HomeMy WebLinkAbout2014-11-18; City Council; 21786; Approval 2015-2016 Community Development Block Grant Plan, Authorizing Distribution Request ProposalsCITY OF CARLSBAD - AGENDA BILL 8
AB# 21,786 APPROVAL OF THE FY 2015-2016 COMMUNITY DEPT. DIRECTOR
MTG. 11/18/14 DEVELOPMENT BLOCK GRANT PROGRAM CITY ATTORNEY
DEPT. CED FUNDING PLAN AND AUTHORIZING
DISTRIBUTION OF REQUEST FOR PROPOSALS
CITY MANAGER
OQI
RECOMMENDED ACTION:
That the City Council adopt Resolution No. 2014-264 approving the 2015-2016 Community
Development Block Grant (CDBG) Funding Plan and authorizing the distribution of a "Request for Proposals"
for the 2015-2016 CDBG Program.
ITEM EXPLANATION:
In FY 2015-2016, the City of CaHsbad may be entitled to a new allocation of Community Development Block
Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD).
CDBG Program
The total amount of CDBG funds available to the City for the 2015-2016 program year is unknown at this stage
in the federal budgeting process. However, staff estimates the FY 2015-2016 allocation to be $459,138. It is
estimated that a total of up to $91,828 of the new funds will be available for the City's administration of the
program and approximately $68,870 will be available for public service activities. It is estimated that up to
$149,220 will be available for affordable housing, and up to $149,220 may be available for facility
improvements or other eligible projects.
The primary objective of the CDBG program is to assist lower income persons/households. Each proposed
project must meet at least one of the national objectives for the CDBG Program and at least one of the local
housing and community development objectives. These national and local objectives are outlined in the
attached "CDBG Program Funding Plan" (Exhibit 2). These objectives reflect the City's desire to develop a
program which best meets the various needs of low and moderate-income Carisbad residents.
Application Review Process
No changes are proposed to the application review process as previously adopted by the City Council for use
during previous program years.
CDBG Advisory Committee
To facilitate the selection and funding of activities which best meet the objectives of the CDBG Program, a City
Council appointed CDBG Advisory Committee will be responsible for interviewing applicants, evaluating
DEPARTMENT CONTACT Courtney Enriquez 760-434-2812 courtney.enriquez@carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
Page 2
applications, and developing recommendations for funding amounts. The Advisory Committee's funding
recommendations will then be presented to the City Council for consideration and final approval.
The following residents were appointed in January of 2014 to serve two-year terms on the CDBG Advisory
Committee, therefore these residents will continue to serve one more year. No new appointments are needed
for the following:
Housing Commission Craig Kirk
Northeast Quadrant Shaunee Williams
At a future City Council meeting, staff will request that the Mayor appoint Advisory Committee Members to
represent the following commissions and neighborhoods, since the two year terms have expired for these
positions on the advisory committee:
Planning Commission
Senior Commission
Northwest Quadrant
Southeast Quadrant
Southwest Quadrant
FISCAL IMPACT:
It is anticipated that the City will receive up to $459,138 in new CDBG entitlement funds during fiscal year
2015-2016. Federal regulations allow the City to use a maximum of 20 percent of the new allocation for
administration costs. Administration of the CDBG program can be fully funded by use of the federal funds.
There is no fiscal impact on the General Fund.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code Section 21065, approval of a funding plan and request for proposal, does
not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct
physical change in the environment, or a reasonably foreseeable indirect physical change in the environment,
and therefore does not require environmental review.
PUBLIC NOTIFICATION:
Information regarding public notifications ofthis item such as mailings, public hearing notices posted in
the newspaper and on the City website are available in the Office ofthe City Clerk.
EXHIBITS:
1. CityCouncil Resolution No. 2014-264 approving the 2015-2016 CDBG Funding Plan and
authorizing the distribution of a "Request for Proposals" for the 2015-2016 CDBG Program
2. 2015-2016 CDBG Funding Plan
3. "Request for Proposals" for Carlsbad's 2015-2016 CDBG Program.
