HomeMy WebLinkAbout2014-09-23; City Council; 21735; Authorizing Bid Replacement Synthetic Turf Poinsettia Community Park Soccer FieldCITY OF CARLSBAD - AGENDA BILL
AB# 21,735 APPROVAL OF CONTRACT DOCUMENTS, PLANS,
PROVISIONS AND SPECIFICATIONS, AND AUTHORIZING
THE CITY CLERK TO ADVERTISE FOR BID THE
REPLACEMENT OF THE SYNTHETIC TURF AT
POINSETTIA COMMUNITY PARK SOCCER FIELD
DEPT.DIRECroR
MTG. 9/23/14
APPROVAL OF CONTRACT DOCUMENTS, PLANS,
PROVISIONS AND SPECIFICATIONS, AND AUTHORIZING
THE CITY CLERK TO ADVERTISE FOR BID THE
REPLACEMENT OF THE SYNTHETIC TURF AT
POINSETTIA COMMUNITY PARK SOCCER FIELD
CITY ATTY. <y^^.
DEPT. P&R
APPROVAL OF CONTRACT DOCUMENTS, PLANS,
PROVISIONS AND SPECIFICATIONS, AND AUTHORIZING
THE CITY CLERK TO ADVERTISE FOR BID THE
REPLACEMENT OF THE SYNTHETIC TURF AT
POINSETTIA COMMUNITY PARK SOCCER FIELD
CITY MGR. Jkp^
RECOMMENDED ACTION:
Adopt Resolution No. 2014-224 approving contract documents, plans, provisions and
specifications, and authorizing the City Clerk to advertise for bid the replacement of the synthetic turf at
the Poinsettia Community Park soccer field - Contract No. PWS15-22PKS.
ITEM EXPLANATION:
The existing synthetic turf soccer field at Poinsettia Community Park is over 11 years old and is in need of
replacement due to age and wear. The existing synthetic turf has surpassed its 8 year warranty period
and its expected useful life. The heavy use of this soccer field over the last decade plus has resulted in
corresponding splits/tears and diminished overall quality of the synthetic turf.
This replacement project includes removal ofthe existing synthetic turf from the soccer field, minor re-
grading and re-compaction of the subsurface, and installation of a new high quality synthetic turf. The
new synthetic turf is expected to meet the high usage demand of this field, and last at least another
decade. The overall playability ofthe field will be considerably enhanced as a result ofthis project.
ENVIRONMENTAL IMPACT
The project is exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section
15302(b) - replacement of synthetic turf with new synthetic turf of substantially the same size, purpose
and capacity.
FISCAL IMPACT:
Funding for this project, in the amount of $665,000, was approved in the FY 13/14 Capital Improvement
Program Budget. Maintenance costs for the filed are expected to be reduced with the new synthetic
turf, due to the fact that the repair of most splits/tears will be covered under a normal use warranty.
EXHIBITS:
Resolution No. 2014-224 approving contract documents, plans, provisions and
specifications, and authorizing the City Clerk to advertise for bid the replacement of the synthetic
turf at the Poinsettia Community Park soccer field - Contract No. PWS15-22PKS.
Contract documents, plans, provisions and specifications forthe replacement ofthe synthetic turf
at the Poinsettia Community Park soccer field.
DEPARTMENT CONTACT: Kyle Lancaster, 760-434-2941, kyle.lancaster(5)carlsbadca.gov
FOR CLERK USE. V COUNCIL ACTION: APPROVED •A CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUEDTO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
1 RESOLUTION NO. 2014-224
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING CONTRACT DOCUMENTS, PLANS,
PROVISIONS AND SPECIFICATIONS, AND AUTHORIZING THE CITY
4 CLERK TO ADVERTISE FOR BID THE REPLACEMENT OF THE
SYNTHETIC TURF AT THE POINSETTIA COMMUNITY PARK SOCCER
5 FIELD - CONTRACT NO. PWS15-22PKS
6
7 WHEREAS, the contract documents, plans, provisions and specifications for the
8 furnishing of all labor, material and equipment necessary to replace the synthetic turf at the
9 Poinsettia Community Park soccer field have been prepared, are on file in the parks &
recreation administration office, and are incorporated by reference herein; and
WHEREAS, the existing synthetic turf soccer field at Poinsettia Community Park is over
11 years old and is in need of replacement due to age and wear; and
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14 WHEREAS, the existing synthetic turf has surpassed its 8 year warranty period and its
15 expected useful life; and
WHEREAS, the heavy use of this soccer field over the last decade plus has resulted in
corresponding splits/tears and diminished overall quality of the synthetic turf.
WHEREAS, this replacement project includes removal ofthe existing synthetic turf from
the soccer field, minor re-grading and re-compaction of the subsurface, and installation of a
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21 new high quality synthetic turf; and
22 WHEREAS, the new synthetic turf is expected to meet the high usage demand of this
field, and last at least another decade; and
WHEREAS, the overall playability ofthe field will be considerably enhanced as a result of
this project; and
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1 WHEREAS, sufficient funds are available for this project in the Capital Improvement
^ Project budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows that:
1. The above recitations are true and correct.
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7 2. The contract documents, plans, provisions and specifications for the
8 replacement of the synthetic turf at the Poinsettia Community Park soccer field
as referenced hereto are hereby approved.
3. That the City Clerk of the City of Carlsbad is hereby authorized and directed to
proceed to publish, in accordance with law. Notice Inviting Bids for the work of
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J2 said contract documents, plans, provisions and specifications
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 23'^'' day of September, 2014, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Schumacher, Blackburn.
None.
ABSENT: None.
MATT HALL, Mayor
ATTEST:
....
BARBARA ENGLESOf<i, City Clerk
M¥3y
CITY OF CARLSBAD
San Diego County
Califomia
CONTRACT DOCUMENTS,
GENERAL PROVISIONS,
SUPPLEMENTAL PROVISIONS, AND
TECHNICAL SPECIFICATIONS
FOR
POINSETTIA PARK
SYNTHETIC TURF
REPLACEMENT
CONTRACT NO. PWS15-22PKS
5
TABLE OF CONTENTS
Item Page
Notice Inviting Bids 1
Contractor's Proposal 5
Bid Security Form 10
Bidder's Bond to Accompany Proposal 11
Guide for Completing the "Designation of Subcontractors" Form 13
Designation of Subcontractor and Amount of Subcontractor's Bid Items 15
Bidder's Statement of Technical Ability and Experience 16
Bidder's Certificate of Insurance for General Liability, Employers' Liability, Automotive
Liability and Workers' Compensation 17
Bidder's Statement Re Debarment 18
Bidder's Disclosure of Discipline Record 19
Non-collusion Declaration to Be Executed by Bidder and Submitted with Bid 21
Contract Public Works 22
Labor and Materials Bond 28
Faithful Performance/Warranty Bond 30
Optional Escrow Agreement for Surety Deposits in Lieu of Retention 32
A I
Revised 9/09/2014 Contract No. PWS15-22PKS i 1/
GENERAL PROVISIONS
Section 1 Terms, Definitions Abbreviations and Symbols
1-1 Terms 35
1-2 Definitions 36
1 -3 Abbreviations 40
1-4 Units of Measure 44
1- 5 Symols 45
Section 2 Scope and Control of the Work
2- 1 Award and Execution of Contract 46
2-2 Assignment 46
2-3 Subcontracts 46
2-4 Contract Bonds 47
2-5 Plans and Specifications 48
2-6 Work to be Done 51
2-10 Authority of Board and Engineer 51
2- 11 Inspection 52
Section 3 Changes in Work
3- 1 Changes Requested by the Contractor 53
3-2 Changes Initiated by the Agency 53
3-3 Extra Work 54
3-4 Changed Conditions 56
3- 5 Disputed Work 57
Section 4 Control of Materials
4- 1 Materials and Workmanship 61
4- 2 Materials Transportation, Handling and Storage 65
Section 5 Utilities
5- 1 Location 66
5-2 Protection 66
5-3 Removal 66
5-4 Relocation 66
5-5 Delays 67
5- 6 Cooperation 68
Section 6 Prosecution, Progress and Acceptance of the Work
6- 1 Construction Schedule and Commencement of Work 69
6-2 Prosecution of Work 71
6-3 Suspension of Work 71
6-4 Default by Contractor 71
6-5 Termination of Contract 72
6-6 Delays and Extensions of Time 72
6-7 Time of Completion 73
6-8 Completion, Acceptance, and Warranty 73
6-9 Liquidated Damages 73
6- 10 Use of Improvement during Construction 74
Section 7 Responsibilities of the Contractor
7- 1 Contractor's Equipment and Facilities 75
Revised 9/09/2014 Contract No. PWS 15-22PKS 1
7-2 Labor 75
7-3 Liability Insurance 75
7-4 Workers' Compensation Insurance 75
7-5 Permits 75
7-6 The Contractor's Representative 76
7-7 Cooperation and Collateral Work 76
7-8 Project Site Maintenance 77
7-9 Protection and Restoration of Existing Improvements 78
7-10 Public Convenience and Safety 78
7-11 Patent Fees or Royalties 79
7-12 Advertising 79
7-13 Laws to be Observed 79
7- 14 Antitrust Claims 80
Section 8 Facilities for Agency Personnel
8- 1 General 81
Section 9 Measurement and Payment
9- 1 Measurement of Quantities for Unit Price Work 82
9-2 Lump Sum Work 82
9-3 Payment 82
SUPPLEMENTAL PROVISIONS TO THE SSPWC
Part 2 Construction Materials 85
Part 3 Construction Methods 85
Appendix A Technical Specifications 86
'4^ Revised 09/09/2014 ^3 Contract No. PWS15-22PKS
CITY OF CARLSBAD
, CALIFORNIA
NOTICE INVITING BIDS
Until on , 20 , the City shall accept sealed bids, clearly
marked as such, at the Faraday Center, 1635 Faraday Avenue, Carlsbad, CA 92008-7314, Attn:
Purchasing Officer, by mail, delivery service or by deposit in the Bid Box located in the first floor
lobby, at which time they will be opened and read, for performing the work as follows: Synthetic Turf
Replacement at Poinsettia Park in Carlsbad, CA.
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
INSTRUCTIONS TO BIDDERS AND BID REQUIREMENTS
This bid and the terms of the Contract Documents and General Provisions constitute an irrevocable
offer that shall remain valid and in full force for a period of 90 days and such additional time as may
be mutually agreed upon by the City of Carlsbad and the Bidder.
No bid will be received unless it is made on a proposal form furnished by the Purchasing
Department. Each bid must be accompanied by security in a form and amount required by law. The
bidder's security of the second and third next lowest responsive bidders may be withheld until the
Contract has been fully executed. The security submitted by all other unsuccessful bidders shall be
returned to them, or deemed void, within ten (10) days after the Contract is awarded. Pursuant to the
provisions of law (Public Contract Code section 10263), appropriate securities may be substituted
for any obligation required by this notice or for any monies withheld by the City to ensure
performance under this Contract. Section 10263 of the Public Contract Code requires monies or
securities to be deposited with the City or a state or federally chartered bank in California as the
escrow agent. The escrow agent shall maintain insurance to cover negligent acts and omissions of
the agent in connection with the handling of retentions under this section in an amount not less than
$100,000 per contract.
The City of Carlsbad may disqualify a contractor or subcontractor from participating in bidding when
a contractor or subcontractor has been debarred by the City of Carlsbad or another jurisdiction in the
State of California as an irresponsible bidder.
The work shall be performed in strict conformity with the plans, provisions, and specifications as
approved by the City Council of the City of Carlsbad on file with the Purchasing Department.
The specifications for the work include City of Carlsbad Technical Specifications and the
Standard Specifications for Public Works Construction, Parts 2 & 3, 2012 Edition, all hereinafter
designated "SSPWC", as amended. Specification Reference is hereby made to the plans and
specifications for full particulars and description ofthe work. The General Provisions (Part 1) to the
SSPWC do not apply.
Revised 09/09/2014 Contract No. PWS15-22PKS 1 of 86
The City of Carlsbad encourages the participation of minority and women-owned businesses.
The City of Carlsbad encourages all bidders, suppliers, manufacturers, fabricators and contractors to
utilize recycled and recyclable materials when available, appropriate and approved by the Engineer.
BID DOCUMENTS
The bid documents comprise the following documents which must be completed and properly
executed including notarization, where indicated.
1. Contractor's Proposal
2. Bidder's Bond
3. Non-collusion Declaration
4. Designation of Subcontractor and Amount of Subcontractor's Bid
5. Bidder's Statement of Technical Ability and Experience
6. Acknowledgement of Addendum (A)
7. Certificate of Insurance. The riders covering the City, its officials, employees and volunteers
may be omitted at the time of bid submittal but shall be provided by the Bidder prior to award of
this contract.
8. Bidder's Statement Re Debarment
9. Bidder's Disclosure of Discipline Record
10. Escrow Agreement for Security Deposits - (optional, must be completed if the Bidder wishes to
use the Escrow Agreement for Security)
11. Required Submittal Information Checklist (Inclusive)
ENGINEER'S ESTIMATE:
All bids will be compared on the basis of the Engineer's Estimate. The estimated quantities are
approximate and serve solely as a basis for the comparison of bids. The Engineer's Estimate is
$650.000.00
TIME OF COMPLETION:
The contractor shall complete the Work within the time set in the contract as defined in the General
Provisions Section 6-7.
SPECIALTY CONTRACTORS:
ACCEPTABLE LICENSE TYPES
Except as provided herein a bid submitted to the City by a Contractor who is not licensed as a
contractor pursuant to the Business and Professions Code shall be considered nonresponsive and
shall be rejected by the City. In all contracts where federal funds are involved, no bid submitted shall
be invalidated by the failure of the bidder to be licensed in accordance with California law. Where
federal funds are involved the contractor shall be properly licensed at the time the contract is
awarded. In all other cases the contractor shall state their license number, expiration date and
classification in the proposal, under penalty of perjury. This invitation to bid does not involve federal
funds. The following classifications are acceptable for this contract: A - General Engineering
Contractor and D-12 - Synthetic Products Contractor.
ESCROW AGREEMENT
If the Contractor intends to utilize the escrow agreement included in the contract documents in lieu
of the usual 5% retention from each payment, these documents must be completed and submitted
with the signed contract. The escrow agreement may not be substituted at a later date.
OBTAINING PLANS AND SPECIFICATIONS
Sets of plans, various supplemental provisions, and Contract documents may be obtained at the
Cashier's Counter of the Faraday Center located at 1635 Faraday Avenue, Carlsbad, California
92008-7314, for a non-refundable fee of (Twenty-five Dollars) $25.00 per set. If plans and
•4"' Revised 09/09/2014 Contract No. PWS15-22PKS 2 of 86
lO
specifications are to be mailed, the cost for postage should be added.
INTENT OF PLANS AND SPECIFICATIONS
Any prospective bidder who is in doubt as to the intended meaning of any part of the drawings,
specifications or other contract documents, or finds discrepancies in or omissions from the drawings
and specifications may submit to the Engineer a written request for clarification or correction. Any
response will be made only by a written addendum duly issued by the Engineer a copy of which will
be mailed or delivered to each person receiving a set of the contract documents. No oral response
will be made to such inquiry. Prior to the award of the contract, no addition to, modification of
or interpretation of any provision in the contract documents will be given by any agent,
employee or contractor of the City of Carlsbad except as hereinbefore specified. No bidder
may rely on directions given by any agent, employee or contractor of the City of Carlsbad
except as hereinbefore specified.
REJECTION OF BIDS
The City of Carlsbad reserves the right to reject any or all bids and to waive any minor irregularity or
informality in such bids.
THE PAYMENT OF PREVAILING WAGES IS NOT REQUIRED
The City of Carlsbad is a Charter City. Carlsbad Municipal Code Section 3.28.130 supersedes the
provisions of the California Labor Code when the public work is not a statewide concern. The City
Council has determined that it is not in the best interest of the city to require the payment of
prevailing wages for this project. Payment of prevailing wages is at contractor's discretion.
PRE BID MEETING
A MANDATORY pre-bid meeting will be held on (October 7, 2014 at 10 AM) at The Faraday Center
Building, 1635 Faraday Ave Carlsbad CA in the City of Carlsbad.
UNIT PRICES AND COMPUTATION OF BIDS
All bids are to be computed on the basis of the given estimated quantities of work, as indicated in
this proposal, times the unit price as submitted by the bidder. In case of a discrepancy between
words and figures, the words shall prevail. In case of an error in the extension of a unit price, the
corrected extension shall be calculated and the bids will be computed as indicated above and
compared on the basis of the corrected totals.
All prices must be in ink or typewritten. Changes or corrections may be crossed out and typed or
written in with ink and must be initialed in ink by a person authorized to sign for the Contractor.
ADDENDUMS
Bidders are advised to verify the issuance of all addenda and receipt thereof one day prior to
bidding. Submission of bids without acknowledgment of addenda may be cause of rejection of bid.
BOND AND INSURANCE REQUIREMENTS
The Contractor shall provide bonds to secure faithful performance and warranty of the work in an
amount equal to one hundred percent (100%) of the Contract price on this project. The Contractor
shall provide bonds to secure payment of laborers and materials suppliers, in an amount equal to
one hundred percent (100%) ofthe total amount payable by the terms ofthe contract. These bonds
shall be kept in full force and effect during the course of this project, and shall extend in full force
and effect and be retained by the City until they are released as stated in the General Provisions
section of this contract. All bonds are to be placed with a surety insurance carrier admitted and
authorized to transact the business of insurance in California and whose assets exceed their
liabilities in an amount equal to or in excess of the amount of the bond. The bonds are to be
accompanied by the following documents:
1) An original, or a certified copy, of the unrevoked appointment, power of attorney, by laws, or
other instrument entitling or authorizing the person who executed the bond to do so.
2) A certified copy of the certificate of authority of the insurer issued by the insurance
Revised 09/09/2014 Contract No. PWS15-22PKS 3 of 86
commissioner.
If the bid is accepted, the City may require copies of the insurer's most recent annual statement and
quarterly statement filed with the Department of Insurance pursuant to Article 10 (commencing with
section 900) of Chapter 1 of Part 2 of Division 1 of the Insurance Code, within 10 calendar days of
the insurer's receipt of a request to submit the statements.
Insurance is to be placed with insurers that:
1) Have a rating in the most recent Best's Key Rating Guide of at least A-:VII
2) Are admitted and authorized to transact the business of insurance in the State of California by
the Insurance Commissioner.
Auto policies offered to meet the specification of this contract must:
1) Meet the conditions stated above for all insurance companies.
2) Cover anv vehicle used in the performance of the contract, used onsite or offsite, whether
owned, non-owned or hired, and whether scheduled or non-scheduled.
Workers' compensation insurance required under this contract must be offered by a company
meeting the above standards with the exception that the Best's rating condition is waived. The City
does accept policies issued by the State Compensation Fund meeting the requirement for workers'
compensation insurance.
The Contractor shall be required to maintain insurance as specified in the Contract. Any additional
cost of said insurance shall be included in the bid price.
The award of the contract by the City Council is contingent upon the Contractor submitting the
required bonds and insurance, as described in the contract, within twenty days of bid opening. Ifthe
Contractor fails to comply with these requirements, the City may award the contract to the second or
third lowest bidder and the bid security ofthe lowest bidder may be forfeited.
BUSINESS LICENSE
The prime contractor and all subcontractors are required to have and maintain a valid City of
Carlsbad Business License for the duration of the contract.
Approved by the City Council of the City of Carlsbad, California, by Resolution No.
, adopted on the day of , 20 .
Date Deputy City Clerk
^""^ Revised 09/09/2014 Contract No. PWS15-22PKS 4 of 86
CITY OF CARLSBAD
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
CONTRACTOR'S PROPOSAL
City Council
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, California 92008
The undersigned declares he/she has carefully examined the location of the work, read the Notice
Inviting Bids, examined the Plans, Specifications, General Provisions, Contract Documents, and
addenda thereto, and hereby proposes to furnish all labor, materials, equipment, transportation, and
services required to do all the work to complete Contract No. PWS15-22PKS in accordance with the
Plans, Specifications, General Provisions, Contract Documents, and addenda thereto and that
he/she will take in full payment therefore the following unit prices for each item complete, to wit:
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
Base Bid
Approximate
Item Quantity Unit Price Total Amount
No. Description And Unit (Figures) (Figures)
A-1 Poinsettia Park Synthetic Turf LS $ $
Replacement
Total amount of bid in words for Schedule "A":
Total amount of bid in numbers for Schedule "A": $_
Additive Alternate Bid Items
AA-1 Furnish and Install Soccer LS $ $_
Goal Anchors
Total amount of bid in words for Schedule "AA-1":_
Total amount of bid in numbers for Schedule "AA-1": $
Revised 09/09/2014 Contract No. PWS 15-22PKS 5 of 86
AA-2 Construct concrete walkway LS $ $_
at south perimeter of field.
Total amount of bid in words for Schedule "AA-2":
Total amount of bid in numbers for Schedule "fiJK-2": $
AA-3 Construct concrete access at LS $ $_
north perimeter of field
Total amount of bid in words for Schedule "AA-3":
Total amount of bid in numbers for Schedule "AA-3": $
The basis of award will be the sum of Schedule "A" and selected alternates to the extent monies are
available only.
Price(s) given above are firm for 90 days after date of bid opening.
Addendum(a) No(s). has/have been received and is/are included in this
proposal.
Revised 09/09/2014 Contract No. PWS15-22PKS 6 of 86
The Undersigned has carefully checked all of the above figures and understands that the City will
not be responsible for any error or omission on the part ofthe Undersigned in preparing this bid.
The Undersigned agrees that in case of default in executing the required Contract with necessary
bonds and insurance policies within twenty (20) days from the date of award of Contract by the City
Council of the City of Carlsbad, the City may administratively authorize award of the contract to the
second or third lowest bidder and the bid security of the lowest bidder may be forfeited.
The Undersigned bidder declares, under penalty of perjury, that the undersigned is licensed to do
business or act in the capacity of a contractor within the State of California, validly licensed under
license number , classification which expires on
, and that this statement is true and correct and has the legal effect of
an affidavit.
A bid submitted to the City by a Contractor who is not licensed as a contractor pursuant to the
Business and Professions Code shall be considered nonresponsive and shall be rejected by the City
§ 7028.15(e). In all contracts where federal funds are involved, no bid submitted shall be invalidated
by the failure of the bidder to be licensed in accordance with California law. However, at the time the
contract is awarded, the contractor shall be properly licensed.
The Undersigned bidder hereby represents as follows:
1. That no Council member, officer agent, or employee of the City of Carlsbad is personally
interested, directly or indirectly, in this Contract, or the compensation to be paid hereunder; that no
representation, oral or in writing, of the City Council, its officers, agents, or employees has inducted
him/her to enter into this Contract, excepting only those contained in this form of Contract and the
papers made a part hereof by its terms; and
2. That this bid is made without connection with any person, firm, or corporation making a bid for
the same work, and is in all respects fair and without collusion or fraud.
Accompanying this proposal is (Cash, Certified Check, Bond
or Cashier's Check) for ten percent (10%) ofthe amount bid.
The Undersigned is aware of the provisions of section 3700 of the Labor Code which requires every
employer to be insured against liability for workers' compensation or to undertake self-insurance in
accordance with the provisions of that code, and agrees to comply with such provisions before
commencing the performance of the work of this Contract and continue to comply until the contract
is complete.
K Revised 09/09/2014 Contract No. PWS 15-22PKS 7 of 86 €3
IF A SOLE OWNER OR SOLE CONTRACTOR SIGN HERE:
(1) Name under which business is conducted
(2) Signature (given and surname) of proprietor
(3) Place of Business
(Street and Number)
City and State
(4) Zip Code Telephone No.
(5) E-Mail
IF A PARTNERSHIP. SIGN HERE:
(1) Name under which business is conducted.
(2) Signature (given and surname and character of partner) (Note: Signature must be made by a general partner)
(3) Place of Business.
City and State
(Street and Number)
(4) Zip Code Telephone No.
(5) E-Mail
^•''Revised 09/09/2014 Contract No. PWS15-22PKS 8 of 86
IF A CORPORATION. SIGN HERE:
(1) Name under which business is conducted
(2),
(Signature)
(Title)
Impress Corporate Seal here
(3) Incorporated underthe laws ofthe State of.
(4) Place of Business
(Street and Number)
City and State
(5) Zip Code Telephone No.
(6) E-Mail
NOTARIAL ACKNOWLEDGMENT OF EXECUTION BY ALL SIGNATORIES MUST BE ATTACHED
List below names of president, vice president, secretary and assistant secretary, if a
corporation; ifa partnership, list names of all general partners, and managing partners:
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 9 of 86
BID SECURITY FORM
(Check to Accompany Bid)
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
(NOTE: The following form shall be used if check accompanies bid.)
Accompanying this proposal is a *Certified *Cashiers check payable to the order of CITY OF
CARLSBAD, in the sum of
dollars ($ ),
this amount being ten percent (10%) of the total amount of the bid. The proceeds of this check shall
become the property of the City provided this proposal shall be accepted by the City through action
of its legally constituted contracting authorities and the undersigned shall fail to execute a contract
and furnish the required Performance, Warranty and Payment Bonds and proof of insurance
coverage within the stipulated time; otherwise, the check shall be returned to the undersigned. The
proceeds of this check shall also become the property of the City if the undersigned shall withdraw
his or her bid within the period of fifteen (15) days after the date set for the opening thereof, unless
otherwise required by law, and notwithstanding the award ofthe contract to another bidder.
BIDDER
* Delete the inapplicable word.
(NOTE: If the Bidder desires to use a bond instead of check, the Bid Bond form on the following pages shall be
executed-the sum of this bond shall be not less than ten percent (10%) of the total amount of the bid.)
Revised 09/09/2014 Contract No. PWS15-22PKS 10 of 86
BIDDER'S BOND TO ACCOMPANY PROPOSAL
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
KNOW ALL PERSONS BY THESE PRESENTS:
That we, , as Principal, and
as Surety are held and firmly bound unto the City of Carlsbad, California, in an amount as follows:
(must be at least ten percent (10%) of the bid amount) for which
payment, well and truly made, we bind ourselves, our heirs, executors and administrators,
successors or assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH that if the proposal of the above-
bounden Principal for:
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
in the City of Carlsbad, is accepted by the City Council, and if the Principal shall duly enter into and
execute a Contract including required bonds and insurance policies within twenty (20) days from the
date of award of Contract by the City Council of the City of Carlsbad, being duly notified of said
award, then this obligation shall become null and void; otherwise, it shall be and remain in full force
and effect, and the amount specified herein shall be forfeited to the said City.
¥ Revised 09/09/2014 Contract No. PWS15-22PKS 11 of 86 €3
In the event Principal executed this bond as an individual, it is agreed that the death of Principal
shall not exonerate the Surety from its obligations under this bond.
Executed by PRINCIPAL this.
PRINCIPAL:
(name of Principal)
By:
(sign here)
(print name here)
day of. 20_
Executed by SURETY this
of , 20_
SURETY:
(name of Surety)
day
(Title and Organization of Signatory)
By:
(sign here)
(print name here)
(address of Surety)
(telephone number of Surety)
By:
(signature of Attorney-in-Fact)
(title and organization of signatory) (printed name of Attorney-in-Fact)
(Attach corporate resolution showing current power of attorney.)
(Proper notarial acknowledgment of execution by PRINCIPAL and SURETY must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corporations. If only
one officer signs, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering that officer to bind the corporation.)
APPROVED AS TO FORM:
CELIA A. BREWER
City Attorney
By:.
Assistant City Attorney
Revised 09/09/2014 Contract No. PWS15-22PKS 12 of 86
GUIDE FOR COMPLETING
THE "DESIGNATION OF SUBCONTRACTORS" FORM
REFERENCES Prior to preparation of the following "Subcontractor Disclosure Form" Bidders are
urged to review the definitions in section 1-2 of the General Provisions to this Contract, especially,
"Bid", "Bidder", "Contract", "Contractor", "Contract Price", "Contract Unit Price", "Engineer", "Own
Organization", "Subcontractor", and "Work". Bidders are further urged to review sections 2-3
SUBCONTF?ACTS of the General Provisions.
CAUTIONS This form will be used by the Agency to determine the percentage of work that the
Bidder proposes to perform. Bidders are cautioned that failure to provide complete and correct
information may result in rejection of the bid as non-responsive. Any bid that proposes performance
of more than 50 percent of the work by subcontractors or otherwise to be performed by forces other
than the Bidder's own organization will be rejected as non-responsive. Specialty items of work that
may be so designated by the Engineer on the "Contractor's Proposal" are not included in computing
the percentage of work proposed to be performed by the Bidder.
INSTRUCTIONS The Bidder shall set forth the name and location of business of each and every
subcontractor whom the Bidder proposes to perform work or labor or render service in or about the
work or improvement, and every subcontractor licensed as a contractor by the State of California
whom the Bidder proposes to specially fabricate and install any portion of the work or improvement
according to detailed drawings contained in the plans and specifications in excess of one-half of one
percent (0.5%) of the Bidder's total bid or, in the case of bids or offers for the construction of streets
and highways, including bridges, in excess of one-half of one percent (0.5%) or ten thousand dollars
($10,000) whichever is greater. Said name(s) and location(s) of business of subcontractor(s) shall
be set forth and included as an integral part of the bid offer.
The Designation of Subcontractors form must be submitted as a part of the Bidder's sealed bid.
Failure to provide complete and correct information mav result in reiection of the bid as non-
responsive.
Suppliers of materials from sources outside the limits of work are not subcontractors. The value of
materials and transport of materials from sources outside the limits of work, as shown on the plans,
shall be assigned to the Contractor or the Subcontractor as the case may be, that the Bidder
proposes as installer of said materials. The value of material incorporated in any Subcontractor-
installed bid item that is supplied by the Bidder shall be included as a part of the work that the Bidder
proposes to be performed by the Subcontractor installing said item.
When a Subcontractor has a Carlsbad business license, the number must be entered on the proper
form. If the Subcontractor does not have a valid business license, enter "NONE" in the appropriate
space.
When the Bidder proposes using a Subcontractor to construct or install less than 100 percent of a
bid item, the Bidder shall attach an explanation sheet to the Designation of Subcontractor form. The
explanation sheet shall clearly apprise the City of the specific facts that show the Bidder proposes to
perform no less than fifty percent (50%) of the work with its own forces.
Determination of the subcontract amounts for purposes of award of the contract shall be determined
by the City Council in conformance with the provisions of the contract documents and the various
supplemental provisions. The decision of the City Council shall be final.
•''Revised 09/09/2014 Contract No. PWS15-22PKS 13 of 86
Contractor is prohibited from performing any work on this project with a subcontractor who is
ineligible to perform work on a public works project pursuant to Labor Code Sections 1771.1 or
1777.7.
Bidders shall make any additional copies of the disclosure forms as may be necessary to provide the
required information. The page number and total number of additional form pages shall be entered
in the location provided on each type of form so duplicated.
yf
¥ Revised 09/09/2014 Contract No. PWS15-22PKS 14 of 86
DESIGNATION OF SUBCONTRACTOR AND
AMOUNT OF SUBCONTRACTOR'S BID ITEMS
(To Accompany Proposal)
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
The Bidder certifies that it has used the sub-bid of the following listed subcontractors in preparing
this bid for the Work and that the listed subcontractors will be used to perform the portions of the
Work as designated in this list in accordance with applicable provisions of the specifications and
section 4100 et seq. ofthe Public Contract Code, "Subletting and Subcontracting Fair Practices Act."
The Bidder further certifies that no additional subcontractor will be allowed to perform any portion of
the Work in excess of one-half of one percent (0.5%) of the Bidder's total bid, or in the case of bids
or offers for construction of streets and highways, including bridges, in excess of one-half of one
percent (0.5%) or ten thousand dollars ($10,000), whichever is greater, and that no changes in the
subcontractors listed work will be made except upon the prior approval of the Agency.
SUBCONTRACTOR'S BID ITEP iflS
Portion of Work
Subcontractor Name and
Location of Business
Subcontractor's
License No. and
Classification*
Amount of
Work by
Subcontractor
in Dollars*
Page of pages of this Subcontractor Designation form
Pursuantto section 4104 (a)(2)(A) California Public Contract Code, receipt ofthe information preceded by an asterisk may be submitted
by the Bidder up to 24 hours after the deadline for submitting bids contained in the "Notice Inviting Bids."
Revised 09/09/2014
nfb
Contract No. PWS15-22PKS 15 of 86
BIDDER'S STATEMENT OF
TECHNICAL ABILITY AND EXPERIENCE
(To Accompany Proposal)
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
The Bidder is required to state what work of a similar character to that included in the proposed
Contract he/she has successfully performed and give references, with telephone numbers, which will
enable the City to judge his/her responsibility, experience and skill. An attachment can be used.
Date
Contract
Completed
Name and Address
of the Employer
Name and Phone No.
of Person to
Contract
Type of Work
Amount
of
Contract
^Revised 09/09/2014
y
Contract No. PWS15-22PKS 16 of 86
BIDDER'S CERTIFICATE OF INSURANCE FOR
GENERAL LIABILITY, EMPLOYERS' LIABILITY, AUTOMOTIVE
LIABILITY AND WORKERS' COMPENSATION
(To Accompany Proposal)
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
As a required part of the Bidder's proposal the Bidder must attach either of the following to this page.
1) Certificates of insurance showing conformance with the requirements herein for each of:
• Comprehensive General Liability
• Automobile Liability
• Workers Compensation
• Employer's Liability
2) Statement with an insurance carrier's notarized signature stating that the carrier can, and upon
payment of fees and/or premiums by the Bidder, will issue to the Bidder Policies of insurance for
Comprehensive General Liability, Automobile Liability, Workers Compensation and Employer's
Liability in conformance with the requirements herein and Certificates of insurance to the Agency
showing conformance with the requirements herein.
All certificates of insurance and statements of willingness to issue insurance for auto policies offered
to meet the specification of this contract must:
1) Meet the conditions stated in The Notice Inviting Bids and the General Provisions for this project
for each insurance company that the Contractor proposes.
