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HomeMy WebLinkAbout2014-09-23; City Council; 21744; Approval Amendment 10 Brown and Caldwell Vista/Carlsbad Interceptor Sewer Reaches 11B 15, Agua Hedionda Sewer Lift StationCITY OF CARLSBAD - AGENDA BILL 11 AB# MTG. DEPT. 21.744 09-23-14 PW-UTIL APPROVAL OF AMENDMENT NO. 10 WITH BROWN AND CALDWELL FOR THE DESIGN OF THE VISTA/CARLSBAD INTERCEPTOR SEWER, REACHES IIB - 15, AND THE AGUA HEDIONDA SEWER LIFT STATION DEPT. DIREaOR CITY ATTORNEY fXf^ CITY MANAGER RECOMMENDED ACTION: Adopt Resolution No. 2014-233 approving Amendment No. 10 to amend the Professional Services Agreement with Brown and Caldwell forthe design ofthe Vista/Carlsbad Interceptor Sewer, Reaches IIB - 15, and the Agua Hedionda Sewer Lift Station, Project Nos. 3492, 3886, and 3949. ITEM EXPLANATION: Proiect Background: The Vista/Carlsbad Interceptor Sewer System was constructed in 1965 and is jointly- owned by the City of Vista and the City of Carlsbad. The alignment, approximately eight miles in length within the City of Carlsbad, extends from just west of College Boulevard and Highway 78 to the Encina Water Pollution Control Facility (Encina). There are two sewer lift stations within the alignment, the Buena Vista Lift Station, and the Agua Hedionda Lift Station (Exhibit 2). Both are maintained and operated by the Encina Wastewater Authority through a joint agreement. The upper reaches of the Vista/Carlsbad Interceptor Sewer System from VCl through VCllA have been replaced or rehabilitated in recent years. Reaches VCllB to VC15, which include the Agua Hedionda Lift Station and the adjacent trestle bridge supporting the sewer across the Agua Hedionda Lagoon, are in a state of declining condition and need to be replaced. Additionally, these facilities do not have the capacity to convey the ultimate flows projected for the basin. The Agua Hedionda Lift Station is the City's largest sewer lift station and is located adjacent to the lagoon on property owned by NRG Energy. The remaining portion ofthe gravity sewer to Encina, approximately two miles in length, does not have adequate capacity to meet future flows that are anticipated. Furthermore, this reach of interceptor sewer has been identified for replacement in Carlsbad's Sewer Master Plan to address the capacity deficit. DEPARTMENT CONTACT: Terry Smith, (760) 602-2765, terry.smith@carlsbadca.gov FOR CITY CLERKS USE ONLY • COUNCIL AaiON: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE • UNKNOWN CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER-SEE MINUTES • AMENDED • In 2008, the City selected the engineering firm of Brown and Caldwell to perform the final engineering design of the project. In addition to the engineering services, Brown and Caldwell was asked to provide a full service consultant team that could provide survey support, geotechnical investigation, environmental compliance documents and acquisition of resource agency permits. Proiect Description: The project includes the replacement of the existing wood trestle bridge with a new 140 foot long steel truss bridge, construction of a new sewer lift station approximately 50 feet east of the current facility, and construction of a new parallel force main and gravity sewer to provide increased capacity and reliability to the sewer system. The new gravity sewer will be constructed in Avenida Encinas and a portion ofthe new sewer will require installation by microtunneling. The new force main construction will utilize a combination of standard construction methods and Horizontal Directional Drilling to avoid utilities within Cannon Road and Avenida Encinas. The existing gravity sewer downstream ofthe lift station was inspected in 2009 and will continue to be utilized to convey a portion of the daily sewage flows from the new lift station and to maintain existing sewer connections south of Cannon Road. The new sewer bridge is being designed to accommodate the occasional maintenance vehicle and will be suitable for use by the Coastal Rail Trail as that project moves forward in the future. Amendment Description: Amendment No. 10 to the Brown and Caldwell agreement is necessary to address and incorporate the recommendations developed as a result of a third party design review. The review identified a potential construction cost savings of $3 million by modifying the project's force main profile. The scope of work of Amendment No. 10 includes redesign of the force main profile, revisions