RESOLUTION NO. 2014-264
Exhibit 1
1
2
3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA APPROVING THE 2015-2016 CDBG/HOME PROGRAM
4 FUNDING PLAN AND AUTHORIZING THE DISTRIBUTION OF A
5 REQUEST FOR PROPOSALS FOR THE 2015-2016 CDBG PROGRAM
g The City Council ofthe City of Carlsbad, California, does hereby resolve as follows:
7 WHEREAS, the City of Carlsbad, California, anticipates it will receive a new
8 allocation of Community Development Block Grant (CDBG) funds from the United States
Department of Housing and Urban Development (HUD) for fiscal year 2015-2016; and
WHEREAS, the City Council of the City of CaHsbad held a public hearing to obtain
comments on the 2015-2016 CDBG Funding Plan and to consider approving the distribution of a
"Request for Proposals" for the 2015-2016 CDBG Program; and
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WHEREAS, the City Council has taken all testimony into account.
15 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of
16 CaHsbad, California, as follows:
The above recitations are true and correct.
2. That the City Council approves the 2015-2016 CDBG Funding Plan, required
by federal regulations, for Carlsbad's CDBG Program. The CaHsbad City Council authorizes the
City Manager to execute all appropriate documents needed to provide the contribution with
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22 prior approval of the City Attorney
23 3. That the Director ofthe Housing and Neighborhood Services Department
24 is authorized to distribute a "Request for Proposals" for the City of Carlsbad's 2015-2016 CDBG
25
Program and accept and process applications for funding and review by the Citizen's Advisory
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Committee.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 18th day of November 2014, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Packard, Wood, Schumacher, Blackburn.
None.
ABSENT: None.
MATT HALL, Mayor
ATTEST:
BA'RBARA ENGLESON/j^ity Clerk
''1, *• Tv
CITY OF CARLSBAD
CDBG PROGRAM
2015-2016 FUNDING PLAN
P
O
CITY OF CARLSBAD
FY 2015-2016
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES
The City of Carlsbad Community Development Block Grant (CDBG) funds will be allocated to
organizations, agencies. City Departments, or persons to implement programs or develop/improve
public facilities which meet the following community development objectives:
!• AFFORDABLE HOUSING:
• Provide direct benefit to lower income persons through the provision or retention of
affordable housing units in Carlsbad;
• Provide shelter or services to homeless or near homeless persons/families which result in
an improved situation through employment, permanent or transitional housing, treatment
of mental, or substance abuse problems, etc.; and,
• Provide direct assistance to lower income households to prevent or eliminate residential
Building or Municipal Code violations and/or improve the quality of housing units in
Carisbad through residential (rental and/or owner occupied) rehabilitation programs.
2. SOCIAL SERVICES (GENERAL):
• Provide assistance to non-profit public service providers who meet the basic needs of lower
income Carisbad residents. Basic needs are defined as those which provide food, shelter,
clothing and, in some cases, health care;
• Provide assistance to non-profit public service providers who offer counseling and self-
improvement programs/activities for lower income Carlsbad residents; and,
• Provide assistance to non-profit public service providers who offer recreational and/or
cultural programs/activities for lower income Carlsbad residents.
3. SOCIAL SERVICES (CHILDREN & ADULTS):
• Provide assistance to organizations which administer programs that directly benefit lower
income children living in Carisbad. The programs must provide one or more of the
following activities: day care, after-school care, cultural enrichment, recreation, health
care/immunization or self-improvement. The City may also give priority to single-parent
assistance programs such as counseling services; and
• Provide assistance to organizations which administer programs that directly benefit low
income adults living in Carlsbad. The programs must provide one or more ofthe following
activities for adults: employment services, job training, and educational programs.
Programs designed for elderiy adults only must provide one or more of the following
activities: meals, homemaking or personal assistance services, financial assistance services,
counseling, transportation, or shared housing or other housing related services.
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4. CITY PROJECTS SERVING LOWER INCOME HOUSEHOLDS:
• Provide assistance to City projects which are intended to benefit lower income households.
Such projects must be able to demonstrate that they will serve areas ofthe City ofCarisbad
that meet HUD requirements regarding household incomes for that area.
(Remainder of page intentionally left blank)
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CITY OF CARLSBAD
FY 2015-2016
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SUMMARY OF ESTIMATED FUNDS AVAILABLE FOR FY 2015-2016 PROGRAM YEAR
Source of Funds Amount ($)
New Entitlement Grant $459,138
Funds Available bv Activity . Amount ($)
Public service (maximum of 15% of new grant) $68,870
Affordable housing $149,220
Public facilities, improvements/other $149,220
Program administration/fair housing (maximum 20% of new grant) $91,828
Total Available Funds $459,138
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o
CITY OF CARLSBAD
2015-2016
COMMUNITY DEVELOPMENT BLOCK GRANT
REQUEST FOR PROPOSALS
I. Introduction
Funding for the federal Community Development Block Grant (CDBG) Program is authorized under Title I
of the Housing and Community Development Act. The program provides grants on a formula basis to
entitled cities and counties to develop viable urban communities through the provision of decent
housing, a suitable living environment and by expanding economic opportunities for lower income
persons.