2) Cover anv vehicle used in the performance of the contract, used onsite or offsite, whether
owned, non-owned or hired, and whether scheduled or non-scheduled.
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 17 of 86
BIDDER'S STATEMENT RE DEBARMENT
(To Accompany Proposal)
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
1) Have you or any of your subcontractors ever been debarred as an irresponsible bidder by
another jurisdiction in the State of California?
yes no
2) If yes, what was/were the name(s) of the agency(ies) and what was/were the period(s) of
debarment(s)? Attach additional copies of this page to accommodate more than two debar-
ments.
party debarred party debarred
agency agency
period of debarment period of debarment
BY CONTRACTOR:
(name of Contractor)
Bv:
(sign here)
(print name/title)
Page of pages of this Re Debarment form
Revised 09/09/2014 Contract No. PWS15-22PKS 18 of 86
BIDDER'S DISCLOSURE OF DISCIPLINE RECORD
(To Accompany Proposal)
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
Contractors are required by law to be licensed and regulated by the Contractors' State License
Board which has jurisdiction to investigate complaints against contractors if a complaint regarding a
patent act or omission is filed within four years of the date of the alleged violation. A complaint
regarding a latent act or omission pertaining to structural defects must be filed within 10 years of the
date of the alleged violation. Any questions concerning a contractor may be referred to the Registrar,
Contractors' State License board, P.O. Box 26000, Sacramento, California 95826.
1) Have you ever had your contractor's license suspended or revoked by the California Contractors'
State license Board two or more times within an eight year period?
yes no
2) Has the suspension or revocation of your contractor's license ever been stayed?
yes no
3) Have any subcontractors that you propose to perform any portion of the Work ever had their
contractor's license suspended or revoked by the California Contractors' State license Board two
or more times within an eight year period?
yes no
4) Has the suspension or revocation of the license of any subcontractor's that you propose to
perform any portion of the Work ever been stayed?
yes no
5) If the answer to either of 1. or 3. above is yes fully identify, in each and every case, the party
disciplined, the date of and violation that the disciplinary action pertain to, describe the nature of
the violation and the disciplinary action taken therefore.
(If needed attach additional sheets to provide full disclosure.)
Page of pages of this Disclosure of Discipline form
y^
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 19 of 86
BIDDER'S DISCLOSURE OF DISCIPLINE RECORD
(CONTINUED)
(To Accompany Proposal)
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
6) If the answer to either of 2. or 4. above is yes fully identify, in each and every case, the party
who's discipline was stayed, the date of the violation that the disciplinary action pertains to,
describe the nature of the violation and the condition (if any) upon which the disciplinary action
was stayed.
(If needed attach additional sheets to provide full disclosure.)
BY CONTRACTOR:
(name of Contractor)
By:
(sign here)
(print name/title)
Page of pages of this Disclosure of Discipline form
y
Revised 09/09/2014 Contract No. PWS15-22PKS 20 of 86
NONCOLLUSION DECLARATION TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH BID
PUBLIC CONTRACT CODE SECTION 7106
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
The undersigned declares:
I am the of , the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation. The bid is genuine and not collusive or sham.
The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham
bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder
or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner,
directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid
price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price,
or of that of any other bidder. All statements contained in the bid are true. The bidder has not,
directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof,
or divulged information or data relative thereto, to any corporation, partnership, company,
association, organization, bid depository, or to any member or agent thereof, to effectuate a
collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint
venture, limited liability company, limited liability partnership, or any other entity, hereby represents
that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
1 declare under penalty of perjury under the laws of the State of California that the foregoing is true
and correct and that this declaration is executed on ., 20 at
[city], [state].
Signature of Bidder
y^
¥ Revised 09/09/2014 Contract No. PWS15-22PKS 21 of 86
CONTRACT
PUBLIC WORKS
This agreement is made this day of , 20 ,
by and between the City of Carlsbad, California, a municipal corporation, (hereinafter called "City"),
and ' whose principal place of business
is
(hereinafter called "Contractor").
City and Contractor agree as follows:
1. Description of Work. Contractor shall perform all work specified in the Contract documents
for:
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
(hereinafter called "project")
2. Provisions of Labor and Materials. Contractor shall provide all labor, materials, tools,
equipment, and personnel to perform the work specified by the Contract Documents.
3. Contract Documents. The Contract Documents consist of this Contract, Notice Inviting
Bids, Contractor's Proposal, Bidder's Bond, Noncollusion Declaration, Designation of Subcontrac-
tors, Technical Ability and Experience, Bidder's Statement Re Debarment, Escrow Agreement,
Release Form, the Plans and Specifications, the General Provisions, addendum(s) to said Plans and
Specifications and General Provisions, and all proper amendments and changes made thereto in
accordance with this Contract or the Plans and Specifications, and all bonds for the project; all of
which are incorporated herein by this reference.
Contractor, her/his subcontractors, and materials suppliers shall provide and install the work as
indicated, specified, and implied by the Contract Documents. Any items of work not indicated or
specified, but which are essential to the completion of the work, shall be provided at the Contractor's
expense to fulfill the intent of said documents. In all instances through the life of the Contract, the
City will be the interpreter of the intent of the Contract Documents, and the City's decision relative to
said intent will be final and binding. Failure ofthe Contractorto apprise subcontractors and materials
suppliers of this condition of the Contract will not relieve responsibility of compliance.
4. Payment. For all compensation for Contractor's performance of work under this Contract, City
shall make payment to the Contractor per section 9-3 PAYMENT of the General Provisions section
of this contract. The Engineer will close the estimate of work completed for progress payments on
the last working day of each month. The City shall withhold retention as required by Public Contract
Code Section 9203.
Revised 09/09/2014 Contract No. PWS15-22PKS 22 of 86
5. Independent Investigation. Contractor has made an independent investigation of the
jobsite, the soil conditions at the jobsite, and all other conditions that might affect the progress of the
work, and is aware of those conditions. The Contract price includes payment for all work that may be
done by Contractor, whether anticipated or not, in order to overcome underground conditions. Any
information that may have been furnished to Contractor by City about underground conditions or
other job conditions is for Contractor's convenience only, and City does not warrant that the
conditions are as thus indicated. Contractor is satisfied with all job conditions, including underground
conditions and has not relied on information furnished by City.
6. Hazardous Waste or Other Unusual Conditions. If the contract involves digging
trenches or other excavations that extend deeper than four feet below the surface Contractor shall
promptly, and before the following conditions are disturbed, notify City, in writing, of any;
(A) Hazardous Waste. Material that Contractor believes may be material that is hazardous waste,
as defined in section 25117 of the Health and Safety Code, that is required to be removed to a Class
I, Class II, or Class III disposal site in accordance with provisions of existing law.
(B) Differing Conditions. Subsurface or latent physical conditions at the site differing from those
indicated.
(C) Unknown Physical Conditions. Unknown physical conditions at the site of any unusual
nature, different materially from those ordinarily encountered and generally recognized as inherent in
work ofthe character provided for in the contract.
City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ,
or do involve hazardous waste, and cause a decrease or increase in contractor's costs of, or the
time required for, performance of any part of the work shall issue a change order under the
procedures described in this contract.
In the event that a dispute arises between City and Contractor whether the conditions materially
differ, or involve hazardous waste, or cause a decrease or increase in the contractor's cost of, or
time required for, performance of any part of the work, contractor shall not be excused from any
scheduled completion date provided for by the contract, but shall proceed with all work to be
performed under the contract. Contractor shall retain any and all rights provided either by contract or
by law which pertain to the resolution of disputes and protests between the contracting parties.
7. Immigration Reform and Control Act Contractor certifies it is aware of the requirements
ofthe Immigration Reform and Control Act of 1986 (8 USC sections 1101-1525) and has complied
and will comply with these requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors, and consultants that are included in this
Contract.
8. Indemnification. Contractor shall assume the defense of, pay all expenses of defense, and
indemnify and hold harmless the City, and its officers and employees, from all claims, loss, damage,
injury and liability of every kind, nature and description, directly or indirectly arising from or in
connection with the performance of the Contract or work; or from any failure or alleged failure of
Contractor to comply with any applicable law, rules or regulations including those relating to safety
and health; and from any and all claims, loss, damages, injury and liability, howsoever the same
may be caused, resulting directly or indirectly from the nature of the work covered by the Contract,
except for loss or damage caused by the sole or active negligence or willful misconduct of the City.
The expenses of defense include all costs and expenses including attorneys' fees for litigation,
arbitration, or other dispute resolution method.
Revised 09/09/2014 Contract No. PWS15-22PKS 23 of 86
3l
Contractor shall also defend and indemnify the City against any challenges to the award of the
contract to Contractor, and Contractor will pay all costs, including defense costs for the City.
Defense costs include the cost of separate counsel for City, if City requests separate counsel.
Contractor shall also defend and indemnify the City against any challenges to the award of the
contract to Contractor, arising in whole or in part from alleged inaccuracies or misrepresentation by
the Contractor, whether intentional or othenwise, and Contractor will pay all costs, including defense
costs for the City. Defense costs include the cost of separate counsel for City, if City requests
separate counsel.
9. Insurance. Contractor shall procure and maintain for the duration of the contract insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, his or her agents, representatives,
employees or subcontractors. Said insurance shall meet the City's policy for insurance as stated in
City Council Policy # 70.
(A) Coverages and Limits Contractor shall maintain the types of coverages and minimum limits
indicted herein:
a. Commercial General Liability Insurance: $1,000,000 combined single limit per occurrence for
bodily injury and property damage. If the policy has an aggregate limit, a separate aggregate in the
amounts specified shall be established for the risks for which the City or its agents, officers or
employees are additional insured.
b. Business Automobile Liability Insurance: $1,000,000 combined single limit per accident for
bodily injury and property damage. In addition, the auto policy must cover any vehicle used in the
performance of the contract, used onsite or offsite, whether owned, non-owned or hired, and
whether scheduled or non-scheduled.
c. Workers' Compensation and Employers' Liability Insurance: Workers' compensation limits
as required by the Labor Code of the State of California. Workers' compensation offered by the State
Compensation Insurance Fund is acceptable to the City.
(B) Additional Provisions: Contractor shall ensure that the policies of insurance required under
this agreement with the exception of Workers' Compensation and Business Automobile Liability
Insurance contain, or are endorsed to contain, the following provisions.
a. The City, its officials, employees and volunteers are to be covered as additional insured as
respects: liability arising out of activities performed by or on behalf of the Contractor; products and
completed operations of the contractor; premises owned, leased, hired or borrowed by the
contractor. The coverage shall contain no special limitations on the scope of protection afforded to
the City, its officials, employees or volunteers. All additional insured endorsements must be
evidenced using separate documents attached to the certificate of insurance; one for each company
affording general liability, and employers' liability coverage.
b. The Contractor's insurance coverage shall be primary insurance as respects the City, its
officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its
officials, employees or volunteers shall be in excess of the contractor's insurance and shall not
contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided
to the City, its officials, employees or volunteers.
d. Coverage shall state that the contractor's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 24 of 86
(C) Notice of Cancellation. Each insurance policy required by this agreement shall be endorsed to
state that coverage shall not be nonrenewed, suspended, voided, canceled, or reduced in coverage
or limits except after ten (10) days' prior written notice has been sent to the City by certified mail,
return receipt requested.
(D) Deductibles and Self-Insured Retention (S.I.R.) Levels. Any deductibles or self-insured
retention levels must be declared to and approved by the City. At the option of the City, either: the
insurer shall reduce or eliminate such deductibles or self-insured retention levels as respects the
City, its officials and employees; or the contractor shall procure a bond guaranteeing payment of
losses and related investigation, claim administration and defense expenses.
(E) Waiver of Subrogation. All policies of insurance required under this agreement shall contain a
waiver of all rights of subrogation the insurer may have or may acquire against the City or any of its
officials or employees.
(F) Subcontractors. Contractor shall include all subcontractors as insured under its policies or
shall furnish separate certificates and endorsements for each subcontractor. Coverages for
subcontractors shall be subject to all of the requirements stated herein.
(G) Acceptability of Insurers. Insurance is to be placed with insurers that have a rating in Best's
Key Rating Guide of at least A-:VII. Insurers must also be authorized to transact the business of
insurance by the State of California Insurance Commissioner as admitted carriers as evidenced by a
listing in the official publication ofthe Department of Insurance ofthe State of California and/or under
the standards specified by City Council Policy # 70.
(H) Verification of Coverage. Contractor shall furnish the City with certificates of insurance and
original endorsements affecting coverage required by this clause. The certificates and endorsements
for each insurance policy are to be signed by a person authorized by that insurer to bind coverage
on its behalf. The certificates and endorsements are to be in forms approved by the City and are to
be received and approved by the City before the Contract is executed by the City.
(I) Cost Of Insurance. The Cost of all insurance required under this agreement shall be included
in the Contractor's bid.
10. Claims and Lawsuits. All claims by contractor for $375,000 or less shall be resolved in
accordance with the provisions in the Public Contract Code, Division 2, Part 3, Chapter 1, Article 1.5
(commencing with section 20104) which are incorporated by reference. A copy of Article 1.5 is
included in Section 3 of the General Provisions. The contractor shall initially submit all claims over
$375,000 to the City using the informal dispute resolution process described in Public Contract Code
subsections 20104.2(a), (c), (d). Notwithstanding the provisions of this section of the contract, all
claims shall comply with the Government Tort Claim Act (section 900 et seq., of the California
Government Code) for any claim or cause of action for money or damages prior to filing any lawsuit
for breach of this agreement.
(A) Assertion of Claims. Contractor hereby agrees that any contract claim submitted to the City
must be asserted as part of the contract process as set forth in this agreement and not in
anticipation of litigation or in conjunction with litigation.
(B) False Claims. Contractor acknowledges that if a false claim is submitted to the City, it may be
considered fraud and the Contractor may be subject to criminal prosecution.
(C) Government Code. Contractor acknowledges that California Government Code sections 12650
et seq., the False Claims Act, provides for civil penalties where a person knowingly submits a false
claim to a public entity. These provisions include false claims made with deliberate ignorance of the
false information or in reckless disregard of the truth or falsity of the information.
y
•''Revised 09/09/2014 Contract No. PWS15-22PKS 25 of 86
(D) Penalty Recovery. If the City of Carlsbad seeks to recover penalties pursuant to the False
Claims Act, it is entitled to recover its litigation costs, including attorney's fees.
(E) Debarment for False Claims. Contractor hereby acknowledges that the filing of a false claim
may subject the Contractor to an administrative debarment proceeding wherein the Contractor may
be prevented from further bidding on public contracts for a period of up to five years.
(F) Carlsbad Municipal Code. The provisions of Carlsbad Municipal Code sections 3.32.025,
3.32.026, 3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference.
(G) Debarment from Other Jurisdictions. Contractor hereby acknowledges that debarment by
another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor or subcontractor
from participating in future contract bidding.
(H) Jurisdiction. Contractor agrees and hereby stipulates that the proper venue and jurisdiction for
resolution of any disputes between the parties arising out of this agreement is San Diego County,
California.
I have read and understand all provisions of Section 10 above. init init
11. Security. Securities in the form of cash, cashier's check, or certified check may be substituted
for any monies withheld by the City to secure performance of this contract for any obligation
established by this contract. Any other security that is mutually agreed to by the Contractor and the
City may be substituted for monies withheld to ensure performance under this Contract.
12. Unfair Business Practices. In entering into a public works contract or a subcontract to
supply goods, services, or materials pursuant to a public works contract, the contractor or
subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to
all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the
Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business
and Professions Code), arising from purchases of goods, services, or materials pursuant to the
public works contract or the subcontract. This assignment shall be made and become effective at
the time the awarding body tenders final payment to the contractor, without further acknowledgment
by the parties.
13. Provisions Required by Law Deemed Inserted. Each and every provision of law and
clause required by law to be inserted in this Contract shall be deemed to be inserted herein and
included herein, and if, through mistake or otherwise, any such provision is not inserted, or is not
correctly inserted, then upon application of either party, the Contract shall forthwith be physically
amended to make such insertion or correction.
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 26 of 86
y
14. Additional Provisions. Any additional provisions of this agreement are set forth in the
"General Provisions" or "Supplemental Provisions" attached hereto and made a part hereof.
NOTARIAL ACKNOWLEDGMENT OF EXECUTION BY ALL SIGNATORIES MUST BE
ATTACHED
(CORPORATE SEAL)
CONTRACTOR: CITY OF CARLSBAD a municipal corporation of
the State of California
By:
(name of Contractor)
(sign here)
By:
Mayor
ATTEST:
By:
(print name and title)
(sign here)
BARBARA ENGLESON, City Clerk
(print name and title)
President or vice-president and secretary or assistant secretary must sign for corporations. If only
one officer signs, the corporation must attach a resolution certified by the secretary or assistant
secretary under the corporate seal empowering that officer to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER
City Attorney
By:
Assistant City Attorney
Revised 09/09/2014
^5
Contract No. PWS15-22PKS 27 of 86
LABOR AND MATERIALS BOND
WHEREAS, the City Council of the City of Carlsbad, State of California, by Resolution No.
, adopted , has awarded to
(hereinafter designated as the "Principal"), a Contract for:
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
in the City of Cartsbad, in strict conformity with the drawings and specifications, and other Contract
Documents now on file in the Office of the City Clerk of the City of Carlsbad and all of which are
incorporated herein by this reference.
WHEREAS, Principal has executed or is about to execute said Contract and the terms thereof
require the furnishing of a bond, providing that if Principal or any of their subcontractors shall fail to
pay for any materials, provisions, provender or other supplies or teams used in, upon or about the
performance of the work agreed to be done, or for any work or labor done thereon of any kind, the
Surety on this bond will pay the same to the extent hereinafter set forth.
NOW, THEREFORE, WE, ,
as Principal, (hereinafter designated as the "Contractor"), and
as Surety, are held firmly bound unto the City of
Carlsbad in the sum of
Dollars ($ ),
said sum being an amount equal to: One hundred percent (100%) of the total amount payable under
the terms of the contract by the City of Carlsbad, and for which payment well and truly to be made
we bind ourselves, our heirs, executors and administrators, successors, or assigns, jointly and
severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if the Contractor or his/her subcontractors
fail to pay for any materials, provisions, provender, supplies, or teams used in, upon, for, or about
the performance of the work contracted to be done, or for any other work or labor thereon of any
kind, consistent with California Civil Code section 9100, or for amounts due under the
Unemployment Insurance Code with respect to the work or labor performed under this Contract, or
for any amounts required to be deducted, withheld, and paid over to the Employment Development
Department from the wages of employees of the contractor and subcontractors pursuant to section
13020 of the Unemployment Insurance Code with respect to the work and labor, that the Surety will
pay for the same, and, also, in case suit is brought upon the bond, reasonable attorney's fees, to be
fixed by the court consistent with California Civil Code section 9554.
This bond shall inure to the benefit of any of the persons named in California Civil Code section
9100, so as to give a right of action to those persons or their assigns in any suit brought upon the
bond.
Surety stipulates and agrees that no change, extension of time, alteration or addition to the terms of
the Contract, or to the work to be performed hereunder or the specifications accompanying the same
shall affect its obligations on this bond, and it does hereby waive notice of any change, extension of
time, alterations or addition to the terms of the contract or to the work or to the specifications.
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 28 of 86
In the event that Contractor is an individual, it is agreed that the death of any such Contractor shall
not exonerate the Surety from its obligations under this bond.
Executed by CONTRACTOR this
day of , 20_
CONTRACTOR:
Executed by SURETY this.
of 20_
SURETY:
. day
(name of Contractor)
By:
(sign here)
(name of Surety)
(address of Surety)
By:.
(print name here)
(title and organization of signatory)
(sign here)
(print name here)
By:
(telephone number of Surety)
(signature of Attorney-in-Fact)
(printed name of Attorney-in-Fact)
(attach corporate resolution showing current power
of attorney)
(title and organization of signatory)
(Proper notarial acknowledgment of execution by CONTRACTOR and SURETY must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer
signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate
seal empowering that officer to bind the corporation.)
APPROVED AS TO FORM:
CELIA A. BREWER
City Attorney
By:
Assistant City Attorney
Revised 09/09/2014
31
Contract No. PWS15-22PKS 29 of 86
FAITHFUL PERFORMANCE/WARRANTY BOND
WHEREAS, the City Council of the City of Carlsbad, State of California, by Resolution
No. , adopted , has awarded to
(hereinafter
designated as the "Principal"), a Contract for:
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
in the City of Cadsbad, in strict conformity with the contract, the drawings and specifications, and
other Contract Documents now on file in the Office of the City Clerk of the City of Carlsbad, all of
which are incorporated herein by this reference.
WHEREAS, Principal has executed or is about to execute said Contract and the terms thereof
require the furnishing of a bond for the faithful performance and warranty of said Contract;
NOW, THEREFORE, WE , as Principal,
(hereinafter designated as the "Contractor"), and
_, as Surety, are held and firmly bound unto the City of Carlsbad,
in the sum of
Dollars ($ ),
said sum being equal to one hundred percent (100%) of the estimated amount of the Contract, to be
paid to City or its certain attorney, its successors and assigns; for which payment, well and truly to
be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly
and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that if the above bounden Contractor, their
heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and
well and truly keep and perform the covenants, conditions, and agreements in the Contract and any
alteration thereof made as therein provided on their part, to be kept and performed at the time and in
the manner therein specified, and in all respects according to their true intent and meaning, and
shall indemnify and save harmless the City of Carlsbad, its officers, employees and agents, as
therein stipulated, then this obligation shall become null and void; otherwise it shall remain in full
force and effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefore,
there shall be included costs and reasonable expenses and fees, including reasonable attorney's
fees, incurred by the City in successfully enforcing such obligation, all to be taxed as costs and
included in any judgment rendered.
Surety stipulates and agrees that no change, extension of time, alteration or addition to the terms of
the Contract, or to the work to be performed there under or the specifications accompanying the
same shall affect its obligations on this bond, and it does hereby waive notice of any change,
extension of time, alterations or addition to the terms of the contract or to the work or to the
specifications.
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 30 of 86
In the event that Contractor is an individual, it is agreed that the death of any such Contractor shall
not exonerate the Surety from its obligations under this bond.
Executed by CONTRACTOR this _
day of , 20_
CONTRACTOR:
(name of Contractor)
By:
(sign here)
(print name here)
By:
(sign here)
(print name here)
Executed by SURETY this. day of
20_
SURETY;
(name of Surety)
(address of Surety)
By:
(Title and Organization of Signatory)
(telephone number of Surety)
(signature of Attorney-in-Fact)
(printed name of Attorney-in-Fact)
(Attach corporate resolution showing current
power of attorney.)
(Title and Organization of signatory)
(Proper notarial acknowledgment of execution by CONTRACTOR and SURETY must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corporations. If only
one officer signs, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering that officer to bind the corporation.)
APPROVED AS TO FORM:
CELIA A. BREWER
City Attorney
By:
Assistant City Attorney
Revised 09/09/2014
3^
Contract No. PWS15-22PKS 31 of 86
OPTIONAL ESCROW AGREEMENT FOR
SECURITY DEPOSITS IN LIEU OF RETENTION
This Escrow Agreement is made and entered into by and between the City of Carlsbad whose
address is 1200 Carlsbad Village Drive, Carlsbad, California, 92008, hereinafter called "City" and
_whose address is
hereinafter called
"Contractor" and whose address is
hereinafter
called "Escrow Agent."
For the consideration hereinafter set forth, the City, Contractor and Escrow Agent agree as follows:
1. Pursuant to sections 22300 and 10263 of the Public Contract Code of the State of California, the
Contractor has the option to deposit securities with the Escrow Agent as a substitute for retention
earnings required to be withheld by the City pursuant to the Construction Contract entered into
between the City and Contractor for
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
in the amount of dated (hereinafter referred to
as the "Contract"). Alternatively, on written request of the Contractor, the City shall make payments
of the retention earnings directly to the Escrow Agent. When the Contractor deposits the securities
as a substitute for Contract earnings, the Escrow Agent shall notify the City within 10 days of the
deposit. The Escrow Agent shall maintain insurance to cover negligent acts and omissions of the
Escrow Agent in connection with the handling of retentions under these sections in an amount not
less than $100,000 per contract. The market value of the securities at the time of the substitution
shall be a least equal to the cash amount then required to be withheld as retention under the terms
of the contract between the City and Contractor. Securities shall be held in the name of the City and
shall designate the Contractor as the beneficial owner.
2. The City shall make progress payments to the Contractor for such funds which otherwise would
be withheld from progress payments pursuant to the Contract provisions, provided that the Escrow
Agent holds securities in the form and amount specified above.
3. When the City makes payment of retentions earned directly to the Escrow Agent, the Escrow
Agent shall hold them for the benefit of the Contractor until such time as the escrow created under
this contract is terminated. The Contractor may direct the investment of the payments into securities.
All terms and conditions of this agreement and the rights and responsibilities of the parties shall be
equally applicable and binding when the City pays the Escrow Agent directly.
4. The Contractor shall be responsible for paying all fees for the expenses incurred by the Escrow
Agent in administering the Escrow Account and all expenses of the City. These expenses and
payment terms shall be determined by the City, Contractor and Escrow Agent.
5. The interest earned on the securities or the money market accounts held in escrow and all
interest earned on that interest shall be for the sole account of Contractor and shall be subject to
withdrawal by Contractor at any time and from time to time without notice to the City.
¥ Revised 09/09/2014 Contract No. PWS15-22PKS 32 of 86 €3
40
6. Contractor shall have the right to withdraw all or any part of the principal in the Escrow Account
only by written notice to Escrow Agent accompanied by written authorization from City to the Escrow
Agent that City consents to the withdrawal of the amount sought to be withdrawn by Contractor.
7. The City shall have a right to draw upon the securities in the event of default by the Contractor.
Upon seven days' written notice to the Escrow Agent from the City of the default, the Escrow Agent
shall immediately convert the securities to cash and shall distribute the cash as instructed by the
City.
8. Upon receipt of written notification from the City certifying that the Contract is final and complete
and that the Contractor has complied with all requirements and procedures applicable to the
Contract, the Escrow Agent shall release to Contractor all securities and interest on deposit less
escrow fees and charges of the Escrow Account. The escrow shall be closed immediately upon
disbursement of all moneys and securities on deposit and payments of fees and charges.
9. The Escrow Agent shall rely on the written notifications from the City and the Contractor
pursuant to sections (1) to (8), inclusive, of this agreement and the City and Contractor shall hold
Escrow Agent harmless from Escrow Agent's release, conversion and disbursement of the securities
and interest as set forth above.
10. The names of the persons who are authorized to give written notices or to receive written notice
on behalf of the City and on behalf of Contractor in connection with the foregoing, and exemplars of
their respective signatures are as follows:
For City: Title Finance Director
Name Chuck McBride
Signature
Address 1635 FaradayAvenue, Carlsbad. CA92008
For Contractor: Title
Name
Signature.
Address _
For Escrow Agent: Title
Name
Signature
Address
Revised 09/09/2014 Contract No. PWS15-22PKS 33 of 86
At the time the Escrow Account is opened, the City and Contractor shall deliver to the Escrow Agent
a fully executed counterpart of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement by their proper officers on the
date first set forth above.
For City: Title Mavor
Name Matt Hall
Approved as to Form:
CELIA A. BREWER, City Attorney
Assistant City Attorney
Signature
Address 1200 Carlsbad Villaae Drive. Carlsbad, CA
92008
For Contractor: Title
Name
Signature.
Address
For Escrow Agent: Title
Name
Signature
Address
Revised 09/09/2014 Contract No. PWS15-22PKS
4-^
34 of 86
GENERAL PROVISIONS
FOR
POINSETTIA PARK SYNTHETIC TURF
REPLACEMENT
CONTRACT NO. PWS15-22PKS
CITYOFCARLSBAD
BIDDERS ARE ADVISED THAT THIS SECTION REPLACES PART 1,
GENERAL PROVISIONS, OF THE STANDARD SPECIFICATIONS FOR
PUBLIC WORKS CONSTRUCTION
SECTION 1 -- TERMS, DEFINITIONS, ABBREVIATIONS, AND SYMBOLS
1-1 TERMS - Unless otherwise stated, the words directed, required, permitted, ordered,
instructed, designated, considered necessary, prescribed, approved, acceptable, satisfactory, or
words of like meaning, refer to actions, expressions, and prerogatives ofthe Engineer.
1-1.1 Reference to Drawings. Where words "shown", "indicated", "detailed", "noted",
"scheduled", or words of similar import are used, it shall be understood that reference is made to
the plans accompanying these provisions, unless stated otherwise.
1-1.2 Directions. Where words "directed", "designated", "selected", or words of similar import
are used, it shall be understood that the direction, designation or selection of the Engineer is
intended, unless stated otherwise. The word "required" and words of similar import shall be
understood to mean "as required to properly complete the work as required and as approved by
the Engineer," unless stated otherwise.
1-1.3 Equals and Approvals. Where the words "equal", "approved equal", "equivalent", and
such words of similar import are used, it shall be understood such words are followed by the
expression "in the opinion of the Engineer", unless otherwise stated. Where the words
"approved", "approval", "acceptance", or words of similar import are used, it shall be understood
that the approval, acceptance, or similar import of the Engineer is intended.
1-1.4 Perform. The word "perform" shall be understood to mean that the Contractor, at its
expense, shall perform all operations, labor, tools and equipment, and further, including the
furnishing and installing of materials that are indicated, specified or required to mean that the
Contractor, at its expense, shall furnish and install the work, complete in place and ready to use,
including furnishing of necessary labor, materials, tools, equipment, and transportation.
¥ Revised 09/09/2014 Contract No. PWS15-22PKS 35 of 86
0
1-2 Definitions. The following words, or groups of words, shall be exclusively defined by the
definitions assigned to them herein.
Addendum - Written or graphic instrument issued prior to the opening of Bids which clarifies,
corrects, or changes the bidding or Contract Documents. The term Addendum shall include
bulletins and all other types of written notices issued to potential bidders prior to opening of
Bids.
Agency - The City of Carlsbad, California.
Agreement - See Contract.
Assessment Act Contract - A Contract financed by special assessments authorized under a
State Act or procedural ordinance of a City or County.
Base - A layer of specified material of planned thickness placed immediately below the
pavement or surfacing.
Bid - The offer or proposal ofthe Bidder submitted on the prescribed form setting forth the
prices for the Work.
Bidder-Any individual, firm, partnership, corporation, or combination thereof, submitting a Bid
for the Work, acting directly or through a duly authorized representative.
Board - The officer or body constituting the awarding authority of the Agency, which is the City
Council for the City of Carlsbad or the Board of Directors of Carlsbad Municipal Water District.
Bond - Bid, performance, and payment bond or other instrument of security.
City Council - the City Council of the City of Carlsbad.
City Manager - the City Manager of the City of Cartsbad or his/her approved representative.
Cash Contract - A Contract financed by means other than special assessments.
Change Order - A written order to the Contractor signed by the Agency directing an addition,
deletion, or revision in the Work, or an adjustment in the Contract Pnce or the Contract time
issued after the effective date of the Contract. A Change Order may or may not also be signed
by the Contractor.
Code - The terms Government Code, Labor Code, etc., refer to codes of the State of California.
Construction Manager (a.k.a. Parks Supervisor) - the Project Inspector's immediate
supervisor and first level of appeal for informal dispute resolution.
Contract - The written agreement between the Agency and the Contractor covering the Work.
Revised 09/09/2014 Contract No. PWS15-22PKS 36 of 86
4^1
Contract Documents - Including but not limited to; the Contract, any Addendum (which pertain
to the contract documents). Notice Inviting Bids, Instructions to Bidders; Bid (including
documentation accompanying the Bid and any post-bid documentation submitted prior to the
Notice of Award) when attached as an exhibit to the Contract, the Bonds, the General
Provisions, permits from other agencies, the Technical Specifications, the Supplemental
Provisions, the Plans, Standard Plans, Standard Specifications, Reference Specifications, and
all Modifications issued after the execution of the Contract.
Contractor - The individual, partnership, corporation, joint venture, or other legal entity having
a Contract with the Agency to perform the Work. In the case of work being done under permit
issued by the Agency, the permittee shall be constructed to be the Contractor. The term "prime
contractor" shall mean Contractor.
Contract Price - The total amount of money for which the Contract is awarded.
Contract Unit Price - The amount stated in the Bid for a single unit of an item of work.
County Sealer - The Sealer of Weights and Measures of the county in which the Contract is
let.
Days - Days shall mean consecutive calendar's days unless otherwise specified.
Parks Superintendent - The Construction Manager's immediate supervisor and second level
of appeal for informal dispute resolution.
Dispute Board - Persons designated by the City Manager of the City of Carlsbad or Executive
Manager of the Carlsbad Municipal Water District, to hear and advise the City Manager on
claims submitted by the Contractor. The City Manager for the City of Carlsbad or the Executive
Manager for the Carlsbad Municipal Water District is the last appeal level for informal dispute
resolution.
Electrolier - Street light assembly complete, including foundation, standard, luminaire arm,
luminaire, etc.
Engineer - The City Engineer of the City of Carlsbad or his/her approved representative. The
Engineer is the third level of appeal for informal dispute resolution.
Geotextile - Synthetic fiber used in civil engineering applications, serving the primary functions
of separation and filtration.
House Connection Sewer - A sewer, within a public street or right-of-way, proposed to
connect any parcel, lot, or part of a lot with a mainline sewer.
House Sewer - A sewer, wholly within private property, proposed to connect any building to a
house connection sewer.
Luminaire - The lamp housing including the optical and socket assemblies (and ballast if so
specified).
Luminaire Arm - The structural member, bracket, or mast arm, which, mounted on the
standard, supports the luminaire.
Minor Bid Item - A single contract item constituting less than 10 percent (10%) ofthe original
Contract Price bid.
/\
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 37 of 86
Modification - Includes Change Orders and Supplemental Agreements. A Modification may
only be used after the effective date of the Contract.
