HomeMy WebLinkAbout2015-01-13; City Council; 21812; Approve Safety Training Center Solar System Criteria, Performance, Authorize Proposals�Q CA$Z,,
� CITY OF CARLSBAD - AGENDA BILL 2
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AB# 21,812 APPROVE SAFETY TRAINING CENTER SOLAR DEPT. DIRECTOR r_
DATE 1-13-15 PHOTOVOLTAIC SYSTEM SELECTION CRITERIA AND CITY ATTY.
PERFORMANCE SPECIFICATIONS AND AUTHORIZE
DEPT. PW-PEM DESIGN BUILDER REQUEST FOR PROPOSALS CITY IVIG�C*
RECOMMENDED ACTION:
Adopt Resolution No. 2015-003 of the City Council of the City of Carlsbad approving the
Safety Training Center photovoltaic system selection criteria and performance specifications, and
authorizing design builder request for proposals.
ITEM EXPLANATION:
In ongoing support of the city's sustainability and environmental guiding principles, staff has reviewed
the potential for installation of solar photovoltaic (solar PV) energy generation systems at several
municipal facilities. Based on its review, staff has identified a feasible location at the Safety Training
Center (STC). During construction of the STC, the facility was planned to have a solar PV system and the
electrical infrastructure was outfitted in a manner to accommodate such a system.
Staff conducted a feasibility study using ELEN Consulting, Inc., to determine whether a solar PV system
was appropriate for the site. The study confirmed that the site is appropriate for a 150 kilowatt roof -
mounted system with potential to generate approximately 220,000 kWh annually. This would offset
nearly 90 percent of the STC's annual electricity consumption.
Staff is requesting City Council authorization to solicit proposals for installation of a solar PV project at
the STC using the design -build delivery method. The solar PV system would be approximately 150
kilowatts in size and would be located on the roof of the STC (see Exhibit 2). As stated earlier, during
construction of the STC, the facility was planned for a solar PV system which is expected to dramatically
reduce installation costs. Similar to the solar PV system being installed at the Alga Norte Community
Park, the financial projections for the STC include a simple payback within 11 years (See Exhibit 3). This
includes the financial incentives currently available through the State of California. The solar PV system
has an expected life of 25 years and could possibly save the city more than $1 million over the life of the
project with an internal rate of return in excess of 10 percent annually. The financial analysis is outlined
in Table 2.
The proposed method of project delivery will follow Section 3.28.085 F.2 of the Carlsbad Municipal Code.
This method allows for selection of a design -build firm based upon performance specifications and
criteria set forth by Council in the design -builder request for proposals. The performance specifications
for the project were prepared by ELEN Consulting, Inc., a design firm that specializes in mechanical,
electrical, and plumbing engineering. Award of the design -build contract shall be made to the design -
builder entity whose proposal provides the best value in meeting the objectives of the project.
DEPARTMENT CONTACT: Jesse Zunke 760-434-2992 jesse.zunke@carlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED
CONTINUED TO DATE SPECIFIC
❑
DENIED
❑
CONTINUED TO DATE UNKNOWN
❑
CONTINUED
❑
RETURNED TO STAFF
❑
WITHDRAWN
❑
OTHER— SEE MINUTES
❑
AMENDED
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REPORT RECEIVED
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Safety Training Center PV System
1-13-15
Page 2
Staff prepared the project Request for Proposals (RFP) entitled "Safety Training Center Solar Photovoltaic
Project Design Build Team, Request for Technical and Pricing Proposals" (see Exhibit 4). The design -
builder team submittals will be scored and ranked according to the selection criteria and maximum
possible scoring as shown in Table 1 below. This criteria was used for the Alga Norte Community Park
Solar PV project and includes "Net Present Value of the Investment" as one of the selection criteria.
TABLE 1- DESIGN BUILDER REQUEST FOR PROPOSALS SELECTION CRITERIA AND SCORING
Project and Staff experience of the DB Team 204
Solar PV provider qualifications 163
PV Installer 83
Net Present Value of the investment 300
Total Maximum Score 750
City staff will evaluate the proposals and provide a final recommendation to City Council for
consideration of a contract award later this year.
FISCAL IMPACT:
The cost of the STC solar PV system is estimated to be $550,000, however staff is not requesting funding
at this time. Staff is only requesting Council authorization to proceed with soliciting proposals to design
and construct a solar PV system. Once proposals have been submitted, staff will return to the City
Council with a recommendation, which will include a request for appropriation and authorization of
funding. The contemplated source of funding is the General Capital Construction Fund. The estimated
benefits of a 150 kilowatt solar PV system located at the STC are outlined in Table 2.