II. Program Development
The City of Carlsbad is eligible to receive CDBG funds on an annual basis. In order for Carlsbad to receive
the grants, a list of community development objectives must be developed along with an outline of
proposed projects. The City of Carlsbad must also certify that it has followed an approved Consolidated
Plan for Housing and Community Development and that not less than 70% of the CDBG funds will be
used for activities that benefit low and moderate income persons. Low and moderate income guidelines
are based upon household size and a chart is attached for your reference.
III. Request for Proposals
The total amount of CDBG funds from the U.S. Department of Housing & Urban Development estimated
to be available for Carlsbad in FY 2015-2016 is $459,138. Ofthe $459,138 estimated total CDBG funds
available, approximately $91,828 will be used for the City's administration of the CDBG Program and
$68,870 will be available for eligible public service activities. Approximately $149,220 will be available
for public facilities, improvements and other eligible activities. Approximately $149,220 in CDBG funds
will be available for selected projects that will provide affordable housing opportunities in Carlsbad.
These funds can be utilized for the acquisition of property for affordable housing purposes, with a
preference for acquisitions that do not require relocation of existing residents.
Organizations are strongly discouraged from applying for funds unless thev are ready to implement the
activity proposed for funding. A matching funds requirement will be applied to CDBG funded public
facilities/improvement activities, and documentation showing use of matching funds will be required
prior to distribution of CDBG funds for activities under that category. CDBG funding for amounts of
$100.000 or more may be made in the form of a deferred, no interest loan, to be forgiven in twenty
years if the facility remains in use for purposes as stated in the application.
To develop a FY 2015-2016 CDBG Program which meets the needs of the lower income population,
Carlsbad requests assistance from members of the community. Citizen participation is critical to the
success of the Carlsbad CDBG Program. Therefore, we are encouraging all qualified nonprofit
organizations to consider the needs of lower income persons within Carlsbad and submit an application
for a proposed project or service. The Proposal Review Process for the FY 2015-2016 CDBG Program is
attached for your information.
Per federal regulations, all CDBG funds may be used for, but are not limited to: public service activities,
acquisition of real property, relocation and demolition, rehabilitation of residential and nonresidential
structures, construction of public facilities and improvements and conversion of schools for eligible
purposes. The types of activities that generally are not eligible for CDBG funding include: buildings for
the general conduct of government, political activities, income payments, construction of new housing
and other facilities offering 24-hour care. - •
NATIONAL OBJECTIVES
The City of Carlsbad is committed to expending CDBG funds to finance projects and services that
provide direct benefit to lower income residents. Every project proposed for the CDBG Program
must address at least one of the three broad National Objectives for the program. The National
Objectives are:
1. Provide direct benefit to lower income persons;
2. Aid in the prevention or elimination of slums or blight; and
3. Meet other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare
of the community where no other financial resources are available to meet such
needs.
LOCAL OBJEaiVES
In addition to meeting the National Objectives, every project proposed for CDBG funding must
meet at least one of the local Community Development Objectives, which are:
1. Affordable Housing
Provide direct benefit to lower income persons through the provision of
additional affordable housing units in Carlsbad;
Provide shelter or services to homeless or near homeless persons/families which
result in an improved situation through employment, permanent housing,
treatment of mental, or substance abuse problems, etc.; and.
Provide direct assistance to lower income households to prevent or eliminate
residential Building or Municipal Code violations and/or improve the quality of
housing units in Carlsbad through residential (rental and/or owner occupied)
rehabilitation programs.
2. Social Services (general):
Provide assistance to public service providers who meet the basic needs of lower
income Carlsbad residents. Basic needs providers are defined as those that
provide food, shelter, clothing, and in some cases, health care;
Provide assistance to public service providers who offer counseling and self-
improvement programs/activities for lower income Carlsbad residents; and.
Provide assistance to public service providers who offer recreational and/or
cultural programs/activities for lower income Carlsbad residents.