Notice of Award - The written notice by the Agency to the successful Bidder stating that upon
compliance by it with the required conditions, the Agency will execute the Contract.
Notice to Proceed - A written notice given by the Agency to the Contractor fixing the date on
which the Contract time will start.
Own Organization - When used in Section 2-3.1 - Employees ofthe Contractor who are hired,
directed, supervised and paid by the Contractor to accomplish the completion of the Work.
Further, such employees have their employment taxes. State disability insurance payments.
State and Federal income taxes paid and administered, as applicable, by the Contractor. When
used in Section 2-3.1 "own organization" means construction equipment that the Contractor
owns or leases and uses to accomplish the Work. Equipment that is owner operated or leased
equipment with an operator is not part of the Contractor's Own Organization and will not be
included forthe purpose of compliance with Section 2-3.1.
Person - Any individual, firm, association, partnership, corporation, trust, joint venture, or other
legal entity.
Plans - The drawings, profiles, cross sections, working drawings, and supplemental drawings,
or reproductions thereof, approved by the Engineer, which show the location, character,
dimensions, or details of the Work.
Private Contract - Work subject to Agency inspection, control, and approval, involving private
funds, not administered by the Agency.
Project Inspector (a.k.a. Parks Inspector) - The Agency's designated representative for
inspection, contract administration and first level for informal dispute resolution.
Proposal - See Bid.
Reference Specifications - Those bulletins, standards, rules, methods of analysis or test,
codes, and specifications of other agencies, engineering societies, or industrial associations
referred to in the Contract Documents. These refer to the latest edition, including amendments
in effect and published at the time of advertising the project or issuing the permit, unless
specifically referred to by edition, volume, or date.
Roadway - The portion of a street reserved for vehicular use.
Service Connection - Service connections are all or any portion ofthe conduit, cable, or duct,
including meter, between a utility distribution line and an individual consumer.
Sewer - Any conduit intended for the reception and transfer of sewage and fluid industrial
waste.
Specifications - General Provisions, Standard Specifications, Technical Specifications,
Reference Specifications, Supplemental Provisions, and specifications in Supplemental
Agreements between the Contractor and the Board.
Standard - The shaft or pole used to support street lighting luminaire, traffic signal heads, mast
arms, etc.
Revised 09/09/2014 Contract No. PWS15-22PKS 38 of 86
standard Plans - Details of standard structures, devices, or instructions referred to on the
Plans or in Specifications by title or number.
Standard Specifications - The Standard Specifications for Public Works Construction
(SSPWC), the "Greenbook".
State - State of California.
Storm Drain - Any conduit and appurtenances intended for the reception and transfer of storm
water.
Street-Any road, highway, parkway, freeway, alley, walk, or way.
Subbase - A layer of specified material of planned thickness between a base and the
subgrade.
Subcontractor - An individual, firm, or corporation having a direct contract with the Contractor
or with any other Subcontractor for the performance of a part of the Work.
Subgrade - For roadways, that portion of the roadbed on which pavement, surfacing, base,
subbase, or a layer of other material is placed. For structures, the soil prepared to support a
structure.
Supervision - Supervision, where used to indicate supervision by the Engineer, shall mean the
performance of obligations, and the exercise of rights, specifically imposed upon and granted to
the Agency in becoming a party to the Contract. Except as specifically stated herein,
supervision by the Agency shall not mean active and direct superintendence of details ofthe
Work.
Supplemental Agreement - A written amendment of the Contract Documents signed by both
parties.
Supplemental Provisions - Additions and revisions to the Standard Specifications setting forth
conditions and requirements peculiar to the work.
Surety - Any individual, firm, or corporation, bound with and for the Contractor for the
acceptable performance, execution, and completion ofthe Work, and for the satisfaction of all
obligations incurred.
Tonne - Also referred to as "metric ton". Represents a unit of measure in the International
System of Units equal to 1,000 kilograms.
Utility - Tracks, overhead or underground wires, pipeline, conduits, ducts, or structures,
sewers, or storm drains owned, operated, or maintained in or across a public right of way or
private easement.
Work - That which is proposed to be constructed or done under the Contract or permit,
including the furnishing of all labor, materials, equipment, and services.
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 39 of 86
y\
1-3 ABBREVIATIONS
1-3.1 General. The abbreviation herein, together with others in general use, are applicable to
these Standard Specifications and to project Plans or other Contract Documents.
All abbreviations and symbols used on Plans for structural steel construction shall conform to
those given by the "Manual of Steel Construction" published by the American Institute of Steel
Construction, Inc.
1-3.2 Common Usage
Abbreviation Word or Words
ABAN Abandon
ABAND Abandoned
ABS Acrylonitrile - butadiene - styrene
AC Asphalt Concrete
ACP Asbestos cement pipe
ACWS Asphalt concrete wearing surface
ALT Alternate
APTS Apartment and Apartments
AMER STD American Standard
AWG American Wire Gage (nonferrous wire)
BC Beginning of curve
BCR Beginning of curb return
BDRY Boundary
BF Bottom of footing
BLDG Building and Buildings
BM Bench mark
BVC Beginning of vertical curve
B/W Bacl<ofwall
C/C Center to center
CAB Crushed aggregate base
CAL/OSHA California Occupational Safety and
Health Administration
CalTrans California Department of Transportation
CAP Corrugated aluminum pipe
CB Catch Basin
Cb Curb
CBP Catch Basin Connection Pipe
CBR California Bearing Ratio
CCR California Code of Regulations
CCTV Closed Circuit TV
CES Carlsbad Engineering Standards
CF Curb face
CF Cubic foot
C&G Curb and gutter
CFR Code of Federal Regulations
CFS Cubic Feet per Second
CIP Cast iron pipe
CIPP Cast-in place pipe
CL Clearance, center line
CLF Chain link fence
CMB Crushed miscellaneous base
CMC Cement mortar-coated
CML Cement mortar-lined
CMWD Carlsbad Municipal Water District
CO Cleanout (Sewer)
COL Column
COMM Commercial
CONC Concrete
CONN Connection
CONST Construct, Construction
COORD Coordinate
CSP Corrugated steel pipe
CSD Carlsbad Standard Drawings
CTB Cement treated base
CV Check valve
CY Cubic yard
D Load of pipe
dB Decibels
DBL Double
DF Douglas fir
DIA Diameter
DIP Ductile iron pipe
DL Dead load
DR Dimension Ratio
DT Drain Tile
DWG Drawing
DWY Driveway
DWY APPR Driveway approach
E Electric
EA Each
EC End of curve
ECR End of curb return
EF Each face
EG Edge of gutter
EGL Energy grade line
El Elevation
ELC Electrolier lighting conduit
ELT Extra long ton
ENGR Engineer, Engineering
EP Edge of pavement
ESMT Easement
ETB Emulsion-treated base
EVC End of vertical curb
EWA Encina Wastewater Authority
EXC Excavation
EXP JT Expansion joint
EXST Existing
F Fahrenheit
F&C Frame and cover
F&l Furnish and install
FAB Fabricate
FAS Fiashing arrow sign
FD Fioor drain
FDN Foundation
K Revised 09/09/2014 Contract No. PWS15-22PKS 40 of 86
4
FED SPEC Federal Specification
FG Finished grade
FH Fire hydrant
FL Flow line
FS Finished surface
FT-LB Foot-pound
FTG Footing
FW Face of wall
G Gas
GA Gauge
GAL Gallon and Gallons
GALV Galvanized
GAR Garage and Garages
GIP Galvanized iron pipe
GL Ground line or grade line
GM Gas meter
GNV Ground Not Visible
GP Guy pole
GPM gallons per minute
GR Grade
GRTG Grating
GSP Galvanized steel pipe
H High or height
HB Hose bib
HC House connection
HDWL Headwall
HGL Hydraulic grade line
HORIZ Horizontal
HP Horsepower
HPG High pressure gas
HPS High pressure sodium (Light)
HYDR Hydraulic
IE Invert Elevation
ID Inside diameter
INCL Including
INSP Inspection
INV Invert
IP Iron pipe
JC Junction chamber
JCT Junction
JS Junction structure
JT Joint
L Length
LAB Laboratory
LAT Lateral
LB Pound
LD Local depression
LF Linear foot
LH Lamp hole
LL Live load
LOL Layout line
LONG Longitudinal
LP Lamp post
LPS Low pressure sodium (Light)
LS Lump sum
LTS Lime treated soil
LWD Leucadia Wastewater District
MAINT Maintenance
MAX Maximum
MCR Middle of curb return
MEAS Measure
MH Manhole, maintenance hole
MIL SPEC Military specification
MISC Miscellaneous
MOD Modified, modify
MON Monument
MSL ..Mean Sea Level (Reg. Standard Drawing M-12)
MTBM Microtunneling Boring Machine
MULT Multiple
MUTCD Manual on Uniform Traffic Control Devices
MVL Mercury vapor light
NCTD North County Transit District
NRCP Nonreinforced concrete pipe
OBS Obsolete
OC On center
OD Outside diameter
OE Outer edge
OHE Overhead Electric
OMWD Olivenhain Municipal Water District
OPP Opposite
ORIG Original
PB: Pull box
PC Point of curvature
PCC Portland cement concrete or point
of compound curvature
PCVC Point of compound vertical curve
PE Polyethylene
PI Point of intersection
PL Property line
PMB Processed miscellaneous base
POC Point on curve
POT Point on tangent
PP Power pole
PRC Point of reverse curve
PRVC Point of reverse vertical curve
PSI Pounds per square inch
PT Point of tangency
PVC Polyvinyl chloride
PVMT Pavement
PVT R/W Private right-of-way
Q Rate of flow in cubic feet per second
QUAD Quadrangle, Quadrant
R Radius
R&O Rock and oil
R/W Right-of-way
RA Recycling agent
RAC Recycled asphalt concrete
RAP Reclaimed asphalt pavement
RBAC Rubberized asphalt concrete
RC Reinforced concrete
RCB Reinforced concrete box
RCE Registered civil engineer
RCP Reinforced concrete pipe
RCV Remote control valve
REF Reference
REINF Reinforced or reinforcement
RES Reservoir
RGE Registered geotechnical engineer
ROW Right-of-Way
RR Railroad
RSE Registered structural engineer
RTE Registered traffic engineer
S Sewer or Slope, as applicable
SCCP Steel cylinder concrete pipe
SD Storm drain
SDNR San Diego Northern Railway
SDR Standard thermoplastic pipe dimension ratio
(ratio of pipe O.D. to minimum wall thickness)
SDRSD San Diego Regional Standard Drawings
•''Revised 09/09/2014 Contract No. PWS15-22PKS 41 of 86
SE Sand Equivalent
SEC Section
SF Square foot
SFM Sewer Force Main
SI International System of Units (Metric)
SPEC Specifications
SPPWC Standard Plans for
Public Works Construction
SSPWC Standard Specifications for
Public Works Construction
ST HWY State highway
STA Station
STD Standard
STR Straight
STR GR Straight grade
STRUC Structural/Structure
SW Sidewalk
SWD Sidewalk drain
SY Square yard
T Telephone
TAN Tangent
TC Top of curb
TEL Telephone
TF Top of footing
TOPO Topography
TR Tract
TRANS Transition
TS Traffic signal or transition structure
TSC Traffic signal conduit
TSS Traffic signal standard
TW Top of wall
TYP Typical
UE Underground Electric
USA Underground Service Alert
VAR Varies, Variable
VB Valve box
vc Vertical curve
VCP Vitrified clay pipe
VERT Vertical
VOL Volume
VWD Vallecitos Water District
W Water, Wider or Width, as applicable
WATCH Work Area Traffic Control Handbook
Wl Wrought iron
WM Water meter
WPJ Weakened plane joint
XCONN Cross connection
XSEC Cross section
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42 of 86
1-3.3 Institutions.
Abbreviation Word or Words
AASHTO American Association of State Highway and Transportation Officials
AISC American Institute of Steel Construction
ANSI American National Standards Institute
API American Petroleum Institute
AREA American Railway Engineering Association
ASTM American Society for Testing and Materials
AWPA American Wood Preservers Association
AWS American Welding Society
AWWA American Water Works Association
FHWA Federal Highway Administration
GRI Geosynthetic Research Institute
NEMA National Electrical Manufacturers Association
NOAA National Oceanic and Atmospheric Administration (Dept. of Commerce)
UL Underwriters' Laboratories Inc.
USGS United States Geological Survey
1-4 UNITS OF MEASURE.
1-4.1 General. U.S. Standard Measures, also called U.S. Customary System, are the principal
measurement system in these specifications. However, certain material specifications and test
requirements contained herein use SI units specifically and conversions to U.S. Standard Measures
may or may not have been included in these circumstances. When U.S. Standard Measures are not
included in parenthesis, then the SI units shall control. S.l. units and U.S. Standard Measures in
parenthesis may or may not be exactly equivalent.
Reference is also made to ASTM E 380 for definitions of various units of the SI system and a more
extensive set of conversion factors.
1 -4.2 Units of Measure and Their Abbreviations.
U.S. Customarv Unit (Equal To) SI Unit
(Abbreviations) (Abbreviations)
1 mil (=0.001 in) 25.4 micrometer (^m)
1 inch (in) 25.4 millimeter (mm)
1 inch (in) 2.54 centimeter (cm)
1 foot (ft) 0.3048 meter (m)
1 yard (yd) 0.9144 meter (m) 1 mile (mi) 1 -6093 kilometer (km)
1 square foot (ft^j 0.0929 square meter (m^)
1 square yard (yd^) 0.8361 square meter (m^)
1 cubic foot (ft^) 0.0283 cubic meter (m^)
1 cubic yard (yd^) 0.7646 cubic meter (m^) 1 acre 0.4047 hectare (ha)
1 U.S. gallon (gal) 3 7854 Liter (L)
1 fluid ounce (fl. oz.) 29.5735 millileter (mL)
1 pound mass (Ib) (avoirdupois) 0.4536 kilogram (kg) 1 ounce mass (oz) 0.02835 kilogram (kg)
1 Ton (=2000 lb avoirdupois) 0.9072 Tonne (= 907 kg)
1 Poise 0.1 pascal second (Pa s)
1 centistoke (cs) 1 square millimeters per second (mm^/s)
1 pound force (Ibf) 4.4482 Newton (N)
1 pounds per square inch (psi) 6.8948 Kilopascal (kPa)
1 pound force per foot (Ibf/ft) 1.4594 Newton per
meter (N/m)
1 foot-pound force (ft-lbf) 1.3558 Joules (J)
1 foot-pound force per second ([ft-lbf]/s) 1.3558 Watt (W)
1 part per million (ppm) 1 milligram/liter (mg/L)
Temperature Units and Abbreviations
Degree Fahrenheit (°F): Degree Celsius (°C):
T = (1.8x°C) + 32 °C = (T-32)/1.8
SI Units (abbreviation) Commonly Used in Both Systems
1 Ampere (A) 1 Volt (V)
1 Candela (cd)
1 Lumen (lm) 1 second (s)
Common Metric Prefixes
kilo (k) 103
centi (c) lO'^
milli (m) lO-^
micro (n) 10"^
nano (n) 10"^
pico(p) 10-12
¥ Revised 09/09/2014 Contract No. PWS15-22PKS 44 of 86 5 >
1-5 SYMBOLS
A Delta, the central angle or angle between tangents
Z Angle
% Percent
Feet or minutes
Inches or seconds
1 Number
/ per or (between words)
Degree
PL Property line
CL Centeriine
SL Survey line or station line
Revised 09/09/2014 Contract No. PWS15-22PKS 45 of 86 ^?
SECTION 2 - SCOPE AND CONTROL OF WORK
2-1 AWARD AND EXECUTION OF CONTRACT. Award and execution of Contract will be as
provided for in the Specifications, Instruction to Bidders, or Notice Inviting Bids.
2-2 ASSIGNMENT. No Contract or portion thereof may be assigned without consent of the Board,
except that the Contractor may assign money due or which will accrue to it under the Contract. If given
written notice, such assignment will be recognized by the Board to the extent permitted by law. Any
assignment of money shall be subject to all proper withholdings in favor of the Agency and to all
deductions provided for in the Contract. All money withheld, whether assigned or not, shall be subject
to being used by the Agency for completion of the Work, should the Contractor be in default.
2-3 SUBCONTRACTS.
2-3.1 General. Each Bidder shall comply with the Chapter of the Public Contract Code including
Sections 4100 through 4113. The following excerpts or summaries of some of the requirements of this
Chapter are included below for information:
The Bidder shall set forth in the Bid, as provided in 4104:
"(a) The name and location of the place of business of each subcontractor who will
perform work or labor or render service to the prime contractor in or about the construc-
tion of the work or improvements, or a subcontractor licensed by the State of California
who, under subcontract to the prime contractor, specially fabricates and installs a portion
ofthe work or improvement according to detailed drawings contained in the plans and
specifications, in an amount in excess of one-half of 1 percent of the prime contractor's
total bid, or, in the case of bids or offers for the construction of streets or highways,
including bridges, in excess of one-half of 1 percent of the prime contractor's total bid or
ten thousand dollars ($10,000), whichever is greater."
"(b) The portion of the work which will be done by each such subcontractor under this act.
The prime contractor shall list only one subcontractor for each such portion as is defined by
the prime contractor in his bid."
If the Contractor fails to specify a Subcontractor, or specifies more than one Subcontractor for the same portion of the work to be performed
under the Contract (in excess of one-half of 1 percent of the Contractor's total Bid), the Contractor shall be qualified to perform that portion
itself, and shall perform that portion itself, except as othenwise provided in the Code.
As provided in Section 4107, no Contractor whose Bid is accepted shall substitute any person as
Subcontractor in place of the Subcontractor listed in the original Bid, except for causes and by
procedures established in Section 4107.5. This section provides procedures to correct a clerical error in
the listing of a Subcontractor.
Section 4110 provides that a Contractor violating any of the provisions of the Chapter violates the
Contract and the Board may exercise the option either to cancel the Contract or assess the Contractor
a penalty in an amount of not more than 10 percent of the subcontract involved, after a public hearing.
Should the Contractor fail to adhere to the provisions requiring the Contractorto complete 50 percent
of the contract price with its own organization, the Agency may at its sole discretion elect to cancel the
contract or deduct an amount equal to 10 percent of the value of the work performed in excess of 50
percent of the contract price by other than the Contractor's own organization. The Board shall be the
sole body for determination of a violation of these provisions. In any proceedings under this section,
the prime contractor shall be entitled to a public hearing before the Board and shall be notified ten (10)
days in advance of the time and location of said hearing. The determination of the City Council shall be
final.
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2-3.2 Additional Responsibility. The Contractor shall give personal attention to the fulfillment of the
Contract and shall keep the Work under its control.
The Contractor shall perform, with its own organization. Contract work amounting to at least 50 percent
of the Contract Price except that any designated "Specialty Items" may be performed by subcontract,
and the amount of any such "Specialty Items" so performed may be deducted from the Contract Price
before computing the amount required to be performed by the Contractor with its own organization.
"Specialty Items" will be identified by the Agency in the Bid or Proposal. Where an entire item is
subcontracted, the value ofwork subcontracted will be based on the Contract Unit Price. When a
portion of an item is subcontracted, the value ofwork subcontracted will be based on the estimated
percentage of the Contract Unit Price. This will be determined from information submitted by the
Contractor, and subject to approval by the Engineer.
Before the work of any Subcontractor is started, the Contractor shall submit to the Engineer for
approval a written statement showing the work to be subcontracted giving the name and business of
each Subcontractor and description and value of each portion ofthe work to be so subcontracted.
2-3.3 Status of Subcontractors. Subcontractors shall be considered employees of the Contractor,
and the Contractor shall be responsible for their work.
2-4 CONTRACT BONDS. Before execution of the Contract, the Bidder shall file surety bonds with
the Agency to be approved by the Board in the amounts and for the purposes noted below. Bonds
issued by a surety, who is authorized to issue bonds in California, and whose bonding limitation shown
in said circular is sufficient to provide bonds in the amount required by the Contract shall be deemed to
be approved unless specifically rejected by the Agency. Bonds from all other sureties shall be
accompanied by all of the documents enumerated in Code of Civil Procedure 995.660 (a). The Bidder
shall pay all bond premiums, costs, and incidentals.
Each bond shall incorporate, by reference, the Contract and be signed by both the Bidder and Surety
and the signature ofthe authorized agent ofthe Surety shall be notarized.
The Contractor shall provide a faithful perfomnance/warranty bond and payment bond (labor and materials bond) forthis contract. The faithful
performance/warranty bond shall be in a sum not less than one hundred percent of the total amount payable by the temis ofthis contract.
The Contractor shall provide bonds to secure payment of laborers and materials suppliers in a sum not less than one hundred percent ofthe
total amount payable by the ternis of this contract.
Both bonds shall extend in full force and effect and be retained by the Agency during this project until
they are released according to the provisions of this section.
The faithful performance/warranty bond will be reduced to 25 percent of the original amount 30 days
after recordation of the Notice of Completion and will remain in full force and effect for the one year
warranty period and until all warranty repairs are completed to the satisfaction of the Engineer. The
bonds to secure payment of laborers and materials suppliers shall be released six months plus 30 days
after recordation of the Notice of Completion if all claims have been paid.
All bonds are to be placed with a surety insurance carrier admitted and authorized to transact the
business of insurance in California and whose assets exceed their liabilities in an amount equal to or in
excess of the amount ofthe bond. The bonds are to contain the following documents:
1) An original, or a certified copy, of the un-revoked appointment, power of attorney, by laws, or other
instrument entitling or authorizing the person who executed the bond to do so.
2) A certified copy of the certificate of authority of the insurer issued by the insurance commissioner.
Ifthe bid is accepted, the Agency may require a financial statement ofthe assets and liabilities ofthe
insurer at the end of the quarter calendar year prior to 30 days next preceding the date of the execution
ofthe bond. The financial statement shall be made by an officer's certificate as defined in Section 173
of the Corporations Code. In the case of a foreign insurer, the financial statement may be verified by
the oath ofthe principal officer or manager residing within the United States.
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 47 of 86 i> 5
Should any bond become insufficient, the Contractor shall renew the bond within 10 days after
receiving notice from the Agency.
Should any Surety at any time be unsatisfactory to the Board, notice will be given the Contractor to that
effect. No further payments shall be deemed due or will be made under the contract until a new Surety
shall qualify and be accepted by the Board.
Changes in the Work or extensions of time, made pursuant to the Contract, shall in no way release the
Contractor or Surety from its obligations. Notice of such changes or extensions shall be waived by the
Surety.
2-5 PLANS AND SPECIFICATIONS.
2-5.1 General. The Contractor shall keep at the Work site a copy of the Plans and Specifications, to
which the Engineer shall have access at all times.
The specifications for the work include the General Provisions, project technical specifications,
Carisbad Engineering Standards (CES), Standard Specifications for Public Works Construction,
(SSPWC), Part 2 & 3, and the latest supplements thereto, current edition at the time of bid opening as
published by the "Greenbook" Committee of Public Works Standards, Inc., hereinafter designated
"SSPWC", as amended.
The construction plans consist of illumination summaries, equipment layout and control system
summaries. The standard drawings used forthis project are the latest edition ofthe San Diego Area
Regional Standard Drawings, hereinafter designated SDRSD, as issued by the San Diego County
Department of Public Works, together with the most recent editions of the City of Carisbad Engineering
Standards and Carisbad Standard Drawings, as issued by the City of Carisbad and the Carisbad
Municipal Water District, hereinafter designated as CES and CSD, respectively. Copies of some ofthe
pertinent standard drawings are enclosed as an appendix to these General Provisions.
The Plans, Specifications, and other Contract Documents shall govern the Work. The Contract Documents are intended to be
complementary and cooperative. Anything specified in the Specifications and not shown on the Plans, or shown on the Plans and not
specified in the Specifications, shall be as though shown on or specified in both.
The Plans shall be supplemented by such working drawings and shop drawings as are necessary to
adequately control the Work.
The Contractor shall ascertain the existence of any conditions affecting the cost ofthe Work through a
reasonable examination of the Work site prior to submitting the Bid.
Existing improvements visible at the Work site, for which no specific disposition is made on the Plans,
but which interfere with the completion of the Work, shall be removed and disposed of by the
Contractor.
The Contractor shall, upon discovering any error or omission in the Plans or Specifications, immediately
call it to the attention of the Engineer.
2-5.2 Precedence of Contract Documents.
If there is a conflict between Contract Documents, the document highest in precedence shall control.
The precedence shall be the most recent edition ofthe following documents listed in order of highest to
lowest precedence:
1) Permits from other agencies as may be required by law.
2) Change orders, whichever occurs last.
3) Contract addenda, whichever occurs last.
4) Contract.
5) Carisbad General Provisions, Technical Specifications, and Supplemental Provisions.
6) Plans.
7) Standards plans.
Revised 09/09/2014 Contract No. PWS15-22PKS 48 of 86 ^(p
a) City of Carisbad Standard Drawings.
b) Carisbad Municipal Water District Standard Drawings.
c) City of Carisbad modifications to the San Diego Area Regional Standard Drawings.
d) San Diego Area Regional Standard Drawings.
e) Traffic Signal Design Guidelines and Standards.
f) State of California Department of Transportation Standard Plans.
g) State of California Department of Transportation Standard Specifications.
h) California Manual on Uniform Traffic Control Devices (CAMUTCD).
8) Standard Specifications for Public Works Construction, as amended.
9) Reference Specifications.
10) Manufacturer's Installation Recommendations
Detail drawings shall take precedence over general drawings.
Change Orders, Supplemental Agreements and approved revisions to Plans and Specifications will take
precedence over items 2) through 9) above. Detailed plans and plan views shall have precedence over
general plans.
2-5.3 Submittals.
2-5.3.1 General. Submittals shall be provided, at the Contractor's expense, as required in 2-5.3.2, 2-
5.3.3 and 2-5.3.4, when required by the Plans or Special Provisions, or when requested by the
Engineer.
Materials shall neither be furnished nor fabricated, nor shall any work for which submittals are required
by performed, before the required submittals have been reviewed and accepted by the Engineer.
Neither review nor acceptance of submittals by the Engineer shall relieve the Contractor from
responsibility for errors, omissions, or deviations from the Contract Documents, unless such deviations
were specifically called to the attention of the Engineer in the letter of transmittal. The Contractor shall
be responsible for the correctness of the submittals.
The Contractor shall allow a minimum of 20 working days for review of submittals unless otherwise
specified in the Special Provisions. Each submittal shall be accompanied by a letter of transmittal.
Each submittal shall be consecutively numbered. Resubmittals shall be labeled with the number of the
original submittal followed by an ascending alphabetical designation (e.g. The label '4-C' would indicate
the third instance that the fourth submittal had been given to the Engineer). Each sheet of each
submittal shall be consecutively numbered. Each set of shop drawings and submittals shall be
accompanied by a letter of transmittal on the Contractor's letterhead. The Letter of Transmittal shall
contain the following:
1) Project title and Agency contract number.
2) Number of complete sets.
3) Contractor's certification statement.
4) Specification section number(s) pertaining to material submitted for review.
5) Submittal number (Submittal numbers shall be consecutive including subsequent submittals for the
same materials.)
6) Description of the contents of the submittal.
7) Identification of deviations from the contract documents.
t''Revised 09/09/2014 Contract No. PWS15-22PKS 49 of 86
When submitted for the Engineer's review. Shop Drawings shall bear the Contractor's certification that
the Contractor has reviewed, checked, and approved the Shop Drawings and that they are in
conformance with the requirements ofthe Contract Documents. The Contractor shall subscribe to and
shall place the following certification on all submittals:
"I hereby certify that the (equipment, material) shown and marked in this submittal is that proposed to
be incorporated into this Project, is in compliance with the Contract Documents, can be installed in the
allocated spaces, and is submitted for approval."
By: Title:
Date:
Company Name:
2-5.3.2 Working Drawings. Working drawings are drawings showing details not shown on the Plans
which are required to be designed by the Contractor. Working drawings shall be of a size and scale to
clearly show all necessary details.
Six copies and one reproducible shall be submitted. If no revisions are required, three ofthe copies will
be returned to the Contractor. If revisions are required, the Engineer will return one copy along with the
reproducible for resubmission. Upon acceptance, the Engineer will return two ofthe copies to the
Contractor and retain the remaining copies and the reproducible.
Working drawings are required in the following sections:
TABLE 2-5.3.2 (A)
Item Section Number Title Subject
2-5.3.3 Shop Drawings. Shop drawings are drawings showing details of manufactured or assembled
products proposed to be incorporated into the Work. Shop drawings required shall be as specified in
the Special Provisions.
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2-5.3.4 Supporting Information. Supporting information is information required by the Specifications
for the purposes of administration of the Contract, analysis for verification of conformance with the
Specifications, the operation and maintenance of a manufactured product or system to be constructed
as part of the Work, and other information as may be required by the Engineer. Six copies of the
supporting information shall be submitted to the Engineer priorto the start ofthe Work unless otherwise
specified in the Special Provisions or directed by the Engineer. Supporting information for systems shall
be bound together and include all manufactured items forthe system. If resubmittal is not required,
three copies will be returned to the Contractor. Supporting information shall consist of the following and
is required unless otherwise specified in the Special Provisions:
1) List of Subcontractors per 2-3.2.
2) List of Materials per 4-1.4.
3) Certifications per 4-1.5.
4) Construction Schedule per 6-1.
5) Confined Space Entry Program per 7-10.4.4.
6) Concrete mix designs per 201 -1.1.
7) Asphalt concrete mix designs per 203-6.1.
8) Data, including, but not limited to, catalog sheets, manufacturer's brochures, technical bulletins,
specifications, diagrams, product samples, and other information necessary to describe a system,
product or item. This information is required for irrigation systems, street lighting systems, and traffic
signals, and may also be required for any product, manufactured item, or system.
2-5.4 RECORD DRAWINGS. The Contractor shall provide and keep up-to-date a complete "as-built"
record set of blue-line prints, which shall be corrected in red daily and show every change from the
original drawings and specifications and the exact "as-built" locations, sizes and kinds of equipment,
underground piping, valves, and all other work not visible at surface grade. Prints for this purpose may
be obtained from the Agency at cost. This set of drawings shall be kept on the job and shall be used
only as a record set and shall be delivered to the Engineer within ten (10) days of completion ofthe
work. Payment for performing the work required by Section 2-5.4 shall be included in the various bid
items and no additional payment will be made therefore.
2-6 WORK TO BE DONE. The Contractor shall perform all work necessary to complete the
Contract in a satisfactory manner. Unless otherwise provided, the Contractor shall furnish all materials,
equipment, tools, labor, and incidentals necessary to complete the Work.
2-10 AUTHORITY OF BOARD AND ENGINEER. The Board has the final authority in all matters
affecting the Work. Within the scope of the Contract, the Engineer has the authority to enforce
compliance with the Plans and Specifications. The Contractor shall promptly comply with instructions
from the Engineer or an authorized representative.
The decision ofthe Engineer is final and binding on all questions relating to: quantities; acceptability of
material, equipment, or work; execution, progress or sequence ofwork; and interpretation ofthe Plans,
Specifications, or other drawings. This shall be precedent to any payment under the Contract, unless
otherwise ordered by the Board.
2-10.1 Availability of Records, The Contractor shall, at no charge to the Agency, provide copies of all
records in the Contractor's or subcontractor's possession pertaining to the work that the Engineer may
request.
2-10.2 Audit and Inspection, Contractor agrees to maintain and/or make available, to the Engineer,
within San Diego County, accurate books and accounting records relative to all its activities and to
contractually require all subcontractors to this Contract to do the same. The Engineer shall have the
right to monitor, assess, and evaluate Contractor's and its subcontractors performance pursuant to this
Agreement, said monitoring, assessments, and evaluations to include, but not be limited to, audits,
inspection of premises, reports, contracts, subcontracts and interviews of Contractor's staff and the
staff of all subcontractors to this contract. At any time during normal business hours and as often as
the Engineer may deem necessary, upon reasonable advance notice. Contractor shall make available
to the Engineer for examination, all of its, and all subcontractors to this contract, records with respect to
all matters covered by this Contract and will permit the Engineer to audit, examine, copy and make
excerpts or transcripts from such data and records, and to make audits of all invoices, materials,
payrolls records of personnel, and other data relating to all matters covered by this Contract. However,
Revised 09/09/2014 Contract No. PWS15-22PKS 51 of 86
any such activities shall be carried out in a manner so as to not unreasonably interfere with Contractor's
ongoing business operations. Contractor and all subcontractors to this contract shall maintain such data
and records for as long as may be required by applicable laws and regulations.
2-11 INSPECTION. The Work is subject to inspection and approval by the Engineer. The Contractor
shall notify the Engineer before noon ofthe working day before inspection is required. Work shall be
done only in the presence of the Engineer, unless otherwise authorized. Any work done without proper
inspection will be subject to rejection. The Engineer and any authorized representatives shall at all
times have access to the Work during its construction at shops and yards as well as the project site.
The Contractor shall provide every reasonable facility for ascertaining that the materials and
workmanship are in accordance with these specifications. Inspection ofthe Work shall not relieve the
Contractor of the obligation to fulfill all conditions of the Contract.
^•''Revised 09/09/2014 Contract No. PWS15-22PKS 52 of 86
SECTION 3 - CHANGES IN WORK
3-1 CHANGES REQUESTED BY THE CONTRACTOR.
3-1.1 General. Changes in the Plans and Specifications, requested in writing by the Contractor, which
do not materially affect the Work and which are not detrimental to the Work or to the interests of the
Agency, may be granted by the Engineer. Nothing herein shall be construed as granting a right to the
Contractor to demand acceptance of such changes.
3-1.2 Payment for Changes Requested by the Contractor. If such changes are granted, they shall
be made at a reduction in cost or no additional cost to the Agency.
3-2 CHANGES INITIATED BY THE AGENCY.