to the pump selection and pump control strategies associated with the revised force main profile and the addition of bid phase services. The project is expected to bid in late 2014. ENVIRONMENTAL IMPACT: A Mitigated Negative Declaration (MND) and Mitigation Monitoring and Reporting Program (MMRP) were prepared for the Agua Hedionda Sewer Lift Station, Force Main and Gravity Sewer Replacement project (PDP 00-02(C)/SP 144(L)/RP 10-26/CDP 10-17/HDP 10-05/SUP 10-02/HMP 10-03). The MND was adopted by the City Council on December 6, 2011, in compliance with the California Environmental Quality Act (CEQA) Guidelines Section 15074. Furthermore, approval of an amendment with Brown and Caldwell for professional services is exempt from the requirements of CEQA pursuant to Public Resources Code Section 21065. This action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. FISCAL IMPACT: The fee for the additional services included in this Amendment 10 is $270,137. A summary of current and projected project costs is as follows: PROJECT COST SUMMARY FOR THE AGUA HEDIONDA SEWER UFT STATION AND V/C INTERCEPTOR SEWER REPLACEMENT PROJECT, REACHES VCllB - VC15 (PROJECT NOS. 3492, 3886, AND 3949) Studies, Environmental Compliance, Permits, Design Activities, Project Management, Easement Acquisition, Utility Relocation, (As of 6/30/14) $5,145,275 Encumbrances and Expenditures (From 7/1/2014 thru 8/31/2014) $71,096 Proposed Amendment No. 10 to Brown and Caldwell Agreement $270,137 Subtotal of Costs (Through Design) $5,486,508 Estimated Utility Relocation Cost (12" Gas Line) $1,400,000 Estimated Construction Phase Costs & Contingency (Includes CM & Inspection) $47,600,000 TOTAL ESTIMATED PROJECT COST $54,486,508 TOTAL APPROPRIATIONS TO DATE $54,730,000 ADDITIONAL APPROPRIATION REQUIRED $0 Sufficient funds are currently available for the completion of the project. All project related costs will be shared between the City of Carlsbad and the City of Vista as described within the existing ownership agreement between the two cities for operation and maintenance ofthe Vista/Carlsbad Interceptor Sewer System. A project specific agreement has been prepared with Vista to define the administrative procedures and payment schedule for expenses incurred during the planning and design phase ofthe project. Vista has paid Carlsbad for their share of these expenses invoiced to date. A second project agreement with Vista will be prepared prior to bidding the project to address noticing requirements and billing procedures during construction. The total project cost share between the two cities is approximately 65 percent Vista and 35 percent Carlsbad; however, the actual cost share varies with each reach ofthe sewer. Carlsbad's share of the project is funded from the Sewer Connection Fee Fund. The City of Vista will be using State Revolving Funds to pay for their portion of the project. EXHIBITS: 1. Resolution No. 2014-233 approving Amendment No. 10 to amend the professional services agreement with Brown and Caldwell for the design of the Vista/Carlsbad Interceptor Sewer, Reaches IIB - 5, and the Agua Hedionda Sewer Lift Station, Project Nos. 3492, 3886, and 3949. 2. Location Map 3. Amendment No. 10 to Amend Agreement for Professional Engineering Services with Brown and Caldwell for the Design ofthe Vista/Carlsbad Interceptor Sewer System, Reaches IIB -15, and the Agua Hedionda Sewer Lift Station. &l-//e>/T / 1 RESOLUTION NO. 2014-233 4 25 26 27 28 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 10 TO AMEND THE ^ PROFESSIONAL SERVICES AGREEMENT WITH BROWN AND CALDWELL FOR THE DESIGN OF THE VISTA/CARLSBAD INTERCEPTOR SEWER, REACHES llB-15, AND THE AGUA 5 HEDIONDA SEWER LIFT STATION, PROJECT NOS. 3492, 3886, AND 3949. 6 7 g WHEREAS, the City Council of the City of Carlsbad, California, has determined it 9 necessary and in the public interest to approve Amendment No. 10 to the agreement with Brown & Caldwell, Inc., for the design of the replacement of the Vista/Carlsbad Interceptor Sewer, Reaches IIB through 15, and the Agua Hedionda Sewer Lift Station; and WHEREAS, on June 10, 2008, the City entered into an agreement with Brown & Caldwell in the amount of $2,382,281 to provide engineering design and environmental services; and 10 11 12 13 14 ^5 WHEREAS, nine (9) subsequent amendments have been authorized to Brown & Caldwell 16 in the amount of $706,219; and 1^ WHEREAS, city staff and Brown & Caldwell have negotiated fees in an amount not-to 18 exceed $270,137 to provide additional engineering services for the project, as described in this 19 Amendment No. 10 to professional services agreement; and 20 2^ WHEREAS, funds have been appropriated in the 2014-2015 Capital Improvement 22 Program from the Sewer Connection Fee Fund and sufficient funds are currently available; and 23 WHEREAS, the City of Vista will reimburse Carlsbad for their portion of the design fees as stated in an agreement titled, "Agreement for Planning and Design Phase Services for the Agua Hedionda Sewer Lift Station and Vista/Carlsbad Interceptor Sewer, Reaches VCllB - VC15", dated October 13, 2011. 