Table 2 — STC Solar PV Proiect Financial Analvsis
Investment Measures
Amount
Cost of Capital
2.00%
Total Investment Costs
$546,667
Total CSI Rebates (Not Discounted)
$124,201
Net Present Value of Benefits
$1,718,725
Net Present Value of Investment
$1,149,077
Return on Investment
214.40%
Payback Period (in years)
9.51
Discounted Payback Period (in years)
10.47
IRR
12.17%
ENVIRONMENTAL IMPACT:
The Safety Training Center project was originally approved by the Planning Commission with a Mitigated
Negative Declaration, on November 19, 2008 (Planning Commission Resolution No. 6511). Planning staff
has reviewed the proposed solar PV project and has determined that the proposed project is within the
scope of the prior environmental documents and that no further environmental documentation is
required per CEQA Guideline Sections 15162.
2
Safety Training Center PV System
1-13-15
Page 3
PUBLIC NOTIFICATION:
None.
EXHIBITS:
1. Resolution No. 2015-003 of the City Council of the City of Carlsbad approving the
Safety Training Center solar photovoltaic selection criteria and performance specifications and
authorizing design builder request for proposals.
2. Conceptual Drawings of PV Field for Safety Training Center.
3. Financial Analysis from Conceptual Design.
4. Safety Training Center Solar Photovoltaic Project Design Build Team, Request for Technical and Pricing
Proposals.
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EXHIBIT 1
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RESOLUTION NO. 2015-003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, TO APPROVE SELECTION CRITERIA AND
PERFORMANCE SPECIFICATIONS AND AUTHORIZE DESIGN
BUILDER REQUEST FOR PROPOSALS FOR SAFETY TRAINING SOLAR
PV INSTALLATION.
WHEREAS, the City of Carlsbad, California has shown its commitment to sustainability
and lowering the long term operational costs of city owned facilities, and
WHEREAS, During construction of the building the electrical conduit and electrical room
were built with the intention of adding Solar PV to the roof; and
WHEREAS, Solar PV installation would offset nearly 90% of the Safety Training Centers
energy costs; and
WHEREAS, the city has completed an analysis of the site and the simple payback would
be 11 years.
WHEREAS, City of Carlsbad staff developed selection criteria and the consulting firm of
Elen Consulting, Inc. prepared the performance specifications needed to issue a request for
proposals from parties interested in designing and building a solar photovoltaic system on the
roof of the Safety Training Center, and
WHEREAS, staff recommends following Section 3.28.085 F.2 of the Carlsbad Municipal
Code for selection of a design -build firm as the proposed method of project delivery using pre-
established criteria.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California
as follows:
1. That the above recitations are true and correct.
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2. The selection criteria and performance specifications are approved and City of
Carlsbad staff is authorized to solicit design builder request for proposals for the development
of solar photovoltaic system on the roof of the Safety Training Center and to evaluate proposals
and make recommendations to the City of Carlsbad Council regarding future development of a
photovoltaic system at Safety Training Center.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 13th day of January 2015, by the following vote to wit:
AYES: Council Members Hall, Blackburn, Schumacher, Wood, Packard.
NOES: None.
ABSENT: None.
j al
MATT HALL, Mayor
ATTEST:
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BARBARA ENGLESON, ity Clerk
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Solar PV Design -Builder RFP
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City of Carlsbad
Safety Training Center Solar PV
SAFETY TRAINING CENTER SOLAR PV
MANDATORY CONFERENCE: January 26, 2015
11:OOAM
LOCATION FOR CONFERENCE:
5750 Orion Way, Carlsbad CA, 92008
RFP SUBMITTAL DATE/LOCATION: February 16, 2015
Contract Administration
Kevin Davis
City of Carlsbad Office
1635 Faraday Avenue
Carlsbad, CA 92008
Page 1 of 26
13
Solar PV Design -Builder RFP City of Carlsbad
Safety Training Center Solar PV
Project: Safety Training Center Solar Photovoltaic
TABLE OF CONTENTS
I. GENERAL......................................................................................................................................4
A. Project Description.............................................................................................................................4
B. Scope Of Work..................................................................................................................................4
C. Project Objectives..............................................................................................................................5
D. Selection Process — Design Build Delivery .......................................................................................5
1. Evaluation Score Sheet.......................................................................................................................6
2. Financial Score Sheet.........................................................................................................................
6
3. Summary of Selection Criteria Scores................................................................................................
6
4. Availability of the Technical and Pricing Proposal...............................................................................
6
5. Mandatory Conference........................................................................................................................7
6. Submittal Procedures..........................................................................................................................