3-2.1 General. The Agency may change the Plans, Specifications, character of the work, or quantity
of work provided the total arithmetic dollar value of all such changes, both additive and deductive, does
not exceed 25 percent ofthe Contract Price. Should it become necessary to exceed this limitation, the
change shall be by written Supplemental Agreement between the Contractor and Agency, unless both
parties agree to proceed with the change by Change Order.
Change Orders shall be in writing and state the dollar value of the change or established method of
payment, any adjustment in contract time of completion, and when negotiated prices are involved, shall
provide for the Contractor's signature indicating acceptance.
3-2.2 Payment
3-2.2.1 Contract Unit Prices. If a change is ordered in an item of work covered by a Contract Unit
Price, and such change does not involve substantial change in character of the work from that shown
on the Plans or specified in the Specifications, then an adjustment in payment will be made. This
adjustment will be based upon the increase or decrease in quantity and the Contract Unit Price.
If the actual quantity of an item of work covered by a Contract Unit Price and constructed in
conformance with the Plans and Specifications varies from the Bid quantity by 50 percent or less,
payment will be made at the Contract Unit Price. Ifthe actual quantity of said item ofwork varies from
the Bid quantity by more than 50 percent, payment will be made per Section 3-2.2.2 or 3-2.2.3 as
appropriate.
If a change is ordered in an item of work covered by a Contract Unit Price, and such change does
involve a substantial change in the character ofthe work from that shown on the Plans or specified in
the Specifications, an adjustment in payment will be made per Section 3-2.4.
3-2.2.2 Increases of More Than 50 Percent Should the actual quantity of an item ofwork covered by
a Contract Unit Price and constructed in conformance with the Plans and Specifications, exceed the Bid
quantity by more than 50 percent, payment for the quantity in excess of 150 percent of the Bid quantity
will be made on the basis of an adjustment in the Contract Unit Price mutually agreed to by the
Contractor and the Agency, or at the option ofthe Engineer, on the basis of Extra Work per Section 3-3.
The Extra Work per Section 3-3, basis of payment, shall not include fixed costs. Fixed costs shall be
deemed to have been recovered by the Contractor through payment for 150 percent of the Bid quantity
at the Contract Unit Price.
3-2.2.3 Decreases of More Than 50 Percent Should the actual quantity of an item of work covered by
a Contract Unit Price, and constructed in conformance with the Plans and Specifications, be less than
50 percent ofthe Bid quantity, an adjustment in payment will not be made unless so requested in
writing by the Contractor. Ifthe Contractor so requests, payment will be made on the basis of an
/\
Revised 09/09/2014 Contract No. PWS15-22PKS 53 of 86 ^
adjustment in the Contract Unit Price mutually agreed to by the Contractor and the Agency, or at the
option ofthe Engineer, on the basis of Extra Work per Section 3-3; however, in no case will payment be
less than would be made for the actual quantity at the Contract Unit Price nor more than would be
made for 50 percent ofthe Bid quantity at the Contract Unit Price.
3-2.3 Stipulated Unit Prices. Stipulated Unit Prices are unit prices established by the Agency in the
Contract Documents as distinguished from Contract Unit Prices submitted by the Contractor. Stipulated
Unit Prices may be used for the adjustment of Contract changes when so specified in the Special
Provisions.
3-2.4 Agreed Prices. Agreed Prices are prices for new or unforeseen work, or adjustments in Contract
Unit Prices per Section 3-2.2, established by mutual agreement between the Contractor and the
Agency. If mutual agreement cannot be reached, the Engineer may direct the Contractor to proceed on
the basis of Extra Work in accordance per Section 3-3, except as otherwise specified in Sections 3-
2.2.2 and 3-2.2.3.
3.2.4.1 Schedule of Values. Prior to construction. Contractor shall provide a schedule of values for all
lump sum bid items that shall be used for the purpose of progress payments. The prices shall be valid
for the purpose of change orders to the project.
3.2.5 Eliminated Items. Should any Bid item be eliminated in its entirety, payment will be made to the
Contractor for its actual costs incurred in connection with the eliminated item prior to notification in
writing from the Engineer so stating its elimination. If material conforming to the Plans and
Specifications is ordered by the Contractor for use in the eliminated item prior to the date of notification
of elimination by the Engineer, and if the order for that material cannot be canceled, payment will be
made to the Contractor for the actual cost ofthe material. In this case, the material shall become the
property of the Agency. Payment will be made to the Contractor for its actual costs for any further
handling. Ifthe material is returnable, the material shall be returned and payment will be made to the
Contractor for the actual cost of charges made by the supplier for returning the material and for
handling by the Contractor. Actual costs, as used herein, shall be computed on the basis of Extra Work
per Section 3-3.
3-3 EXTRA WORK.
3-3.1 General. New or unforeseen work will be classified as "extra work" when the Engineer
determines that it is not covered by Contract Unit Prices or stipulated unit prices.
3-3.2 Payment
3-3.2.1 General. When the price for the extra work cannot be agreed upon, the Agency will pay for the
extra work based on the accumulation of costs as provided herein.
3-3.2.2 Basis for Establishing Costs.
(a) Labor. The costs of labor will be the actual cost for wages of workers performing the extra work at
the time the extra work is done, plus employer payments of payroll taxes, workers compensation
insurance, liability insurance, health and welfare, pension, vacation, apprenticeship funds, and other
direct costs, resulting from Federal, State, or local laws, as well as assessments or benefits required by
lawful collective bargaining agreements.
The use of a labor classification which would increase the extra work cost will not be permitted unless
the Contractor establishes the necessity for such additional costs. Labor costs for equipment operators
and helpers shall be reported only when such costs are not included in the invoice for equipment rental.
The labor cost for foremen shall be proportioned to all of their assigned work and only that applicable to
extra work will be paid.
Revised 09/09/2014 Contract No. PWS15-22PKS 54 of 86 ^ Q
Nondirect labor costs, including superintendence, shall be considered part of the markup of Section
3-3.2.3 (a).
(b) Materials. The cost of materials reported shall be at invoice or lowest current price at which such
materials are locally available and delivered to the job site in the quantities involved, plus sales tax,
freight, and delivery.
The Agency reserves the right to approve materials and sources of supply, or to supply materials to the
Contractor if necessary for the progress of the Work. No markup shall be applied to any material
provided by the Agency.
(c) Tool and Equipment Rental. No payment will be made for the use of tools which have a
replacement value of $200 or less.
Regardless of ownership, the rates and right-of-way delay factors to be used in determining rental and
delay costs shall be the edition ofthe, "Labor Surcharge and Equipment Rental Rates" published by
CALTRANS, current at the time of the actual use of the tool or equipment. The right-of-way delay
factors therein shall be used as multipliers of the rental rates for determining the value of costs for delay
to the Contractor and subcontractors, if any. The labor surcharge rates published therein are not a part
of this contract.
The rental rates paid shall include the cost of fuel, oil, lubrication, supplies, small tools, necessary
attachments, repairs and maintenance of any kind, depreciation, storage, insurance, and all incidentals.
Necessary loading and transportation costs for equipment used on the extra work shall be included.
If equipment is used intermittently and, when not in use, could be returned to its rental source at less
expense to the Agency than holding it at the Work site, it shall be returned, unless the Contractor elects
to keep it at the Work site, at no expense to the Agency.
All equipment shall be acceptable to the Engineer, in good working condition, and suitable forthe
purpose for which it is to be used. Manufacturer's ratings and approved modifications shall be used to
classify equipment and it shall be powered by a unit of at least the minimum rating recommended by
the manufacturer.
The reported rental time for equipment already at the Work site shall be the duration of its use on the
extra work. This time begins when equipment is first put into actual operation on the extra work, plus
the time required to move it from its previous site and back, or to a closer site.
(d) Other Items. The Agency may authorize other items which may be required on the extra work,
including labor, services, material, and equipment. These items must be different in their nature from
those required for the Work, and be of a type not ordinarily available from the Contractor or
Subcontractors.
Invoices covering all such items in detail shall be submitted with the request for payment.
(e) Invoices. Vendors' invoices for material, equipment rental and other expenditures shall be
submitted with the request for payment. If the request for payment is not substantiated by invoices or
other documentation, the Agency may establish the cost of the item involved at the lowest price which
was current at the time of the report.
Revised 09/09/2014 Contract No. PWS15-22PKS 55 of 86 (j)3
3-3.2.3 Markup.
(a) Work by Contractor. The following percentages shall be added to the Contractor's costs and
shall constitute the markup for all overhead and profits:
1) Labor 20
2) Materials 15
3) Equipment Rental 15
4) Other Items and Expenditures .. 15
To the sum of the costs and markups provided for in this section, 1 percent shall be added as
compensation for bonding.
(b) Work by Subcontractor. When all or any part of the extra work is performed by a
Subcontractor, the markup established in Section 3-3.2.3(a) shall be applied to the Subcontractor's
actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the
extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion
of the extra work may be added by the Contractor.
3-3.3 Daily Reports by Contractor. When the price for the extra work cannot be agreed upon, the
Contractor shall submit a daily report to the Engineer on forms approved by the Agency. Included are
applicable delivery tickets, listing all labor, materials, and equipment involved for that day, and other
services and expenditures when authorized. Payment for extra work will not be made until such time
that the Contractor submits completed daily reports and all supporting documents to the Engineer.
Failure to submit the daily report by the close of the next working day may waive any rights for that day.
An attempt shall be made to reconcile the report daily, and it shall be signed by the Engineer and the
Contractor. In the event of disagreement, pertinent notes shall be entered by each party to explain
points which cannot be resolved immediately. Each party shall retain a signed copy of the report.
Reports by Subcontractors or others shall be submitted through the Contractor.
The report shall:
1. Show names of workers, classifications, and hours worked.
2. Describe and list quantities of materials used.
3. Show type of equipment, size, identification number, and hours of operation, including loading
and transportation, if applicable.
4. Describe other services and expenditures in such detail as the Agency may require.
3-4 CHANGED CONDITIONS. The Contractor shall promptly notify the Engineer of the following
Work site conditions (hereinafter called changed conditions), in writing, upon their discovery and before
they are disturbed:
1. Subsurface or latent physical conditions differing materially from those represented in the
Contract;
2. Unknown physical conditions of an unusual nature differing materially from those ordinarily
encountered and generally recognized as inherent in work of the character being performed;
and
3. Material differing from that represented in the Contract which the Contractor believes may be
hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to
be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of
existing law.
The Engineer will promptly investigate conditions which appear to be changed conditions. If the
Engineer determines that conditions are changed conditions and they will materially affect performance
Revised 09/09/2014 Contract No. PWS15-22PKS 56 of 86 ^^-j
time, the Contractor, upon submitting a written request, will be granted an extension of time subject to
the provisions of 6-6.
If the Engineer determines that the conditions do not justify an adjustment in compensation, the
Contractor will be notified in writing. This notice will also advise the Contractor of its obligation to notify
the Engineer in writing if the Contractor disagrees.
The Contractor's failure to give notice of changed conditions promptly upon their discovery and before
they are disturbed shall constitute a waiver of all claims in connection therewith.
The Contractor shall not be entitled to the payment of any additional compensation for any act, or
failure to act, by the Engineer, including failure or refusal to issue a change order, or for the happening
of any event, thing, occurrence, or other cause, unless the Contractor shall have first given the
Engineer due written notice of potential claim as hereinafter specified. Compliance with this section
shall not be required as a prerequisite to notice provisions in Section 6-7.3 Contract Time Accounting,
nor to any claim that is based on differences in measurement or errors of computation as to contract
quantities. The written notice of potential claim for changed conditions shall be submitted by the
Contractor to the Engineer upon their discovery and prior to the time that the Contractor performs the
work giving rise to the potential claim. The Contractor's failure to give written notice of potential claim
for changed conditions to the agency upon their discovery and before they are disturbed shall constitute
a waiver of all claims in connection therewith.
The Contractor shall provide the City with a written document containing a description ofthe particular
circumstances giving rise to the potential claim, the reasons forwhich the Contractor believes additional
compensation may be due and nature of any and all costs involved within 20 working days of the date
of service of the written notice of potential claim for changed conditions. Verbal notifications are
disallowed.
The potential claim shall include the following certification relative to the California False Claims Act,
Government Code Sections 12650-12655.
"The undersigned certifies that the above statements are made in full cognizance of the California False
Claims Act, Government Code Sections 12650-12655. The undersigned further understands and
agrees that this potential claim, unless resolved, must be restated as a claim in response to the City's
proposed final estimate in order for it to be further considered."
By: Title:
Date: .
Company Name:
The Contractor's estimate of costs may be updated when actual costs are known. The Contractor shall
submit substantiation of its actual costs to the Engineer within 20 working days after the affected work
is completed. Failure to do so shall be sufficient cause for denial of any claim subsequently filed on the
basis of said notice of potential claim.
It is the intention of this section that differences between the parties arising under and by virtue of the
contract be brought to the attention of the Engineer at the eariiest possible time in order that such
matters be settled, if possible, or other appropriate action promptly taken.
3-5 DISPUTED WORK. The Contractor shall give the agency written notice of potential claim prior
to commencing any disputed work. Failure to give said notice shall constitute a waiver of all claims in
connection therewith. If the contractor and the agency are unable to reach agreement on disputed
work, the Agency may direct the contractor to proceed with the work.
Prior to proceeding with dispute resolution pursuant to Public Contract Code provisions specified
Revised 09/09/2014 Contract No. PWS15-22PKS 57 of 86
hereinafter, the contractor shall attempt to resolve all disputes informally through the following dispute
resolution chain of command:
1. Project Inspector (a.k.a. Parks Inspector)
2. Construction Manager (a.k.a. Parks Supervisor)
3. Parks Superintendent
4. Engineer (or Parks and Recreation Director, as Engineer's approved representative)
5. City Manager
The Contractor shall submit a complete report within 20 working days after completion of the disputed
work stating its position on the claim, the contractual basis forthe claim, along with all documentation
supporting the costs and all other evidentiary materials. At each level of claim or appeal of claim the
City will, within 10 working days of receipt of said claim or appeal of claim, review the Contractor's
report and respond with a position, request additional information or request that the Contractor meet
and present its report. When additional information or a meeting is requested the City will provide its
position within 10 working days of receipt of said additional information or Contractor's presentation of
its report. The Contractor may appeal each level's position up to the City Manager after which the
Contractor may proceed under the provisions of the Public Contract Code.
The authority within the dispute resolution chain of command is limited to recommending a resolution to
a claim to the City Manager. Actual approval of the claim is subject to the change order provisions in the
contract.
All claims by the contractor for $375,000 or less shall be resolved in accordance with the procedures in
the Public Contract Code, Division 2, Part 3, Chapter 1, Article 1.5 (commencing with Section 20104)
which is set forth below:
ARTICLE 1.5 RESOLUTION OF CONSTRUCTION CLAIMS
20104. (a)(1) This article applies to all public works claims of three hundred seventy-five thousand
dollars ($375,000) or less which arise between a contractor and a local agency.
(2) This article shall not apply to any claims resulting from a contract between a contractor and a public
agency when the public agency has elected to resolve any disputes pursuant to Article 7.1
(commencing with Section 10240) of Chapter 1 of Part 2.
(b) (1) "Public work" has the same meaning as in Sections 3100 and 3106 ofthe Civil Code, except that
"public work" does not include any work or improvement contracted for by the state or the Regents of
the University of California.
(2) "Claim" means a separate demand by the contractor for (A) a time extension, (B) payment of money
or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a
public work and payment of which is not otherwise expressly provided for or the claimant is not
otherwise entitled to, or (C) an amount the payment of which is disputed by the local agency.
(c) The provisions of this article or a summary thereof shall be set forth in the plans or specifications for
any work which may give rise to a claim under this article.
(d) This article applies only to contracts entered into on or after January 1, 1991.
20104.2. For any claim subject to this article, the following requirements apply:
(a) The claim shall be in writing and include the documents necessary to substantiate the claim. Claims
must be filed on or before the date of final payment. Nothing in this subdivision is intended to extend
the time limit or supersede notice requirements otherwise provided by contract for the filing of claims.
(b) (1) For claims of less than fifty thousand dollars ($50,000), the local agency shall respond in writing
to any written claim within 45 days of receipt ofthe claim, or may request, in writing, within 30 days of
receipt ofthe claim, any additional documentation supporting the claim or relating to defenses to the
claim the local agency may have against the claimant.
(2) If additional information is thereafter required, it shall be requested and provided pursuant to this
subdivision, upon mutual agreement ofthe local agency and the claimant.
••f Revised 09/09/2014 Contract No. PWS15-22PKS 58 of 86
(3) The local agency's written response to the claim, as further documented, shall be submitted to the
claimant within 15 days after receipt of the further documentation or within a period of time no greater
than that taken by the claimant in producing the additional information, whichever is greater.
(c) (1) For claims of over fifty thousand dollars ($50,000) and less than or equal to three hundred
seventy-five thousand dollars ($375,000), the local agency shall respond in writing to all written claims
within 60 days of receipt ofthe claim, or may request, in writing, within 30 days of receipt ofthe claim,
any additional documentation supporting the claim or relating to defenses to the claim the local agency
may have against the claimant.
(2) If additional information is thereafter required, it shall be requested and provided pursuant to this
subdivision, upon mutual agreement ofthe local agency and the claimant.
(3) The local agency's written response to the claim, as further documented, shall be submitted to the
claimant within 30 days after receipt of the further documentation, or within a period of time no greater
than that taken by the claimant in producing the additional information or requested documentation,
whichever is greater.
(d) If the claimant disputes the local agency's written response, or the local agency fails to respond
within the time prescribed, the claimant may so notify the local agency, in writing, either within 15 days
of receipt ofthe local agency's response or within 15 days ofthe local agency's failure to respond within
the time prescribed, respectively, and demand an informal conference to meet and confer for settlement
of the issues in dispute. Upon a demand, the local agency shall schedule a meet and confer conference
within 30 days for settlement of the dispute.
(e) Following the meet and confer conference, if the claim or any portion remains in dispute, the
claimant may file a claim as provided in Chapter 1 (commencing with Section 900) and Chapter 2
(commencing with Section 910) of Part 3 of Division 3.6 of Title 1 ofthe Government Code. For
purposes of those provisions, the running ofthe period of time within which a claim must be filed shall
be tolled from the time the claimant submits his or her written claim pursuant to subdivision (a) until the
time that claim is denied as a result of the meet and confer process, including any period of time utilized
by the meet and confer process.
(f) This article does not apply to tort claims and nothing in this article is intended nor shall be construed
to change the time periods for filing tort claims or actions specified by Chapter 1 (commencing with
Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the
Government Code.
¥ Revised 09/09/2014 Contract No. PWS15-22PKS 59 of 86 «3 Ul
20104.4. The following procedures are established for all civil actions filed to resolve claims subject to
this article:
(a) Within 60 days, but no eariier than 30 days, following the filing or responsive pleadings, the court
shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties.
The mediation process shall provide for the selection within 15 days by both parties of a disinterested
third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded
within 15 days from the commencement ofthe mediation unless a time requirement is extended upon a
good cause showing to the court or by stipulation of both parties. Ifthe parties fail to select a mediator
within the 15-day period, any party may petition the court to appoint the mediator.
(b) (1) Ifthe matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to
Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 ofthe Code of Civil Procedure,
notwithstanding Section 1141.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing
with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil procedure) shall apply to any
proceeding brought under the subdivision consistent with the rules pertaining to judicial arbitration.
(2) Notwithstanding any other provision of law, upon stipulation ofthe parties, arbitrators appointed for
purposes ofthis article shall be experienced in construction law, and, upon stipulation ofthe parties,
mediators and arbitrators shall be paid necessary and reasonable houriy rates of pay not to exceed
their customary rate, and such fees and expenses shall be paid equally by the parties, except in the
case of arbitration where the arbitrator, for good cause, determines a different division. In no event shall
these fees or expenses be paid by state or county funds.
(3) In addition to Chapter 2.5 (commencing with Section 1141.10) Title 3 of Part 3 ofthe Code of Civil
Procedure, any party who after receiving an arbitration award requests a trial de novo but does not
obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter,
pay the attorney's fees of the other party arising out of the trial de novo.
(c) The court may, upon request by any party, order any witnesses to participate in the mediation or
arbitration process.
20104.6, (a) No local agency shall fail to pay money as to any portion of a claim which is undisputed
except as otherwise provided in the contract.
(b) In any suit filed under Section 20104.4, the local agency shall pay interest at the legal rate on any
arbitration award or judgment. The interest shall begin to accrue on the date the suit is filed in a court of
law.
Although not to be construed as proceeding under extra work provisions, the Contractor shall
keep and furnish records of disputed work in accordance with Section 3-3.
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SECTION 4 - CONTROL OF MATERIALS
4-1 MATERIALS AND WORKMANSHIP.
4-1.1. General. All materials, parts, and equipment furnished by the Contractor in the Work shall be
new, high grade, and free from defects. Quality of work shall be in accordance with the generally
accepted standards. Material and work quality shall be subject to the Engineer's approval.
Materials and work quality not conforming to the requirements of the Specifications shall be considered
defective and will be subject to rejection. Defective work or material, whether in place or not, shall be
removed immediately from the site by the Contractor, at its expense, when so directed by the Engineer.
If the Contractor fails to replace any defective or damaged work or material after reasonable notice, the
Engineer may cause such work or materials to be replaced. The replacement expense will be deducted
from the amount to be paid to the Contractor.
Used or secondhand materials, parts, and equipment may be used only if permitted by the
Specifications.
4-1.2 Protection of Work and Materials. The Contractor shall provide and maintain storage facilities
and employ such measures as will preserve the specified quality and fitness of materials to be used in
the Work. Stored materials shall be reasonably accessible for inspection. The Contractor shall also
adequately protect new and existing work and all items of equipment for the duration of the Contract.
The Contractor shall not, without the Agency's consent, assign, sell, mortgage, hypothecate, or remove
equipment or materials which have been installed or delivered and which may be necessary for the
completion of the Contract.
4-1.3 Inspection Requirements.
4-1.3.1 General. Unless othenwise specified, inspection is required at the source for such typical
materials and fabricated items as bituminous paving mixtures, structural concrete, metal fabrication,
metal casting, welding, concrete pipe manufacture, protective coating application, and similar shop or
plant operations.
Steel pipe in sizes less than 18 inches and vitrified clay and cast iron pipe in all sizes are acceptable
upon certification as to compliance with the Specifications, subject to sampling and testing by the
Agency. Standard items of equipment such as electric motors, conveyors, elevators, plumbing fixtures,
etc., are subject to inspection at the job site only. Special items of equipment such as designed
electrical panel boards, large pumps, sewage plant equipment, etc., are subject to inspection at the
source, normally only for performance testing. The Specifications may require inspection at the source
for other items not typical of those listed in this section.
The Contractor shall provide the Engineer free and safe access to any and all parts of work at any time.
Such free and safe access shall include means of safe access and egress, ventilation, lighting, shoring,
dewatering and all elements pertaining to the safety of persons as contained in the State of California,
California Code of Regulations, Title 8, Industrial Relations, Chapter 4, Division of Industrial Safety,
Subchapter 4, Construction Safety Orders and such other safety regulations as may apply. Contractor
shall furnish Engineer with such information as may be necessary to keep the Engineer fully informed
regarding progress and manner of work and character of materials. Inspection or testing of the whole
or any portion of the work or materials incorporated in the work shall not relieve Contractor from any
obligation to fulfill this Contract.
4-1.3.2 Inspection of Materials Not Locally Produced. When the Contractor intends to purchase
materials, fabricated products, or equipment from sources located more than 50 miles outside the
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 61 of 86 6^
geographical limits of the Agency, an inspector or accredited testing laboratory (approved by the
Engineer), shall be engaged by the Contractor at its expense, to inspect the materials, equipment or
process. This approval shall be obtained before producing any material or equipment. The inspector or
representative of the testing laboratory shall judge the materials by the requirements of the Plans and
Specifications. The Contractor shall fonward reports required by the Engineer. No material or equipment
shall be shipped nor shall any processing, fabrication or treatment of such materials be done without
proper inspection by the approved agent. Approval by said agent shall not relieve the Contractor of
responsibility for complying with the Contract requirements.
4-1.3.3 Inspection by the Agency. The Agency will provide all inspection and testing laboratory
services within 50 miles of the geographical limits of the Agency. For private contracts, all costs of
inspection at the source, including salaries and mileage costs, shall be paid by the permittee.
4-1.4 Test of Material. Before incorporation in the Work, the Contractor shall submit samples of
materials, as the Engineer may require, at no cost to the Agency. The Contractor, at its expense, shall
deliver the materials for testing to the place and at the time designated by the Engineer. Unless
otherwise provided, all initial testing will be performed under the direction of the Engineer, and at no
expense to the Contractor. If the Contractor is to provide and pay for testing, it will be stated in the
Specifications. For private contracts, the testing expense shall be borne by the permittee.
The Contractor shall notify the Engineer in writing, at least 15 days in advance, of its intention to use
materials for which tests are specified, to allow sufficient time to perform the tests. The notice shall
name the proposed supplier and source of material.
If the notice of intent to use is sent before the materials are available for testing or inspection, or is sent
so far in advance that the materials on hand at the time will not last but will be replaced by a new lot
prior to use on the Work, it will be the Contractor's responsibility to renotify the Engineer when samples
which are representative may be obtained.
Except as specified in these Provisions, the Agency will bear the cost of testing of locally produced
materials and/or on-site workmanship where the results of such tests meet or exceed the requirements
indicated in the Standard Specifications, Technical Specification, and any Supplemental Provisions.
The cost of all other tests shall be borne by the Contractor.
At the option of the Engineer, the source of supply of each of the materials shall be approved by the
Engineer before the delivery is started. All materials proposed for use may be inspected or tested at
any time during their preparation and use. If, after incorporating such materials into the Work, it is
found that sources of supply that have been approved do not furnish a uniform product, or ifthe product
from any source proves unacceptable at any time, the Contractor shall furnish approved material from
other approved sources. If any product proves unacceptable after improper storage, handling or for any
other reason it shall be rejected, not incorporated into the work and shall be removed from the project
site all at the Contractor's expense.
Compaction tests may be made by the Engineer and all costs for tests that meet or exceed the
requirements of the specifications shall be borne by the Agency. Said tests may be made at any place
along the work as deemed necessary by the Engineer. The costs of any retests made necessary by
noncompliance with the specifications shall be borne by the Contractor.
4-1.5 Certification. The Engineer may waive materials testing requirements of the Specifications and
accept the manufacturer's written certification that the materials to be supplied meet those
requirements. Material test data may be required as part ofthe certification.
4-1.6 Trade Names or Equals. The Contractor may supply any of the materials specified or offer an
equivalent. The Engineer shall determine whether the material offered is equivalent to that specified.
Adequate time shall be allowed for the Engineer to make this determination.
' Revised 09/09/2014 Contract No. PWS15-22PKS 62 of 86
Whenever any particular material, process, or equipment is indicated by patent, proprietary or brand
name, or by name of manufacturer, such wording is used for the purpose of facilitating its description
and shall be deemed to be followed by the words or equal. A listing of materials is not intended to be
comprehensive, or in order of preference. The Contractor may offer any material, process, or
equipment considered to be equivalent to that indicated. The substantiation of offers shall be submitted
as provided in the contract documents.
The Contractor shall, at its expense, furnish data concerning items offered by it as equivalent to those
specified. The Contractor shall have the material tested as required by the Engineer to determine that
the quality, strength, physical, chemical, or other characteristics, including durability, finish, efficiency,
dimensions, service, and suitability are such that the item will fulfill its intended function.
Test methods shall be subject to the approval of the Engineer. Test results shall be reported promptly
to the Engineer, who will evaluate the results and determine if the substitute item is equivalent. The
Engineer's findings shall be final. Installation and use of a substitute item shall not be made until
approved by the Engineer.
If a substitute offered by the Contractor is not found to be equal to the specified material, the Contractor
shall furnish and install the specified material.
The specified Contract completion time shall not be affected by any circumstance developing from the
provisions of this section.
The Contractor is responsible for the satisfactory performance of substituted items. If, in the sole
opinion of the Engineer, the substitution is determined to be unsatisfactory in performance, appearance,
durability, compatibility with associated items, availability of repair parts and suitability of application the
Contractor shall remove the substituted item and replace it with the originally specified item at no cost
to the Agency.
4-1.7 Weighing and Metering Equipment All scales and metering equipment used for proportioning
materials shall be inspected for accuracy and certified within the past 12 months by the State of
California Bureau of Weights and Measures, by the County Director or Sealer of Weights and
Measures, or by a scale mechanic registered with or licensed by the County.
The accuracy of the work of a scale service agency, except as stated herein, shall meet the standards
of the California Business and Professions Code and the California Code of Regulations pertaining to
weighing devices. A certificate of compliance shall be presented, prior to operation, to the Engineer for
approval and shall be renewed whenever required by the Engineer at no cost to the Agency.
All scales shall be arranged so they may be read easily from the operator's platform or area. They shall
indicate the true net weight without the application of any factor. The figures of the scales shall be
cleariy legible. Scales shall be accurate to within 1 percent when tested with the plant shut down.
Weighing equipment shall be so insulated against vibration or moving of other operating equipment in
the plant area that the error in weighing with the entire plant running will not exceed 2 percent for any
setting nor 1.5 percent for any batch.
4-1.8 Calibration of Testing Equipment Testing equipment, such as, but not limited to pressure
gages, metering devices, hydraulic systems, force (load) measuring instruments, and strain-measuring
devices shall be calibrated by a testing agency acceptable to the Engineer at intervals not to exceed 12
months and following repairs, modification, or relocation of the equipment. Calibration certificates shall
be provided when requested by the Engineer.
4-1.9 Construction Materials Dispute Resolution (Soils, Rock Materials, Concrete, Mortar and
Related Materials, Masonry Materials, Bituminous Materials, Rock Products, and Modified
Asphalts). In the interest of safety and public value, whenever credible evidence arises to contradict
the test values of materials, the Agency and the Contractor will initiate an immediate and cooperative
investigation. Test values of materials are results of the materials' tests, as defined by these
Revised 09/09/2014 Contract No. PWS15-22PKS 63 of 86 "^j
Specifications or by the special provisions, required to accept the Work. Credible evidence is process
observations or test values gathered using industry accepted practices. A contradiction exists whenever
test values or process observations of the same or similar materials are diverse enough such that the
work acceptance or performance becomes suspect. The investigation shall allow access to all test
results, procedures, and facilities relevant to the disputed work and consider all available information
and, when necessary, gather new and additional information in an attempt to determine the validity, the
cause, and if necessary, the remedy to the contradiction. Ifthe cooperative investigation reaches any
resolution mechanism acceptable to both the Agency and the Contractor, the contradiction shall be
considered resolved and the cooperative investigation concluded. Whenever the cooperative
investigation is unable to reach resolution, the investigation may then either conclude without resolution
or continue by written notification of one party to the other requesting the implementation of a resolution
process by committee. The continuance of the investigation shall be contingent upon recipient's
agreement and acknowledged in writing within 3 calendar days after receiving a request. Without
acknowledgement, the investigation shall conclude without resolution. The committee shall consist of
three State of California Registered Civil Engineers. Within 7 calendar days after the written request
notification, the Agency and the Contractor will each select one engineer. Within 14 calendar days of
the written request notification, the two selected engineers will select a third engineer. The goal in
selection of the third member is to complement the professional experience of the first two engineers.
Should the two engineers fail to select the third engineer, the Agency and the Contractor shall each
propose 2 engineers to be the third member within 21 calendar days after the written request
notification. The first two engineers previously selected shall then select one of the four proposed
engineers in a blind draw. The committee shall be a continuance of the cooperative investigation and
will re-consider all available information and if necessary gather new and additional information to
determine the validity, the cause, and if necessary, the remedy to the contradiction. The committee will
focus upon the performance adequacy of the material(s) using standard engineering principles and
practices and to ensure public value, the committee may provide engineering recommendations as
necessary. Unless otherwise agreed, the committee will have 30 calendar days from its formation to
complete their review and submit their findings. The final resolution of the committee shall be by
majority opinion, in writing, stamped and signed. Should the final resolution not be unanimous, the
dissenter may attach a written, stamped, and signed minority opinion. Once started, the resolution
process by committee shall continue to full conclusion unless:
1. Within 7 days of the formation of the committee, the Agency and the Contractor reach an
acceptable resolution mechanism; or
2. Within 14 days of the formation of the committee, the initiating party withdraws its written
notification and agrees to bear all investigative related costs thus far incurred; or
3. At any point by the mutual agreement of the Agency and the Contractor. Unless otherwise
agreed, the Contractor shall bear and maintain a record for all the investigative costs until
resolution. Should the investigation discover assignable causes for the contradiction, the
assignable party, the Agency or the Contractor, shall bear all costs associated with the investi-
gation. Should assignable causes forthe contradiction extended to both parties, the investiga-
tion will assign costs cooperatively with each party or when necessary, equally. Should the
investigation substantiate a contradiction without assignable cause, the investigation will assign
costs cooperatively with each party or when necessary, equally. Should the investigation be
unable to substantiate a contradiction, the initiator of the investigation shall bear all investigative
costs. All claim notification requirements ofthe contract pertaining to the contradiction shall be
suspended until the investigation is concluded.
4-2 MATERIALS TRANSPORTATION, HANDLING AND STORAGE.
The Contractor shall order, purchase, transport, coordinate delivery, accept delivery, confirm the
quantity and quality received, prepare storage area(s), store, handle, protect, move, relocate, remove
and dispose excess of all materials used to accomplish the Work. Materials shall be delivered to the
site of the work only during working hours, as defined in Section 6-7.2, and shall be accompanied by
bills of lading that shall clearly state for each delivery: the name of the Contractor as consignee, the
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 64 of 86 7^
project name and number, address of delivery and name of consignor and a description of the
material(s) shipped. Prior to storage of any materials which have been shipped to or by the Contractor
to any location within the Agency's boundaries the Contractor shall provide the Engineer a copy of
lease agreements for each property where such materials are stored. The lease agreement shall
cleariy state the term ofthe lease, the description of materials allowed to be stored and shall provide for
the removal of the materials and restoration of the storage site within the time allowed for the Work. All
such storage shall conform to all laws and ordinances that may pertain to the materials stored and to
preparation of the storage site and the location of the site on which the materials are stored. Loss,
damage or deterioration of all stored materials shall be the Contractor's responsibility. Conformance to
the requirements of this section, both within and outside the limits of work are a part of the Work. The
Engineer shall have the right to verify the suitability of materials and their proper storage at any time
during the Work.