3. Social Services (children & adults):
Provide assistance to organizations which administer programs that directly
benefit lower income children living in Carlsbad. The programs must provide
one or more of the following activities: day care, after-school care, cultural
enrichment, recreation, health care/immunization or self-improvement. The
City may also give priority to single-parent assistance programs such as
counseling services; and
Provide assistance to organizations which administer programs that directly
benefit lower income adults living in Carlsbad. The programs must provide one
or more of the following activities for adults: employment services, job training.
and educational programs. Programs designed for elderly adults only must
provide one or more ofthe following activities: meals, homemaking or personal
assistance services, financial assistance services, counseling, transportation, or
shared housing or other housing related services.
It is the intent of the City of Carlsbad to only approve CDBG assisted projects that do not result in the
displacement of lower income persons from their homes. Therefore, all persons submitting project
proposals to the City should consider the displacement impact upon lower income households.
IV. Submission of Request for Proposals
All persons, organizations, agencies, etc. wishing to submit an application for funding consideration
under the CDBG Program must obtain a "Funding Proposal Application" from the City of Carlsbad
Housing and Neighborhood Services Department. Interested persons may request a Funding Proposal
Application by calling (760) 434-2812.
Organizations that have not received CDBG funds from the City of Carlsbad within the last three years
must attend an orientation meeting on December 4. 2014 at 4 P.M. Applications for funding will not
be accepted from organizations that have not received CDBG funds from the City within the last three
years if they do not have a representative attend the orientation meeting.
Ten copies, unstapled and three hole punched, of each project proposal must be submitted to the
attention of Courtney Enriquez prior to 5 P.M. on December 18. 2014 at the following address:
CITY OF CARLSBAD
HOUSING AND NEIGHBORHOOD SERVICES DEPARTMENT
1200 CARLSBAD VILLAGE DRIVE
CARLSBAD, CA 92008
IV. Technical Assistance/Questions or Comments
City staff is available to provide technical assistance in preparing applications and to answer questions
regarding the application review process. Please contact City staff at (760) 434-2810 for information
regarding technical assistance or ifyou have questions or comments on the CDBG Program.
PROOF OF PUBLICATION
(2010 & 2011 C.C.P.)
This space is for the County Clerk's Filing Stamp
STATE OF CALIFORNIA
County of San Diego
I am a citizen of the United States and a resident
of the County aforesaid: I am over the age of
eighteen years and not a party to or interested In
the above-entitled matter. I am the principal clerk
of the printer of
UT - North County
Formeriy known as the North County Times and
which newspaper has been adjudicated as a
newspaper of general circulation by the Superior
Court of the County of San Dlego, State of
California, for the City of Oceanside and the City of
Escondido, Court Decree numbers 171349 &
172171, for the County of San Diego, that the
notice of which the annexed is a printed copy (set
in type not smaller than nonpariel), has been
published in each regular and entire issue of said
newspaper and not in any supplement thereof on
the following dates, to-wit:
November 15*^ 2014
I certify (or declare) under penalty of perjury that
the foregoing is true and correct.
Dated at Oceanside, California
On This 17*^ day November, 2014
Proof of Publication of
CITYOF CARLSBAD FY 2015-2016 COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PUBLIC HEARING AND REQUEST FOR PROPOSALS
The City of Carlsbad is eligible to receive funding, on an annual
basis from the federal Community Development Block Grant (CDBG) Program to finance projects, which serve the needs of lower income persons. The funds are to be used to develop via-ble urban communities through the provision of decent housing
and a suitable living environment and by expanding economic opportunities for lower income persons.
The total amount of CDBG funds available to the City for the 2015-2016 program year is unknown at this stage in the federal
budgeting process. However, based upon the allocation from last year's grant funding, staff estimates a grant allocation of
$459,138. It is estimated that a total of up to $91,827 of the new funds will be available for the City's administration of the pro-
gram and approximately $68,870 will be available for public service activities. It is estimated that up to $149,219 will be
available for affordable housing, and up to $149,219 may be available for facility improvements or other eligible proiects.
To develop a CDBG Program that meets the needs of the lower income population, the City of Carlsbad requests assistance from members of the community. Citizen participation Is criti-cal to the success of the Program. A public hearing will be held on Tuesday, Nov. 18, 2014 to obtain comments on the draft
2015-2016 CDBG Funding Plan at 6 P.M. at the Corlsbod City Council located at 1200 Corlsbad Village Drive. The City en-courages all community organizations to consider the needs of lower income persons within Carlsbad and to submit a proposed
proiect, or proiects, for consideration by the City Council at a fu-ture public hearing.
