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HomeMy WebLinkAbout2015-01-13; City Council; 21812; Approve Safety Training Center Solar System Criteria, Performance, Authorize Proposals�Q CA$Z,, � CITY OF CARLSBAD - AGENDA BILL 2 c961PoRN�O AB# 21,812 APPROVE SAFETY TRAINING CENTER SOLAR DEPT. DIRECTOR r_ DATE 1-13-15 PHOTOVOLTAIC SYSTEM SELECTION CRITERIA AND CITY ATTY. PERFORMANCE SPECIFICATIONS AND AUTHORIZE DEPT. PW-PEM DESIGN BUILDER REQUEST FOR PROPOSALS CITY IVIG�C* RECOMMENDED ACTION: Adopt Resolution No. 2015-003 of the City Council of the City of Carlsbad approving the Safety Training Center photovoltaic system selection criteria and performance specifications, and authorizing design builder request for proposals. ITEM EXPLANATION: In ongoing support of the city's sustainability and environmental guiding principles, staff has reviewed the potential for installation of solar photovoltaic (solar PV) energy generation systems at several municipal facilities. Based on its review, staff has identified a feasible location at the Safety Training Center (STC). During construction of the STC, the facility was planned to have a solar PV system and the electrical infrastructure was outfitted in a manner to accommodate such a system. Staff conducted a feasibility study using ELEN Consulting, Inc., to determine whether a solar PV system was appropriate for the site. The study confirmed that the site is appropriate for a 150 kilowatt roof - mounted system with potential to generate approximately 220,000 kWh annually. This would offset nearly 90 percent of the STC's annual electricity consumption. Staff is requesting City Council authorization to solicit proposals for installation of a solar PV project at the STC using the design -build delivery method. The solar PV system would be approximately 150 kilowatts in size and would be located on the roof of the STC (see Exhibit 2). As stated earlier, during construction of the STC, the facility was planned for a solar PV system which is expected to dramatically reduce installation costs. Similar to the solar PV system being installed at the Alga Norte Community Park, the financial projections for the STC include a simple payback within 11 years (See Exhibit 3). This includes the financial incentives currently available through the State of California. The solar PV system has an expected life of 25 years and could possibly save the city more than $1 million over the life of the project with an internal rate of return in excess of 10 percent annually. The financial analysis is outlined in Table 2. The proposed method of project delivery will follow Section 3.28.085 F.2 of the Carlsbad Municipal Code. This method allows for selection of a design -build firm based upon performance specifications and criteria set forth by Council in the design -builder request for proposals. The performance specifications for the project were prepared by ELEN Consulting, Inc., a design firm that specializes in mechanical, electrical, and plumbing engineering. Award of the design -build contract shall be made to the design - builder entity whose proposal provides the best value in meeting the objectives of the project. DEPARTMENT CONTACT: Jesse Zunke 760-434-2992 jesse.zunke@carlsbadca.gov FOR CLERK USE. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC ❑ DENIED ❑ CONTINUED TO DATE UNKNOWN ❑ CONTINUED ❑ RETURNED TO STAFF ❑ WITHDRAWN ❑ OTHER— SEE MINUTES ❑ AMENDED ❑ REPORT RECEIVED ❑ Safety Training Center PV System 1-13-15 Page 2 Staff prepared the project Request for Proposals (RFP) entitled "Safety Training Center Solar Photovoltaic Project Design Build Team, Request for Technical and Pricing Proposals" (see Exhibit 4). The design - builder team submittals will be scored and ranked according to the selection criteria and maximum possible scoring as shown in Table 1 below. This criteria was used for the Alga Norte Community Park Solar PV project and includes "Net Present Value of the Investment" as one of the selection criteria. TABLE 1- DESIGN BUILDER REQUEST FOR PROPOSALS SELECTION CRITERIA AND SCORING Project and Staff experience of the DB Team 204 Solar PV provider qualifications 163 PV Installer 83 Net Present Value of the investment 300 Total Maximum Score 750 City staff will evaluate the proposals and provide a final recommendation to City Council for consideration of a contract award later this year. FISCAL IMPACT: The cost of the STC solar PV system is estimated to be $550,000, however staff is not requesting funding at this time. Staff is only requesting Council authorization to proceed with soliciting proposals to design and construct a solar PV system. Once proposals have been submitted, staff will return to the City Council with a recommendation, which will include a request for appropriation and authorization of funding. The contemplated source of funding is the General Capital Construction Fund. The estimated benefits of a 150 kilowatt solar PV system located at the STC are outlined in Table 2. Table 2 — STC Solar PV Proiect Financial Analvsis Investment Measures Amount Cost of Capital 2.00% Total Investment Costs $546,667 Total CSI Rebates (Not Discounted) $124,201 Net Present Value of Benefits $1,718,725 Net Present Value of Investment $1,149,077 Return on Investment 214.40% Payback Period (in years) 9.51 Discounted Payback Period (in years) 10.47 IRR 12.17% ENVIRONMENTAL IMPACT: The Safety Training Center project was originally approved by the Planning Commission with a Mitigated Negative Declaration, on November 19, 2008 (Planning Commission Resolution No. 6511). Planning staff has reviewed the proposed solar PV project and has determined that the proposed project is within the scope of the prior environmental documents and that no further environmental documentation is required per CEQA Guideline Sections 15162. 2 Safety Training Center PV System 1-13-15 Page 3 PUBLIC NOTIFICATION: None. EXHIBITS: 1. Resolution No. 2015-003 of the City Council of the City of Carlsbad approving the Safety Training Center solar photovoltaic selection criteria and performance specifications and authorizing design builder request for proposals. 2. Conceptual Drawings of PV Field for Safety Training Center. 3. Financial Analysis from Conceptual Design. 4. Safety Training Center Solar Photovoltaic Project Design Build Team, Request for Technical and Pricing Proposals. 