¥ Revised 09/09/2014 Contract No. PWS 15-22PKS 65 of 86 -79
SECTION 5-UTILITIES
5-1 LOCATION. The Agency and affected utility companies have, by a search of known records,
endeavored to locate and indicate on the Plans, all utilities which exist within the limits of the work.
However, the accuracy and/or completeness of the nature, size and/or location of utilities indicated on
the Plans is not guaranteed.
Where underground main distribution conduits such as water, gas, sewer, electric power, telephone, or
cable television are shown on the Plans, the Contractor shall assume that every property parcel will be
served by a service connection for each type of utility.
As provided in Section 4216 of the California Government Code, at least 2 working days prior to
commencing any excavation, the Contractor shall contact the regional notification center (Underground
Service Alert of Southern California) and obtain an inquiry identification number.
The California Department of Transportation is not required by Section 4216 to become a member of
the regional notification center. The Contractor shall contact it for location of its subsurface installations.
The Contractor shall determine the location and depth of all utilities, including service connections,
which have been marked by the respective owners and which may affect or be affected by its
operations. If no pay item is provided in the Contract for this work, full compensation for such work shall
be considered as included in the prices bid for other items of work.
5-2 PROTECTION. The Contractor shall not interrupt the service function or disturb the support of
any utility without authority from the owner or order from the Agency. All valves, switches, vaults, and
meters shall be maintained readily accessible for emergency shutoff.
Where protection is required to ensure support of utilities located as shown on the Plans or in
accordance with Section 5-1, the Contractor shall, unless otherwise provided, furnish and place the
necessary protection at its expense.
Upon learning of the existence and location of any utility omitted from or shown incorrectly on the
Plans, the Contractor shall immediately notify the Engineer in writing. When authorized by the
Engineer, support or protection of the utility will be paid for as provided in Section 3-2.2.3 or 3-3.
The Contractor shall immediately notify the Engineer and the utility owner if any utility is disturbed or
damaged. The Contractor shall bear the costs of repair or replacement of any utility damaged if located
as noted in Section 5-1.
When placing concrete around or contiguous to any non-metallic utility installation, the Contractor shall
at its expense:
1. Furnish and install a 2 inch cushion of expansion joint material or other similar resilient material;
or
2. Provide a sleeve or other opening which will result in a 2 inch minimum-clear annular space
between the concrete and the utility; or
3. Provide other acceptable means to prevent embedment in or bonding to the concrete.
Where concrete is used for backfill or for structures which would result in embedment, or partial
embedment, of a metallic utility installation; or where the coating, bedding or other cathodic protection
system is exposed or damaged by the Contractor's operations, the Contractor shall notify the Engineer
and arrange to secure the advice of the affected utility owner regarding the procedures required to
maintain or restore the integrity of the system.
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5-3 REMOVAL. Unless otherwise specified, the Contractor shall remove all interfering portions of
utilities shown on the Plans or indicated in the Bid documents as "abandoned" or "to be abandoned in
place". Before starting removal operations, the Contractor shall ascertain from the Agency whether the
abandonment is complete, and the costs involved in the removal and disposal shall be included in the
Bid forthe items ofwork necessitating such removals.
5-4 RELOCATION. When feasible, the owners responsible for utilities within the area affected by
the Work will complete their necessary installations, relocations, repairs, or replacements before
commencement of work by the Contractor. When the Plans or Specifications indicate that a utility
installation is to be relocated, altered, or constructed by others, the Agency will conduct all negotiations
with the owners and work will be done at no cost to the Contractor, except for manhole frame and cover
sets to be brought to grade as provided in the Standard Specifications for Public Works Construction,
2012 Edition, and the supplements thereto. Utilities which are relocated in orderto avoid interference
shall be protected in their position and the cost of such protection shall be included in the Bid for the
items ofwork necessitating such relocation.
After award of the Contract, portions of utilities which are found to interfere with the Work will be
relocated, altered or reconstructed by the owners, or the Engineer may order changes in the Work to
avoid interference. Such changes will be paid for in accordance with Section 3-2.
When the Plans or Specifications provide for the Contractor to alter, relocate, or reconstruct a utility, all
costs for such work shall be included in the Bid for the items of work necessitating such work.
Temporary or permanent relocation or alteration of utilities requested by the Contractor for its
convenience shall be its responsibility and it shall make all arrangements and bear all costs.
The utility owner will relocate service connections as necessary within the limits of the Work or within
temporary construction or slope easements. When directed by the Engineer, the Contractor shall
arrange for the relocation of service connections as necessary between the meter and property line, or
between a meter and the limits of temporary construction or slope easements. The relocation of such
service connections will be paid for in accordance with provisions of Section 3-3. Payment will include
the restoration of all existing improvements which may be affected thereby. The Contractor may agree
with the owner of any utility to disconnect and reconnect interfering service connections. The Agency
will not be involved in any such agreement.
In conformance with Section 5-6 the Contractor shall coordinate the work with utility agencies and
companies. Prior to the installation of any and all utility structures within the limits of work by any utility
agency or company, or its contractor, the Contractor shall place all curb or curb and gutter that is a part
of the work and adjacent to the location where such utility structures are shown on the plans and are
noted as being located, relocated or are otherwise shown as installed by others. In order to minimize
delays to the Contractor caused by the failure of other parties to relocate utilities that interfere with the
construction, the Contractor, upon the Engineer's approval, may be permitted to temporarily omit the
portion of work affected by the utility. If such temporary omission is approved by the Engineer the
Contractor shall place survey or other physical control markers sufficient to locate the curb or curb and
gutter to the satisfaction of the utility agency or company. Such temporary omission shall be for the
Contractor's convenience and no additional compensation will be allowed therefore or for additional
work, materials or delay associated with the temporary omission. The portion thus omitted shall be
constructed by the Contractor immediately following the relocation of the utility involved unless
otherwise directed by the Engineer.
5-5 DELAYS. The Contractor shall notify the Engineer of its construction schedule insofar as it
affects the protection, removal, or relocation of utilities. Said notification shall be included as a part of
the construction schedule required in Section 6-1. The Contractor shall notify the Engineer in writing of
any subsequent changes in the construction schedule which will affect the time available for protection,
removal, or relocation of utilities.
The Contractor will not be entitled to damages or additional payment for delays attributable to utility
relocations or alterations if correctly located, noted, and completed in accordance with Section 5-1.
•I''Revised 09/09/2014 Contract No. PWS15-22PKS 67 of 86
The Contractor may be given an extension of time for unforeseen delays attributable to unreasonably
protracted interference by utilities in performing work correctly shown on the Plans.
The Agency will assume responsibility for the timely removal, relocation, or protection of existing main
or trunkline utility facilities within the area affected by the Work if such utilities are not identified in the
Contract Documents. The Contractor will not be assessed liquidated damages for any delay caused by
failure of Agency to provide for the timely removal, relocation, or protection of such existing facilities.
If the Contractor sustains loss due to delays attributable to interferences, relocations, or alterations not
covered by Section 5-1, which could not have been avoided by the judicious handling of forces,
equipment, or plant, there shall be paid to the Contractor such amount as the Engineer may find to be
fair and reasonable compensation for such part of the Contractor's actual loss as was unavoidable and
the Contractor may be granted an extension of time.
5-6 COOPERATION. When necessary, the Contractor shall so conduct its operations as to permit
access to the Work site and provide time for utility work to be accomplished during the progress of the
Work.
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1^
SECTION 6 - PROSECUTION, PROGRESS,
AND ACCEPTANCE OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK. Except as otherwise
provided herein and unless otherwise prohibited by permits from other agencies as may be required by
law the Contractor shall begin work within 20 calendar days after receipt ofthe "Notice to Proceed".
6-1.1 Pre-Construction Meeting. After, or upon, notification of contract award, the Engineer will set
the time and location forthe Preconstruction Meeting. Attendance ofthe Contractor's management
personnel responsible for the management, administration, and execution of the project is mandatory
for the meeting to be convened. Failure of the Contractor to have the Contractor's responsible project
personnel attend the Preconstruction Meeting will be grounds for default by Contractor per Section 6-4.
No separate payment will be made for the Contractor's attendance at the meeting. The notice to
proceed will only be issued on or after the completion of the preconstruction meeting.
6-1.1.1 Baseline Construction Schedule Submittal. The Contractor shall submit the Baseline
Construction Schedule per the submittal requirements of Section 2-5.3. The submittal of the Baseline
Construction Schedule shall include each item and element of Sections 6-1.2 through 6-1.2.9 and shall
be on hard (paper) copy and electronic media conforming to Section 6-1.3.3 Electronic Media.
6-1.2 Preparation and Review ofthe Baseline Construction Schedule. The Contractor shall
prepare the Baseline Construction Schedule as a Critical Path Method (CPM) Schedule in the
precedence diagram method (activity-on-node) format. The Baseline Construction Schedule shall
depict a workable plan showing the sequence, duration, and interdependence of all activities required
to represent the complete performance of all project work as well as periods where work is precluded.
The Baseline Construction Schedule shall begin with the projected date of issuance of the notice to
proceed and conclude with the date of final completion per the contract duration. The Baseline
Construction Schedule shall include detail of all project phasing, staging, and sequencing, including all
milestones necessary to define beginning and ending of each phase or stage.
6-1.2.3 Bar Chart. As a part of the Baseline Construction Schedule the Contractor shall prepare and
submit to the Engineer a chart showing individual tasks and their durations arranged with the tasks on
the vertical axis and duration on the horizontal axis. The bar chart shall use differing texture patterns or
distinctive line types to show the critical path.
6-1.2.4 Schedule Software. The Contractor shall use commercially available software equal to the
Windows 2000 compatible "Suretrak" program by Primavera or "Project" program by Microsoft
Corporation to prepare the Baseline Construction Schedule and all updates thereto. The Contractor
shall submit to the Agency a CD-ROM data disk with all network information contained thereon, in a
format readable by a Microsoft Windows 2000 system. The Agency will use a "Suretrak", "Project" or
equal software program for review of the Contractor's schedule. Should the Contractor elect to use a
scheduling program other than the "Suretrak" program by Primavera or "Project" program by Microsoft
Corporation, the Contractor shall provide the Engineer three copies ofthe substituted program that are
fully licensed to the Agency and 32 class hours of on-site training by the program publisher for up to
eight Agency staff members. The classes shall be presented on Mondays through Thursdays,
inclusive, between the hours of 8:00 a.m. and 5:00 p.m. The on-site training shall be held at 1635
FaradayAvenue, Carisbad, California. The dates and times ofthe on-site training shall be submitted to
the Engineer for approval five working days before the start ofthe on-site training. The on-site training
shall be completed priorto the submittal ofthe first Baseline Construction Schedule.
6-1.2.7 Restraints to Activities. Any submittals, utility interfaces, or any furnishing of Agency supplied
materials, equipment, or services, which may impact any activity's construction shall be shown as a
restraint to tiiose activities. Time periods to accommodate the review and correction of submittals shall
be included in the schedule.
¥ Revised 09/09/2014 Contract No. PWS15-22PKS 69 of 86 €3
6-1.2.8 Late Completion. A Baseline Construction Schedule showing a project duration longer than
the specified contract duration will not be acceptable and will be grounds for determination of default by
Contractor, per Section 6-4.
6-1.2.9 Early Completion. The Baseline Construction Schedule will show the Contractor's plan to
support and maintain the project for the entire contractual time span of the project. Should the
Contractor propose a project duration shorter than contract duration, a complete Baseline Construction
Schedule must be submitted, reflecting the shorter duration, in complete accordance with all schedule
requirements of Section 6-1. The Engineer may choose to accept the Contractor's proposal of a project
duration shorter than the duration specified; provided the Agency is satisfied the shortened Baseline
Construction Schedule is reasonable and the Agency and all other entities, public and private, which
interface with the project are able to support the provisions of the shortened Baseline Construction
Schedule. The Agency's acceptance of a shortened duration project will be confirmed through the
execution of a contract change order revising the project duration and implementing all contractual
requirements including liquidated damages in accordance with the revised duration.
6-1.2.10 Engineer's Review. The Construction Schedule is subject to the review of the Engineer. The
Engineer's determination that the Baseline Construction Schedule proposed by the Contractor complies
with the requirements of these supplemental provisions shall be a condition precedent to issuance of
the Notice to Proceed by the Engineer. If the Engineer determines that the Construction Schedule does
not meet the requirements of these specifications the Contractor shall correct the Construction
Schedule to meet these specifications and resubmit it to the Engineer. Failure of the Contractor to
obtain the Engineer's determination that the initial Construction Schedule proposed by the Contractor
complies with the requirements of these supplemental provisions within thirty (30) working days after
the date ofthe preconstruction meeting shall be grounds forterminafion ofthe contract per Section 6-4.
Days used by the Engineer to review the initial Construction Schedule will not be included in the 30
working days.
The Engineer will review and return to the Contractor, with any comments, the Baseline Construction
Schedule within 15 working days of submittal. The Baseline Construction Schedule will be returned
marked as per Sections 6-1.2.10.1 through 6-1.2.10.3.
6-1.2.10.1 "Accepted." The Contractor may proceed with the project work upon issuance of the
Notice to Proceed, and will receive payment for the schedule in accordance with Section 6-1.8.1.
6-1.2.10.2 "Accepted with Comments." The Contractor may proceed with the project work upon
issuance of the Notice to Proceed. The Contractor must resubmit the schedule incorporating the
comments prior to receipt of payment per Section 6-1.8.1.
6-1.2.10.3 "Not Accepted." The Contractor must resubmit the schedule incorporating the corrections
and changes of the comments prior to receipt of payment per Section 6-1.8.1. The Notice to Proceed
will not be issued by the Engineer if the changes of the comments are not submitted as required
hereinbefore and marked "Accepted" or "Accepted with Comments" by the Engineer. The Contractor, at
the sole option of the Engineer, may be considered as having defaulted the contract under the
provisions of Section 6-4 DEFAULT BY CONTRACTOR if the changes ofthe comments are not
submitted as required hereinbefore and marked "Accepted" by the Engineer.
6-1.8 Measurement and Payment of Construction Schedule. The Contractor's preparation, revision
and maintenance of the Construction Schedule are incidental to the work and no separate payment will
be made therefore.
6-2 PROSECUTION OF WORK.
To minimize public inconvenience and possible hazard and to restore street and other work areas to
their original condition and state of usefulness as soon as practicable, the Contractor shall diligently
prosecute the Work to completion. If the Engineer determines that the Contractor is failing to prosecute
the Work to the proper extent, the Contractor shall, upon orders from the Engineer, immediately take
steps to remedy the situation. All costs of prosecuting the Work as described herein shall be included in
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 70 of 86 -j ^
the Contractor's Bid. Should the Contractor fail to take the necessary steps to fully accomplish said
purposes, after orders of the Engineer, the Engineer may suspend the work in whole or part, until the
Contractor takes said steps.
As soon as possible under the provisions of the Specifications, the Contractor shall backfill all
excavations and restore to usefulness all improvements existing prior to the start of the Work.
If Work is suspended through no fault of the Agency, all expenses and losses incurred by the
Contractor during such suspensions shall be borne by the Contractor. If the Contractor fails to properiy
provide for public safety, traffic, and protection of the Work during periods of suspension, the Agency
may elect to do so, and deduct the cost thereof from monies due the Contractor. Such actions will not
relieve the Contractor from liability.
6-2.1 Order of Work. The work to be done shall consist of furnishing all labor, equipment and
materials, and performing all operations necessary to complete the Project Work as shown on the
Project Plans and as specified in the Specifications. The work includes removal of existing lamps,
fixtures and wiring/wiring-harnesses, and installation of new lamps, fixtures and wiring/wiring-
harnesses.
6-2.3 Project Meetings. The Engineer will establish the time and location of weekly Project Meetings.
The Contractor's Representative shall attend each Project Meeting. The Project Representative shall
be the individual determined under Section 7-6, "The Contractor's Representative". No separate
payment for attendance of the Contractor, the Contractor's Representative or any other employee or
subcontractor or subcontractor's employee at these meetings will be made.
6-3 SUSPENSION OF WORK.
6-3.1 General. The Work may be suspended in whole or in part when determined by the Engineer
that the suspension is necessary in the interest ofthe Agency. The Contractor shall comply immediately
with any written order of the Engineer. Such suspension shall be without liability to the Contractor on
the part of the Agency except as otherwise specified in Section 6-6.3.
6-4 DEFAULT BY CONTRACTOR. If the Contractor fails to begin delivery of material and
equipment, to commence the Work within the time specified, to maintain the rate of delivery of material,
to execute the Work in the manner and at such locations as specified, or fails to maintain the Work
schedule which will insure the Agency's interest, or, if the Contractor is not carrying out the intent of the
Contract, the Agency may serve written notice upon the Contractor and the Surety on its Faithful
Performance Bond demanding satisfactory compliance with the Contract.
The Contract may be canceled by the Board without liability for damage, when in the Board's opinion
the Contractor is not complying in good faith, has become insolvent, or has assigned or subcontracted
any part of the Work without the Board's consent. In the event of such cancellation, the Contractor will
be paid the actual amount due based on Contract Unit Prices or lump sums bid and the quantity of the
Work completed at the time of cancellation, less damages caused to the Agency by acts of the
Contractor. The Contractor, in having tendered a Bid, shall be deemed to have waived any and all
claims for damages because of cancellation of Contract for any such reason. If the Agency declares the
Contract canceled for any of the above reasons, written notice to that effect shall be served upon the
Surety. The Surety shall, within five (5) days, assume control and perform the Work as successor to the
Contractor.
If the Surety assumes any part of the Work, it shall take the Contractor's place in all respects for that
part, and shall be paid by the Agency for all work performed by it in accordance with the Contract. If the
Surety assumes the entire Contract, all money due the Contractor at the time of its default shall be
payable to the Surety as the Work progresses, subject to the terms ofthe Contract.
If the Surety does not assume control and perform the Work within 5 days after receiving notice of
cancellation, or fails to continue to comply, the Agency may exclude the Surety from the premises. The
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Agency may then take possession of all material and equipment and complete the Work by Agency
forces, by letting the unfinished Work to another Contractor, or by a combination of such methods. In
any event, the cost of completing the Work shall be charged against the Contractor and its Surety and
may be deducted from any money due or becoming due from the Agency. If the sums due under the
Contract are insufficient for completion, the Contractor or Surety shall pay to the Agency within 5 days
after the completion, all costs in excess of the sums due.
The provisions of this section shall be in addition to all other rights and remedies available to the
Agency under law.
6-5 TERMINATION OF CONTRACT. The Board may terminate the Contract at its own discretion or
when conditions encountered during the Work make it impossible or impracticable to proceed, or when
the Agency is prevented from proceeding with the Contract by act of God, by law, or by official action of
a public authority.
6-6 DELAYS AND EXTENSIONS OF TIME.
6-6.1 General. If delays are caused by unforeseen events beyond the control of the Contractor, such
delays will entitle the Contractor to an extension of time as provided herein, but the Contractor will not
be entitled to damages or additional payment due to such delays, except as provided in 6-6.3. Such
unforeseen events may include: war, government regulations, labor disputes, strikes, fires, floods,
adverse weather or elements necessitating cessation of work, inability to obtain materials, labor or
equipment, required extra work, or other specific events as may be further described in the
Specifications.
No extension of time will be granted for a delay caused by the Contractor's inability to obtain materials
unless the Contractor furnishes to the Engineer documentary proof, the proof must be provided in a
timely manner in accordance with the sequence of the Contractor's operations and the approved
construction schedule.
If delays beyond the Contractor's control are caused by events other than those mentioned above, the
Engineer may deem an extension of time to be in the best interests of the Agency. The Contractor will
not be entitled to damages or additional payment due to such delays, except as provided in Section 6-
6.3.
If delays beyond the Contractor's control are caused solely by action or inaction by the Agency, such
delays will entitle the Contractorto an extension of time as provided in Section 6-6.2.
6-6.2 Extensions of Time. Extensions of time, when granted, will be based upon the effect of delays
to the Work. They will not be granted for noncontrolling delays to minor portions of the Work unless it
can be shown that such delays did or will delay the progress of the Work.
6-6.3 Payment for Delays to Contractor. The Contractor will be compensated for damages incurred
due to delays for which the Agency is responsible. Such actual costs will be determined by the
Engineer. The Agency will not be liable for damages which the Contractor could have avoided by any
reasonable means, such as judicious handling offerees, equipment, or plant. The determination of what
damages the Contractor could have avoided will be made by the Engineer.
6-6.4 Written Notice and Report. The Contractor shall provide written notice to the Engineer within
two hours ofthe beginning of any period that the Contractor has placed any workers or equipment on
standby for any reason that the Contractor has determined to be caused by the Agency or by any
organization that the Agency may otherwise be obligated by. The Contractor shall provide continuing
daily written notice to the Engineer, each working day, throughout the duration of such period of delay.
The initial and continuing written notices shall include the classification of each workman and
supervisor and the make and model of each piece of equipment placed on standby, the cumulative
duration ofthe standby, the Contractor's opinion ofthe cause ofthe delay and a cogent explanation of
why the Contractor could not avoid the delay by reasonable means. Should the Contractor fail to
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provide the notice(s) required by this section the Contractor agrees that no delay has occurred and that
it will not submit any claim(s) therefore.
6-7 TIME OF COMPLETION.
6-7.1 General. The Contractor shall complete the Work within the time set forth in the Contract. The
Contractor shall complete each portion of the Work within such time as set forth in the Contract for such
portion. The time of completion of the Contract shall be expressed in calendar days. The Contractor
shall diligently prosecute the work to completion within 45 calendar days after the starting date
specified in the Notice to Proceed.
6-7.2 Working Day. A working day is any day within the period between the start of the Contract time
as defined in Section 6-1 and the date provided for completion, or upon field acceptance by the
Engineer for all work provided for in the Contract, whichever occurs first, other than:
1. Saturday,
2. Sunday,
3. any day designated as a holiday by the Agency,
4. any other day designated as a holiday in a Master Labor Agreement entered into by the
Contractor or on behalf of the Contractor as an eligible member of a contractor association,
5. any day the Contractor is prevented from working at the beginning of the workday for cause as
defined in Section 6-6.1,
6. any day the Contractor is prevented from working during the first 5 hours with at least
60 percent of the normal work force for cause as defined in Section 6-6.1.
Unless otherwise approved in writing by the Engineer, the hours ofwork shall be between the hours of
7:00 a.m. and 4:00 p.m. on Mondays through Fridays, excluding Agency holidays. The Contractor shall
obtain the written approval of the Engineer if the Contractor desires to work outside said hours or at any
time during weekends and/or holidays. This written permission must be obtained at least 48 hours prior
to such work The Engineer may approve work outside the hours and/or days stated herein when, in
his/her sole opinion, such work conducted by the Contractor is beneficial to the best interests ofthe
Agency. The Contractor shall pay the inspection costs of such work.
6-8 COMPLETION, ACCEPTANCE, AND WARRANTY. The Work will be inspected by the
Engineer for acceptance upon receipt of the Contractor's written assertion that the Work has been
completed.
The Engineer will not accept the Work or any portion of the Work before all of the Work is completed
and all outstanding deficiencies that may exist are corrected by the Contractor and the Engineer is
satisfied that all the materials and workmanship, and all other features of the Work, meet the
requirements of all of the specifications for the Work. Use, temporary, interim or permanent, of all, or
portions of, the Work does not constitute acceptance of the Work. If, in the Engineer's judgment, the
Work has been completed and is ready for acceptance the Engineer will so certify to the Board. Upon
such certification by the Engineer the Board may accept the completed Work. Upon the Board's
acceptance of the Work the Engineer will cause a "Notice of Completion" to be filed in the office of the
San Diego County Recorder. The date of recordation shall be the date of completion ofthe Work.
All work shall be warranted for one (1) year after recordation of the "Notice of Completion" and any
faulty work or materials discovered during the warranty period shall be repaired or replaced by the
Contractor, at its expense. In addition, an eight year warranty is required per the technical specification
section for synthetic turf surfacing. Twenty-five percent of the faithful performance bond shall be
retained as a warranty bond for the one year warranty period. The Contractor shall replace or repair
any such defective work in a manner satisfactory to the Engineer, after notice to do so from the
Engineer, and within the time specified in the notice. Ifthe Contractor fails to make such replacement or
repairs within the time specified in the notice, the Agency may perform this work and the Contractor's
sureties shall be liable for the cost thereof.
6-9 LIQUIDATED DAMAGES. Failure of the Contractor to complete the Work within the time
allowed will result in damages being sustained by the Agency. For each consecutive calendar day in
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excess of the time specified for completion of Work, as adjusted in accordance with Section 6-6, the
Contractor shall pay the Agency, or have withheld monies due it, the sum of One Thousand Dollars
($1000.00). Such sum is liquidated damages and shall not be construed as a penalty, and may be
deducted from payments due the Contractor if such delay occurs.
Execution of the Contract shall constitute agreement by the Agency and Contractor that One Thousand
Dollars ($1000.00) per day is the minimum value of costs and actual damages caused by the
Contractor to complete the Work within the allotted time. Any progress payments made after the
specified completion date shall not constitute a waiver of this paragraph or of any damages.
6-10 USE OF IMPROVEMENT DURING CONSTRUCTION. The Agency reserves the right to take
over and utilize all or part of any completed facility or appurtenance. The Contractor will be notified in
writing in advance of such action. Such action by the Agency will relieve the Contractor of responsibility
for injury or damage to said completed portions of the improvement resulting from use by public traffic
or from the action of the elements or from any other cause, except Contractor operations or negligence.
The Contractor will not be required to re-clean such portions of the improvement before field
acceptance, except for cleanup made necessary by its operations. Nothing in this section shall be
construed as relieving the Contractor from full responsibility for correcting defective work or materials.
In the event the Agency exercises its right to place into service and utilize all or part of any completed
facility or appurtenance, the Agency will assume the responsibility and liability for injury to persons or
property resulting from the utilization of the facility or appurtenance so placed into service, except for
any such injury to persons or property caused by any willful or negligent act or omission by the
Contractor, Subcontractor, their officers, employees, or agents.
Revised 09/09/2014 Contract No. PWS15-22PKS 74 of 86
SECTION 7 - RESPONSIBILITIES OF THE CONTRACTOR
7-1 CONTRACTOR'S EQUIPMENT AND FACILITIES. The Contractor shall furnish and maintain in
good condition all equipment and facilities as required for the proper execution and inspection of the
Work. Such equipment and facilities shall meet all requirements of applicable ordinances and laws.
7-2 LABOR.
7-2.1 General. Only competent workers shall be employed on the Work. Any person employed who is
found to be incompetent, intemperate, troublesome, disorderly, or otherwise objectionable, or who fails
or refuses to perform work properiy and acceptably, shall be immediately removed from the Work by
the Contractor and not be reemployed on the Work.
7- 2.2 Laws. The Contractor, its agents, and employees shall be bound by and comply with applicable
provisions ofthe Labor Code and Federal, State, and local laws related to labor.
The Contractor shall strictly adhere to the provisions of the Labor Code regarding minimum wages; the
8- hour day and 40-hour week; overtime; Saturday, Sunday, and holiday work; and nondiscrimination
because of race, color, national origin, sex, or religion. The Contractor shall forfeit to the Agency the
penalties prescribed in the Labor Code for violations.
7-3 LIABILITY INSURANCE. Insurance shall be required as specified in section 10 of the Public
Works Contract.
The cost ofthis insurance shall be included in the Contractor's Bid.
7-4 WORKERS' COMPENSATION INSURANCE. Before execution of the Contract by the Board,
the Contractor shall file with the Engineer the following signed certification:
"1 am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I
will comply with such provisions before commencing the performance of the
work of this contract."
The Contractor shall also comply with Section 3800 of the Labor Code by securing, paying for, and
maintaining in full force and effect for the duration of the contract, complete Workers' Compensation
Insurance, and shall furnish a Certificate of Insurance to the Engineer before execution ofthe Contract.
The Agency, its officers, or employees, will not be responsible for any claims in law or equity
occasioned by failure of the Contractor to comply with this paragraph.
All compensation insurance policies shall bear an endorsement or shall have attached a rider whereby
it is provided that, in the event of expiration or proposed cancellation of such policies for any reason
whatsoever, the Agency shall be notified by registered mail not less than 30 days before expiration or
cancellation is effective.
All insurance is to be placed with insurers that are admitted and authorized to conduct business in the
state of California and are listed in the official publication of the Department of Insurance of the State of
California. Policies issued by the State Compensation Fund meet the requirement for workers'
compensation insurance.
7-5 PERMITS. Except as specified herein the Contractor will obtain, at no cost to the Contractor all
City of Carisbad encroachment, right-of-way, grading and building permits necessary to perform work
for this contract on Agency property, streets, or other rights-of-way. Contractor shall not begin work
until all permits incidental to the work are obtained. The Contractor shall obtain and pay for all permits
Revised 09/09/2014 Contract No. PWS15-22PKS 75 of 86 ^ '3
for the disposal of all materials removed from the project. The cost of said permit(s) shall be included in
the price bid for the appropriate bid item and no additional compensation will be allowed therefore. The
Contractor shall obtain and pay for all costs incurred for permits necessitated by its operations such as,
but not limited to, those permits required for night work, overioad, blasting, and demolition. For private
contracts, the Contractor shall obtain all permits incidental to the Work or made necessary by its
operations, and pay all costs incurred by the permit requirements.
The Contractor shall pay all business taxes or license fees that are required for the work.
7-6 THE CONTRACTOR'S REPRESENTATIVE. Before starting work, the Contractor shall
designate in writing a representative who shall have complete authority to act for it. An alternative
representative may be designated as well. The representative or alternate shall be present at the Work
site whenever work is in progress or whenever actions of the elements necessitate its presence to take
measures necessary to protect the Work, persons, or property. Any order or communication given to
this representative shall be deemed delivered to the Contractor. A joint venture shall designate only
one representative and alternate. In the absence of the Contractor or its representative, instructions or
directions may be given by the Engineer to the superintendent or person in charge of the specific work
to which the order applies. Such order shall be complied with promptly and referred to the Contractor or
its representative.
In order to communicate with the Agency, the Contractor's representative, superintendent, or person in
charge of specific work shall be able to speak, read, and write the English language.
7-7 COOPERATION AND COLLATERAL WORK. The Contractor shall be responsible for
ascertaining the nature and extent of any simultaneous, collateral, and essential work by others. The
Agency, its workers and contractors and others, shall have the right to operate within or adjacent to the
Work site during the performance of such work.
The Agency, the Contractor, and each of such workers, contractors and others, shall coordinate their
operations and cooperate to minimize interference.
The Contractor shall include in its Bid all costs involved as a result of coordinating its work with others,
the Contractor will not be entitled to additional compensation from the Agency for damages resulting
from such simultaneous, collateral, and essential work. If necessary to avoid or minimize such damage
or delay, the Contractor shall redeploy its work force to other parts of the Work.
Should the Contractor be delayed by the Agency, and such delay could not have been reasonably
foreseen or prevented by the Contractor, the Engineer will determine the extent of the delay, the effect
on the project, and any extension of time.
7-7.1 Coordination. The Contractor shall coordinate and cooperate with all the utility companies during
the relocation or construction of their lines. The Contractor may be granted a time extension if, in the
opinion of the Engineer, a delay is caused by the utility company. No additional compensation will be
made to the Contractor for any such delay.
7-8 PROJECT SITE MAINTENANCE.
7-8.1 Cleanup and Dust Control. Throughout all phases of construction, including suspension of
work, and until the final acceptance, the Contractor shall keep the site clean and free from rubbish and
debris. The Contractor shall also abate dust nuisance by cleaning, sweeping and sprinkling with water,
or other means as necessary. The use of water resulting in mud on public streets will not be permitted
as a substitute for sweeping or other methods.
When required by the Plans or Specifications, the Contractor shall furnish and operate a self-loading
motor sweeper with spray nozzles at least once each working day for the purpose of keeping paved
areas acceptably clean wherever construction, including restoration, is incomplete.
0^
^•''Revised 09/09/2014 Contract No. PWS15-22PKS 76 of 86
Materials and equipment shall be removed from the site as soon as they are no longer necessary.
Before the final inspection, the site shall be cleared of equipment, unused materials, and rubbish so as
to present a satisfactory clean and neat appearance. All cleanup costs shall be included in the
Contractor's Bid.
Care shall be taken to prevent spillage on haul routes. Any such spillage shall be removed immediately
and the area cleaned.
Excess excavation material from catch basins or similar structures shall be removed from the site
immediately. Sufficient material may remain for use as backfill if permitted by the Specifications. Forms
and form lumber shall be removed from the site as soon as practicable after stripping.
Failure of the Contractor to comply with the Engineer's cleanup orders may result in an order to
suspend work until the condition is corrected. No additional compensation will be allowed as a result of
such suspension.
Cleanup and dust control required herein shall also be executed on weekends and other non-working
days when needed to preserve the health safety or welfare of the public. The Contractor shall conduct
effective cleanup and dust control throughout the duration of the Contract. The Engineer may require
increased levels of cleanup and dust control that, in his/her sole discretion, are necessary to preserve
the health, safety and welfare of the public. Cleanup and dust control shall be considered incidental to
the items of work that they are associated with and no additional payment will be made therefore.
7-8.2 Air Pollution Control. The Contractor shall not discharge smoke, dust, or any other air
contaminants into the atmosphere in such quantity as will violate the regulations of any legally
constituted authority.
7-8.4 Sanitation. The Contractor shall provide and maintain enclosed toilets for the use of employees
engaged in the Work. These accommodations shall be maintained in a neat and sanitary condition.
