HomeMy WebLinkAbout2014-12-09; City Council; 21800; Accepting Bids Award Contract North Batiquitos Lift Station Pump Replacement Project 5517CITY OF CARLSBAD - AGENDA BILL 8
AB# 21.800 APPROVAL OF RESOLUTION ACCEPTING BIDS AND
AWARD OF COIMTRACT FOR CONSTRUCTION OF THE
NORTH BATIQUITOS UFT STATION PUIVIP REPLACEMENT,
PROJECT NO 5517
DEPT. DIRECTOR^.'TT
DATE 12-09-14
APPROVAL OF RESOLUTION ACCEPTING BIDS AND
AWARD OF COIMTRACT FOR CONSTRUCTION OF THE
NORTH BATIQUITOS UFT STATION PUIVIP REPLACEMENT,
PROJECT NO 5517
I
CITY ATTY.
DEPT. PW-UTIL
APPROVAL OF RESOLUTION ACCEPTING BIDS AND
AWARD OF COIMTRACT FOR CONSTRUCTION OF THE
NORTH BATIQUITOS UFT STATION PUIVIP REPLACEMENT,
PROJECT NO 5517 CITY MGR. ^t)
2014-275 accepting bids and awarding a contract for the
RECOMMENDED ACTION:
Approval to adopt Resolution No.
construction ofthe North Batiquitos Lift Station Pump Replacement, Project No. 5517.
ITEM EXPLANATION:
The project includes the replacement of the station's three existing wastewater pumps and
reconfiguration of the discharge manifold system including the replacement of miscellaneous valves and
appurtenances for the station's pumps. The lower portion of the wet well will be modified to improve
operation and access for maintenance. In addition, a bridge crane assembly will be installed in the pump
room to allow for a safe and efficient removal and reinstallation of the heavy pumps and appurtenances
during future maintenance procedures at the station. The improvements will enhance operational
efficiency at the station, improve reliability and reduce the potential of a future station failure and
sewer overflow.
On November 13, 2014, nine sealed bids were received for the construction ofthis project as shown on
the following table. The engineer's estimate was $616,000.
CONTRACTOR TOTAL BID
1. Atom Engineering Construction, Inc. $542,398
2. Cora Constructors, Inc. $622,845
3. TC Construction Company $635,800
4. Newest Construction Company, Inc. $647,000
5. JR Filanc Construction Company, Inc. $686,971
6. Canyon Springs Enterprises $716,909
7. Schuler Engineering Corporation $807,000
8. Stanek Constructors, Inc. $839,000
9. Gantry Constructers, Inc. $885,000
One bid protest letter was received (Exhibit 3). The letter from Cora Constructors, Inc., dated November
18, 2014, stated objections by noting the apparent low bidder does not have the required experience.
The letter further referenced language in the contract documents regarding the requirements of
experience and technical ability ofthe apparent low bidder.
DEPARTMENT CONTACT: Mark Biskup 760-602-2763 / Mark.Biskup(5)carlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
North Batiquitos Uft Station Pump Replacement
December 9, 2014
Page 2 of 3
Staff has reviewed all bid packages and has considered the argument of the bid protest letter. The
apparent low bidder, Atom Engineering Construction, Inc. (ABC Inc.), has not provided the required
evidence of experience in similar size and disciplines of construction. Requirements under the notice
inviting bids' statement of technical ability and experience, include a minimum of five (5) pump/lift
station projects in the last seven (7) years of equal or greater size. ABC Inc. has listed two (2) contracts
of equivalent size in the stated time period, neither specifically related to wastewater. Due to the
project's proximity to the lagoon, the construction contractor's experience and ability is critical to
minimize the risk of a wastewater spill. In consideration of this, staff recommends the ABC Inc. bid be
determined non-responsive.
Staff has reviewed Cora Constructors, Inc., bid and it has been determined responsive. Staff
recommends awarding the contract to the lowest responsive bidder, Cora Constructors, Inc. for the
construction ofthe North Batiquitos Lift Station Pump Replacement, Project No. 5517.
FISCAL IMPACT:
The following table provides a breakdown of the total project cost:
PROJECT COST SUMMARY FOR THE
NORTH BATIQUITOS LIFT STATION PUMP REPLACEMENT PROJECT
(PROJECT NO. 5517)
Design $85,000
Construction Contract (Cora Constructors, Inc.) $622,845
Construction Contingency $82,000
Construction Management, Inspection & IVlaterial Testing $80,000
TOTAL PROJECT COST $869,845
CURRENT APPROPRIATION $905,000
There are sufficient appropriations from the Sewer Replacement Fund for the construction ofthe North
Batiquitos Lift Station Pump Replacement Project. The funding source for this project is not subject to
State or Federal restrictions regarding prevailing wage. Therefore, pursuant to Carlsbad Municipal Code
Section 3.28.130, the payment of prevailing wages is not required for the construction of this project.