3 EXHIBIT 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2015-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, TO APPROVE SELECTION CRITERIA AND PERFORMANCE SPECIFICATIONS AND AUTHORIZE DESIGN BUILDER REQUEST FOR PROPOSALS FOR SAFETY TRAINING SOLAR PV INSTALLATION. WHEREAS, the City of Carlsbad, California has shown its commitment to sustainability and lowering the long term operational costs of city owned facilities, and WHEREAS, During construction of the building the electrical conduit and electrical room were built with the intention of adding Solar PV to the roof; and WHEREAS, Solar PV installation would offset nearly 90% of the Safety Training Centers energy costs; and WHEREAS, the city has completed an analysis of the site and the simple payback would be 11 years. WHEREAS, City of Carlsbad staff developed selection criteria and the consulting firm of Elen Consulting, Inc. prepared the performance specifications needed to issue a request for proposals from parties interested in designing and building a solar photovoltaic system on the roof of the Safety Training Center, and WHEREAS, staff recommends following Section 3.28.085 F.2 of the Carlsbad Municipal Code for selection of a design -build firm as the proposed method of project delivery using pre- established criteria. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California as follows: 1. That the above recitations are true and correct. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2. The selection criteria and performance specifications are approved and City of Carlsbad staff is authorized to solicit design builder request for proposals for the development of solar photovoltaic system on the roof of the Safety Training Center and to evaluate proposals and make recommendations to the City of Carlsbad Council regarding future development of a photovoltaic system at Safety Training Center. 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 13th day of January 2015, by the following vote to wit: AYES: Council Members Hall, Blackburn, Schumacher, Wood, Packard. NOES: None. 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GENERAL......................................................................................................................................4 A. Project Description.............................................................................................................................4 B. Scope Of Work..................................................................................................................................4 C. Project Objectives..............................................................................................................................5 D. Selection Process — Design Build Delivery .......................................................................................5 1. Evaluation Score Sheet.......................................................................................................................6 2. Financial Score Sheet......................................................................................................................... 6 3. Summary of Selection Criteria Scores................................................................................................ 6 4. Availability of the Technical and Pricing Proposal............................................................................... 6 5. Mandatory Conference........................................................................................................................7 6. Submittal Procedures.......................................................................................................................... 7 7. Rating and Evaluation Procedures......................................................................................................7 E. Design Build Process........................................................................................................................8 F. Proposal Preparation, Submittal Evaluation and Contract Award Process......................................8 G. Project Schedule................................................................................................................................8 11. DB TEAM INFORMATION........................................................................................................... 10 A. Entity Submitting this Proposal : Company Name and Address.....................................................10 B. Contact Information.........................................................................................................................10 C. Entity Submitting this Questionnaire...............................................................................................10 D. Type of Business Organization.......................................................................................................10 E. Licenses...........................................................................................................................................11 1. Design Build Contractor....................................................................................................................11 2. Key Subcontractor A: Solar PV Supplier...........................................................................................11 3. Key Subcontractor B: Parking Shade Canopy Supplier....................................................................12 4. Design Firms (Architects and Engineers)..........................................................................................12 F. Qualification Questionnaire.............................................................................................................14 Ill. RELEVANT EXPERIENCE OF THE DESIGN BUILD TEAM ....................................................... 16 A. Years of Experience........................................................................................................................16 B. Project Completion..........................................................................................................................16 C. Completed Project Experience (COMPARABLY SIZED PROJECTS)..........................................16 1. DB Team Construction Experience: .................................................................................................. 16 D. Supplemental Company Information...............................................................................................20 1. Safety Program..................................................................................................................................20 2. Quality Control Processes.................................................................................................................20 IV. KEY PERSONNEL....................................................................................................................... 