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Home My WebLink About2014-09-23; City Council; 21742; Award Contract Bridge Railing Improvements, Retaining Wall Rehabilitation Carlsbad Boulevard, Mountain View DriveCITY OF CARLSBAD - AGENDA BILL AB# MTG. DEPT. 21,742 9-23-14 PW-TRAN ACCEPTANCE OF BIDS AND AWARD OF CONTRACT AND ADDITIONAL $50,000 APPROPRIATION FOR BRIDGE RAILING IMPROVEMENTS AND RETAINING WALL REHABIUTATION, LOCATED ON CARLSBAD BOULEVARD NORTH OF MOUNTAIN VIEW DRIVE DEPT.DIRECroR CITY ATTY. CITY MGR. 2^ RECOMMENDED ACTION: Adopt Resolution No. 2014-231 accepting bids and awarding a contract and additional $50,000 appropriation for Bridge Railing Innprovements and retaining wall rehabilitation, located on Carlsbad Boulevard north of Mountain View Drive, Project Nos. 3557 and 6016. ITEM EXPUNATION: The bridge is located on Carlsbad Boulevard over San Diego Northern Railroad (SDNR), north of Mountain View Drive. Originally constructed in 1925, widened in 1935 and seismically retrofitted in 2006, this multi- use bridge carries a sidewalk, bike lanes and one lane of travel in each direction. Currently a four foot sidewalk exists on the eastside and no sidewalk exists on the west side. The existing concrete bridge railings are non-standard and do not meet current crash load requirements and because of deterioration and safety, are in need of replacement. Additionally, the existing retaining wall below the bridge requires some rehabilitation to maintain position. This project will replace the existing bridge railing with a new railing to match the existing style, maintaining the look and feel ofthe Carlsbad Village and coastal corridor while meeting current safety standards and crash testing. The existing retaining wall below the bridge will receive grout injections to keep it from moving. In accordance with complete streets concepts, the bike lanes and sidewalks will be increased to 6-feet and the travelled lanes will be reduced to 10-feet in both directions to provide traffic calming and enhancement for all modes of travel. This project is consistent with the Complete Streets Act (Assembly Bill 1358) which states that when evaluating transportation infrastructure within a city, all modes of transportation should be evaluated and plans to improve connectivity and accessibility of all modes should be a priority. DEPARTMENT CONTACT: Brandon Miles, 760-602-2745 BraDdon.Miles@carlsbadca.gov FOR CLERK USE. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE MINUTES • AMENDED • REPORT RECEIVED • As part of its ongoing programs, the California Department ofTransportation (CalTrans) identified the need for bridge railing improvements at this location. This enables the city to receive federal funding for a portion ofthe project costs via CalTrans local assistance. In June of 2014, CalTrans issued the Authorization to Proceed with Construction and Construction Engineering which authorizes the City of Carlsbad to proceed with the construction phase of the project that begins with the advertising for construction bids. On July 8,2014, City Council approved Resolution No. 2014-167, authorizing the advertisement for bids for the bridge railing improvements. Project Nos. 3557 and 6016. Three sealed bids were received on August 20, 2014, which are summarized as follows: CONTRACTOR BID TOTAL 1. Beador Construction Company, Inc. $636,300 2. Falcon Construction Company, Inc. $664,583 3. Peterson-Chase General Engineering Construction, Inc. $869,848 Staff has completed its review of the contract documents and determined that Beador Construction Company, Inc. is responsive and responsible with a bid of $636,300. Staff recommends that the City Council award the project to Beador Construction Company, Inc. FISCAL IMPACT: Table 1 shows the current status of expenditures and the funds available for construction of the bridge improvements and the retaining wall rehabilitation. The cost associated with the bridge and bridge railing improvements portion ofthe project are funded with Federal Highway Bridge Program (HBP) funds and TransNet Local Funds. There are sufficient funds appropriated for this portion ofthe project. TABLE 1 BRIDGE RAILING IMPROVEMENTS AND RETAINING WALL REHABILITATION PROJECT NOS. 3557 AND 6016 BRIDGE RAILING IMPROVEMENTS AND RETAINING WALL REHABILITATION - PROJECT NOS. 3557 AND 6016 ESTIMATED COSTS Preliminary Engineering and Environmental $307,333 Construction Contract (Beador Construction Company, Inc) $636,300 Contingency (10%) $63,630 Construction Management, Resident Engineer and Inspection $265,657 TOTAL ESTIMATED CONSTRUCTION COST $1,272,920 Federal Reimbursement Funds - HBP $726,148 TransNet - Local Match (6016) Bridge Railing $513,152 