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Home My WebLink About2014-12-09; City Council; 21803; Accept Grant Funding from Federal State Homeland Security, Appropriate FundsCITY OF CARLSBAD - AGENDA BILL 11 AB# MTG. DEPT. 21,803 12/09/14 FIR/POL AUTHORIZE THE CITY MANAGER OR DESIGNEE TO EXECUTE ALL NECESSARY FORMS FOR THE PURPOSE OF ACCEPTING GRANT FUNDING FROM THE FEDERAL STATE HOMELAND SECURITY GRANT PROGRAM AND APPROPRIATE FUNDS IN THE AMOUNT OF $83,506. DEPT.DIRECTOR CITY ATTY. CITY MGR. RECOMMENDED ACTION: Adoption of Resolution No. 2014-278 , authorizing the City Manager or designee to execute, in the name of the City of Carlsbad, all necessary forms for the purpose of accepting grant funding from the Federal State Homeland Security Grant program, to enhance fire and police emergency preparedness. ITEM EXPLANATION: On July 22, 2014 Council adopted Resolution No. 2014-178 authorizing the City Manager or designee to apply for State Homeland Security Grant funds for Carlsbad Fire and Police Departments for emergency preparedness. San Diego County, which administers the SHSG Program for the region, has been awarded FY 2014 funds (Exhibit 1). The grant funds allocated to the City of Carlsbad are $83,506. Planned expenditures include: Department/Division Allocation Project Category Description Fire/Emergency Preparedness $41,753 Planning Emergency Plan update and development Law Enforcement $41,753 Interoperable Communications Radios Total $83,506 The enhancements these expenditures produce increase City of Carlsbad incident response capabilities while promoting regional mutual aid and interoperability. Equipment is first purchased and paid for by the city. Paid invoices for SHSG-related purchases are then sent to the San Diego county Office of Emergency Services for full reimbursement to the city. Planning costs are similarly expended and reimbursed. The Fire Department will be administering the FY 2014 grant allocation to the city. DEPARTMENT CONTACT: David Harrison 760-484-0247 David.Harrison(5)carlsbadca.gov FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • WITHDRAWN • RETURNED TO STAFF • AMENDED • COUNCIL RECEIVED THE • REPORT/PRESENTATION OTHER-SEE MINUTES • FISCAL IMPACT: All SHSG grant-related expenditures are 100% reimbursable. There are no appreciable on-going direct costs associated with the anticipated expenditures. Staff is requesting Council appropriate the $83,506 grant award to the Public Safety Grant Special Revenue Fund. Upon completion of grant-related expenditures, the Public Safety Grant Special Revenue Fund will be reimbursed by periodic grant reimbursements. It is anticipated that all expenditures and reimbursements will be completed before the close of FY 2014-2015. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. EXHIBITS: 1. Resolution No. 2014-278 2. County of San Diego Office of Emergency Services FY 2014 SHSG Notification of Project Award 1 RESOLUTION NO. 2014-278 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, 2 CALIFORNIA, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE ALL NECESSARY FORMS FOR THE PURPOSE OF ACCEPTING 4 AND ALLOCATING FEDERAL STATE HOMELAND SECURITY GRANT FUNDS TO ENHANCE FIRE, POLICE AND EMERGENCY PREPAREDNESS. 