21 A. Resumes for Proposed Key Personnel...........................................................................................21 V. CLAIMS HISTORY....................................................................................................................... 21 FormsA and B................................................................................................................................23 VI. REQUIRED COMPLETED ATTACHMENTS............................................................................... 26 VII. DECLARATION........................................................................................................................... 26 Page 2 of 26 I Solar PV Design -Builder RFP APPENDIXES Exhibit A — Design Intent Documents — pdf file Exhibit B - Proposal Financial Spreadsheet— Excel spreadsheet Exhibit C — Evaluation Score Sheet — Excel spreadsheet Exhibit D — Design Build Contract — pdf file Exhibit E — General Conditions to the Design Build Contract — pdf file Exhibit F — Special Conditions to the Design Build Contract — pdf file Exhibit G — Proposal Form — Word file Exhibit H — Bid Bond —Word file Exhibit I — Involuntary and Voluntary Changes to the RFP City of Carlsbad Safety Training Center Solar PV Appendix A — Rating and Evaluation Procedures — Qualification Criteria — pdf file Appendix B — Location Plan — pdf file Appendix C — Technical and Price Proposal Submittal Requirements — pdf file Page 3 of 26 Solar PV Design -Builder RFP I. GENERAL A. PROJECT DESCRIPTION City of Carlsbad Safety Training Center Solar PV The City of Carlsbad ("city") is located about 35 miles north of the City of San Diego on the Southern California coast, where a great climate, beautiful beaches, lagoons and abundant natural open space, with world class resorts, family attractions, well -planned neighborhoods, a diverse business sector and a charming village atmosphere combine to create the ideal California experience. Covering nearly 42-square miles, the city is approaching build out and is currently home to nearly 107,000 residents. The city is served by SDG&E for gas and electric services. The following request for proposal (RFP) pertains to the design, construction and installation of a solar/photovoltaic generation system at the Safety Training Center, which is currently operational within the City of Carlsbad. The City of Carlsbad has a demonstrated commitment to sustainability and incorporating energy efficiency measures into public projects in an effort to lower the long term operational costs of city facilities. Firms with design build experience are being solicited to present proposals for review. Based upon the submitted information, qualified candidates may be invited to interview as outlined within this document. This RFP does not commit the city to award a contract, to pay any costs incurred in the preparation of submittals to this request, or to procure or contract for services or supplies. The city reserves the right to accept or reject any or all submittals received as a result of this request, to negotiate with any qualified source, or to cancel in part or entirely the RFP. B. SCOPE OF WORK This project includes designing, permitting, installing and commissioning of solar photovoltaic multi - crystalline (PV) panels mounted on a low slope roof located on the roof of the Safety Training Center. The project has meter served by SDG&E. One meter is for outside lighting (OL-2 rate or $0.08/kWh) and the other for all other electrical loads (ALTOU rate or $0.18/kWh', this rate includes the expected rate increase from SDG&E). The estimated annual electrical demand for the facility is 238,000 kWh. Exhibit "A" shows the proposed layout for the PV system. The size and layout of the Facility lends itself very well suited to receive a PV system. The city also reserves the right to negotiate with the successful bidder to evaluate other photovoltaic technologies, such as mono -crystalline panels, if financially feasible. Three 6" conduits have been placed from the main electric service room to the roof area, as shown in Exhibit "A". This work was completed during the construction of the Safety Training Center in anticipation of adding a Solar PV System to the roof. To qualify for the California Solar Initiative rebate program, the solar photovoltaic array capacity ratings must be determined using the Photovoltaic Utility Scale Applications (PVUSA) Test Conditions (PTC). All proposers must calculate their rated capacity using the PTC. Describe any warranties associated with the install, including full system coverage and/or warranties associated with individual components. Detail any additional warranty terms that extend beyond the standard manufacturer's warranties, if applicable. Provide a written Performance Guarantee that ensures the performance of the solar array for the warranty duration. Page 4 of 26 Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV The system shall be integrated into the city's SCADA (web based System Control and Data Acquisition) system software to allow real time production of electricity from the solar PV system. The data to be provided will include daily, weekly, monthly and yearly energy production, cost savings, greenhouse gas savings and total capacity efficiency. This cost should be included in the proposal, but not in the financial calculation in Exhibit B. The Proposal must include a detailed description of the Commissioning Services required prior to starting up the system. C. PROJECT OBJECTIVES Services required of Design/Build Teams (DBT) include providing design, installation and commissioning of a cost-effective solar photovoltaic system at the Safety Training Center in order to reduce municipal energy costs. Additional project objectives may include: • Maximize the power (kW) and energy (kWh) output especially during peak demand periods, • Access State and Federal rebates, incentives and loans for renewable energy systems, • Ensure that installed systems do not negatively impact daily operational and maintenance activities, Proposed solar PV installation options should be sized, sited and oriented to maximize the renewable energy generation potential during peak demand hours, while also minimizing the project's payback period. D. SELECTION PROCESS — DESIGN BUILD DELIVERY The City of Carlsbad intends to evaluate DBT qualifications, price proposals and investment results and will complete an objective and subjective score for each submittal. The DB Team will fill out the city -provided financial calculation (Exhibit "B"). The city will provide values for rebates, average cost