7
7. Rating and Evaluation Procedures......................................................................................................7
E. Design Build Process........................................................................................................................8
F. Proposal Preparation, Submittal Evaluation and Contract Award Process......................................8
G. Project Schedule................................................................................................................................8
11. DB TEAM INFORMATION...........................................................................................................
10
A. Entity Submitting this Proposal : Company Name and Address.....................................................10
B. Contact Information.........................................................................................................................10
C. Entity Submitting this Questionnaire...............................................................................................10
D. Type of Business Organization.......................................................................................................10
E. Licenses...........................................................................................................................................11
1. Design Build Contractor....................................................................................................................11
2. Key Subcontractor A: Solar PV Supplier...........................................................................................11
3. Key Subcontractor B: Parking Shade Canopy Supplier....................................................................12
4. Design Firms (Architects and Engineers)..........................................................................................12
F. Qualification Questionnaire.............................................................................................................14
Ill. RELEVANT EXPERIENCE OF THE DESIGN BUILD TEAM ....................................................... 16
A. Years of Experience........................................................................................................................16
B. Project Completion..........................................................................................................................16
C. Completed Project Experience (COMPARABLY SIZED PROJECTS)..........................................16
1. DB Team Construction Experience: ..................................................................................................
16
D. Supplemental Company Information...............................................................................................20
1. Safety Program..................................................................................................................................20
2. Quality Control Processes.................................................................................................................20
IV. KEY PERSONNEL....................................................................................................................... 21
A. Resumes for Proposed Key Personnel...........................................................................................21
V. CLAIMS HISTORY....................................................................................................................... 21
FormsA and B................................................................................................................................23
VI. REQUIRED COMPLETED ATTACHMENTS............................................................................... 26
VII. DECLARATION........................................................................................................................... 26
Page 2 of 26
I
Solar PV Design -Builder RFP
APPENDIXES
Exhibit A — Design Intent Documents — pdf file
Exhibit B - Proposal Financial Spreadsheet— Excel spreadsheet
Exhibit C — Evaluation Score Sheet — Excel spreadsheet
Exhibit D — Design Build Contract — pdf file
Exhibit E — General Conditions to the Design Build Contract — pdf file
Exhibit F — Special Conditions to the Design Build Contract — pdf file
Exhibit G — Proposal Form — Word file
Exhibit H — Bid Bond —Word file
Exhibit I — Involuntary and Voluntary Changes to the RFP
City of Carlsbad
Safety Training Center Solar PV
Appendix A — Rating and Evaluation Procedures — Qualification Criteria — pdf file
Appendix B — Location Plan — pdf file
Appendix C — Technical and Price Proposal Submittal Requirements — pdf file
Page 3 of 26
Solar PV Design -Builder RFP
I. GENERAL
A. PROJECT DESCRIPTION
City of Carlsbad
Safety Training Center Solar PV
The City of Carlsbad ("city") is located about 35 miles north of the City of San Diego on the Southern
California coast, where a great climate, beautiful beaches, lagoons and abundant natural open space,
with world class resorts, family attractions, well -planned neighborhoods, a diverse business sector
and a charming village atmosphere combine to create the ideal California experience. Covering
nearly 42-square miles, the city is approaching build out and is currently home to nearly 107,000
residents. The city is served by SDG&E for gas and electric services.
The following request for proposal (RFP) pertains to the design, construction and installation of a
solar/photovoltaic generation system at the Safety Training Center, which is currently operational within
the City of Carlsbad. The City of Carlsbad has a demonstrated commitment to sustainability and
incorporating energy efficiency measures into public projects in an effort to lower the long term
operational costs of city facilities. Firms with design build experience are being solicited to present
proposals for review. Based upon the submitted information, qualified candidates may be invited to
interview as outlined within this document. This RFP does not commit the city to award a contract, to pay
any costs incurred in the preparation of submittals to this request, or to procure or contract for services
or supplies. The city reserves the right to accept or reject any or all submittals received as a result of this
request, to negotiate with any qualified source, or to cancel in part or entirely the RFP.
B. SCOPE OF WORK
This project includes designing, permitting, installing and commissioning of solar photovoltaic multi -
crystalline (PV) panels mounted on a low slope roof located on the roof of the Safety Training Center.
The project has meter served by SDG&E. One meter is for outside lighting (OL-2 rate or $0.08/kWh)
and the other for all other electrical loads (ALTOU rate or $0.18/kWh', this rate includes the expected rate
increase from SDG&E). The estimated annual electrical demand for the facility is 238,000 kWh. Exhibit
"A" shows the proposed layout for the PV system. The size and layout of the Facility lends itself very well
suited to receive a PV system. The city also reserves the right to negotiate with the successful bidder to
evaluate other photovoltaic technologies, such as mono -crystalline panels, if financially feasible.