4 1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, ^ California, as follows: 3 4 5 6 7 through 15, and the Agua Hedionda Sewer Lift Station is approved and the Mayor is hereby 8 authorized and directed to execute said amendment. 9 10 11 12 13 18 19 20 21 22 23 24 25 1. That the above recitations are true and correct. 2. That Amendment No. 10 to Agreement with Brown and Caldwell in an amount not-to-exceed $270,137 for the Design of the Vista/Carlsbad Interceptor Sewer, Reaches IIB // // // // // 14 // 15 // 16 // 17 // // // // // // // // // // 26 // 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 23''' day of September, 2014, by the following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Schumacher, Blackburn. None. ABSENT: None. MATT HALL, Mayor ATTEST: BARBARA ENGLESON,aeity Clerk LOCATION MAP BUENA VISTA LIFT STATION VISTA METER STATION EXISTING LAGOON BRIDGE VC11B EXISTING AGUA HEDIONDA LIFT STATION LEGEND: VC11B-VC15 VC1-VC11A ENCINA WATER POLLUTION CONTROL FACILITY PROJECT NAME AGUA HEDIONDA LIFT STATION & VISTA/CARLSBAD INTERCEPTOR SEWER REACHES VC11B THROUGH VC15 PROJECT NUMBER 3492, 3886 & 3949 EXHIBIT DRAWN BY: SCOn EVANS: CARLSBAD UVLWES DEPT 1/13/11 C:\UTIUmS DEPARrMENT\LOCAHON UAPS\AHLS & VCIIB-VaS.DWG -7 PWENG643 AMENDMENT NO. 10 TO AMEND AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF THE VISTA/CARLSBAD INTERCEPTOR SEWER, REACHES 11 B-15, AND THE AGUA HEDIONDA SEWER LIFT STATION (BROWN AND CALDWELL) /This Amendment No. 10 is entered into and effective as of the -2-S day of SLZJP pU/KVA hiJt.^ , 2014, amending the agreement dated June 10, 2008, (the "Agreement) by and between the City of Carlsbad, a municipal corporation, ("City"), and Brown and Caldwell, a private employee-owned company, ("Contractor") (collectively, the "Parties") for professional engineering services for the design of the Vista/Carlsbad Interceptor Sewer, Reaches 118-15 and the Agua Hedionda Sewer Lift Station. RECITALS A. On November 30, 2009, the Parties executed Amendment No. 1 to the Agreement to provide additional engineering studies and design services; and B. On May 28, 2010, the Parties executed Amendment No. 2 to the Agreement to extend it for one (1) additional year; and C. On February 23, 2011, the Parties executed Amendment No. 3 to the Agreement to provide additional design services, permit assistance and environmental surveys; and D. On June 22, 2011, the Parties executed Amendment No. 4 to the Agreement to extend it for one (1) additional year; and E. On December 8, 2011, the Parties executed Amendment No. 5 to the Agreement to provide additional design services and assistance with easement acquisition; and F. On May 9, 2012, the Parties executed Amendment No. 6 to the Agreement to provide additional design services and extend the Agreement for a period of three (3) additional years with all work to be completed by June 9, 2015; and G. On March 13, 2013, the Parties executed Amendment No. 7 to the Agreement to provide additional design services, including support during the project's construction management consultant's design review and response to actions developed in the design review; and H. On September 12, 2013 ttie Parties executed Amendment No. 8 to provide additional design services including efforts related to consolidation of the four construction bid packages prepared for the project into a single construction package with four design schedules; and I. On May 15, 2014 the Parties executed Amendment No. 9 to provide additional design services including efforts related to a third party document review and NCTD permit requirements; and J. The Parties desire to alter the Agreement's scope of work to provide additional design services including pump selection, force main redesign and bid phase support services; and K. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated by this reference as Exhibit "A", Scope of Services and Fee. City Attorney Approved Version 1/30/13 PWENG643 NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". 2. City will pay Contractor for all work associated with those services described in Exhibit "A" on a time and materials basis not-to-exceed two hundred seventy thousand one hundred thirty seven dollars ($270,137). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, houriy rates, and related activities and costs for approval by City. 3. Contractor will complete all work as scheduled and described in Exhibit "A" by June 9, 2015. 4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. 5. All requisite insurance policies to be maintained by Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// City Attorney Approved Version 1/30/13 PWENG643 6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractorto the temns and conditions of this Amendment. CONTRACTOR BROWN AND CALDWELL, a private employee-owned company By: (sign here) (print name/title) ' CITY OF CARLSBAD, a municipal corporation of the State of California Mayor' By: (sign here) ATTEST: BARBARA ENGLESO^ City Clerk (print name/title) If required by City, proper notarial acknowledgment of execution by Contractor must be attached. If a corporation. Agreement must be signed by one corporate officer from each of the following two groups: Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney BY: City Attorney Approved Version 1/30/13 CALIFORNIA ALL-PURPOSE CERTIFICATE OF ACKNOWLEDGMENT State of Califomia County of On beforeme. OWH^S uJ StA^STTH. t^^^i^"^ PUBL-X^ (Here insert name and title of the ofBcer) personally appeared VIZC-TDf^ QCCTL/^^d) , who proved to me on the basis of satisfactory evidence to be the personj^whose name^^^^jffe subscribed to the within instrument anda^^owledged to me th^^/i«Iie/t)j^ executed the samp4n(nis^er/ji{eir authorized capacity(ieS)^ and that b5(^s/ba-/^ir signaturp(s) on the instmment the person^ii^, or the entity upon behalf of which the personj^ acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws ofthe State of Califomia that the foregoing paragraph is tme and correct. n^^T^M^is^^ * COMM. #2019298 w WITNESS my hand and official seal. i^^i^ NOTARY PUBLIC • CALIFORNIA 3 SAN DIEGO COUNTY > 5 ^^^^ Commission Expires Api^^ZOl^ (Notary Seal) ADDITIONAL OPTIONAL INFORMATION DESCRIPTION OF THE ATTACHED DOCUMENT (Title or description of attached document) (Title or description of attached document continued) Number of Pages Document Date (Additional infonnation) CAPACITY CLAIMED BY THE SIGNER • Individual (s) • Corporate Officer (Title) • Partner(s) • Attomey-in-Fact • Trastee(s) • Other INSTRUCTIONS FOR COMPLETING THIS FORM Any acknoivledgment completed in Califomia must contain verbiage exactly as appears above in the notary section or a separate acknowledgment form must be properly completed and attached to that document. The only exception is if a document is to be recorded outside of Califomia. In such instances, any altemative acknowledgment verbiage as may be printed on such a document so long as the verbiage does not require the notary to do something tiiat is illegal for a notary in Califomia (i.e. certifying the authorized capacity of the signer). Please check the document carefully for proper notarial wording arui attach this form if required. • State and County infonnation must be the State and County where the document signer(s) personally appeared before the notary pubhc for acknowledgment. • Date of notarization must be the date that the signer(s) personally appeared which must also be the same date the acknowledgment is completed. • The notary public must print his or her name as it appears within his or her commission followed by a comma and then your title (notaiy public). • Print the name(s) of document signer(s) who personally appear at the time of notarization. • Indicate the correct singular or plural forms by crossing off incoirect forms (i.e. be/she/Aejv is /we) or circling the conect forms. Failure to conectiy indicate this information may lead to rejection of document recording. • The notary seal impression must be clear and photographically reproducible. Impression must not cover text or lines. If seal impression smudges, re-seal if a sufficient area permits, otherwise complete a different acknowledgment form. • Signature of the notary public must match the signature on file with the office of the covmty clerk. • Additional infonnation is not required but could help to ensinre this acknowledgment is not misused or attached to a different document • Indicate title or type of attjiched document, number of pages and date. • Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer, indicate the title (i.e. CEO, CFO, Secretary). • Securely attach this document to the signed document CERTIFICATE OF SECRETARY OF BROWN AND CALDWELL, A CALIFORNIA CORPORATION I, the undersigned, do hereby certify that: 1. I am the duly elected and acting Secretary of Brown and Caldwell, a California corporation, and am keeper of the corporate records and seal of said corporation. 