per kWh (ALTOU Rate), Discount Rate and Inflation values. The DB Team will populate the first costs for their installation and annual production of kWh for their solar array. In addition, the DB Team will populate any predicted maintenance and replacement costs over 30 years. The city may schedule interviews from the three (3) to five (5) teams with the highest points. All DBT members shall be licensed and registered with the State of California, as required. This RFP document describes the typical elements of a project, the required scope of services, the selection process and the minimum information that must be included in the proposal submittal. Exhibit "A" represent the Basis of Design and is the city's intent. Bidders are allowed to submit substitutions, changes, improvements, allowances, clarifications and assumptions (voluntary and involuntary). Requests for information regarding this procurement must be submitted in writing. No substitutions or design changes will be allowed after selection of the Design Builder unless the city approves the substitution/change. Exhibit "B: is a spreadsheet that provides rebates, cost for energy, discount and inflation rates. The bidders shall populate the installation costs, annual production and maintenance costs of their solar array and the spreadsheet will calculate the financial benefits of the array. The selected DBT will be required to guarantee the performance of the solar array production. Exhibit "C" is a spreadsheet that populates the score of the Bidders qualification response. The spreadsheet offers objective and subjective scoring opportunities. The objective score is populated Page 5 of 26 1-7 Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV based upon the Bidder's responses to the questions provided. The subjective score is populated by the Selection Committee. The Bidders are required to provide the requested information and to click on radial buttons that will populate the score for that question. Each comparable project the Bidder provides will have several questions; each question is an opportunity to increase the Bidder's score. This project will be delivered in full compliance with the city's Design Build Method Two, as outlined in the Carlsbad Municipal Code Section 3.28.085, titled "Design -Build Contracts." 1. Evaluation Score Sheet Each prospective DBT shall answer all questions and provide all requested information, as applicable, on the Evaluation Score Sheet. Any prospective DBT failing to do so may be deemed non responsive with respect to the selection process for this project. All information submitted for selection evaluation will be considered official information acquired in confidence and the city will maintain its confidentiality to the extent permitted by law. 2. Financial Score Sheet Each prospective DBT shall complete the Financial Calculation Spreadsheet that will provide a common understanding of the investment value of the proposed Solar PV system. The city provides our current average electrical consumption rate, inflation rate, discount rate and energy rebate values. The DBT will provide first costs for the entire solar system, annual maintenance costs and predictive replacement costs for the time period defined. The spreadsheet will calculate the investment value of the proposed system, including Net Present Value (NPV), Return on Investment (ROI), and Internal Rate of Return (IRR). The DBT with the highest Net Present Value (NPV) will receive the maximum points allowed. Approximately 35% of the total maximum score (300 points) is dedicated to the NPV. All other proposals shall be scored on a sliding scale, using the following formula: 300 — P Where P = the ratio of the highest NPV compared to the lesser NPVs. _ [(highest NPV — lesser NPV) / (highest NPV)] x 1000 3. Summary of Selection Criteria Scores The table below is the summary of selection criteria and scores: 4. Availability of the Technical and Pricing Proposal Proposal documents will be available on the City of Carlsbad's website www.carlsbadca.gov. Questions regarding the scope of the work for this project must be submitted in writing to: (deadline for questions is per paragraph G). Jesse Zunke, Public Works Supervisor Page 6 of 26 /a Solar PV Design -Builder RFP 405 Oak Avenue Carlsbad, CA 92008 Jesse.zunkeacarisbadca.gov 5. Mandatory Conference City of Carlsbad Safety Training Center Solar PV DB Team Entities interested in bidding on this project are required to attend the Mandatory Conference scheduled on the date, time and location published on the cover of this document. Contractors failing to sign in on the official attendance sheet at the conference will not be eligible to participate in the qualification process. 6. Submittal Procedures DB Teams interested in submitting a proposal for this Project must submit a completed Technical and Pricing Proposal and all required Exhibits. The city is not responsible for any costs that DB Teams may incur to complete the submittal process. The purpose of the Technical submittal is to provide the city with sufficient information to determine which team(s) are the best qualified, as per the selection criteria as rated by the city. All applicable portions of the attached forms shall be completed with attachments if the space provided on the forms is not sufficient. FAILING TO CLEARLY PRESENT ALL OF THE REQUESTED INFORMATION, OR FAILING TO BE IN THE FORMAT REQUESTED MAY BE CONSIDERED NON RESPONSIVE AND MAY BE REJECTED ON THAT BASIS. Each copy of the submittal must be complete and fully responsive to the requirements of the RFP. The city reserves the right to waive any minor irregularity or informality in the questionnaire. One (1) Original and One (1) electronic copy of the RFP must be received at the location, date and time published on the cover of this document. DB Team shall assume full responsibility for timely delivery at the address designated for receipt of Questionnaires. NO PROPOSALS WILL BE ACCEPTED AFTER THE DUE DATE AND TIME. For information review the city's Website at www.carlsbadca.gov 7. Rating and Evaluation Procedures -Selection Criteria refer to Appendix A Page 7 of 26 1 q Solar PV Design -Builder RFP E. DESIGN BUILD PROCESS City of Carlsbad Safety Training Center Solar PV The successful DB Team will be responsible for retaining qualified design professionals to provide complete construction documents and related work including permits required to construct the project as described and specified in the Contract Documents. The project will include the supply of all materials, equipment and labor for installation, testing, commissioning, training, warranties