIPER CARLSBAD BL GARFIELD ST JUNIPER GARFIELD ST END OF STREET KREMEYER KREMEYER CR LAGUNA DR KREMEYER KREMEYER CR KREMEYER CR LAGUNA MADISON ST KREMEYER CR LAGUNA KREMEYER CR JEFFERSON ST LAGUNA ROOSEVELT ST BUENA VISTA CR LAGUNA STATE ST ROOSEVELT ST LAGUNA BUENA VISTA CR MADISON ST UNCOLN CARLSBAD BL OAK AV UNCOLN OAKAV PINE AV LINCOLN PINE AV WALNUT AV LINCOLN WALNUT AV CHESTNUT AV MAPLE CARLSBAD BL GARFIELD ST MARGUERITE ALYSSUM RD IVY ST MCKINLEY PINE AV BASSWOOD AV PASEO ESMERADO CAMINO ARENA CORTE ROSADO PASEO ESMERADO CORTE CASTILLO AVENIDA PANTERA PASEO ESMERADO CORTE ROSADO CORTE CASTILLO PASEO ESMERADO AVENIDA PANTERA south end PINE GARFIELD ST LINCOLN ST PINE CARLSBAD BL GARFIELD ST PINE UNCOLN ST WASHINGTON ST RANCHO SANTA FE OLIVENHAIN RD CAMINO ALVARO RANCHO SANTA FE OLIVENHAIN RD AVENIDA ARAGON RANCHO SANTA FE CALLE ACERVO END OF STREET RANCHO SANTA FE LAS OLAS CT AVENIDA LA CIMA RANCHO SANTA FE CAMINO ALVARO OLIVENHAIN RD RANCHO SANTA FE AVENIDA ARAGON LAS OLAS CT RANCHO SANTA FE AVENIDA LA CIMA CALLE ACERVO REDWOOD CARLSBAD BL GARFIELD ST ROSEMARY IVY ST SNAPDRAGON DR ROSEMARY NUTMEG WY IVY ST SITIO CALMAR AVENIDA OBERTURA END OF STREET SITIO CATANA CAMINO CORONADO END OF STREET SITIO MUSICA END OF STREET CORTE VERSO SITIO REDONDA END OF STREET CORTE ESPERANZA SITIO SOLANA CAMINO ARENA END OF STREET SITIO VAQUERO END OF STREET CORTE CASTILLO SNAPDRAGON ALYSSUM RD ROSEMARY AV SNAPDRAGON POINSETTIA LN ALYSSUM RD SPANISH END OF STREET CHESTNUT AV SYCAMORE CARLSBAD BL GARFIELD ST VIA ENSENADA CALLE SAN BLAS END OF STREET VIA MIRADOR AVENIDA NIEVE AVENIDA OBERTURA VIA ORILLA AVENIDA PANTERA CORTE DULCE WALNUT CARLSBAD BL GARFIELD ST WASHINGTON WALNUT AV CHESTNUT AV WASHINGTON PINE AV WALNUT AV