2. At the annual meeting of the Board of Directors on February 7, 2014, the following resolution was adopted: RESOLVED that all Brown and Caldwell officers currently appointed to serve are ratified and authorized to continue to hold their offices at the pleasure of the Board of Directors of this corporation until the next annual meeting of the Board of Directors of this corporation or until their respective successors are elected or qualified, or until their eariier resignation. A listing of current company officers is attached. BE IT FURTHER RESOLVED that all Brown and Caldwell officers listed are authorized to financially commit the corporation in accordance with the Company procedures and policies within their respective area of responsibility or as stated in the Bylaws. 3. Victor Y. Occiano is a Vice President of Brown and Caldwell, is so identified in the February 7, 2014, resolution referenced above, and in that capacity is duly authorized to financially commit the corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Corporation this 17'" day of September, 2014. SIGNED: ROBERT D. GOODSON, Secretary (SEAL) M:\CorpSecretary\Certificates\Secretary.doc Exhibit "A" AHLS and Forcemain, Vista/Carlsbad Interceptor Sewer Reaches and Recycled Water Line Project Scope of Work and Fee Septembers, 2014 Carlsbad/Vista Lift Station Pump & Forcemain IVIodifications 1. Project Management & Administration - Proiect team coordination, Project Management, Invoicing, internal/external meetings, status reports and project controls. 2. Pump Reselection a. Reselect force main pumps based on new operating conditions: 21 mgd with 4 variable speed pumps operating b. Revise pump control strategies associated with the new operating condition - Analyze and discuss with the City a control strategy to allow a balance between forcemain and lift station pumping, in which the pumps are maintained within reasonable operating ranges for a range expected flows - Document and implement the agreed-upon pump control strategy c. Review HVAC calculations for new heat loads. Title 24 changes, and revise accordingly d. Review/revise electrical and standby power generator calculations associated with pumps changes e. Revise plans and specifications to reflect required design changes associated with pumps changes (primarily mechanical and electrical) 3. Hvdraulic Transient Analvsis a. Prepare hydraulic transient analysis model to reflect changed operating conditions and force main profile b. Prepare technical memorandum to document the work c. Incorporate recommendations into design 4. Force Main Redesign - Schedule B (Partial Open Trench: Partial HDD) a. Conduct site visit (conducted with RW pipeline site visit) b. Revise plan and profile sheets to reflect the below.(Schedule B). - STA 1+00 to 28+00, 2,700-ft previously deep HDD, now shallow open cut, horizontal alignment unchanged - STA 28+00 to 41+00,1300-ft, previously deep HDD, now shallow-to-deep HDD, horizontal alignment unchanged. c. Add call out on plans to restore paved areas per City of Carlsbad standard drawings as part of the trench detail. Existing medians to be replaced with pavement striping if construction requires removal. No additional drawings sheets of restoration, restoration limits, median replacement or overlay (similar to Schedule C) are included in the SOW. d. Review and revise soil ground-watering monitoring plan e. Add new air valve detail for new pipeline f. Review and update suction connection detail at the lift station g. Revise specifications - No additional traffic control, survey or potholing included in SOW. City to provide available potholing data at Cannon Road performed for the desalination project. - No additional traffic control design or drawings included in SOW. Contractor will be responsible for any additional traffic control per notes added to plan sheets. 