and as - built documentation. The as -built drawings shall be certified and stamped by a registered professional and be provided in both written and electronic format. The DB Team will perform all USA Mark Out services required by state law. The DB Team will control costs and will be responsible for the time schedule and may self -perform certain work. The successful DB Team will provide both design and construction services. The entity that provides these services is the DB Team, but the actual structure of the entity is at the discretion of each DB Team. Each member of the DB Team shall comply with the laws of the State of California, applicable to such firms. The DB Team shall hold all required licenses and the DB Team entity shall be the financially responsible entity for bonding and insurance. Any design firms or individual consultants previously retained by the city to assist in the design, development of criteria or preparation of the request for proposal shall not be eligible to participate in the competition with any design/build entity. In order to provide the city with the most qualified DB Teams, the prime contractor shall not require exclusivity for the key subcontractors and key design consultants. Failure to comply with this provision may result in disqualification. Substitution of key subcontractors and design consultants after the selection process may result in disqualification, unless approved by the city. F. PROPOSAL PREPARATION SUBMITTAL EVALUATION AND CONTRACT AWARD PROCESS The steps leading to contract award is summarized as follows: 1. City issues Request for Technical and Pricing Proposals 2. Attendance of the Mandatory pre -bid conference 3. Technical and Pricing Proposals submitted before the established deadline 4. Public bid opening of price proposals on Published Due Date 5. City conducts an evaluation of Technical and Pricing Proposals 6. Formal Interview/Oral Presentation of highest scoring teams (if needed) 7. Determination of the best value proposal per the rating and evaluation process 8. Final clarifications of the terms and conditions of the proposal/agreement 9. City Council Approval of Award to recommended Design/Builder 10. Contract award/Notice to Proceed G. PROJECT SCHEDULE The Project will proceed upon selection and award of the Contract. Liquidated damages shall be assessed for each calendar day the DB Team does not complete the project within the Contract Time. The anticipated contract period is 6 months from the Notice to Proceed. Page 8 of 26 2� Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV The following tentative schedule has been prepared for this project and is subject to change, upon the sole discretion of the City of Carlsbad: Council approval of Selection Criteria (RFQ/RFP)..................................... January 13, 2015 IssueRFP................................................................................................... January 16, 2015 Qualification/Pre-Bid Conference................................................................ January 26, 2015 Written Questions Submittal Deadline......................................................... February 6, 2015 City Responses to Questions/Addendum Deadline...................................February 10, 2015 Qualifications Questionnaires/RFPs due...................................................February 16, 2015 Formal City Council Award............................................................................ March 10, 2015 Notice to Proceed...........................................................................................April TBD, 2015 Kick-Off/Pre-Job Meeting...............................................................................April TBD, 2015 Phase1 Approval............................................................................................................. TBD Phase2 Approval............................................................................................................. TBD Phase3 Approval............................................................................................................. TBD Project Completion.........................................................................................July, TBD 2015 Page 9 of 26 12-- 1 Solar PV Design -Builder RFP II. DB TEAM INFORMATION City of Carlsbad Safety Training Center Solar PV All information requested must be furnished on the forms provided below and must be completed in order to qualify. If more room is need to answer the question a supplemental single page may be added to the forms. A. ENTITY SUBMITTING THIS PROPOSAL: COMPANY NAME AND ADDRESS Company Name: Telephone Street Address: Street Address B. CONTACT INFORMATION Contact Person #1: Name, Title C. ENTITY SUBMITTING THIS QUESTIONNAIRE Parent Company: ❑ Subsidiary: ❑ Other: ❑ Branch Office: ❑ Division: ❑ D. TYPE OF BUSINESS ORGANIZATION Corporation: ❑ State of Incorporation: Partnership: ❑ Joint Venture: ❑ Sole Proprietorship: ❑ Other: ❑ (Please list) If a corporation, organized under the laws of the state of: Facsimile City & State Telephone (Please list) Zip Code Email If a partnership (Only partnerships that are a legal entity will be considered), provide the following information: Date of Organization: General: ❑ Association ❑ Copy of legal document demonstrating the partnership is a legal entity and copy of partnership operating agreement. Name and complete legal address of each general partner: (Partners Name) (Partner's Name) (Legal Address) (Legal Address) Page 10 of 26 22 Solar PV Design -Builder RFP E. LICENSES City of Carlsbad Safety Training Center Solar PV The Contractor and Key Subcontractors of the DB Team must have current and active California State Contractor's licenses Classification for this Project. Minimum License requirements are as follows: CSLB LICENSE CLASS A and B, C-10 ELECTRICAL C-46 SOLAR C-51 STRUCTURAL All licenses must be maintained in current and active status throughout the project. 