5 6 7 WHEREAS, the City of Carlsbad Fire and Police Departments are eligible to receive 8 federal grant funds through the FY 2014 State Homeland Security Grant Program (SHSGP) for emergency preparedness; and WHEREAS, on July 22, 2014 Council authorized and thereafter the Fire Department applied for the SHSGP grant and San Diego County approved the grant request; and WHEREAS, the amount ofthe grant is $83,506; and 9 10 11 12 13 14 WHEREAS, The SHSGP grant funds require no matching funds. Since all grant-related 15 purchase and planning costs are 100% reimbursable, the City shall incur no costs; and WHEREAS, The Fire Department will be administering the SHSGP grant funds on behalf ofthe City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 16 17 18 19 2Q California, as follows 21 1. That the above recitations are true and correct. 22 2. That Council authorizes the receipt of grant funds. 23 3. The Administrative Services Director is authorized to appropriate funds totaling 24 $83,506 to the Public Safety Special Revenue Fund 25 26 27 28 3 1 4. That the City Manager, or designee, is authorized to execute any and all ^ documentation associated with the FY 2014 State Homeland Security Grant Program grant funds which are designed to enhance the City of Carlsbad's emergency preparedness programs. // // 3 4 5 6 7 // 8 // 9 10 11 12 13 14 // 17 18 19 20 23 24 25 26 27 28 // // // // 15 // 16 // // // // 21 // 22 // // // // 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 9^^ day of December, 2014, by the following vote to wit: AYES: NOES: Council Members Hall, Packard, Wood, Schumacher, Blackburn. None. ABSENT: None. MATT HALL, Mayor ATTEST: ^ ••. -< O County of San Diego Office of Emergency Services 5580 Overland Ave., Suite 100 izM^^ \ San Diego, CA 92123 -1251 K^^S^enJ Dh^TM^^. /sum HRK-IAQft Pav /MJ? ^fi^.tMQ . »»• October 28, 2014 Phone; (858) 565-3490 Fax: (858) 565-3499 Email: oe$@sdcounty.ca.goy SUBJECT: NOTIFICATION OF PROJECT AWARD Fiscal Year (FY) 2014 State Homeland Security Program (SHSP) Grant #2014-00110, Cal OES ID# 073-00000, CFDA # 97.067 HSG? JURISDICTIONAL GRANT EXPENDITURE PERIOD: 10/28/2014 - 12/31/2015 Dear Homeland Security Grant Partners, TIlis letter is to notify you that San Diego County Office of Emergency Services (OES) has received approval from Cal OES for the FY2o'l4 State Homeland Security Program (SHSP). Please refer to the attached document, FY2014 SHSP Approved Spending Plan for your jurisdiction's allocation of the FY2014 SHSP funds. As ofthe County Board of Supen-'isors grant acceptance date (10/28/2014), your agency may request reimbursement for eligible grant expenditures that are in the FY14 SHSFG workbook. The milestone deadline is June 30,2015 for the Operational Area to have fifty percent ofthe grant funds expended. Jurisdictions have until May 31,2015, to complete fmal expenditures under the milestone requirement (for all categories - planning, organization, training, exercise, or equipment) and to complete the mid-term progress report. The deadline for milestone extension requests will also be May 31, 2015. The final date to expend FY14 SHSP grant funds is November 30, 2015. Jurisdictions must have all reimbursement documentation to OES by December 31,2015. OES will be monitoring expenditures closely aod reallocating funds that cannot be spent by this deadline. Please submit your claims in a timely manner so the funds can be expended as quickly as possible. At this time projects that have any associated holds, which include EHP, EOC, aviation or watercraft, or requests that need Cal OES sole source pre-approval may not be purchased; please refer to paragraph three of Cal OES' "Notification of Sub-grantee Award Approval" for information on purchases requiring further approval from Cal OES. Funds