5. Miscellaneous a. b. c. Research provisions and requirements required to include FlowTite pipe; Revise specifications accordingly Revise Signature Blocks on all drawings to reflect signatures on Title sheets for each Schedule. Update Construction Cost Estimate to reflect the enclosed design modifications. Revise/update bid item list and measurement and payment spec section Modify Submittal Section of Specifications and include requirement for Web-based Document Management System Respond to Comments, per the comment log provided by the City. Revise Demo Plan to reflect as-built conditions, as provided by the City. Assumptions 1. One formal review submittal at 100% with one round of review comments from the design team. BC to attend one review meeting with Carlsbad/Vista to discuss comments. For this purposes of this proposal, BC assumes all review comments will be submitted at one time. 2. City to provide all background information/record drawings for utilities. 3. Table of assumptions included below by Terry Smith. Schedule Importance Issue Olraction from City D H Confirm PVC Nominal Diameter is to be 12" DR 14 PVC. 12" DR 14 D H Confimi whisch Schedule to include extended PVC RW Schedule D D H What is the connection at Canon Rd? Depends on alignment from the north. Assume line can be isolated and depressurized to make connection. All options are open. B&D H Which Schedule should include pavement restoration? Refer to detail oniy. No additional sheet is req'd. D H Which Schedule should include Traflic Control? Contractor to provide traffic control plans to City for approval. D H Coordinate alignment vs Health Dept, requirement "Special Conditions" Carlsbad will provide specific design requirements if 10' separation is not possible. Sewer force main has no joints, so this will allow us to use throughout. D M Is there a power plant connection Provide a tee and gate valve on main line for future NRG connection. D M Are there RW connections to new alignment No D M What is the connection at the AHLS Connect to 12" pipe shown on Sht. C-501, Sched. B. No other changes are required of of site piping at lift station at this time. On site recycled vrater system needs to be approved by County Health first. Carlsbad will do this later. B&D H Does the open cut and new alignment add additional Requirements for Biological Monitoring and/or Soil Groundwater management? No additional biological monitoring is req'd. B&C to assess issue related to soil and groundwater management and provide recommendation. Design Services during Bidding Pre-Bid Meeting - BC shall attend the Pre-Bid Meeting, as scheduled per the City. Any questions related to the Contract Documents will be documented. Answers to such questions will be provided to the City within five (5) business days after the Pre-Bid Meeting. For the purposes of this proposal, BC will have key team members in attendance at the Pre-Bid Meeting. No BC subconsultants will be attending the Pre-Bid Meeting. City shall provide all printing and coordination with the Plan Room. 2. Addenda - If necessary, BC shall support the City in the preparation of addenda to the Contract Documents during the bidding period. For the purposes of estimating this Task, BC has assumed the preparation of three (3) Addenda. City will provide all printing and coordination with the Plan Room. 3. Design Questions - BC shall answer bidders' questions as requested by the City. BC shall provide electronic responses (via email to the City) to questions within three (3) days, as they are received. It is assumed the City will receive all questions during bidding and distribute to BC those questions that pertain specifically to the Contract Documents. All questions, answers and addenda must be final two (2) weeks before the bid date. The number of questions that will be received during the bid phase is unknown; therefore, a level of effort has been assumed for this task. 4. Conformed Drawings and Specifications - Upon direction by the City, BC shall incorporate the Addenda issued during the bid period into the Contract Documents and will issue the prepared conformed drawings and specifications to the City within thirty (30) days of NTP for this Task. Deliverables will be in both PDF and AutoCAD drawing file formats. This Task does not include paper copies or physical distribution of the conformed Contract Documents. 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