They shall also comply with all applicable laws, ordinances, and regulations pertaining to public health
and sanitation of dwellings and camps.
Wastewater shall not be interrupted. Should the Contractor disrupt existing sewer facilities, sewage
shall be conveyed in closed conduits and disposed of in a sanitary sewer system. Sewage shall not be
permitted to flow in trenches or be covered by backfill.
7-8.6 Water Pollution Control. The Contractor shall exercise every reasonable precaution to protect
channels, storm drains, and bodies of water from pollution. It shall conduct and schedule operations so
as to minimize or avoid muddying and silting of said channels, drains, and waters. Water pollution
control work shall consist of constructing those facilities which may be required to provide prevention,
control, and abatement of water pollution.
The Contractor shall comply with the California State Water Resources Control Board (SWRCB) Order
Number 99-08-DWQ, National Pollutant Discharge Elimination System (NPDES) General Permit
Number CAS000002, Waste Discharge Requirements (WDR's) for Discharges of Stormwater Runoff
associated with Construction Activity (General Permit) and subsequent adopted modifications and with
all requirements of the Storm Water Pollution Prevention and Monitoring Plans for this project in
accordance with these regulations.
The Notice of Intent (NOI) shall not be filed for the project.
7-8.7 Drainage Control. The Contractor shall maintain drainage within and through the work areas.
Earth dams will not be permitted in paved areas. Temporary dams of sandbags, asphaltic concrete, or
other acceptable material will be permitted when necessary. Such dams shall be removed from the site
as soon as their use is no longer necessary.
'•^Revised 09/09/2014 Contract No. PWS15-22PKS 77 of 86 Qf
7-8.8 Noise Control. All internal combustion engines used in the construction shall be equipped with
mufflers in good repair when in use on the project with special attention to the City Noise Control
Ordinance, Carisbad Municipal Code Chapter 8.48.
7-9 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS. The Contractor shall be
responsible for the protection of public and private property adjacent to the Work and shall exercise due
caution to avoid damage to such property.
The Contractor shall repair or replace all existing improvements within the right-of-way which are not
designated for removal (e.g., curbs, sidewalks, driveways, fences, walls, signs, utility installations,
pavement, structures, etc.) which are damaged or removed as a result of its operations. When a portion
of a sprinkler system within the right-of-way must be removed, the remaining lines shall be capped.
Repairs and replacements shall be at least equal to existing improvements and shall match them in
finish and dimension.
Maintenance of street and traffic signal systems that are damaged, temporarily removed or relocated
shall be done in conformance with 307-1.5.
Trees, lawns, and shrubbery that are not to be removed shall be protected from damage or injury. If
damaged or removed due to Contractor's operations, they shall be restored or replaced in as neariy the
original condition and location as is reasonably possible. Lawns shall be reseeded and covered with
suitable mulch.
The Contractor shall give reasonable notice to occupants or owners of adjacent property to permit them
to salvage or relocate plants, trees, fences, sprinklers, and other improvements, within the right-of-way
which are designated for removal and would be destroyed because of the Work.
The Contractor shall utilize plywood of %" thickness or greater on all artificial turf surfaces for vehicles
or equipment weighing more than (one-half) 1/2 ton G.W. (Gross Weight).
All costs to the Contractor for protecting, removing, and restoring existing improvements shall be
included in the Bid.
7-10 PUBLIC CONVENIENCE AND SAFETY.
7-10.1 Traffic and Access. The Contractor's operations shall cause no unnecessary inconvenience.
The access rights of the public shall be considered at all times. Unless otherwise authorized, traffic
shall be permitted to pass through the Work, or an approved detour shall be provided.
Safe and adequate pedestrian and vehicular access shall be provided and maintained to: fire hydrants;
commercial and industrial establishments; churches, schools and parking lots; service stations and
motels; hospitals; police and fire stations; and establishments of similar nature. Access to these
facilities shall be continuous and unobstructed unless otherwise approved by the Engineer.
The Contractor shall include in its Bid all costs for the above requirements.
7-10.2 Storage of Equipment and Materials in Public Streets. Construction materials shall not be
stored in streets, roads, or highways for more than 5 days after unloading. All materials or equipment
not installed or used in construction within 5 days after unloading shall be stored elsewhere by the
Contractor at its expense unless authorized additional storage time.
Construction equipment shall not be stored at the Work site before its actual use on the Work nor for
more than 5 days after it is no longer needed. Time necessary for repair or assembly of equipment may
be authorized by the Engineer.
7-10.4 Safety.
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS 78 of 86
7-10.4.1 Safety Orders. The Contractor shall have at the Work site, copies or suitable extracts of:
Construction Safety Orders, Tunnel Safety Orders and General Industry Safety Orders issued by the
State Division of Industrial Safety. The Contractor shall comply with provisions of these and all other
applicable laws, ordinances, and regulations.
Before excavating any trench 5 feet or more in depth, the Contractor shall submit a detailed plan to the
Agency showing the design of shoring, bracing, sloping, or other provisions to be made forthe workers'
protection from the hazard of caving ground during the excavation of such trench. If the plan varies
from the shoring system standards, the plan shall be prepared by a registered Civil Engineer. No
excavation shall start until the Engineer has accepted the plan and the Contractor has obtained a
permit from the State Division of Industrial Safety. A copy of the permit shall be submitted to the
Engineer.
Payment for performing all work necessary to provide safety measures shall be included in the prices
bid for other items of work except where separate bid items for excavation safety are provided, or
required by law.
7-10.4.3 Special Hazardous Substances and Processes. Materials that contain hazardous
substances or mixtures may be required on the Work. A Material Safety Data Sheet as described in
Section 5194 of the California Code of Regulations shall be requested by the Contractor from the
manufacturer of any hazardous products used.
Material usage shall be accomplished with strict adherence to California Division of Industrial Safety
requirements and all manufacturer warnings and application instructions listed on the Material Safety
Data Sheet and on the product container label.
The Contractor shall notify the Engineer if a specified product cannot be used under safe conditions.
7-10.4.5 Safety and Protection of Workers and Public. The Contractor shall take all necessary
precautions for the safety of employees on the work and shall comply with all applicable provisions of
Federal, State and Municipal safety laws and building codes to prevent accidents or injury to persons
on, about, or adjacent to the premises where the work is being performed. The Contractor shall erect
and properiy maintain at all times, as required by the conditions and progress of the work, all necessary
safeguards for the protection of workers and public, and shall use danger signs warning against
hazards created by such features of construction as protruding nails, hoists, well holes, and falling
materials.
7-11 PATENT FEES OR ROYALTIES. The Contractor shall absorb in its Bid the patent fees or
royalties on any patented article or process furnished or used in the Work. The Contractor shall
indemnify and hold the Agency harmless from any legal action that may be brought for infringement of
patents.
7-12 ADVERTISING. The names, addresses and specialties of Contractors, Subcontractors,
architects, or engineers may be displayed on removable signs. The size and location shall be subject to
the Engineer's approval.
Commercial advertising matter shall not be attached to or painted on the surfaces of buildings, fences,
canopies, or barricades.
7-13 LAWS TO BE OBSERVED. The Contractor shall keep fully informed of State and National laws
and County and Municipal ordinances and regulations which in any manner affect those employed in
the Work or the materials used in the Work or in any way affect the conduct of the Work. The
Contractor shall at all times observe and comply with such laws, ordinances, and regulations. Municipal
ordinances that affect this work include Chapter 11.06. Excavation and Grading. If this notice specifies
locations or possible materials, such as borrow pits or gravel beds, for use in the proposed construction
project which would be subject to Section 1601 or Section 1603 of the Fish and Game Code, the
¥ Revised 09/09/2014 Contract No. PWS15-22PKS 79 of 86
conditions established pursuant to Section 1601 et seq. of the Fish and Game Code shall become
conditions of the contract.
7-14 ANTITRUST CLAIMS. Section 7103.5 ofthe Public Contract Code provides:
"In entering into a public works contract or a subcontract to supply goods, services, or materials
pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the
awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of
the Clayton Act (15 U.S.C. Sec 15) or Cartwright Act (Chapter 2 [commencing with Section 16700] of
Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services,
or materials pursuant to the public works contract or subcontract. The assignment shall be made and
become effective at the time the awarding body tenders final payment to the contractor, without further
acknowledgment of the parties."
Revised 09/09/2014 Contract No. PWS15-22PKS 80 of 86
SECTION 8 - FACILITIES FOR AGENCY PERSONNEL
8-1 GENERAL. A field office for agency personnel is not required.
0^
^•''Revised 09/09/2014 Contract No. PWS15-22PKS 81 of 86 g^j
SECTION 9 - MEASUREMENT AND PAYMENT
9-1.1 General. Unless otherwise specified, quantities of work shall be determined from
measurements or dimensions in horizontal planes. However, linear quantities of pipe, piling, fencing
and timber shall be considered as being the true length measured along longitudinal axis.
Unless otherwise provided in Specifications, volumetric quantities shall be the product ofthe mean area
of vertical or horizontal sections and the intervening horizontal or vertical dimension. The planimeter
shall be considered an instrument of precision adapted to measurement of all areas.
9-1.2 Methods of Measurement Materials and items of work which are to be paid for on basis of
measurement shall be measured in accordance with methods stipulated in the particular sections
involved.
9-2 LUMP SUM WORK. Items for which quantities are indicated "Lump Sum", "L.S.", or "Job", shall
be paid for at the price indicated in the Bid. Such payment shall be full compensation for the items of
work and all work appurtenant thereto.
When required by the Specifications or requested by the Engineer, the Contractor shall submit to the
Engineer within 15 days after award of Contract, a detailed schedule in triplicate, to be used only as a
basis for determining progress payments on a lump sum contract or designated lump sum bid item.
This schedule shall equal the lump sum bid and shall be in such form and sufficiently detailed as to
satisfy the Engineer that it correctly represents a reasonable apportionment ofthe lump sum.
9-3 PAYMENT
9-3.1 General. The quantities listed in the Bid schedule will not govern final payment. Payment to the
Contractor will be made only for actual quantities of Contract items constructed in accordance with the
Plans and Specifications. Upon completion of construction, if the actual quantities show either an
increase or decrease from the quantities given in the Bid schedule, the Contract Unit Prices will prevail
subject to the provisions of Section 3-2.2.1.
The unit and lump sum prices to be paid shall be full compensation for the items of work and all
appurtenant work, including furnishing all materials, labor, equipment, tools, and incidentals.
Payment will not be made for materials wasted or disposed of in a manner not called for under the
Contract. This includes rejected material not unloaded from vehicles, material rejected after it has been
placed, and material placed outside of the Plan lines. No compensation will be allowed for disposing of
rejected or excess material.
Payment for work performed or materials furnished under an Assessment Act Contract will be made as
provided in particular proceedings or legislative act under which such contract was awarded.
Whenever any portion of the Work is performed by the Agency at the Contractor's request, the cost
thereof shall be charged against the Contractor, and may be deducted from any amount due or
becoming due from the Agency.
Whenever immediate action is required to prevent injury, death, or property damage, and precautions
which are the Contractor's responsibility have not been taken and are not reasonably expected to be
taken, the Agency may, after reasonable attempt to notify the Contractor, cause such precautions to be
taken' and shall charge the cost thereof against the Contractor, or may deduct such cost from any
amount due or becoming due from the Agency. Agency action or inaction under such circumstances
shall not be construed as relieving the Contractor or its Surety from liability.
Payment shall not relieve the Contractor from its obligations under the Contract; nor shall such payment
be construed to be acceptance of any of the Work. Payment shall not be construed as the transfer of
ownership of any equipment or materials to the Agency. Responsibility of ownership shall remain with
Revised 09/09/2014 Contract No. PWS15-22PKS 82 of 86
the Contractor who shall be obligated to store any fully or partially completed work or structure for
which payment has been made; or replace any materials or equipment required to be provided under
the Contract which may be damaged, lost, stolen or othenwise degraded in any way prior to acceptance
of the Work, except as provided in Section 6-10.
Guarantee periods shall not be affected by any payment but shall commence on the date of recordation
of the "Notice of Completion."
If, within the time fixed by law, a properiy executed notice to stop payment is filed with the Agency, due
to the Contractor's failure to pay for labor or materials used in the Work, all money due for such labor or
materials will be withheld from payment to the Contractor in accordance with applicable laws.
At the expiration of 35 days from the date of acceptance of the Work by the Board, or as prescribed by
law, the amount deducted from the final estimate and retained by the Agency will be paid to the
Contractor except such amounts as are required by law to be withheld by properiy executed and filed
notices to stop payment, or as may be authorized by the Contract to be further retained.
9-3.2 Partial and Final Payment The Engineer will, after award of Contract, establish a closure date
for the purpose of making monthly progress payments. The Contractor may request in writing that such
monthly closure date be changed. The Engineer may approve such request when it is compatible with
the Agency's payment procedure.
Each month, the Engineer will make an approximate measurement of the work performed to the closure
date as basis for making monthly progress payments. The estimated value will be based on contract
unit prices, completed change order work and as provided for in Section 9-2 of these General
Provisions. Progress payments shall be made no later than thirty (30) calendar days after the closure
date. Five (5) working days following the closure date, the Engineer shall complete the detailed
progress pay estimate and submit it to the Contractor for the Contractor's information. Should the
Contractor assert that additional payment is due, the Contractor shall within ten (10) days of receipt of
the progress estimate, submit a supplemental payment request to the Engineer with adequate
justification supporting the amount of supplemental payment request. Upon receipt of the supplemental
payment request, the Engineer shall, as soon as practicable after receipt, determine whether the
supplemental payment request is a proper payment request. If the Engineer determines that the
supplemental payment request is not proper, then the request shall be returned to the Contractor as
soon as practicable, but not later than seven (7) days after receipt. The returned request shall be
accompanied by a document setting forth in writing the reasons why the supplemental payment request
was not proper. In conformance with Public Contract Code Section 20104.50, the City shall make
payments within thirty (30) days after receipt of an undisputed and properly submitted supplemental
payment request from the Contractor. If payment of the undisputed supplemental payment request is
not made within thirty (30) days after receipt by the Engineer, then the City shall pay interest to the
Contractor equivalent to the legal rate set forth in subdivision (a) of Section 685.010 of the Code of Civil
Procedure.
From each progress estimate, 10 percent will be deducted and retained by the Agency, and the
remainder less the amount of all previous payments will be paid. After 50 percent of the Work has been
completed and if progress on the Work is satisfactory, the deduction to be made from remaining
progress estimates and from the final estimate may be limited to $500 or 10 percent of the first half of
total Contract amount, whichever is greater.
No progress payment made to the Contractor or its sureties will constitute a waiver of the liquidated
damages under 6-9.
As provided in Section 22300 of the California Public Contract Code, the Contractor may substitute
securities for any monies withheld by the Agency to ensure performance under the Contract.
After final inspection, the Engineer will make a Final Payment Estimate and process a corresponding
payment. This estimate will be in writing and shall be for the total amount owed the Contractor as
Revised 09/09/2014 Contract No. PWS15-22PKS 83 of 86 ^1
determined by the Engineer and shall be itemized by the contract bid item and change order item with
quantities and payment amounts and shall show all deductions made or to be made for prior payments
and amounts to be deducted under provisions of the contract. All prior estimates and progress
payments shall be subject to correction in the Final Payment Estimate.
The Contractor shall have 30 calendar days from receipt of the Final Payment Estimate to make written
statement disputing any bid item or change order item quantity or payment amount. The Contractor
shall provide all documentation at the time of submitting the statement supporting its position. Should
the Contractor fail to submit the statement and supporting documentation within the time specified, the
Contractor acknowledges that full and final payment has been made for all contract bid items and
change order items.
If the Contractor submits a written statement with documentation in the aforementioned time, the
Engineer will review the disputed item within 30 calendar days and make any appropriate adjustments
on the Final Payment. Remaining disputed quantities or amounts not approved by the Engineer will be
subject to resolution as specified in Section 3-5, Disputed Work.
The written statement filed by the Contractor shall be in sufficient detail to enable the Engineer to
ascertain the basis and amount of said disputed items. The Engineer will consider the merits of the
Contractor's claims. It will be the responsibility ofthe Contractor to furnish within a reasonable time
such further information and details as may be required by the Engineer to determine the facts or
contentions involved in its claims. Failure to submit such information and details will be sufficient cause
for denying payment for the disputed items.
9-3.2.1 Payment for Claims. Except for those final payment items disputed in the written statement
required in Section 9-3.2 all claims of any dollar amount shall be submitted in a written statement by the
Contractor no later than the date of receipt of the final payment estimate. Those final payment items
disputed in the written statement required in Section 9-3.2 shall be submitted no later than 30 days after
receipt ofthe Final Payment estimate. No claim will be considered that was not included in this written
statement, nor will any claim be allowed forwhich written notice or protest is required under any
provision of this contract including Sections 3-4 Changed Conditions, 3-5 Disputed Work, 6-6.3
Payment for Delays to Contractor, 6-6.4 Written Notice and Report, or 6-7.3 Contract Time Accounting,
unless the Contractor has complied with notice or protest requirements.
The claims filed by the Contractor shall be in sufficient detail to enable the Engineer to ascertain the
basis and amount of said claims. The Engineer will consider and determine the Contractor's claims
and it will be the responsibility of the Contractor to furnish within a reasonable time such further
information and details as may be required by the Engineer to determine the facts or contentions
involved in its claims. Failure to submit such information and details will be sufficient cause for denying
the claims.
Payment for claims shall be processed within 30 calendar days of their resolution for those claims
approved by the Engineer. The Contractor shall proceed with informal dispute resolution under Section
3-5, Disputed Work, for those claims remaining in dispute.
9-3.3.1 Delivered Materials. The cost of materials and equipment delivered but not incorporated into
the work will not be included in the progress estimate.
9-3.4.1 Mobilization and Preparatory Work. Payment for mobilization and preparatory Work will be
included in the various items ofwork and no other payment will be made.
^•''Revised 09/09/2014 Contract No. PWS15-22PKS 84 of 86 (fj"^
SUPPLEMENTAL PROVISIONS
TO
STANDARD SPECIFICATIONS FOR PUBLIC WORKS
CONSTRUCTION
PART 2, CONSTRUCTION MATERIALS
NONE
SUPPLEMENTAL PROVISIONS
TO
STANDARD SPECIFICATIONS FOR PUBLIC WORKS
CONSTRUCTION
PART 3, CONSTRUCTION METHODS
NONE
Revised 09/09/2014 Contract No. PWS15-22PKS 85 of 86
APPENDIXA
SUPLEMENTAL PROVISIONS
FOR
POINSETTIA PARK SYNTHETIC TURF REPLACEMENT
CONTRACT NO. PWS15-22PKS
TECHNICAL SPECIFICATIONS / SPECIAL CONSTRUCTION
PROVISIONS
Table of Contents
September 9, 2014
DIVISION 01 - General Requirements
Section 01010 Summary of Work
Section 01030 Alternates
DIVISION 02-Technical Specifications
Section 02110 Site Preparation
Section 02500 Sitework Concrete
Section 02860 Exterior Athletic Equipment
Section 02935 Grass Sod
Section 02964 Infilled Synthetic Turf
SPECIFICATIONS ON THE FOLLOWING PAGES
Revised 09/09/2014 Contract No. PWS15-22PKS 86 of 86 Cj
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 01010
SUMMARY OF WORK
PART 1 - GENERAL
1.01 SCOPE OF WORK
A. This contract includes work as described below. The description is summarized
and may not include specific reference to all incidental work elements required to
complete the contract. Include all labor, materials, equipment and incidentals
required for completion of the work as shown on the Drawings and specified herein,
at the following Project Locations;
Poinsettia Park
6600 Hidden Valley Road
Carlsbad, CA 92011
B. The work consists of Base Bid items generally described as follows;
1. The work includes installation and maintenance of temporary erosion and
sedimentation controls; demolition and disposal of existing infilled synthetic turf
and infill materials; re-use of existing permeable aggregate base materials;
finish grading of existing permeable aggregate surface with addition of new
material as required; installation of infilled synthetic turf surfacing including
tufted and inlaid lines and markings; clean-up and demobilization.
C. Four Additive Alternate Bid items generally described as follows:
AA-1 Furnish and Install Soccer Goal Anchors
AA-2 Construct concrete walkway at south perimeter of field.
AA-3 Construct concrete access at north perimeter of field.
D. Achieve Final Completion within the allotted time, 1.05.B.
E. Sequencing of work to achieve and maintain compliance with all applicable codes,
regulations, and permits. See Paragraph 1.05 below.
1.02 CONTRACTS
A. There will be one Contract for the project, which includes the Work described in the
Project Manual and Drawings.
B. The Contractor shall provide all items, articles, materials, operations or methods
listed, noted or scheduled on the Drawings and/or Project Manual, including all
labor, equipment and incidentals necessary and required for proper and timely
completion of the Work. The Contractor shall use new materials unless specifically
noted or directed.
C. Work not specifically covered in the project manual and or drawings shall be
performed in accordance with the current Greenbook Standard Specifications and
Plans or City, County, State or National reference standards.
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 1 OF 5
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 01010
SUMMARY OF WORK
1.03 USE OF DOCUMENTS
A. Technical Specifications are enumerated in the Table of Contents of the Project
Manual. The numbering of Sections is for identification only and may not be
consecutive. The Contractor shall check his/her copies of the Specifications with
the Table of Contents to verify that they are complete. The Contractor shall notify
the Engineer of incomplete copies.
1.04 COPIES FURNISHED
A. The Contractor shall be furnished five (5) copies of the Contract Documents without
charge. Contractor may obtain additional partial or complete copies as the existing
supply allows and when depleted, from the City at the cost of reproduction.
1.05 WORK SEQUENCE AND SCHEDULES
A. Permits covering the work may have specific constraints related to weather etc.
The Contractor will conform to all requirements and reflect same on all Construction
Progress Schedules.
B. Notice to Proceed and Contract Time for Completion
1. Notice to Proceed will be issued as soon as practical following Award and
Execution ofthe Contract, approximately November 4, 2014.
2. Construction activities can commence on site not eariier than December 9,
2014.
3. Final Completion of the project will be achieved by January 23, 2015.
1.06 ORDERING LONG LEAD EQUIPMENT/MATERIAL ITEMS
A. The Contractor shall schedule and prioritize the ordering and delivery of material as
required insuring that the Work can be completed within the Contract Time.
1.07 ENGINEER FURNISHED WORK, MATERIALS, AND OR EQUIPMENT
A. The Engineer will provide, at the request of the Contractor, electronic data to be
used in the horizontal and vertical control of the work. Electronic Data is provided
exclusively at the convenience of the Contractor. It will remain the responsibility of
the Contractor to verify the accuracy of the data prior to any construction.
1.08 RECORD OF EXISTING IMPROVEMENTS
A. Contractor shall provide to the Engineer a digital video recording that thoroughly
documents the existing conditions of the entire project site and immediate vicinity,
specifically including but not limited to all perimeter edge conditions, driveways,
sidewalks, and roads adjacent to the site, all landscape elements and features,
utility structures, and structures and surfaces on the site not scheduled for removal
or repair. The Contractor shall have a responsible representative perform the
'•^Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 2 OF 5
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 01010
SUMMARY OF WORK
recording or hire a digital recording production consultant that specializes in this
function, and alert the Engineer as to the scheduled time and date of the recording
in the event that the Engineer exercises the option of being present. One copy of
the completed digital record shall be submitted to the Engineer prior to beginning
work. One copy of the digital record shall be kept on file with the Contractor.
B. During the course of inspection and video documentation, the Contractor shall
identify existing improvements to remain that, in the opinion of the Contractor, are
beyond any reasonable potential for repair should they become damaged during
the course of the execution of the Contract. The Contractor shall submit in writing
for the Engineers concurrence a list and description of all such existing
improvements.
D. Where damage to existing improvements to remain that are not previously
documented as described in paragraph 1.10.B above occurs as a result ofthe
execution of the Contract, the Contractor agrees to provide repair to, or
replacement of, the improvement as described by the City of Carisbad Standard
Plans and Specifications (most recent edition) and/or the City of Carisbad Design
Standards, regardless of the condition of the improvement prior to proceeding with
the work.
1.09 NOT USED
1.10 CONTRACTOR'S USE OF PREMISES
A. Hours of Work:
The contractor shall limit their work to between the hours of 7 am and 6 pm,
Monday through Friday. Any other times of work shall be by approval of the
Engineer.
B. Keys:
Access to certain utilities will require that the Contractor coordinate their initial
access with the Engineer. The Contractor will anticipate this need and schedule
accordingly, allowing a minimum of 48 hours of confirmed advanced notice prior to
any need.
C. Access:
1. The Contractor and their subcontractors will be allowed on site only during the
established working periods. The Contractor shall only use the designated
location for site access.
2. The Contractor shall also cooperatively address issues such as the City's
normal maintenance activities, service truck routes, special events, and other
adjacent work that may be taking place. These issues will be addressed as
needed at regular weekly construction progress meetings.
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 3 OF 5
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 01010
SUMMARY OF WORK
3. The Contractor shall provide temporary fencing and other protection of the
work area to limit public access in to and throughout the work area.
D. Parking:
1. The Contractor shall utilize the work site only for all parking.
2. Keep all fire lanes clear and store no materials in facility parking areas unless
specifically identified for such use on the contract drawings.
E. Staging:
1. The Contractor shall prepare a staging plan to show locations of materials,
trailers, and fencing layouts.
F. Miscellaneous:
Other items of Contractor Responsibility include, but are not limited to:
1. Maintaining pedestrian and vehicular access to and around existing facilities.
2. Not unreasonably encumbering site with materials or equipment.
3. Assuming full responsibility for protection and safekeeping of products stored
on the premises.
4. Obtaining and paying for use of additional storage or work areas needed for
operation.
5. Patching any damaged existing paving on adjacent properties.
6. Keeping roads and other areas clean of dirt and other debris.
1.11 STORAGE AND PROTECTION
A. Store products in accordance with manufacturer's instruction, seals and labels
intact and legible.
1. Store products subject to damage by the elements in weather-tight enclosures.
2. Maintain temperature and humidity within the ranges required by
manufacturer's instructions.
3. Storage of hazardous materials and wastes shall be in accordance with local.
State and Federal fire codes and regulations.
4. Note requirements on Materials Safety Data Sheets (MSDS).
B. Exterior Storage:
1. Store fabricated products above ground. Position on blocking or skids; prevent
soiling or staining. Cover products subject to deterioration with impervious
sheet coverings. Provide adequate ventilation to avoid condensation.
2. Store loose granular materials in well-drained areas on solid surfaces. Prevent
mixing with foreign matter.
•^Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 4 OF 5 ^2
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 01010
SUMMARY OF WORK
Do not store materials for other projects on sites unless specifically approved by the
Engineer.
1.12 SALVAGED MATERIALS
A. Salvage only those items that are noted in the Contract Documents. The City
retains first right of refusal to all salvaged materials, equipment, and or products
identified or not identified in the Contract Documents that are affected as part of the
Contract Work.
1.13 DISPOSAL OF DEBRIS
A. All disposal of debris resulting from the Contract Work, unless specifically allocated
to another scope of work, shall be the responsibility of the Contractor. This
includes scheduling, costs and interference in the use of trash collecting,
containers, trucks, etc. The Contractor is responsible for awareness of,
understanding of, and compliance with all local, state and federal regulation
regarding the disposal of any hazardous and non-hazardous wastes.
1.14 SAFETY AND ENVIRONMENTAL CONCERNS
A. Material Safety Data Sheets (MSDS) for all chemicals (including adhesives and
paints) used in the performance of the contractors duties must be identified in
advance to the Engineer, posted on a specified bulletin board at least 10 working
days before first using the material, and comply with MSDS recommended practice.
B. Section 02110 Site Preparation includes requirements related to the handling and
disposal of existing materials on the site.
C. The Contractor shall provide barricades, safety guards, temporary fencing, signage
and/or other methods to secure trenches, open excavations, and other unsafe
conditions resulting from this construction. Contractor shall adhere to all safety
regulations.
1.15 WORK QUALITY STANDARDS
A. The Technical Specifications of the Contract reference specific published standards
for materials and craftsmanship.
PART 2 - PRODUCTS: (Not Used)
PART 3 - EXECUTION: (Not Used)
- END OF SECTION -
^^Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 5 OF 5
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 01030
ALTERNATES
PART 1 - GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General Conditions and
other Division 0 and 1 Specification Sections, apply to this Section.
1.02 SUMMARY
A. This Section includes administrative and procedural requirements governing
Alternates.
1.03 DEFINITIONS
A. Definition: An alternate is an amount proposed by bidders and stated on the Bid
Form for certain work defined in the Bidding Requirements that may be added or
deducted to the Base Bid amount or the Synthetic Turf Option amount as applicable
if the Owner decides to accept a corresponding change in either the amount of
construction to be completed, or in the products, materials, equipment, systems, or
installation methods described in the Contract Documents.
1. The cost or credit for each alternate is the net addition to or deduction from the
Contract Sum to incorporate the Alternate into the Work.
1.04 PROCEDURES
A. Coordination: Modify or adjust any other affected Work as necessary to completely
and fully integrate that Work into the Project along with the Alternate.
1. Include as part of each alternate, miscellaneous devices, accessory objects,
and similar items incidental to or required for a complete installation whether or
not mentioned as part of the Alternate.
2. Alternates added by Addenda during the bid period, are subject to the
requirements of this section as if originally bound herein.
B. Notification: Immediately following the award of the Contract, notify each party
involved, in writing, of the status of each alternate. Indicate whether alternates
have been accepted or rejected.
C. Execute accepted alternates under the same conditions as other Work of this
Contract.
D. Schedule: A "Schedule of Alternates" is included at the end of this Section.
Specification Sections referenced in the Schedule contain requirements for
materials necessary to achieve the Work described under each alternate.
•^Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 1 OF 2 «3
(oD
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 01030
ALTERNATES
PART 2 - PRODUCTS
Not Applicable
PART 3 - EXECUTION
3.01 SCHEDULE OF ALTERNATES
A. ADDITIVE ALTERNATE #1
Furnish and install Soccer Goal Anchor Assemblies (12 total). Work shall be as
shown on the plans with two (2) soccer goal anchor assemblies at each soccer goal
location and defined in the specifications.
B. ADDITIVE ALTERNATE #2
Construction of a concrete pathway at south perimeter of field connecting end of
field to existing concrete pathway system. Work shall include demolition, grading,
base, concrete and restoration with natural grass sod. Work shall be as shown on
the plans and defined in the specifications.
C. ADDITIVE ALTERNATE #3
Construction of a concrete pathway connection at north perimeter of field
connecting end of field to existing concrete pathway system at point of vehicle
access. Work shall include demolition, grading, base, drainage improvements,
concrete and restoration with natural grass sod. Work shall be as shown on the
plans and defined in the specifications.
END OF SECTION 01030
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 2 OF 2
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02110
SITE PREPARATION
PART 1 - GENERAL
1.01 SUMMARY
A. Work specified in this section includes, but is not necessarily limited to, the
following:
1. Removal and off site disposal of existing synthetic turf and infill materials from
the field area. Contractor shall make every effort to recycle the turf and infill
materials to the greatest extent practical.
2. Demolition and removal of other items as shown on the plans and as required
for the construction activities.
3. Protecting from harm objects selected to remain.
4. The Contractor shall take all precautions to protect the existing permeable
aggregate base materials to remain during the removal of the existing synthetic
turf. Construction traffic should be limited to areas ofthe existing synthetic turf
rather than on the surface ofthe permeable aggregate base.
5. The Contractor shall re-grade and compact the permeable aggregate base
areas to remain that are damaged, disturbed and displaced by the turf removal
activities.
6. Specific areas requiring removal and replacement of permeable aggregate
materials have been identified on the contract documents. Import of materials
shall include a combination of base course and top course permeable
aggregate.
7. The Contractor shall establish planarity for the entire field surface. For field
adjustments where permeable aggregate top course material is not used,
washed plaster sand may be used as specified.
1.02 RELATED WORK SPECIFIED IN OTHER SECTIONS
A. Section 02960 - Field Subsurface Drainage
B. Section 02963 - Field Permeable Aggregate
C. Section 02964 - Infilled Synthetic Turf
1.03 EXISTING SITE CONDITIONS
A. Refer to drawings for existing condition information.
B. Owner not responsible for changes in the topography after survey record drawing
verification was made or for accuracy of survey information.
C. Carefully maintain benchmarks, monuments and other reference points. If
disturbed or destroyed, replace as directed. It is the responsibility ofthe Contractor
to familiarize themselves with all records of existing utilities in area of site work.
D. The Contractor shall contact the appropriate utility agencies for identification of
underground utility location.
¥ Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 1 OF 7
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02110
SITE PREPARATION
1.04 TEMPORARY EROSION AND SILTATION CONTROL
A. All work shall conform to City of Carisbad Erosion and Sedimentation Control
requirements including installation of siltation control such as filter fabric fences
check dams, Baker tanks, etc.
1.05 EXISTING UTILITIES
A. The Contractor shall call for utilities locate prior to commencing with demolition
activities.
B. The Contractor shall coordinate all existing utilities prior to proceeding with
demolition activity. Protect any active pipes encountered; notify Engineer of their
existence and record on "as-built" drawings.
1.06 DUST CONTROL
A. Protect persons and property from damage and discomfort caused by dust. Water
as necessary to quell dust.
1.07 ROADWAY PROTECTION
A. Provide wheel-cleaning stations to clean wheels and undercarriage of trucks before
leaving site, as necessary to prevent dirt from being carried onto public streets. If
streets are fouled, they must be cleaned immediately in conformance with City of
Carisbad requirements, as applicable. This requirement applies to all vehicle
movements for the entire period of construction.
1.08 TRAFFIC REGULATION
A. Conduct operations in such a manner to avoid unnecessary interference to existing
traffic. Minimize heavy vehicle traffic to and from site during peak traffic hours. Do
not park vehicles in traffic lanes. Provide flagmen as required. Conform to City of
Carlsbad traffic control requirements.