1. Design Build Contractor The DB Contractor must have a current and active California State Contractors license "A" General Engineering Contractor and "B" General Building Contractor Classification for this Project. Does your firm have the required current and active California State Contractors license? Yes ❑ No ❑ Name of Licensee as it appears on record with the California Contractors State License Board: License No. Issue Date: License Class/Classes: Description of Classification(s): Description of Certification(s): Expiration Date: For Joint Venture: List Joint Venture's license information above as the Design Builder and the license information for all Joint Venture partners below: (Exact Name of Licensee as it appears on record with the California Contractor's State License Board) License No. Issue Date: License Class/Classes: Description of Classification(s): Description of Certification(s): Expiration Date: 2. Key Subcontractor A: Solar PV Supplier The Key Subcontractor A must have a current and active California State Contractor's license with a "C-46 and C-10" Contractor Classification for this Project. Does your firm have the required current and active California State Contractors license? Yes ❑ No ❑ Name of Licensee as it appears on record with the California Contractors State License Board: License No. License Class/Classes: Issue Date: Expiration Date: Page 11 of 26 23 Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV Description of Classification(s): Description of Certification(s): 3. Key Subcontractor B: PV Panel Mounting System The Key Subcontractor B must have a current and active California State Contractor's license with the "C-51" Contractor Classification for this Project. Does your firm have the required current and active California State Contractors licenses? Yes ❑ No ❑ Name of Licensee as it appears on record with the California Contractors State License Board: License No. Issue Date: License Class/Classes: Description of Classifications : Description of Certifications : 4. Design Firms (Architects and Engineers) Architect of Record Firm/Person Name: Expiration Date: Telephone Facsimile Street Address: Street Address City & State Provide the name of the Architect of Record to be used on the Project: Firm/Person Name: Street Address: Name, Title License Number Structural Engineering Firm/Person Telephone Facsimile Zip Code Street Address City & State Zip Code Page 12 of 26 2 Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV Provide the name of the Engineer of Record to be used on the Project: Firm/Person Name: Street Address: Name, Title License Number Solar Engineering Firm/Person/Manufacturer Telephone Street Address Facsimile City & State Zip Code Provide the name of the Engineer of Record to be used on the Project: Name, Title License Number Page 13 of 26 2S Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV F. F. QUALIFICATION QUESTIONNAIRE A "YES" ANSWER TO ANY OF THE QUESTIONS BELOW MAY SUBJECT THE DB TEAM F TO DISQUALIFICATION. bontractor License Board Disciplinary Proceedings F. Has any member on the DB Team, during the past ten years, received any civil or criminal violations of the California Contractor's State License Law? Yes ❑ No ❑ Debarment/Public Works Bidding Issues/False Claims F. Is any member on the DB Team currently or has it ever been debarred, disqualified or removed from any government public works project or were in violation of the Federal or State False Claims Act or instances? Yes ❑ No ❑ F. Labor Code /OSHA/Equal Opportunity Employment (EEO) Violations F. Has the DB Team member, during the past ten years, received any civil or criminal violations of federal or state law governing Labor Code/OSHA/ EEO? Yes ❑ No ❑ F. Payment of Wages/Benefits/Personal Income Tax Withholdings or Federal nsurance Contribution Act (FICA)/State disability Insurance (SDI) or Unemployment Insurance Payment Violations Has any member on the DB Team, during the past ten years, received any civil or criminal violations of federal or state law governing the Payment of Wages/Benefits/Personal Income Tax Withholdings/FICA/SDI or Unemployment Insurance Payment? Yes ❑ No ❑ Surety and Default Has a surety completed work on any construction contract or has there been any default against a construction contractor for any member on the DB Team, during the past ten years: Yes ❑ No ❑ Bankruptcy or Receivership Has any member on the DB Team, during the past ten years, had a bankruptcy or receivership during performance of a construction contract: Yes ❑ No ❑ Liquidated Damages Has any member on the DB Team, been assessed liquidated damages for failing to complete a contract within the time specified in the contract within the last ten years? Yes ❑ No ❑ Financial Capability Attach a notarized statement from the surety(lies) that states: (i) current available bonding capacity meets or exceeds the project Estimated Construction Cost; (ii) total bonding capacity; (iii) Surety(ies) proposed to be used on the project is an admitted surety insurer as defined in the California Code of Civil Page 14 of 26 261 Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV Procedure Section 995.120; and (iiii) Surety (ies) acknowledges its intent to provide bonding of the project in the event DB Team is awarded the Project. Insurance The successful DB Team primary entity for this Project will be required to furnish certificates of insurance on city's form evidencing that it shall furnish and maintain Commercial Form of General Liability, Excess Liability (if applicable), Business Automobile Liability, Professional Liability, Pollution Liability and Workers' Compensation insurance in the amounts below. The DB Team Design Builder's insurance shall, by endorsement to the policies and the Certificates of Insurance name The City of Carlsbad, its Agents, Employees and Contractors, as additional insured. The insurance required for Commercial Form General Liability, Excess Liability, Business Automobile Liability, Professional Liability and Pollution Liability Insurance shall be issued by companies with a Best rating of A- or better and a financial classification of VIII or better (or an equivalent rating by Standard & Poor or Moody's) written for not less than the following: Minimum COMMERCIAL FORM GENERAL LIABILITY INSURANCE — Limits of Liability Requirements Each Occurrence - Combined Single Limit for Bodily Injury and Property Damage: $ 2,000,000 Products -Completed Operations Aggregate: $2,000,000 Personal and Advertising Injury: $2,000,000 General Aggregate: $5,000,000 Minimum Requirements BUILDER'S RISK INSURANCE $5,000,000 Minimum DB TEAM'S PROFESSIONAL LIABILITY — Limits of Liability Requirement Each Occurrence - Professional Liability $2,000,000 General Aggregate: $5,000,000 Minimum BUSINESS AUTOMOBILE LIABILITY INSURANCE — Limits of Liability Requirement Each Accident - Combined Single Limit for Bodily Injury and Property Damage: $2,000,000 Minimum POLLUTION LIABILITY INSURANCE — Limits of Liability Requirement $2,000,000 Insurance required for Workers' Compensation and Employer's Liability Insurance shall be issued by companies that have a (i) Best rating of B+ or better and a financial classification of VIII or better (or an equivalent rating by Standard & Poor or Moody's) or (ii) that are acceptable to the