awarded under this allocation will be subject to the requirements described in the FY 2014 Homeland Security Grant Program (HSGP) Guidance and Application Kit. The Office of Emergency Services is available to provide technical assistance throughout the entire grant process. For assistance, please contact OES Finance Unit: • Christina Davis, at (858) 715-2344 or Cliristina.Pavis@sdcQa.tik.mEOY • Brian f .p.wi.s^ at (858) 715-2214 or Brian.Lewisfgjsdcotmty.ca.gov Thank you for your efforts to improve the safety and security of our region. We look forward to working with you and appreciate your cooperation and support. Sincerely, Holly Crawford, Director San Diego County Office of Emergency Services Un/f/ed San P/eqo Counfy Emergency Services OrQamzation CARLSBAD »CHULA VISTA "CORONADO •COWTY OF SAN DiEGO 'DEL M4R.EL CAJON "ENCINITAS'ESCONDIDO 'IMPERIAL BEACH<A MESA lEMOW GROVE 'NATIONAL CITY'OCEANSIDE-POWAY'SAN DIEGO'SAN IMARCOS'SANTEE'SOLANA BEACH'VISTA FY 2014 STATE HOMELAND SECURITY PROGRAM (SHSP) GRANT APPROVED ALLOCATION JURISDICTION FY2013-ALLOCATION FY2014 - FINAL ALLOCATION CITIES LE - 25% of FY13 Allocation Non-LE TOTAL LE - 25% of FYI 4 Allocation Non-LE TOTAL % Change from FY2013to FY2014 CARLSBAD 16,271 54,791 71,062 16,744 66,762 83,506 18% CHULA VISTA 29,687 120,321 150,008 30,645 148,594 179,239 19% CORONADO 5,994 15,722 Ji,yi6 6,634 18,129 i4,766 WA DEL MAR -6,939 6,939 -7,374 7,374 6V. EL CAJON 17,127 51,503 68,630 19,271 61,765 81,036 l6V. ENCINITAS -32,906 32,906 -39,312 39,312 19 V. ESCONDIDO 21,409 72,544 §5,S55 23,852 87,467 m,5i6 Wi ESCONDIDO RINCON DEL DIABLO -6,284 6,284 -7,731 7,731 IMPERIAL BEACH -17,305 17,305 -19,954 19,954 15 V. LA MESA 9,563 31,958 41,521 10,741 37,946 48,687 17V. LEMON GROVE -16,840 16,646 -19,535 16,555 16V. NATIONAL Cirr 11,561 32,268 46,626 12,637 38,290 56,6i7 16V. NATIONAL CITY - LINCOLN ACRES -736 736 -904 904 23% OCEANSIDE 28,830 83,298 112,128 31,593 100,967 132,560 18 V. POWAY DECLINED FYI3 DECLIN ED FY14 - SAN DIEGO 261,042 -261,042 285,912 -285,912 16V. SAN MARCOS -44,569 44,366 -55,555 55,555 iSV. SAN MARCOS FIRE PROTECTION DISTRICT -6,599 6,599 -8,118 6,116 iSV. SANTEE -30,269 30,269 -36.285 36,285 20% SANTEE-CSA 115 -2,106 2,106 -2,592 2,592 23% SOLANA BEACH -11,012 11,012 -12,343 12,343 liV. VISTA -48,947 48,947 -58,887 56,667 J6V. VISTA FIRE PROTECTION DISTRICT -9,592 9,592 -11,801 11,801 23% TOTAL CITIES 401,484 696,509 1,097,993 438,029 840,311 1,278,340 16% FIRE DISTRICTS/OTHER PORT OF SAN DIEGO 17,841 -17,841 18,956 -18,956 6V. ALPINE -11,954 11,954 -13,548 13,548 13% BORREGO SPRINGS -6,726 6,726 -7,068 7,068 5% DEER SPRINGS -10,567 10,567 -11,789 11,789 12% JULIAN/CUYAMACA -6,647 6,647 -7,002 7,002 5% NORTH COUNTY -25,321 25,321 -33,369 33,369 32% RANCHO SANTA FE -19,427 19,427 -22,610 22,610 16% SAN MIGUEL -61,000 61,000 -73,798 73,798 21% VALLEY CENTER -12,737 12,737 -14,411 14,411 13% TOTAL FIRE DISTRICTS/OTHER 17,841 154,379 172,220 18,956 183,595 202,551 18% COUNTY DEPTS OES, HHSA-EMS -1,380,317 1,380,317 -1,454,998 1,454,998 5% SHERIFF 324,410 -324,410 369,317 -369,317 14% TOTAL COUNTY DEPTS 324,410 1,380,317 1,704,727 369,317 1,454,998 1,824,315 7% TOTAL ALLOCATIONS 743,735 2,231,205 2,974,940 826,302 2,478,904 3,305,206 11% Notes: 'Personnel Cap: Each jurisdiction's allocation has a personnel cap of 50%. *San Diego Sheriff includes: Unincorporated San Diego County and the contracted cities of Del Mar, Encinitas, Imperial Beach, Lemon Grove, Poway, San IVIarcos, Santee, Solana Beach and Vista. 1