B. Contractor shall be responsible for all traffic control and emergency call outs
resulting from Contractor operations.
C. Maintain fire lanes, roadways and alleys to existing buildings continuously, as
required by the fire department having jurisdiction.
D. Existing walkways and roadways leading past the construction shall remain clear
and safe at all times. Provide barriers, flashing lights, walkways, guardrails and
night lighting as required for safety and control.
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 2 OF 7
(03
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02110
SITE PREPARATION
1.09 DIMENSIONS AND LAYOUT
A. The Contractor shall be responsible for furnishing, setting and marking all line,
grade, and location stakes, including offsets and general construction staking,
together with clearing limits.
B. There shall be on site at all times, when work-requiring control is being performed,
all necessary equipment, supplies, and instruments related thereto. A qualified
layout engineer, surveyor, or technical specialist must be assigned to the
Contractor's crew for this work. This equipment and personnel must be available at
no additional cost to the Owner for the purpose of verifying layout and certifying the
accuracy of work on the site.
C. The Contractor is responsible for preserving all benchmarks and stakes and
replacing any that are displaced or missing as a result of the Contractor's
operations.
D. The Contractor is responsible for review of all Owner and city records relative to the
existing underground utilities. The Contractor is responsible to avoid damaging
these facilities and shall repair all recorded utilities at no additional cost to the
Owner.
E. The Contractor shall notify the Owner's Representative immediately of underground
utilities encountered, which are not shown on the Owner's record.
PART 2 - MATERIALS
2.01 TOP COURSE PERMEABLE AGGREGATE
A. Aggregate to be open-graded, fractured, friction course. To ensure free drainage,
material to be clean with minimal fines. The compacted top course permeable
aggregate minimum infiltration rate shall be 20 inches per hour when the material is
compacted to a minimum density of not less than 98% of maximum dry density as
determined by ASTM D698.
B. Top course material to be 100% fractured crushed rock material. A quarry source is
required for this material.
C. Gradation: Aggregate to meet the following particle size limitations:
Sieve Size Percent Passina bv Weight
3/4" 100
1/2" 90-100
3/8" 70 - 90
No. 4 30-60
No. 8 20-40
No. 30 5- 15
/\
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 3 OF 7
Ib'f
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02110
SITE PREPARATION
No. 100 2-5
No. 200 (Wet Sieve) 0-3.0
No. 270 (Wet Sieve) 0-1.5
D. Alternate materials such as a 3/8" C Mix may be considered upon submittal
provided they can be graded to required tolerance and allow vertical infiltration at a
minimum 20 inches per hour.
2.02 WASHED PLASTER SAND
A. Washed plaster sand shall be installed in areas where the finished surface of the
top course permeable aggregate requires fill adjustment of less than 3/8" depth in
the areas where the existing permeable aggregate has been displaced. Material
shall be installed at such depth to meet and match the top ofthe existing, adjacent
permeable aggregate areas.
B. Gradation: Sand to meet the following particle size limitations:
Sieve Size Percent Passina bv Weiqht
No.4 100
No. 8 95-100
No. 30 75-85
No. 100 0-4
No. 200 (Wet Sieve) 0 - 2
No. 270 (Wet Sieve) 0 -1
PART 3 - EXECUTION
3.01 FIELD LAYOUT AND ENGINEERING
A. The General Contractor shall be responsible for the layout of all the demolition work
required to construct all work in accordance with the drawings and specifications.
3.02 EXISTING CONDITIONS
A. Provide, erect and maintain barricades, coverings, or other types of protection
necessary to prevent damage to existing trees indicated to remain in place.
B. Do not shut off or cap utilities without prior notice. Coordinate work with Division 1
requirements. Maintain storm drains and sewers open for free drainage:
1. Provide storm drain inlet protection at catch basins in accordance with plans.
C. Objectionable noises: Limit use of air hammers and other noisy equipment as much
as possible. Conform to Owner requirements regarding noise control.
D. Maintain vehicular and pedestrian traffic routes:
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 4 OF 7
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02110
SITE PREPARATION
1. Ensure minimum interference with roads, sidewalks, and adjacent facilities.
2. Do not close or obstruct streets, sidewalks, alleys or passageways without
permission from Owner.
3. If required by Owner or city, provide alternate routes around closed or
obstructed traffic ways.
3.03 DEMOLITION
A. Completely remove and dispose of the existing synthetic turf surfacing system.
Care shall be taken when removing the existing turf system so that damage does
not occur to the existing permeable aggregate base that is to remain. Every effort
shall be made to recycle existing turf and infill materials to the greatest extent
practical.
B. Sawcut and remove existing concrete paving where indicated. Legally dispose off
site.
C. Carefully dismantle and remove items, if any, to be salvaged. The salvaged items
shall then be labeled, bundled, and delivered to a storage site specified by the
Owner's Representative.
3.04 DISPOSAL OF MATERIALS
A. The Contractor in a manner consistent with all government regulations shall dispose
the refuse resulting from synthetic turf removal.
1. Do not leave refuse material on the project site, shoved onto abutting private
properties, or buried in embankments or trenches on the project site.
2. Maintain hauling routes clean and free of debris resulting from work of this
section.
3.05 SELECTIVE DEMOLITION & SALVAGE
A. Carefully mark or flag items to be returned or reused for inspection by the Engineer
prior to commencing demolition work. Coordinate functional testing of such
operable equipment as valves, gates, electrical components.
B. Where indicated, neatly separate components to be salvaged for return or reuse
from assemblies or equipment to remain or be demolished in their entirety by an
approved means including cutting, grinding, drilling, or disassembling.
C. Clean and repair any damage caused by the demolition or salvage operation.
D. Owner shall temporarily relocate existing soccer goals outside of the work area.
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 5 OF 7
\0io
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02110
SITE PREPARATION
3.06 REMOVAL AND PLACEMENT OF MATERIALS
A. Top course permeable aggregate or washed plaster sand shall be carefully
compacted to 90-95% maximum dry density. The top surface shall meet and match
the top of the adjacent areas. Surface tolerance for all areas within the playfield
shall not vary by more than 1/4".
B. The entire surface area of the permeable aggregate base shall be verified for
planarity. The synthetic turf installation foreman and the Engineer shall confirm
planarity by pulling a string line taut across the width and length ofthe field, at a
minimum 2' interval. Any areas deviating more than %" shall be modified/reworked
by the contractor to the required tolerance.
C. Turf installation cannot begin until aggregate base is accepted in writing by the turf
vendor.
3.07 SCARIFY, REGRADE, COMPACTION
A. If required to achieve planarity, finish grade the permeable aggregate surface using
existing permeable aggregate material uniformly with equipment that will not cause
perceptible separation in gradation (segregation). Supplement as required with Top
Course Permeable Aggregate or Washed Plaster Sand to achieve required
planarity.
B. Use Static Tandem Drum-type roller of not less than five tons weight.
C. The contractor shall monitor compaction levels to insure the aggregate materials
are not over-compacted resulting in infiltration rates less than 20 inches/hour.
3.08 AGGREGATE TOLERANCES
A. The Contractor shall utilize a laser plane system for grade control.
B. The surface of the top course permeable aggregate shall not deviate from
designated compacted grade within the range of-0.00" and +0.25" and shall not
deviate more than %" as measured by a 10 foot straight edge.
C. Upon completion of the fine grading, compaction, and Contractor confirmation of
conformance with the tolerances, the Contractor shall notify the Engineer and
schedule an inspection for approval. The Contractor shall have a laser plane
system available to the Engineer for the inspections. The Contractor shall not be
authorized to install synthetic turf over the permeable aggregate until it has been
inspected and approved by the Engineer.
D. Upon completion of elevation verification, the entire permeable aggregate surface
shall be inspected for planarity. Planarity inspection shall be completed in
conjunction, coordination with the synthetic turf vendor. The installation foreman for
the synthetic turf shall be present at the time of the inspection. Inspection shall
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 6 OF 7
{bl
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02110
SITE PREPARATION
consist of stretching a string line taut over the finished permeable aggregate surface
at such interval as may be required to confirm surface planarity and acceptance for
installation of synthetic turf surface. Any deviation greater than %" shall require
remediation efforts as may be required to meet subgrade tolerance.
- END OF SECTION -
Copyright D.A. Hogan & Associates Inc. 2014
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 7 OF 7
lot
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02500
SITEWORK CONCRETE
PART 1-GENERAL
1.01 SCOPE OF WORK
A. Furnish all labor, material and equipment for the concrete work indicated below and
shown on the drawings. Work includes but is not limited to:
1. Assist Engineer in acquiring test cylinders for compression testing.
2. Install concrete footings for goal anchors and plates, etc.
3. Install concrete paving as shown in the plans.
1.02 STANDARD SPECIFICATIONS
A. Standard Specifications for Road, Bridge and Municipal Construction, American
Public Works Association (APWA)
B. American Concrete Institute (ACI)
C. American Society of Testing and Materials (ASTM)
D. The Green Book Standard Specifications for Municipal Public Works Construction,
California State Chapter (latest edition).
1.03 RELATED WORK IN OTHER SECTIONS
A. Exterior Athletic Equipment
PART 2 - PRODUCTS
2.01 CONCRETE
A. Refer to APWA Section 5-05, "Cement Concrete Pavement."
B. Expansion Joints: Provide expansion joints at 10' o.c. maximum, equally spaced
unless otherwise shown in the drawings.
C. Joint Filler: Use non-staining, non-extruding, compressible and resilient, closed cell
joint filler of neoprene foam conforming to ASTM D1752, Type RE-42. Joint fillers with
contain or have been treated with oil, grease or bituminous materials are prohibited.
Test joint fillers for compatibility with proposed sealant.
1. Acceptable joint filler: Neoprene Sponge Rubber joint Filler by the Burke
Company, or other accepted by Project Representative.
2. Joint Sealant: ASTM C920, Grade NS, Class 25, Type M; multi-component,
chemical curing, non-staining, non-bleeding, capable of continuous water
immersion, non-sagging type; color to be selected.
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 1 OF 6
(0^
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02500
SITEWORK CONCRETE
D. Preformed Expansion Joint Strips: Vinylex Corporation "VP 1391", or approved 1/2
inch wide vinyl joint strip with removable cap.
E. Control Joints: Provide control joints midway between expansion joints unless
otherwise called for in the plans.
F. Reinforcing: Utilize reinforcing as specified in the details.
1. Reinforcing steel shall be Grade 60 deformed bars (number 3 and larger)
conforming to ASTM A 615.
2. Tie wire shall be black annealed No. 16 AWG or heavier.
3. Welded deformed steel wire fabric shall conform to ASTM A 497.
4. Epoxy coated reinforcing steel shall conform to AASHTO M-284.
G. Cast-in-place Concrete components
1. Aggregate: Clean, hard, durable particles of natural sand conforming to ASTM
C33 for fine aggregate. Clean, uniformly hard, durable particles of gravel or
crushed stone conforming to ASTM C33 for coarse aggregate.
2. Cement: Conform to requirements of ASTM C150. Use Type I, IV or V at
Contractor's option. Type lli. Any change in type or admix use shall be at
approved locations.
3. Ready-mixed Concrete: Conform to requirements of ASTM C94 Alternative #3.
4. Maximum Size of Coarse Aggregate: Conform to requirements of ACI 301,
Paragraph 3.6.
5. Minimum Cement Content: Six sacks per cubic yard.
6. Admixtures: Conform to requirements of ACI 301 and ASTM C260 for air
entrainment. Use of accelerators or water-reducing retarders is prohibited.
7. Maximum Water Content: Six gallons of water per sack of cement. Free of
injurious amounts of oil, acids, alkali, salts, vegetable matter, and fit to drink.
8. Minimum Concrete Compressive Strengths: A minimum compressive strength
of 3,000 PSI shall be achieved in 28 davs using Type I cement and in seven
davs using Tvpe 111 cement, unless otherwise shown on drawings.
9. Slump in Inches: Unless otherwise shown on drawings, conform to ASTM
C143 procedures for concrete to be vibrated: Maximum = 4", Minimum = 1".
10. Control Joints: Not less than 3/8" thick x 3/8" minimum depth with tooled
edges.
11. Speed Dowel: #3, 18" long at 24" O.C: Green Streak (800) 325-9504
2.02 FORMWORK
A. Forms: Wood, plywood, metal, other verified material to provide continuous,
straight, structurally sound formwork and to produce specified concrete finish.
Wood to be defect-free or properiy corrected to provide straight lines and smooth,
even surfaces.
B. Form-coating compound: Commercial formulation form-coating compound that will
not bond with, stain, nor adversely affect concrete surfaces requiring bond or
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 2 OF 6
1(0
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02500
SITEWORK CONCRETE
adhesion, nor impede the wetting of surfaces to be cured with water or curing
compounds, nor interfere with subsequent applications of finish such as paints or
stains.
C. Miscellaneous: Verified-type material and hardware for forming chamfers,
recesses, openings, control joints, etc.
D. Design of Formwork
1. Design of formwork is Contractor's responsibility. Conform to shape, lines, and
dimensions shown on the drawings. Design for adequate strength to sustain all
construction loads without deformation or deflection.
2. Make joints tight to prevent leakage of mortar. Properly brace and tie together
to maintain position and shape. Truss for support if adequate foundation for
shores cannot be provided. Fabricate accurately to minimize development of
irregularities at panel joints. Construct to accommodate control, expansion, or
other type joints shown on the drawings or as specified.
3. Coordinate with all other trades to accommodate their work.
PART 3 - EXECUTION
3.01 SUBGRADE ESTABLISHMENT
A. Establish subgrade at elevations required to achieve the slopes and finish grade
elevations designated on the drawings. The Contractor shall schedule the Engineer
for a subgrade inspection priorto installation ofthe concrete.
B. The subgrade shall be compacted to a minimum of 95% maximum dry density. The
subgrade shall be moistened to minimize absorption of water from fresh concrete.
3.02 FORMWORK INSTALLATION
A. Thoroughly clean forms and adjacent surfaces to receive concrete. Remove chips,
wood, sawdust, dirt or other debris just before concrete is placed. Prepare form
surfaces by coating the contact surfaces of forms with a form-coating compound
before reinforcement is placed.
B. The form-coating compounds shall be thinned only with thinning agent of type, and
in amount and under conditions of the form-coating compound manufacturer's
directions. Do not allow excess form-coating material to accumulate in the forms or
to come into contact with concrete surfaces against which fresh concrete will be
placed. Apply in compliance with manufacturer's instructions.
C. Coat steel forms with a non-staining, rust-preventative form oil or othenwise protect
against rusting. Rust-stained steel formwork is not acceptable.
D. Place and secure forms to correct location, dimension and profile. Assemble
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 3 OF 6
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E.
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02500
SITEWORK CONCRETE
formwork to permit easy stripping and dismantling without damaging concrete.
Place joint fillers vertical in position, in straight lines. Secure to formwork during
concrete placement.
3.03 CONCRETE MIXING AND PLACING
A. Conform to the requirements of ACI 301, Chapters 7 and 8, and ACI 304. Clean
and free of all foreign matter, and all mixing and transporting equipment and
subgrade and forms to receive concrete. Clean reinforcement of deleterious
coatings.
B. Notice of intention to place concrete shall be given to the Engineer at least 24 hours
before an intended pour.
C. Conform to ACI 305 "Recommended Practice for Hot Weather Concreting". Take
steps to reduce concrete temperature and water evaporation by proper attention to
ingredients, production methods, handling, placing, protection and curing.
D. Conveying: Conform to ACI 301, Paragraph 8.2. Convey concrete from mixer to
place of final deposit by methods preventing separation or loss of materials. Use
pump, crane bucket, wheelbarrow, or buggies to deliver concrete to placing
location. Chuting permitted only by methods to ensure a practically continuous flow
of concrete at delivery end to prevent material separation.
E. Finishes:
1. For walkways, curbing and slabs provide medium broom finish and provide
chamfer edges as shown in the details.
2. For concrete curbs exposed above grade, provide smooth sack finish on
exposed surfaces.
F. Curing Materials
1. Absorptive Cover: Buriap cloth made from jute or kenaf weighing approximately
9 oz. per square yard, complying with AASHO M182. Class 3.
2. Moisture-retaining Cover: Either waterproof paper. Polyethylene film, or
Polyethylene-coated buriap, complying with ASTM C171.
3. Membrane-forming Curing Compound: ASTM C309. Type I, unless other type
acceptable to the Engineer.
3.04 FORMWORK REMOVAL
A. All formwork shall be removed after proper curing of concrete. Protect surfaces of
concrete during removal operations.
B. Formwork not supporting weight of concrete may be removed after cumulatively
curing at not less than 50 degrees F for 24 hours after placing concrete, provided
concrete is sufficiently hard to not be damaged by form removal operations and
^Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 4 OF 6
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02500
SITEWORK CONCRETE
provided curing and protection operations are maintained.
3.05 REUSE OF FORMWORK
A. Clean and repair surfaces of forms to be reused in work. Split, frayed, delaminated
or otherwise damaged form-facing materials will not be acceptable for reuse. Apply
new form-coating material as necessary, as specified for new formwork.
3.06 REPAIR OF SURFACE DEFECTS
A. General: Conform to ACI 301, Chapters 9 and 13. After removal of forms, repair pr
patch concrete not formed as shown, out of alignment or level beyond required
tolerances or that shows surface defects, to condition as verified by Engineer.
Immediately after form removal, patch all tie holes and repairable defective areas.
B. Honeycombed areas shall be removed to sound concrete but not less than 1"
minimum depth. Dampen area and to 6" width around same; let evaporate only to
loss of sheen. Provide a bond of neat cement and water slurry well brushed into
area to be patched. Provide patching mixture of 1:2 (cement:sand) or verified
proprietary patching mixture or color to match adjacent surfaces; use water quantity
only as required for mixing and placing. Leave patched surface slightly high; after
one hour, float to level with adjacent surface. Keep patched areas damp for seven
davs.
3.07 PROTECTION
A. Protect freshly-placed concrete from premature drying and excessive cold or hot
temperature, and maintain without drying at a relatively constant temperature for a
period of time necessary for hydration of cement and proper hardening. Provide
protection from vandalism.
B. Protect all concrete during curing period from all damaging mechanical
disturbances, more especially load stresses, heavy shock and excessive vibration.
Protect finish surfaces from all damage.
3.08 TOLERANCES
A. The surface elevation, in the finished condition, shall not deviate more than 1/8"
from specified elevations. Trueness measurement to be taken from 10' long straight
edge placed in all directions.
3.09 CLEANUP
A. At project completion, leave all work clean, defect-free, with uniform finish and color.
- END OF SECTION -
Copyright D.A. Hogan & Associates Inc. 2014
%¥ •''Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 5 OF 6
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City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02500
SITEWORK CONCRETE
¥ Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 6 OF 6 «3
If
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02860
EXTERIOR ATHLETIC EQUIPMENT
PART 1 - GENERAL
1.01 SCOPE OF WORK
A. Furnish and install Soccer Goal Anchors as follows;
1. Primary Soccer Field: Two (2) anchors at each goal (total of 4)
2. Modified Soccer Field: Two (2) anchors at each goal (total of 8)
1.02 RELATED WORK IN OTHER SECTIONS
A. Section 02500 - Sitework Concrete
1.03 SUBMITTALS
A. The Contractor shall submit four copies of catalog information and manufacturer's
data of all equipment to the Engineer for approval.
B. The Contractor shall submit color options for all site furnishings for the Owner's
selection.
PART 2 - MATERIALS
2.01 SOCCER GOAL ANCHOR
A. Units shall be pre-manufactured unit consisting of an access box, cover and
tethering assembly suitable for securing the backstay of a soccer goal unit. Provide
two per goal.
B. Access box to be fabricated of .125" aluminum and 16 ga. stainless steel.
C. Cover to be fabricated of .25" aluminum and %" marine plywood.
D. Tethering to be steel chain or aircraft cable.
E. All connections to be welded or secured with stainless steel hardware.
F. Manufacturer Reference: Soccer Goal Anchor shall be Aluminum Athletic
Equipment or approved equal.
G. Synthetic Turf Cover to identically match synthetic turf system used for field
surfaces.
PART 3 - EXECUTION
3.01 GENERAL
A Install all equipment and furnishing according to manufacturers suggested
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City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02860
EXTERIOR ATHLETIC EQUIPMENT
installation methods.
3.02 SOCCER GOAL ANCHOR
A. Assemble soccer goal anchor per manufacturer's installation instructions.
B. Secure to concrete foundation.
C. Unit shall be pre-manufactured unit consisting of an access box, cover and
clamping assembly suitable for securing the back bar of a soccer goal unit.
D. Modify unit to remove hinge assembly, resulting in a removable lid to the assembly.
- END OF SECTION -
Copyright D.A. Hogan & Associates Inc. 2014
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 2 OF 2
llio
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02935
GRASS SOD
PART 1 - GENERAL
1.01 DESCRIPTION
A. The General Provisions shall apply to all natural turf sod work operations. Provide
all labor, materials, tools, transportation, equipment and incidentals necessary to
perform work as indicated on the Plans and as herein specified.
B. The Standard Specifications for Public Works Construction, "Greenbook" (SSPWC)
latest edition, is referenced as if herein contained and the Contractor shall keep a
copy at the project site. These specifications shall supersede conflicts with
information given in the Standard Specification, unless othenwise determined by the
School.
C. Definitions.
1. Owner: The City of Carisbad Parks and Recreation
D. All vendors, suppliers, and manufacturer's representatives and the associated
addresses, phone and fax numbers on the Plans and in the Specifications are listed
for convenience only. They are subject to change and their inclusion in no way
constitutes an endorsement by the City.
1.02 QUALITY ASSURANCE
A. Comply with all applicable local, state, federal requirements regarding materials,
methods ofwork, and disposal of excess and waste materials.
B. Grower's directions, specifications and detailed drawings will be followed in all
cases where articles used furnish directions covering points not delineated on the
Plans or Specifications.
C. The work included in this section will be done to the satisfaction of the Engineer.
The decision by the Engineer as to the true construction meaning of the Plans and
Specifications will be final.
D. All drop slips for sod fertilizers shall be given to the Engineer.
1.03 ENVIRONMENTAL REQUIREMENTS
A. Do not install sod when ambient temperatures may drop below 45 degrees F (12
degrees C) or above 95 degrees F (39 degrees C).
B. Do not install sod when wind velocity exceeds 30 mph (48 k/hr).
^¥ Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 1 OF 5
in
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02935
GRASS SOD
PART 2 - PRODUCTS
2.01 REFERENCES
A. ANSI Z60.1 - Nursery Stock.
B. California State Department of Agriculture - Regulations for nursery inspections,
rules, and grading.
2.02 SOD
A. Sod shall be Bull's Eye hybrid bermuda or approved equivalent grown by an
established sod nursery having been in the business of growing sod a minimum of
five (5) years. Sod shall be free of turf disease, insects, or weeds, and capable of
healthy, vigorous growth. If installed after October 1, the sod shall be overseeded
with perennial ryegrass.
B. Sod shall be grown in a blown sand medium. It shall be cut with a 1/2" to 3/4"
thickness of soil that completely covers the root zone. The sod shall arrive vigorous
and have a lush appearance, uniform texture and dark green color throughout with
no dead or dying edge. The sod shall be sufficiently dense to bear handling and
placement without tearing.
C. Sod shall be furnished in "Big Rolls", 42" width and approximately 100' length.
D. Sod may be obtained from:
West Coast Turf
1365 Descanso Ave.
San Marcos, CA 92069
(760) 591-4326
2.03 FERTILIZERS, SOIL CONDITIONING MATERIALS AND WATER
A. General
1. Fertilizing and soil conditioning materials shall comply with the applicable
requirements of the project Standards and Specifications. All materials shall be
packaged first grade, commercial quality products identified as to source, type
of material, weight, and manufacturer's guaranteed analysis. Fertilizing and
soil conditioning material shall not contain toxic ingredients or fillers in
quantities harmful to human life, animals, or plants.
2. The Contractor shall furnish to the Engineer the Certificate of Compliance
stating that the material substantially meets the Project specifications.
3. Exact fertilizing and conditioning materials and the required composition and
quantities shall be determined by the agronomic soils test.
•''Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 2 OF 5 €3
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Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02935
GRASS SOD
B. Commercial Fertilizer
1. Commercial fertilizer shall be a palletized or granular product having a
chemical analysis as specified on the Plans or in the Specifications.
Commercial fertilizer shall be free-flowing material delivered in unopened
sacks. Material which becomes caked or otherwise damaged shall not be
used.
2. Pre-planting fertilizer composition to be 6-20-20. Post-planting composition
shall be 6-20-20XB. Fertilizer shall provide one pound of P and K per 1,000
square feet. Nitrogen shall not exceed 1/3 pound per 1,000 square feet. Exact
composition and type to be determined by agronomic soil test.
3. Fertilizer available from:
J.R. Simplot
Lathrop, CA 95330
Phone: (209) 858-2511, Fax: (209) 858-2519
C. Water
1. Water source available on the site is recycled/reclaimed water as distributed by
the City of Carisbad.
2. Water shall be supplied at Owner's expense at no additional cost to Contractor
through the end of the maintenance period
PART 3 - EXECUTION
3.01 MATERIALS APPLICATION FOR FIELD AREAS
A. After sand/organic root zone mix is installed and approved, utilize a drop-type or
cyclone spreader for uniform distribution.
B. Apply the following for initial application:
1. 10-20-20 fertilizer with minor elements at a minimum rate of 20 pounds of
material for 1,000 square feet of area.
2. Dolomite limestone at a rate of 10 pounds for 1,000 square feet.
C. Thoroughly mix these materials to a depth of 3 inches utilizing a rototiller.
3.02 FINE GRADING FIELD AREAS
A. Upon completion of mixing operation, drag or grade to a smooth surface.
B. Complete fine grading with box drag or weighted chain link fence drag.
C. Stabilize by applying moisture and rolling with a roller having 100 Ibs. of weight per
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City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02935
GRASS SOD
linear foot of width.
D. Repeat operation until surface is stabilized within specified tolerances of finish
grade and approved by the Engineer.
3.02 FERTILIZING
A. Two to three days prior to sodding, fertilize with J.R. Simplot Best 6-20-20 at one
pound of P and K per 1,000 square feet. Exact quantity shall be determined by the
agronomic soil test.
B. Adequately irrigate after application.
C. Fifteen days after sod installation is complete, fertilize as above with J. R. Simplot
Best 16-20-20XB.
3.03 INSTALLING SOD
A. Soil conditioning and fine grading shall be completed before sodding. No heavy
equipment shall operate over the subgrade after grading is completed.
B. The subgrade shall be moist but not wet when sod is laid. Sod shall be laid with
closely fitted joints, and the ends of the trips shall be staggered. Openings shall be
plugged with sod.
C. Within two hours after installing sod and before rolling, the sod shall be adequately
irrigated with a minimum of 1/2" of water. All seams and joints shall then be rolled
until the sod is well bonded to the subgrade.
D. The area shall then be watered thoroughly with 2 to 4 inches of water to penetrate
the subsoil at least 8 inches. Watering shall be repeated as necessary to keep the
sod moist until rooted into the subgrade. Sodded areas shall be protected against
foot traffic until the sod is well established.
3.04 MAINTENANCE
A. Maintenance period will be a minimum of ninety (90) days after Date of
Acceptance by the Owner of all sod installation. However, use ofthe field will begin
immediately upon completion, and pedestrian traffic may occur on or adjacent to
recently sodded surfaces. Contractor shall protect sod to the extent practical.
B. Maintenance includes:
1. Water, weed, fertilize, mow, edge and spray as necessary to promote a healthy
growing condition. Keep project neat and attractive throughout the
maintenance period.
2. Applying herbicides for weed control, as needed or directed by School, in
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 4 OF 5
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02935
GRASS SOD
accordance with manufacturer's instructions. Remedy damage resulting from
the use of herbicides.
3. Exterminate rodents and insects as required.
4. Adjust irrigation system scheduling to sufficiently saturate root zone.
5. Repair or replace any damaged item caused by vehicles, vandals, bicycles, or
foot traffic during the maintenance period at no additional cost to the School.
6. (During growing season) fertilize turf every two (2) weeks with one-half pound
of nitrogen per 1,000 square feet in a complete fertilizer product (4-1-4 ratio).
Maintenance period may be extended if sod is not in a healthy growing condition.
When all maintenance work has been completed to the satisfaction of the Engineer
the Contractor will be released through written notiflcation by the Engineer
Representative.
Mow turf a minimum of two (2) times a week with the first mowing to be completed
within the first ten (10) days after installation of sod. Maintain a mowing height of
1/2" -1" inch. Do not cut more than 1/3 of grass blade at any one mowing. Grass
shall be mowed with a sharp power driven reel or rotary mower.
- END OF SECTION -
Copyright D.A. Hogan & Associates Inc. 2014
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 5 OF 5
1^1
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
PART 1 - GENERAL
1.01 SCOPE OF WORK
A. Scope of work to include all labor, material, equipment, transportation and services
to install complete new vertical draining in-filled synthetic turf surfacing system for
the play field area. System to be as herein specified including, but not specifically
limited to the following:
1. Independent testing of the synthetic turf materials prior to shipment to the
project site;
2. Delivery of the synthetic turf materials (not including infill) a minimum of 1 week
priorto the scheduled installafion ofthe materials;
3. Review and acceptance or certification of the existing permeable aggregate as
it applies to installation of turf system, planarity, permeability and warranty
implementation;
4. Installation of complete vertical draining synthetic turf surfacing system. Field
system shall consist of a sand and rubber infill composifion.
5. Installafion of tufted and inlaid field lines and markings as indicated on the
drawings.
6. Provide extra turf materials to the Owner for future repair and protective
purposes.
7. Provide all appropriate maintenance and repair manuals and warranty package
to Owner. Warranty shall include a pre-paid insurance policy in support ofthe
warranty required for the field, for the entire warranty period from an A-rated
domestic insurance carrier.
8. Complete specific maintenance activities at 6 months and 1 year after the date
of acceptance.
1.02 SYNTHETIC TURF SURFACING PERFORMANCE & PAYMENT BOND
A. The Synthetic Turf Contractor shall provide a performance and payment bond to the
General Contractor for the full subcontract amount of the synthetic turf surfacing
system. A copy of the performance and payment bond must be provided to the
Owner within 14 days of the issuance of the notice to proceed.
B. It is strongly recommended that General Contractors obtain proof of bondability from
the Synthetic Turf Contractors prior to inclusion of synthetic turf bid proposals in their
bids to the Owner.
C. The performance and payment bond must be provided in the name of the same
corporate entity that provides the warranty for the synthefic turf surfacing system to
the Owner.
1.03 SYNTHETIC TURF SURFACING
A. The following vendors and corresponding products are pre-approved for the
Synthefic Turf Field surface:
K Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 1 OF 19
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
Astroturf - Game Day Grass 3D Extreme 52, 2" (760) 500-7071
B. All vendors that are not included as a pre-approved product shall submit a
subsfitution request in accordance with the Instructions to Bidders. The substitution
request must be submitted a minimum of 10 days prior to the bid opening.
Subsfitufion requests must include the following information for evaluation by the
Owner and Project Engineer.
1. Vendor Background and Experience: Describe your firm's history. Include
informafion identifying the firm's annual volume and the firm's stability in the
marketplace. Also include the firm's record relafing to installafion schedules
and performance. Provide addifional informafion regarding local representafion,
and post-installafion support.
2. Product Manufacturer Background and Experience: Describe the history and
experience of the product manufacturer with this specific product including
years of experience and a count and lisfing of North American and woridwide
synthefic turf field installafions. The list shall include field locafions, client, client
contact names, address, telephone, material installed, date of installafion, and
general contractor (if any).
3. Product Installer Background and Experience: Describe the history and
experience of the product installer with this specific product including years of
experience and a count and lisfing of field installafions. The list shall include
field locafions, client, client contact names, address, telephone, material
installed, date of installafion, and general contractor (if any). If the installer is not
the manufacturer or vendor of the product, describe the experience the installer
has with this specific product.
4. Product Samples: Provide the following samples with the subsfitufion request.
a) Two 8"x 12" samples each of green turf with out infill material showing
backing with perforations.
b) Two 8" X 12" samples each of turf with the infill material.
c) Two samples of the proposed in-fill material.
5. Product Specification: Provide specification for the proposed synthetic turf
product. Note any required deviations from the In-filled Synthefic Turf Technical
Specificafions included in this secfion.
6. Product Performance: The samples submitted with the proposal will be
reviewed and evaluated. As a supplement to the samples, provide a written
description of the following performance criteria for the proposed synthetic turf
surfacing system:
a) Abrasive characterisfics
b) Weekly, Monthly, and Annual Maintenance Requirements
c) Playability for Soccer
d) Wet and Dry Traction
7. References: Supply a minimum of three references, including contact name and
telephone number, for othter installafions ofthis product.
1.04 APPROVED FIBER MANUFACTURERS
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 2 OF 19
1^3
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
A. The following fiber manufacturers are pre-approved for the monofilament and long
parallel slit film fibers and nylon fibers within the In-fllled Synthefic Turf System:
1. TenCate Tapeslide XP, Monoslide; Astroturf.
B. The synthefic turf vendor shall provide written documentafion in the form of a signed
affidavit certifying the source of the flber used for the fleld including both green and
any other colors used for the lines and markings.
C. Fiber shall be certified to have less than 50 ppm or less of lead from both the fiber
supplier and the turf vendor.
1.05 MINIMUM QUALIFICATIONS FOR SYNTHETIC TURF SYSTEM
A. The synthetic turf system shall be manufactured, sold, and warranted by a single
vendor. Manufacture ofthe system shall include, at a minimum, assembly ofthe
constituent components, i.e. tufting, ofthe specified fiber into an approved backing
and applicafion ofthe secondary coated backing.
B. The manufacturer of the synthetic turf system must have produced a minimum of
forty (40) successful in-filled fields of full size (70,000 sf or larger) and outdoors
within the past two (2) years of the exact product proposed for use.