ENVIRONMENTAL IMPACT:
This project is exempt from California Environmental Quality Act (CEQA) review pursuant to CEQA
Guidelines Section 15302(c) - replacement or reconstruction of an existing utility system and/or facility
involving negligible or no expansion of capacity. A Notice of Exemption was filed with the San Diego
County Clerk on May 29, 2014.
PUBLIC NOTIFICATION:
None required.
North Batiquitos Uft Station Pump Replacement
December 9, 2014
Page 3 of 3
EXHIBITS:
1. Resolution No. 2014-275 accepting bids and awarding the contract to Cora Constructors,
Inc. for the construction of the North Batiquitos Lift Station Pump Replacement, Project
No. 5517.
2. Location Map.
3. Protest Letter.
Exhibit 1
1 RESOLUTION NO. 2014-275
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
2 CALIFORNIA, ACCEPTING BIDS AND AWARDING THE CONTRACT
TO CORA CONSTRUCTION, INC., FOR THE NORTH BATIQUITOS LIFT
4 STATION PUMP REPLACEMENT, PROJECT NO. 5517.
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6 WHEREAS, the City Council of Carlsbad, California has determined it necessary,
desirable, and in the public interest to construct the North Batiquitos Lift Station Pump
Replacement, Project No. 5517; and
WHEREAS, on August 26, 2014, through the adoption of Resolution No. 2014-209, the
Carlsbad City Council approved plans and specifications, authorized the City Clerk to advertise
to receive bids forthe North Batiquitos Lift Station Pump Replacement, Project No. 5517; and
WHEREAS, nine sealed bids were received on November 13, 2014, by the City of
Carlsbad for the construction ofthis project; and
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15 WHEREAS, the apparent low bidder, Atom Engineering Construction, Inc. has not
16 provided the necessary experience required bythe language ofthe Notice Inviting Bids; and
WHEREAS, the lowest responsive and responsible bid was submitted by Cora
Constructors, Inc. in the amount of $622,845; and
WHEREAS, funds have been appropriated from the Sewer Replacement Fund and are
sufficient for the completion ofthis project; and
WHEREAS, this project is exempt from California Environmental Quality Act (CECiA)
review pursuant to CEQA Guidelines section 15302(c) in that it is a replacement of an existing
24 utility system on the same site involving negligible or no expansion of capacity and a Notice of
25 Exemption was filed with the San Diego County Clerk on May 29, 2014.
26 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
27 California, as follows:
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1 1. That the above recitations are true and correct.
2 2. That the Atom Engineering Construction, Inc. bid is a nonresponsive bid; and is
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precluded from award of a contract.
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3. That the bid in the amount of $622,845 submitted by Cora Constructors, Inc., for
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the construction of the North Batiquitos Lift Station Pump Replacement, Project No. 5517, is
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^ accepted and the Mayor is hereby authorized to execute a contract with Cora Construction, Inc.
g 4. The City Manager is hereby authorized to approve construction change orders up
9 to $82,000.
5. That the award of this contract is contingent upon the bidder submitting the lowest
responsible bid executing the required contract and submitting the required bonds and
insurance policies, as described in the contract, within twenty (20) days of adoption of this
resolution. The City Manager may grant reasonable extensions oftime.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 9^*" day of December, 2014, by the following vote to wit:
AYES:
NOES:
Councii Members Hall, Packard, Wood, Schumacher, Blackburn.
None.
ABSENT: None.
ATTEST:
(SEAL)
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Lie. #7o6304-A&B
November 18, 2014
Mark Biskup, Project Manager
City of Carlsbad
1635 Faraday Avenue
Carlsbad, CA 92008
Re: North Batiquitos Lift Station Pump Replacement Project
Subject: Protest of Bid Results
Mr. Biskup,
We are hereby protesting bid of Atom Engineering due to the lack of experience required in the Notice
Inviting Bids (see attached). Atom Engineering cleariy does not have tiie required experience.
The contract documents state, "Contractor shall demonstrate, providing proof of their experience and
technical ability..." Atom Engineering does not have five wastewater pump/list station projects in the
last seven years, or three projects in the last five years.
Attached please find an experience list for Cora Constructors Inc. In addition to the highlighted project
which contained bypasses, we just completed a bypass forthe City of Big Bear Lake Sewage Lift Station
No. 3 project we currently have under construction. The bypass portion ofthe work was completed last
week. The contact information is the same as for the Lift Stations 2/2A project aiso completed for the
City of Big Bear Lake.
If you have any questions please contact this office at any time.
Sincerely,
CORA CONSTRUCTORS INC.
Dennis Stockton
President
75140ST. CHARLES PLACE, STE A
PALM DESERT, CA 92211
PH. (760) 674-3201/FAX (760) 674-3202