Gas Tax - (3557) Retaining Wall $30,000 FUNDING PREVIOUSLY APPROPRIATED (3557 AND 6016) $1,269,300 ADDITIONAL GAS TAX APPROPRIATION REQUESTED FOR CONSTRUCTION $50,000 The retaining wall rehabilitation cannot be funded with HBP or TransNet funds. Gas Tax funds in the amount of $30,000 were previously appropriated for this task but the bid for the retaining wall rehabilitation work came in from Beador Construction Company, Inc. in the amount of $80,000. Staff is requesting an additional appropriation of $50,000 from the Gas Tax Fund to cover this increased cost. The project utilizes Federal funds and therefore the payment of prevailing wages is required as well as continual oversight by a qualified Resident Engineer during all phases ofthe construction. ENVIRONMENTAL IMPACT: This project is exempt from California Environmental Quality Act (CEQA) review pursuant to CEQA Guidelines Section 15301(d) - Existing Facilities - restoration or rehabilitation of existing facilities that are deteriorated or damaged and are required to meet current standards of public health and safety involving negligible or no expansion of use. This project is also exempt from the National Environmental Policy Act (NEPA) review pursuant to NEPA Regulations 23 CFR 771.117(d): activity (d)(1) - Modernization of a highway by resurfacing, restoration, rehabilitation, reconstruction, adding shoulders, or adding auxiliary lanes (e.g., parking, weaving, turning, climbing). The city received a Notice of Categorical Exclusion, on April 2, 2011, from CalTrans. EXHIBITS: 1. Resolution No. 2014-231 accepting bids and awarding of contract and additional $50,000 appropriation for Bridge Railing Improvements, located on Carlsbad Boulevard north of Mountain View Drive, Project Nos. 3557, 6016. 2. Location Map 3 5 7 8 9 10 11 12 13 14 15 16 24 25 26 27 28 EXHIBIT 1 1 RESOLUTION NO. 2014-231 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING OF CONTRACT AND ADDITIONAL $50,000 APPROPRIATION FOR BRIDGE RAILING 4 IMPROVEMENTS, LOCATED ON CARLSBAD BOULEVARD NORTH OF MOUNTAIN VIEW DRIVE, PROJECT NOS. 3557, 6016. ^ WHEREAS, the City Council ofthe City of Carlsbad, California, has determined it necessary. desirable, and in the public interest to improve the bridge on Carlsbad Boulevard over the San Diego North Railroad, north of Mountain View Drive; and WHEREAS, on July 8, 2014, the City Council approved contract documents and specifications for furnishing of all labor, materials, tools, equipment, transportation, and other expenses necessary or incidental to the Bridge Railing Improvements, Project Nos. 3557 and 6016; and WHEREAS, Three sealed bids were received on August 20, 2014 forthe project; and WHEREAS, the lowest responsive and responsible bid for the project was submitted by Beador Construction Company, Inc.; and WHEREAS, funding for said project has been appropriated from the Highway Bridge 1 n Program, TransNet Local funds and Gas Tax; and 18 WHEREAS, additional appropriations from Gas Tax funds for said project are necessary. 19 NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Carlsbad, California, 20 as follows: 21 1. That the above recitations are true and correct. 22 2. That the bid submitted by Beador Construction Company, Inc. in the amount of 23 $636,300 is hereby accepted and the Mayor is hereby authorized to execute the contract for bridge railing improvements and retaining wall rehabilitation, Project Nos. 3557 and 6016, in accordance with the specifications and contract documents referred to herein. 3. That the Administrative Services Director is hereby authorized to appropriate an additional $50,000 from the Gas Tax Fund to Project No. 3557 for the retaining wall rehabilitation. 1 4. That the City Manager is hereby authorized to approve construction change orders 2 up to the contingency amount of $63,630 to Beador Construction Company, Inc. for bridge railing 3 improvements and retaining wall rehabilitation. Project Nos. 3557 and 6016. 5. That the award of this contract is contingent upon Beador Construction Company, Inc. executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within twenty (20) calendar days of adoption of this resolution. The City Manager may grant reasonable extensions of time. // 4 5 6 7 8 9 10 // 13 14 15 16 li 19 20 21 22 23 // 11 // 12 // // // // 17 // // // // // // 24 // 25 26 // // 27 28 h 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 23'" day of September, 2014, by the following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Schumacher, Blackburn. None. ABSENT: None. \fr HALL, Mayor MA ATTEST: ^^ftiOiy^BARA ENGLESON, Qty Clerk : '< .-• ;0.: PtOnED BR SCOTT EVANS PLOT DATE:6/2S/I4 PATH:D:\WANSPORnVON 0EPARmN1\I.OCAmN UAPS\35S7-6016.DW!