C. Installer of the synthefic turf system must have installed either a minimum of ten (10)
successful in-filled synthefic turf fields of full size (70,000 sf or larger) in North
America within the past two (2) years or a minimum of twenty (20) fields of full size
(70,000 sf or larger) in North America within the past five (5) years.
D. The installer of the synthefic turf system shall have installed a minimum of five (5)
successful in-fllled synthefic fields of full size (70,000 sf or larger) in North America
with the product vendor and the exact product proposed for use.
E. The synthefic turf surfacing system vendor shall have a designated employed
representative available for service based in Southern California.
1.06 RELATED WORK SPECIFIED IN OTHER SECTIONS
A. Secfion 02110 Site Preparafion
1.07 STANDARD SPECIFICATIONS
A. For standards: Applicable American Society for Testing Materials (ASTM), (latest
edifion).
1.08 SURFACE PERFORMANCE REQUIREMENTS FOR SOCCER
A. Performance of field surface shall conform to FIFA Performance Guidelines and
A
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 3 OF 19
in
Synthefic Turf Council as follows:
Standard Description
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
Field Reguirement
ASTM F1936
FIFA 04 and FIFA 09
FIFA 05 and FIFA 09
FIFA 06 and FIFA 09
FIFA 07
FIFA 07
FIFA 08
FIFA 08
FIFA 01 and FIFA 09
FIFA 02
FIFA 03
Impact Attenuafion
Shock Absorpfion
Vertical Deformation (foot stability)
Rotational Resistance (traction)
Linear Friction - Deceleration
Linear Fricfion - Slide
Skin Abrasion (dry)
Skin / Surface Frication (dry)
Vertical Ball Rebound (Soccer)
Angled Ball Behavior (Soccer)
Ball Roll (Soccer Specific)
below 165
60% to 70%
4mm to Smm
30n to 45n
3.0g to 5.5g
130 to 210
<30%
0.25 to 0.75
60 cm to 85 cm
45% to 60%
4 to 8 meters
1.09 POST AWARD SUBMITTALS
B.
Shop Drawings: Within 14 calendar days after issuance of Nofice to Proceed,
submit to the Project Engineer five (5) copies of complete and detailed drawings
showing all component parts of the synthefic turf system. The shop drawings shall
be drawing to scale (1"=30' minimum) and shall include:
1. total depth of infill
2. edge details
3. insert details including backing material
4. seam details
5. seam layout
6. gluing patterns
7. dimensional shop drawing for all field lines, markings and boundaries
Synthefic Turf Samples: Within 14 calendar days after issuance of Nofice to
Proceed submit to the Project Engineer:
1.
3.
Two 6" X 12" samples each of each green turf showing backing with
perforafions.
Two 6" X 12" samples each of turf showing method of seam makeup with
perforafions. One sample to have example of inlaid lines.
Two 6" X 12" samples each of the other colors proposed for use on the field for
lines and markings.
Two 1-pound samples ofthe proposed In-fill material.
C. Manufacturer's Specifications and Warranty:
1. Within 14 calendar days after issuance of Nofice to Proceed submit to the
Project Engineer five (5) copies each of selected manufacturer's material
specificafions and installafion instrucfions. Include detailed specificafions of
manufacturer's provisions for achieving permeability, stafing rate in infiltrafion
•''Revised 09/09/2014 V3 Contract No. PWS15-22PKS PAGE 4 OF 19
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
and permeability in inches per hour of system materials for the vertical draining
system.
2. Within 28 calendar days after Nofice to Proceed, submit to the Project Engineer
five (5) sample copies of warranty package herein speeifled for review.
D. Tesfing and Quality Control: Within 5 calendar days after issuance of Nofice to
Proceed, submit to the Project Engineer the following test results for the system
specified. An independent testing laboratory experience with testing of synthetic
turf or carpefing materials shall certify these tests. The qualificafions of the testing
laboratory to be ufilized for the submittal and the pre-shipment tesfing shall be
submitted to the Engineer for approval. Applicable minimum material ASTM tests:
1. Dynamic Cushion Test - ASTM F355, Procedure A, (system); ASTM F355
procedure A at the 24" drop.
2. Yarn and fabric characteristics.
3. Pill Burn Test - ASTM D2859
E. Maintenance and Operafing Data:
1. Prior to acceptance and/or occupancy by the Owner, furnish to the Project
Engineer five (5) copies in hard cover form of maintenance and operafing data
with imprinted Project, Owner, Project Engineer, Contractor and Turf
Subcontractor names, and date of turf system installation.
2. In addifion, provide descripfions of any equipment recommended for
maintenance and repair, cifing specific vendors for each unit.
3. Use and Limitafions - Provide a separate page stating approved acfivity usage
for the turf and activifies not recommended relative to warranty.
4. Index - Index with tab dividers for data as follows: Materials installed with their
characteristics:
a. General maintenance
b. Small repair procedures
c. Minor seam repair
d. Discussion of precaufions to be pracficed, general maintenance, and uses
to avoid to protect turf surface and to maintain installafion's warranty
e. Recommendafions for paint applicafion and removal of lines and markings
f. Recommendations for snow removal procedures.
1.09 PRE-SHIPMENT SUBMITTALS
A. Prior to shipment of the synthetic turf materials to the job site, synthefic turf material
from every sixth roll shall be randomly sampled and the tested by an independent
testing laboratory experience with testing synthetic turf materials. The testing
laboratory shall be completely independent with no ties to the turf manufacturer.
The tesfing shall include the following:
Item ASTM Propertv
1. FTIR Spectrograph Pile Composition
2. D418 Pile Weight
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Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
3. D418 Total Weight
4. D418 Pile Height
5. D418 Backing Perforation Diameter and Spacing
6. D1335 Tuft Bind (without infill)
7. D1682 Grab/Tear Strength.
B. Copies of the test results shall be transmitted to the Owner and Engineer direcfiy
from the testing laboratory. The synthefic turf materials shall not be shipped to the
site without written authorization from the Engineer after the Owner and Engineer
have approved the test results.
C. Samples of the synthetic turf material tested from every fifth roll shall also be
transmitted to the Engineer for approval by the independent testing laboratory prior
to shipment of the synthefic turf materials to the job site. Sample size shall be
minimum 12" x 12".
D. All fees and costs associated with the pre-shipment sampling and testing shall be
paid by the Contractor.
1.10 CERTIFICATION OF THE BASE
A. The Synthetic Turf Surfacing Contractor shall furnish to the Owner, prior to the
synthetic turf installation, a written certification of the acceptability by the turf vendor
of the new and existing permeable aggregate for installation and warranty validation.
1.11 TURF SYSTEM HOLD HARMLESS
A. The synthefic turf manufacturer and installer shall not infringe upon any current or
pending patents held by other synthefic turf manufacturers or installers.
B. The Contractor, their synthefic turf subcontractor, and the synthefic turf
manufacturer shall hold the Owner, Owner's Representative, and the Engineer
harmless from infringement of any current or future patent issued for the synthefic
turf surfacing system, installafion methods and vertical draining characterisfics. A
notarized statement shall be provided as part of the submittal package.
1.12 WARRANTY OF SYNTHETIC TURF
A. Warranty shall cover, in general, the usability of the turf surface, accessories, use
characteristics, and suitability ofthe installation. All items covered by warranty are to
be replaced or repaired with new materials, including installafion at the sole expense
of the warranting contractor for the period of eight (8) years to the Owner, for the
designated uses enumerated as follows:
1. Soccer
2. Baseball
3. Kickball
4. Lacrosse
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Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
5. Ulfimate
6. Physical exercises
7. Physical education activifies
8. Pneumafic rubber-fired maintenance and service vehicles
9. Pedestrian traffic and other similar uses
10. Ceremonial and Entertainment Events
B. A principal of the applicable flrm, duly-authorized to make contracts, shall sign the
turf vendor warranty. If the turf vendor is not the manufacturer, the manufacturing
firm shall also sign the warranty. The term "Contractor" contained herein means the
flrm furnishing warranty. "Owner" is the City of Carisbad. Warranty period shall be a
minimum of eight years from date of acceptance of the installed system by the
Owner.
C. Furnish a pre-paid insurance policy in support of the warranty required for the fleld,
for the enfire warranty period from an A-rated domesfic insurance carrier. The
warranty shall be secured to the Owner with an insurance policy of not less than
$300,000 per claim and an aggregate of $5,000,000.
1.13 FORM OF WARRANTY OF SYNTHETIC TURF SYSTEM
A. Contractor hereby warrants to Owner, subject to the limitafions and conditions set
forth below, that its synthetic turf system consisfing of synthefic turf described as
, is free from defects in material and
workmanship and shall, for a period of eight years as applicable from the date of
acceptance by the Owner, remain serviceable for multiple sports activities.
B. Contractor warrants to the Owner that its synthefic turf materials shall not fade, fail,
shrink, wrinkle, or reflect excessive wear. Contractor shall, at their sole expense and
cost, replace such areas of the synthetic turf system not performing to these
standards for the life of the warranty.
C. Definifions
1. The term "not fade" in the context of this warranty shall mean that the synthetic
turf material shall remain a uniform shade of green, or other colors installed,
with no significant loss of color.
2. The term "not fail" or "excessive wear" as used in the context of this warranty
shall mean that the length and weight of the face yarn or pile material in the
synthefic turf surface above the infill materials shall not have been decreased
by more than 10% per year according to ASTM D418, nor exceed 50% during
the warranty period, in the event that the synthetic turf system does not retain
its fiber height or shock absorbency and is consequently no longer serviceable
during the warranty period, the Contractor shall, at their sole expense, replace
such portion of the system that is no longer serviceable.
3. The term "serviceable" in the context of this warranty shall mean that the
synthefic turf system for the mulfi-purpose fleld shall have a maximum "G" value
according to ASTM Fl 936-10 and Procedure A, ASTM F355, not to exceed
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Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
130G's at any locafion upon installafion and shall not exceed 175G's throughout
life ofthe warranty period. This shall be determined by conducfing dynamic
cushioning tests at the locafions designated in ASTM F1936-10 and at corners
of the soccer penalty boxes at opposite sides of the fleld. Any increase from
130G's to allowable 175G's maximum shall be at a relative uniform rate not to
exceed 15 G's in any single yeariy period.
D. Where applicable, the fabric seams shall remain attached to the underlying surface
over the warranty period and shall not separate or become unglued or unattached,
as applicable.
E. Contractor warrants to the Owner that the permeable synthetic system shall drain
vertically a minimum of 20 inches precipitafion per hour without visible surface
ponding.
F. Contractor shall replace with new materials, at their sole expense, any damage to
the synthetic turf system that extends more than 3 feet beyond the location of foreign
combustibles, which may ignite and fire-damage the synthetic turf system. The
Contractor shall not be held liable for any incidental or consequenfial damages.
These warranties and the Contractor's obligations here-under are expressly
condifioned upon;
1. The Owner making all minor repairs to the synthefic turf system upon the
discovery of the need for such repairs;
2. The Owner maintaining and properiy caring for the synthetic turf system in
accordance with the Contractor's maintenance manual and instructions;
3. The Owner complying with the dynamic and static load specifications
established by the Contractor.
G. The warranty is not to cover any defect, failure, damage or undue wear in or to the
synthetic turf system caused by or connected with abuse, neglect, deliberate acts,
act of God, casualty, static or dynamic loads exceeding Contractor's
recommendafions, footwear having cleats, spikes, or similar projecfions other than
convenfional baseball, football, soccer, or rugby shoes having cleats of not more
than 1/2" in length, or use of improper cleaning methods.
H. Contractor shall be allowed to examine the synthefic turf system regarding any claim
that the Owner makes to be present at any time, to analyze the results of all tests
conducted by the Owner or others, and to conduct such tests of their own.
Contractor shall not be responsible for any costs or expenses incurred by the Owner
or others with respect to such tests, except the Contractor shall pay for costs of all
tests and analysis conducted or directed by their representative.
I. Contractor shall complete all repairs within 72 hours of written notification by the
Owner.
J. In the event the Contractor does not respond to the Owner's written notice within 72
hours of receipt of notice or does not submit, schedule and execute correcfive work
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Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
within7 days, the Owner has the option of having the work performed at the expense
of the Contractor without impact or affect to the warranty.
K. Sample form of warranty herein set forth is a suggested form for use for the work
under this section. Manufacturer's standard form of warranty may be used provided
all condifions specified are incorporated. All claims by the Owner under this
warranty must be made in writing to Contractor's address
at within 30 days after the Owner learns of the defect
giving rise to the claim. This warranty shall constitute a contract made in the State of
California and shall be governed by the laws thereof.
1.14 WARRANTY TESTING
A. The turf for the mulfi-purpose field is to be tested for dynamic cushioning ("G" Test)
by an experienced independent testing laboratory acceptable to the Engineer or
Owner at the completion of the installafion shortly prior to acceptance inspection by
the Owner/Engineer, at the anniversary date of the first year, second year, fourth
year, sixth year, and 60 days prior to the anniversary date of the warranty expiration.
If conditions of the Specifications and/or Warranty are not met, the Contractor has
the option of corrective work or replacement. In the event corrective work does not
meet the requirements of the Specifications after a second attempt to bring the
system within these limits, then the Contractor is to replace non-conforming areas or
secfions solely at the Owner's discrefion and direcfion.
B. Tests shall be performed in accordance with ASTM F-1936-98 and F355.
C. Test locafions as designated in F-1936-10, Paragraph 8.1. Included in the report
shall be the measured depth of the infill material at all test locafions.
D. All costs for the stated testing shall be paid by the Synthetic Turf Surfacing
Contractor.
E. If the Contractor does not have the tests performed within 10 days of specified times
listed, the Owner has the option of ordering the testing work at the expense of the
Synthetic Turf Surfacing Contractor.
PART 2 - MATERIALS
2.01 GENERAL
A. Infilled Synthefic Turf: The turf system shall be a vertical-draining permeable
synthetic turf system. The turf system shall consist of a synthefic grass like surface
pile, which shall be tufted into a synthefic backing.
B. All backing layers and coafings shall be firmly bonded together. Coafing materials
must be completely cured and bonded to the other backing layers. Synthetic turf
panels or rolls that do not meet this requirement will be rejected.
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IN-FILLED SYNTHETIC TURF
C. The entire system shall be resistant to weather, insects, rot, mildew, and fungus
growth, and be non-allergenic and non-toxic. The entire system shall be constructed
to maximize dimensional stability, to resist damage and normal wear and tear from
its designated use, and to minimize ultraviolet degradafion.
D. All adhesives used in bonding the system together shall be resistant to moisture,
bacterial and fungus attacks, and resistant to ultraviolet rays at any location upon
installafion.
2.02 DYNAMIC CUSHIONING REQUIREMENTS
A. The dynamic cushioning of the system shall not exceed a maximum value of 130 G's
per ASTM, F1936-10 snf ASTM, F355, procedure A at any locafion upon installafion.
2.03 PERMEABILITY REQUIREMENTS OF THE SYNTHETIC TURF SYSTEM
A. The system including the synthefic turf, infill materials shall drain vertically a
minimum of 20 inches precipitafion per hour without visible surface ponding.
2.04 SYNTHETIC TURF PILE SURFACE
A. The pile surface shall provide good traction in all types of weather with the use of
convenfional "sneaker-type shoes" and composifion, molded-sole athlefic shoes.
B. The pile surface shall be suitable for both temporary and permanent line markings
using paint as approved by the synthefic turf vendor where applicable.
C. Pile surface shall be nominally uniform in length for all portions of the field.
Synthefic turf panels or rolls with irregular pile heights or with "J hooked" fibers that
extend more than 1/4 inch above the surrounding fibers will be rejected.
2.05 SYNTHETIC TURF FABRIC SURFACE
A. The fabric surface shall be constructed and installed in minimum 15-foot widths with
no longitudinal or transverse seams, except for head or tee seams at field
boundaries and inlaid lines within a finished roll assembly. The seams shall be 15'-0"
spacing. All turf panel seams shall be sewn with high strength cord material or
glued with a hot melt glue system.
B. Fabric backing for the in-fllled synthefic turf systems can be loose laid and anchored
at the perimeter of the fields as shown in the details or adhered to the base.
C. Rolls that do not lay evenly and with full dimension width will be rejected. No fitted
pieces or cuffing within the panels will be allowed to provide true alignment or to
eliminate wrinkles.
D. The color shall be uniform with no visible deviafions in shade permitted. Rolls that
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do not meet this requirement may be rejected at any fime during the installafion
process. Pile fibers shall resemble freshly-grown natural grass in appearance,
texture and colors.
2.06 SYNTHETIC TURF PERFORATIONS
A. Synthefic turf with tufted fibers and a coated backing must include either
perforafions in the backing for vertical drainage, or the turf shall include a partially
coated backing providing permeability without the use of perforations. Certified
independent test results indicafing a minimum drainage rate of 40 inches per hour
forthe permeable backing must be provided.
B. Perforafions in turf backing to be a minimum of 3/16" diameter clear opening and
shall be spaced a maximum of 4" uniformly on-center.
C. The turf shall be perforated with a minimum of 95% integrity over entire surface.
Holes must be full diameter, completely through the underside of the turf backing
with no material residue or fragmented fibers remaining.
D. Owner's Representative shall approve the turf perforafions prior to shipment, upon
shipment onsite, or during on-site perforafing operafions as applicable.
E. If the non-permeable backing material exceeds 12 inches in width it shall be
perforated in accordance with paragraph 2.08 ofthis secfion. Perforafions shall be
drilled from the surface after the adhesive has set.
2.07 LINES AND MARKINGS
A. A complete field lining, marking and field boundary system with team area limits,
etc., shall be provided with the initial installation of the surfacing system. Layouts
shall be accurately surveyed and marked prior to installafion. Installafion of the lines
and markings shall not deviate more than 0.25 inches from the dimensions shown
on the plans.
B. All soccer boundary lines shall be tufted into the synthefic turf panels.
Primarv Soccer:
1. Playing field boundaries: 4" wide white lines, tufted
2. Mid-field line: 4" wide white line, tufted
3. Goal and penalty boxes: 4" wide white lines, inlaid
4. Center circle & penalty arc: 4" wide white lines, inlaid
5. Corner kick arc: 4" wide white lines, inlaid
6. Corner kick hash marks: 4" wide x 3' white lines, inlaid
7. Center spot: 9" diameter white dot, inlaid
8. Team box: 4" wide white lines, inlaid
Modified Soccer
1. Playing field boundaries: 4" wide yellow lines, tufted
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Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
2. Mid-field line: 4" wide yellow line, inlaid
3. Goal and penalty boxes: 4" wide yellow lines, inlaid
4. Center circle & penalty arc: 4" wide yellow lines, inlaid
5. Corner kick arc: 4" wide yellow lines, inlaid
6. Corner kick hash marks: 4" wide x 3' yellow lines, inlaid
7. Center spot: 9" diameter yellow dot, inlaid
C. Manufacturer shall guarantee the synthefic turf is adaptable to painted lines in the
event addifional painfing is ufilized in the future.
2.08 MINIMUM SPECIFICATIONS FOR SYNTHETIC TURF SYSTEM MATERIALS
A. The minimum material will be verified and enforced and will be the basis for Owner's
testing. Material that fails to meet these minimum specificafions will be rejected.
The material specificafions in this secfion are minimums. The manufacturer of the
synthetic turf fiber and fabric may elect to exceed these specificafions to insure
compliance with all requirements and the warranty as specified in this section.
B. Color of synthetic turf to be green as approved by Owner with white, and yellow/gold,
as required in Secfion 2.07 for the lines and markings. The fiber used for the lines
and markings shall be of the same composifion as that used for the green field
areas.
2.09 MINIMUM SPECIFICATIONS FOR SYNTHETIC TURF SYSTEM MATERIALS
A. The minimum material will be verified and enforced and will be the basis for Owner's
testing. Material that fails to meet these minimum specifications will be rejected.
The material specificafions in this secfion are minimums. The manufacturer ofthe
synthefic turf flber and fabric may elect to exceed these specificafions to insure
compliance with all requirements and the warranty as specified in this section.
B. Color of synthetic turf to be medium green as approved by Owner's Representative.
The flber used for the lines and markings shall be of the same composifion as that
used for the green areas.
Item ASTM Propertv Minimum Specificafions
1. D418 Pile Weight (PE) 37 oz/sq yard
2. D418 Pile Weight (Nylon) 15 oz/sq yard
3. D418 Pile Weight (Total) 52 oz/sq yard
4. D418 Primary Backing 8 oz/sq yard total
5. D418 Back Coating 26 oz/sq yard
6. D418 Total Weight 86 oz/sq yard
7. D418 Pile Height 2.00"-2.25"
8. D1335 Tuft Bind (without infill) 8 lbs.
9. D1682 Grab/Tear Strength 200 Ibs.
10. D2859 Pill Burn Test Pass
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D.
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
The primary pile fiber shall be 100% polyethylene athlefic quality yarn designed
specifically for outdoor use and stabilized to resist the effects of ultra-violet
degradafion, heat, wear, water and airborne pollufion. They shall include a uniform
blend of both long parallel slit-film and monofilament fibers. The fabric shall include
a highly texturized secondary fiber in the lower portion ofthe profile for infill
stabilizafion. The secondary infill stabilizafion fiber shall be 100% nylon. The coafing
and backing materials shall assure suitable tuft bind strength, dimensional stability,
and long-term wearing properties.
Fiber shall be certified to have less than 50 ppm or less of lead from both the fiber
supplier and the turf vendor.
E. The primary monofilament fiber shall meet the following requirements:
Item ASTM Propertv Minimum Specificafions
1. D1577 Yarn Denier / Ply 12,000/6
2. D1577 Base Filament Thickness 130 U Micron
3. D1577 Monofilament Width 1.40 mm
4. D2256 Yarn Breaking Strength 20 lbs
5. D2256 Yarn Elongafion to Break 50%
6. D789 Yarn Melfing Point 240° F.
primary parallel long slit film fiber shall meet the following requirements:
Item ASTM Propertv Minimum Specificafions
1. D1577 Yarn Denier / Ply 8,000 /1
2. D1577 Base Filament Thickness 100 U Micron
3. D2256 Yarn Breaking Strength 20 lbs
4. D2256 Yarn Elongafion to Break 50%
5. D789 Yarn Melfing Point 240° F.
G. The secondary infill stabilizafion nylon fiber shall meet the following requirements:
Item ASTM Propertv Minimum Specifications
1. D1577 Yarn Denier / Ply
2. D2256 Yarn Breaking Strength
3. D789 Yarn Melfing Point
5,000/8
2.3 grams/denier
490° F.
H. Fiber Wear Simulafion: Fiber shall exhibit no splitfing or appreciable degradafion
after a minimum of 12,000 cycles of simulated Lisport wear testing and shall remain
serviceable without appreciable face weight loss after a minimum of 40,000 cycles
of simulated Lisport wear testing.
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Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
2.10 INFILL MATERIALS
A. The synthetic turf shall utilize a combinafion of sand and ambient or cryogenic
rubber infill materials. The maximum sand content shall not exceed 30% by volume
and shall not be less than 20% by volume. The exact in-fill material rafio may be
altered to provide strength, shock attenuation, and to provide permeability by the
vendor/installer as approved by the Engineer.
B. Areas outside of the baseball infields may ufilize a 100% rubber infill, providing a
flush transition between infill types.
C. Infill material shall be applied in a dried condifion when the turf is dry. It shall be
applied in uniform layers effectively dragged to distribute the material uniformly to
the backing of the turf.
D. The sand infill material shall be graded silica sand, sub-round to round, compacfion
resistant, washed and dried. The sand shall meet the following criteria:
Percent Silica 80-95%
Shape Round to Sub-round
Sphericity 0.65 - 0.85
Roundness 0.60 - 0.70
Hardness (Moh) 7
The sand gradation shall meet the following wet sieve analysis:
Sieve Size Percent Retained
#16 0%-5%
#20 10%-20%
#30 50% - 70%
#40 15%-25%
#50 0%-10%
#100 0%-5%
Pan 0% - 2%
E. Rubber shall be ambient or cryogenically produced SBR free of any tire cord and
steel materials. Infill shall be free of Kevlar. Only automotive or truck tires
manufactured in North America may be used for the SBR infill material. Tires more
than 10 year old from date of producfion are not allowed. The infill material gradafion
shall meet the following size requirements:
2.0-1.5 mm 0%-10%
1.5-1.0 mm 10%-30%
1.0-0.5 mm 40% - 80%
0.5-0.0 mm 0%-10%
F. SBR rubber shall be certifled to have less than 50 ppm or less of lead from both the
rubber supplier and the turf vendor.
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Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
G. Inflll material shall be applied in a dried condition when the turf is dry. It shall be
applied in uniform layers effectively dragged to distribute the material uniformly to
the backing of the turf.
H. The applicafion rate shall provide a total minimum weight of 2.50 Ibs of rubber inflll
material per square foot ofthe turf area, or more as required providing a maximum
exposed fiber height of %" after infill placement, settling, and compaction.
PART 3 - EXECUTION
3.01 CERTIFICATION OF FIELD BASE INSTALLATION
A. The Contractor or the Contractor's subcontractor shall perform an inspection of the
existing permeable aggregate and submit written certification of acceptance of the
base for the installation of the synthetic turf system.
B. Summary of certificafion shall include, but not be limited to:
1. Acceptance of the base construcfion "finish surfaces" as totally suitable for the
applicafion ofwork specified underthis section.
2. Veriflcation and certiflcation of the inflltration and permeability rates of the
permeable aggregate as applying to the warranty.
C. All discrepancies between the required materials, application and tolerance
requirements noted by the turf installer shall be brought immediately to the attention
of the Contractor and the Project Engineer. Failure of the turf installer to
immediately inform the Contractor and Project Engineer of any prior work that does
not meet the required specifications will result in the turf installer being required to
perform any work needed to bring the base to acceptable condition.
3.02 INSPECTION OF MATERIALS
A. Prior to installafion, and immediately upon delivery of synthefic turf system materials
to the project site, the Synthetic Turf Surfacing Contractor shall inspect material as
follows:
1. For damaged or defective items;
2. Measure turf pile height and thickness of each roll;
3. Measure backing perforation diameter and spacing;
4. Reject damaged materials and all materials out of tolerance with this
specification.
B. After installafion, inspect project area for acceptable seaming, adhesive bonding,
uniformity of color of turf, bubble-free surface smoothness as laid, fleld lines and
markings, insert installafions, edge details. Remove and/or repair deficient
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Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
workmanship prior to requesfing the Project Engineer's inspecfion pursuant to
completion and acceptance of the work.
3.03 OWNER'S TEST
A. Owner may have samples of the turf submitted and tested for verificafion of
conformance to specifications. Turf system acceptance is subject to the results of
these tests.
B. Any material so tested and found not conforming to specification will be rejected and
replaced with material conforming to the speciflcation at Synthetic Turf Surfacing
Contractor's expense. Re-submittal shall be required.
3.04 SYNTHETIC TURF INSTALLATION
A. Perform all work in strict accordance to the drawings, shop drawings and
manufacturer's specificafions and instructions.
B. Verification: The Contractor is responsible for inspecfing, verifying, and accepting
all installed work of this secfion.
C. Preparation:
1. Accept base onto which the synthetic turf surfacing system and the anchoring
system are to be applied, as specified above.
2. Immediately prior to application of the synthefic turf, the base shall be
thoroughly cleaned of all foreign material, soil, or any other substances that may
be detrimental to permeability and the installation of the turf system.
D. Equipment and Access:
1. Passenger vehicles shall not be allowed to park or staged upon the completed
aggregate surface either prior to or during installafion of the synthefic turf.
2. Equipment ufilized during construction including compressors, generators, etc.
shall be in complete working order, with exhaust systems oriented vertically and
away from the synthefic turf surface. At any location where equipment is parked
and/or staged on the turf surface during installafion, adequate protecfion ofthe
finish turf surface will be required including, but not limited to heat resistant
panels to ensure 100% viability of the finish turf surface and fibers. Should a
portion of the turf be damaged as a result of installafion techniques, the enfire
turf panel may be subject to rejection and replacement at the direction of the
Engineer.
E. The fabric surface shall be constructed and installed in 15 foot minimum widths with
no longitudinal or transverse seams, except for head or tee seams at field
boundaries and inlaid lines within a finished roll assembly.
F. No head seams shall be permitted inside of the primary soccer field boundaries. A
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IN-FILLED SYNTHETIC TURF
single head seam will be permitted in the quarter turned panels outside ofthe soccer
sidelines.
G. Rolls that do not lay evenly and with full dimension width will be rejected. No fitted
pieces will be allowed to true alignment. No fitted pieces or cuffing within the panels
will be allowed to provide true alignment or to eliminate wrinkles.
H. Seams (Joint)
1. All turf panel seams within the soccer field grid and the % turn sideline panels
shall be sewn with high strength cord. Use of cart sewing machine suitable for
completion of butt seams preferred to minimize overiap and excess selvage of
material at sewn seams. Alternate seaming methods including heat actuated
seaming tape with polyurethane based binders will be considered as an
alternate to sewn seams.
2. Perimeter panels and seams may be cemented with a supplemental backing
material.
3. The seam gaps between fiber courses shall not exceed the tufting gauge for the
material.
4. All sewn seams shall be brushed to provide full coverage of fiber over the
thread.
5. Seams must maintain their integrity for total length of warranty period.
I. Turf Edges: Turf edges to be as shown on the edge fastening detail and nailed at
the perimeter.
3.05 LINING / MARKING INSTALLATION
A. Complete field markings shall be provided with the inifial installafion of the surfacing
system. Provide lines and markings in conformance with these specifications.
Layouts shall be accurately surveyed and marked priorto installafion.
B. If overiapping backing materials are ufilized for the inlaid lines and markings
resulting in a non-permeable surface in excess of 12 inches wide, the backing
materials shall be perforated in conformance with section 2.07 from the surfacing
after gluing and priorto installafion ofthe infill material.
C. To the greatest extent practical, lines and markings shall be installed without
compromising the primary backing.
3.06 IN-FILL INSTALLATION
A. Prior to application of inflll, the entire turf area shall be vacuumed clean from of all
debris, loose flber or other construction materials. Brushing/brooming of fibers to
the field perimeter as a primary means of debris clean-up is not acceptable.
B. The in-fill material shall be applied in a dry condifion and when the synthetic turf is
dry.
!•''Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 17 OF 19
|3iS
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
C. The synthefic turf installer shall not infringe upon any current or pending patents
held by other synthetic turf manufacturers or installers with the installation ofthe in-
fill materials.
D. For sand and rubber inflll systems, the infill materials will be installed with a
minimum of 8 applicafions.
E. The infill installafion shall not result in fiber material trapped below the surface of the
infill material. If fiber is trapped below the surface, a portion or all of the infill material
must be removed and reinstalled.
F. The infill material shall be installed at a uniform depth across the entire field area.
Infill depths shall not vary by more than Smm across the field area.
G. The brushing of the in-fill material shall provide fiber fibrillation resulting in a natural
surface appearance.
H. The in-flll materials shall water settled to provide accelerated consolidation of the in-
fill material prior to use by the Owner. Water is available from quick coupling valves
located around the field. The Synthetic Turf Contractor shall utilize portable
sprinkler heads to evenly apply a minimum of 1 inch of water over the entire field
area for water settlement. Upon completion of the initial water settlement, the
surface will be inspected the Owner and Engineer for footing stability and in-fill
consolidafion. The Synthefic Turf Contractor shall provide any additional water
settling as required by the Owner and Engineer to achieve the desired level of in-fill
stability and consolidation.
3.07 CLEANING
A. Remove all excess materials of all types, equipment, debris, etc., from the site
immediately after complefion ofthe work. Remove all stains and other blemishes
from ali flnished surfaces. Leave work in clean, new appearing condifion, ready for
use by Owner.
B. The Contractor shall inspect the entire field area with a hand held metal detector to
identify any construction materials or tools left on the field. Inspection with metal
detector shall be observed by the Engineer. All such materials shall be removed
prior to Owner occupancy of the fleld.
3.08 PROTECTION
A. Adequate protection of materials and work from damage will be the responsibility of
the installer during installation and until acceptance of their work. Synthetic Turf
Surfacing Contractor will be responsible for protection after the acceptance of the
work until final acceptance of all contract work by the Owner. All material damaged
prior to acceptance by the Owner shall be replaced at no cost to the Owner.
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 18 OF 19
City of Carlsbad
Poinsettia Park
Synthetic Turf Field Replacement
SECTION 02964
IN-FILLED SYNTHETIC TURF
3.09 EXTRA MATERIALS
A. Deliver to Owner all extra materials herein specified. Receive Owner's written
receipt for all materials. Deliver receipt to Project Engineer.
B. Infill Materials: Provide four (4) 33 gallon rubber trash containers with lids of each
infill material used.
C. Turf for Future Repairs: Material may be roll ends or cutoffs; however, each piece of
fabric shall be at least 5' x 10'. At least one green turf piece shall be at least 10' x
15'. The following are minimum areas for the extra synthefic turf materials to be
provided by the Synthetic Turf Surfacing Contractor to the Owner:
Minimum Quantifies for each site:
1. Green Turf: 1000 sf
2. White Turf: 100 If of 4" wide lines
3. Yellow/Gold Turf: 100 LF of 4" wide lines
3.10 MAINTENANCE
A. Vendor shall complete maintenance of the synthefic turf field at both 6 months and 1
year after the date of Substanfial Complefion. Minimum maintenance activities shall
include:
1. Inspect and repair as required each seam.
2. Brush and remove surface debris, loose fibers and any other deleterious
material. Use of a rotating, mechanical brush is recommended.
3. Decompact and re-level infill materials. Import and place /top dress new infill
material matching original infill materials as needed to establish original infill
depth, with VA of exposed fiber.
4. All maintenance activifies shall be as approved and directed by the original
manufacturer.
5. All maintenance activities shall be coordinated with scheduled use of the facility
and completed at the convenience ofthe owner and applicable user groups.
- END OF SECTION -
Copyright DA Hogan & Associates Inc. 2014
Revised 09/09/2014 Contract No. PWS15-22PKS PAGE 19 OF 19 «3
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