city. Such insurance shall be written to be not less than (as required by Federal and State of California law). Page 15 of 26 27 Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV A "No" Answer to the question below will subject the DB Team to disqualification. Is your firm able to obtain the above insurance in the limits and ratings stated from the required companies? Yes ❑ No ❑ If "yes", provide notarized declaration(s) from your insurance agent/broker/carrier stating that your firm is able to obtain insurance coverage in the limits and ratings stated above from the insurance companies required for this Project. Experience Modifier Rate List your company's Workers' Compensation Experience Modifier Rate for the past five years: 2008: 2009: 2010: 2011: 2012 Submit a letter from your Workers' Compensation carrier showing your Experience Modifier rate for the last ten years. If the Modifier Rate has been above 1.0 for five or more of the past ten years, provide an explanation, including dates: III. RELEVANT EXPERIENCE OF THE DESIGN BUILD TEAM A. YEARS OF EXPERIENCE Does your company have at least five years of experience as a Design Builder Team? Yes ❑ No ❑ A no answer to the question above may subject the DB Team to disqualification. B. PROJECT COMPLETION Has any member of the DB Team failed to complete a Contract or been removed from a project within the last five years? Yes ❑ No ❑ If yes, give details including dates: C. COMPLETED PROJECT EXPERIENCE (COMPARABLY SIZED PROJECTS) 1. DB Team Construction Experience: a. Only information, experience and work performed by the DB Team that will bid, manage, design, construct and staff the project will be considered for prequalification. A total of three projects from each team member completed in the last five years may be submitted to demonstrate the DB Team's experience, b. Projects presented for consideration must be submitted on the forms attached to this section. Make additional copies as needed. Page 16 of 26 28 Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV Submit a minimum of two and no more than three fully completed projects that are comparable in size, scope, complexity, technically sound and aesthetically distinctive projects constructed for public/private owner or institutional clients: 1. At least three (3) projects which were comparable in construction cost 2. At least three (3) built in the State of California 3. Three (3) projects which used design build project delivery of comparable cost 4. Three (3) projects which included a solar PV system mounted on shade structure 5 Three (3) projects that included a positive Net Present Value (NPV) and an internal rate of return of (IRR) of at least 3% 6. One (1) project with previous team experience between the Contractor and design firms c. Describe systems used in the design, planning, scheduling, estimating and managing of the projects. Briefly describe the firm's experience on quality control, dispute resolution and safety management. d. Sustainable Design Practices; Provide examples of recent design and construction solutions that demonstrate sustainable practices. Page 17 of 26 '2-11 Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV - . -. Verify all contacts prior to submittal. Do not leave any spaces blank. Responses such as "N/A" are not acceptable. If not applicable, state "Not Applicable" and explain why. If none, state "NONE." Project Name: Project or Contract Number: Project Location: Street Address City & State Zip Code Owner Information: Contact Person: Owner's Name Address: Street Address Telephone: Email: Name & Title City & State Zip Code Reference Information: Contact Person: Company's Name Name & Title Telephone: Email: What was your company's role on this project? Design Builder ❑ Construction Manager ❑ General Contractor ❑ Contract Time* Start Date: Scheduled Completion Date: Month/Day/Year Month/Day/Year Actual Completion I Date: Days Extended due to Unexcused Delays: Month/Day/Year If project is not complete: Percentage of completion: % (Total cost of work in place) Contract Amount: Base Amount Adjustment Due to Change Orders Final Contract Amount Other services provided during the designphase: cost estimating ❑ scheduling ❑ value engineering ❑ Other ❑ Specify: Comments: Page 18 of 26 3� Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV Page 19 of 26 31 Solar PV Design -Builder RFP D. SUPPLEMENTAL COMPANY INFORMATION City of Carlsbad Safety Training Center Solar PV D. 1. Safety Program a. Does the Prime Contractor of the DB Team and any key subcontractor have a written Injury and Illness Prevention Program (IIPP) that complies with California Code of Regulations, Title 8 Sections 1509 and 3203? Yes ❑ No ❑ b. Does your company have personnel permanently assigned to safety? Yes ❑ No ❑ 2. Quality Control Processes a. Does your company have a written QA/QC program? Yes ❑ No ❑ b. Does your firm have personnel permanently assigned to QA/QC? Yes ❑ No ❑ Page 20 of 26 32 Solar PV Design -Builder RFP IV. IV. IV. KEY PERSONNEL A. RESUMES FOR PROPOSED KEY PERSONNEL City of Carlsbad Safety Training Center Solar PV Submit resumes for the following key members of your staff who will be assigned to this project 1. Project Executive 2. Project Manager 3. Project Engineer 4. Superintendent 5. Quality Assurance Manager 6. Principal -in -Charge (for design team members) Resumes shall include the following: 1. Job titles and functions 2. Credentials, including CCM, LEED AP or GA, etc. 3. Number of years the staff member has been with the firm 4. Educational background 5. A list of completed comparable sized projects similar to the requirements listed in Section III 6. Employment history 7. Client references 8. Project Management Training (i.e. Computer Software Applications) 9. Percentage of time the staff member will be committed to this project. V. CLAIMS HISTORY Submit information for ALL of the Contractor's and Design Firm's local, regional, national offices as well as their corporate parent companies, as applicable. OWNER AGAINST CONTRACTOR CLAIM Provide the information requested below for the entity listed in Item ILA or any Parent Companies/Corporations that are owners or part of the entity listed in Item II.A. Complete a separate FORM A - OWNER AGAINST CONTRACTOR CLAIM tabulation sheet for all claims seeking compensation, damages and/or penalties of $50,000 or more arising from or relating to Contractor's alleged poor workmanship, incomplete performance, defective work, unexcused delays in completion (liquidated damages), asserted by an owner and/or Performance/Payment Bond sureties against the Contractor within the last five (5) years which are currently pending or were resolved with the result that Contractor, its surety or insurer was required to pay to owner, or was assessed a deduction in the contract price by owner, an amount of 40% or more of the highest amount sought by the claim. Such claims consist of those which are pending, or were resolved by a final decision in an arbitration or lawsuit, or in mediation. A signature by the Contractor's sole proprietor, general partner, or corporate officer is required on Form A. If signed by other than the sole proprietor, a general partner or corporate officer, attach original notarized power of attorney or corporate resolution. CONTRACTOR AGAINST OWNER CLAIM Page 21 of 26 .33 Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV Provide the information requested below for the entity listed in Item II.A or any Parent Companies/Corporations that are owners or part owners of the entity listed in Item II.A. Complete a separate FORM B — CONTRACTOR AGAINST OWNER CLAIM tabulation sheet for all claims seeking $50,000 or more for compensation in excess of the contract amount (inclusive of the value of agreed - upon change orders), damages and/or penalties asserted by Contractor against an owners within the last five (5) years, which are currently pending or were resolved with the result that Contractor received 60% or less of the highest amount sought by the claim. Such claims consist of those which are pending, or were resolved by a final decision in an arbitration or lawsuit, or in mediation. "Claim" as used in this section does not include either: (a) agreed -upon contract change orders; or (b) stop notices or litigation to enforce stop notices, but does include subcontractor claims ("pass through" claims) even if the contractor had no interest in the claim. A signature by the Contractor's sole proprietor, general partner, or corporate officer is required on Form B. If signed by other than the sole proprietor, a general partner or corporate officer, attach original notarized power of attorney or corporate resolution. Page 22 of 26 3 Y Solar PV Design -Builder RFP OWNER AGAINST DESIGN/BUILDER CLAIM FORM A Use one Form per Lawsuit or Arbitration (Make Copies as Needed) City of Carlsbad Safety Training Center Solar PV Case Name and Number including Name and Location of Court or Arbitration Service: Date Arbitration or Litigation Commenced: Project Name: Project or Contract Number: Project Location: Name of Owner: Contact Person: Street Address Name & Title Highest Amount Sought for All Claims: $ City & State Zip Code Telephone: mount in Figures) Amount Recovered: $ (Amount in Figures) Method of Resolution (Check One): Judgment: ❑ Arbitration Award: ❑ Litigation: ❑ Settled by Contracting Parties without Litigation or Arbitration: ❑ Other: ❑ List: Date of Claim Resolution: Basis for Claim: If the lawsuit or arbitration was resolved for more than 40% of the highest amount sought for all claims, state why the lawsuit or arbitration should not be considered a meritorious lawsuit or arbitration filed by an owner against Contractor and/or persons or entities associated with Contractor: My signature below signifies my declaration that the answers provided on this Form A are true and correct. Design/Builder's Signature: Printed Name & Title: If signed by other than the sole proprietor, a general partner or corporate officer, attach original notarized power of attorney or corporate resolution. Page 23 of 26 3 S- Solar PV Design -Builder RFP DESIGN/BUILDER AGAINST OWNER CLAIM FORM B Use one Form per Lawsuit or Arbitration (Make Copies as Needed) City of Carlsbad Safety Training Center Solar PV Case Name and Number including Name and Location of Court or Arbitration Service: Date Arbitration or Litigation Commenced: Project Name: Project or Contract Number: Project Location: Street Address Name of Owner: Contact Person: City & State Zip Code Telephone: Highest Amount Sought for All Claims: $ (Amount in Figures) Amount Recovered: $ (Amount in Figures) Method of Resolution (Check One): Judgment: ❑ Arbitration Award: ❑ Litigation: ❑ Settled by Contracting Parties without Litigation or Arbitration: ❑ Other: ❑ List: Date of Claim Resolution: Basis for Claim: If the lawsuit or arbitration was resolved for less than 60% of the highest amount sought for all claims, state why the lawsuit or arbitration should not be considered a meritorious lawsuit or arbitration filed by an owner against Contractor and/or persons or entities associated with Contractor: My signature below signifies my declaration that the answers provided on this Form B are true and correct. Design/Builder's Signature: Printed Name & Title: If signed by other than the sole proprietor, a general partner or corporate officer, attach original notarized power of attorney or corporate resolution. Page 24 of 26 21 Solar PV Design -Builder RFP City of Carlsbad Safety Training Center Solar PV VI. REQUIRED COMPLETED ATTACHMENTS 1. Notarized Statement from Surety stating (reference Section 111 — Financial Capability): a. current available bonding exceeds the project Estimated Construction Cost; b. total bonding capacity; c. Surety(ies) proposed to be used on the project is an admitted surety insurer as defined in the California Code of Civil Procedure Section 995.120; d. Surety (ies) acknowledges its intent to provide bonding of the Project in the event Contractor is awarded the Project. 2. Notarized declaration from your insurance agent/broker/carrier stating that your firm can obtain insurance coverage in the required limits and ratings for the project (reference Section 115 — Insurance). 3. Insurance Certificate (reference Section 115 — Insurance). 4. Letter from Workers' Compensation carrier evidencing your EMIR for the last ten years (reference Section II.F — Experience Modifier Rate). Page 25 of 26 37 Solar PV Design -Builder RFP VII. DECLARATION City of Carlsbad Safety Training Center Solar PV hereby declare that I am I, the Printed Name Title of submitting this Questionnaire; that I Company Name am duly authorized to execute this Questionnaire on behalf of the DB Team; and that all information set forth in this Questionnaire and all attachments hereto are, to the best of my knowledge, true, accurate and complete as of its submission date. I declare, under penalty of perjury, that the foregoing is true and correct and that this declaration was executed at County of Location and City County State of on State Date Signature Printed Name If signed by other than the sole proprietor, a general partner, or corporate officer, attach original notarized power of attorney or corporate resolution. Page 26 of 26 39