Organizotions ore strongly discouroged from applying for
funds unless they ore ready to Implement the octivity proposed for funding. A matching funds requirement will be opplied to CDBG funded public focilities/improvement activities. Docu-mentation showing use of those matching funds would be re-quired prior to distribution of CDBG funds for activities under
thot cotegory. CDBG funding for omounts of $100,000 or more will be mode in the form of a deferred, no interest loon, to be forgiven in twenty yeors if the facility remains in use for pur-poses OS stoted in the application.
The City of Carlsbad is committed to using CDBG funds to fi-nance proiects/services that provide direct benefit to lower in-
come residents. It is also the City's intent to opprove CDBG proiects thot do not result in the displacement of lower income persons from their homes. Therefore, oil persons submitting proiect proposals to the City should consider the displacement
Impoct upon lower income households. If the City does approve a proiect that results In displacement of lower income house-holds, the City will provide relocation assistance as required in Section 570.606(b)(2) of the federal regulations for the CDBG program.
All organizations wishing to submit a project for funding consid-eration under the CDBG Program must obtain an application
package from the City of Carlsbad's Housing and Neighborhood Services Department. Interested persons may call (760) 434-2812
to obtain an application. All proiect proposols must be submit-ted to: CDBG Administrator, Housing & Neighborhood Services
Department, 1200 Carlsbad Village Drive, Carlsbad, CA 92008 prior to 5 P.M. on Dec. 18, 2014. Orgonizations that hove not re-
ceived CDBG funds from the City of Carlsbad within the lost three years must attend on orientation meeting at the obove lo-
cotion on Dec. 4, 2014 at 4 P.M. Persons who have questions or comments regarding the City of Carlsbad's CDBG Program
may contact the CDBG Administrator at (760) 434-2812. PUB DATE: NOVEMBER 15, 2014.
Jane Allshouse
UT NORTH COUNTY
Legal Advertising
AFFIDAVIT OF MAIUNG
NOTICE OF PUBLIC HEARING
TO: CITYCLERK
DATE OF PUBLIC HEARING: U/i'S^A^
SUBJECT: CZ>6cS Pff erg. HFR
LOCATION: /AQQ Q<risbaA^ [/iU^^e^'DrC^e^
DATE NOTICES MAILED TO PROPERTY OWNERS: AT/^
NUMBER MAILED: N./K
I declare uncler penalty of perjury under the laws of the State of California that I am
employed by the City of Carlsbad and the foregoing is true and correct.
CITY CLERK'S OFFICE
(Signature) ^ (Dafe) '
SENT TO FOR PUBLICyTTION VIA E-MAIL TO: \0^Union Tribune
I I Coast News
PUBLICATION DATE: Union Tribune ( {^AS/C-h
Coast News
I declare under penalty of perjury under the laws of the State of California that I am
employed by the City of Carlsbad in the City Clerk's Office and the foregoing is true and
correct.
Date:
' ^.Qinnoti (Signature)
Attachments: 1) Mailing Labels
2) Notice w/ attachments
2015-2016
Community Development Block
Grant Program
Courtney Enriquez
Nov. 18, 2014
CDBG Program
I.Background
II.Funding availability
III.Application review and funding process
IV.Recommendations
CDBG Program
•CDBG
–Serves the needs of lower income persons
–Helps develop viable communities
CDBG National Objectives
•Provide benefits to lower income persons
•Aid in the prevention or elimination of blight
•Meet other community development urgent
needs if no other funds are available
Local Objective Categories
•Affordable housing
•General services
•Specialized services
•City projects
II. Funding Availability
CDBG Activity Federal FY 2015-2016
Public service (15%)$68,870
Program administration (20%)$91,828
Facilities,improvements and other eligible
activities
$149,220
Affordable housing $149,220
Projected Total $459,138
III. Application and Review Process
•Public notice
•Applications available online
•Deadline for submission on Dec. 18th
Advisory Committee
•Housing Commissioner
•Senior Commissioner
•Planning Commissioner
•Southeast quadrant
•Southwest quadrant
•Northeast quadrant
•Northwest quadrant
Application Review Process
•Applications reviewed for eligibility
•Eligible applications evaluated and scored
•Applicants interviewed
•Committee develops recommendations
•Public hearing on proposals
IV. Recommended Actions
•Accept public comments
•Approve funding plan
•Authorize distribution of Request for Proposals
for 2015-2016 funding