Three 6" conduits have been placed from the main electric service room to the roof area, as shown in
Exhibit "A". This work was completed during the construction of the Safety Training Center in anticipation
of adding a Solar PV System to the roof.
To qualify for the California Solar Initiative rebate program, the solar photovoltaic array capacity ratings
must be determined using the Photovoltaic Utility Scale Applications (PVUSA) Test Conditions (PTC).
All proposers must calculate their rated capacity using the PTC.
Describe any warranties associated with the install, including full system coverage and/or warranties
associated with individual components. Detail any additional warranty terms that extend beyond the
standard manufacturer's warranties, if applicable.
Provide a written Performance Guarantee that ensures the performance of the solar array for the
warranty duration.
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Solar PV Design -Builder RFP
City of Carlsbad
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The system shall be integrated into the city's SCADA (web based System Control and Data Acquisition)
system software to allow real time production of electricity from the solar PV system. The data to be
provided will include daily, weekly, monthly and yearly energy production, cost savings, greenhouse gas
savings and total capacity efficiency. This cost should be included in the proposal, but not in the financial
calculation in Exhibit B.
The Proposal must include a detailed description of the Commissioning Services required prior to
starting up the system.
C. PROJECT OBJECTIVES
Services required of Design/Build Teams (DBT) include providing design, installation and
commissioning of a cost-effective solar photovoltaic system at the Safety Training Center in order to
reduce municipal energy costs. Additional project objectives may include:
• Maximize the power (kW) and energy (kWh) output especially during peak demand
periods,
• Access State and Federal rebates, incentives and loans for renewable energy systems,
• Ensure that installed systems do not negatively impact daily operational and maintenance
activities,
Proposed solar PV installation options should be sized, sited and oriented to maximize the
renewable energy generation potential during peak demand hours, while also minimizing the
project's payback period.
D. SELECTION PROCESS — DESIGN BUILD DELIVERY
The City of Carlsbad intends to evaluate DBT qualifications, price proposals and investment results
and will complete an objective and subjective score for each submittal. The DB Team will fill out the
city -provided financial calculation (Exhibit "B"). The city will provide values for rebates, average cost
per kWh (ALTOU Rate), Discount Rate and Inflation values. The DB Team will populate the first costs
for their installation and annual production of kWh for their solar array. In addition, the DB Team will
populate any predicted maintenance and replacement costs over 30 years. The city may schedule
interviews from the three (3) to five (5) teams with the highest points.
All DBT members shall be licensed and registered with the State of California, as required. This RFP
document describes the typical elements of a project, the required scope of services, the selection
process and the minimum information that must be included in the proposal submittal.
Exhibit "A" represent the Basis of Design and is the city's intent. Bidders are allowed to submit
substitutions, changes, improvements, allowances, clarifications and assumptions (voluntary and
involuntary). Requests for information regarding this procurement must be submitted in writing. No
substitutions or design changes will be allowed after selection of the Design Builder unless the city
approves the substitution/change.
Exhibit "B: is a spreadsheet that provides rebates, cost for energy, discount and inflation rates. The
bidders shall populate the installation costs, annual production and maintenance costs of their solar array
and the spreadsheet will calculate the financial benefits of the array. The selected DBT will be required
to guarantee the performance of the solar array production.
Exhibit "C" is a spreadsheet that populates the score of the Bidders qualification response. The
spreadsheet offers objective and subjective scoring opportunities. The objective score is populated
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based upon the Bidder's responses to the questions provided. The subjective score is populated by the
Selection Committee. The Bidders are required to provide the requested information and to click on radial
buttons that will populate the score for that question. Each comparable project the Bidder provides will
have several questions; each question is an opportunity to increase the Bidder's score.
This project will be delivered in full compliance with the city's Design Build Method Two, as outlined in
the Carlsbad Municipal Code Section 3.28.085, titled "Design -Build Contracts."
1. Evaluation Score Sheet
Each prospective DBT shall answer all questions and provide all requested information, as
applicable, on the Evaluation Score Sheet. Any prospective DBT failing to do so may be deemed
non responsive with respect to the selection process for this project. All information submitted for
selection evaluation will be considered official information acquired in confidence and the city will
maintain its confidentiality to the extent permitted by law.
2. Financial Score Sheet
Each prospective DBT shall complete the Financial Calculation Spreadsheet that will provide a
common understanding of the investment value of the proposed Solar PV system. The city
provides our current average electrical consumption rate, inflation rate, discount rate and energy
rebate values. The DBT will provide first costs for the entire solar system, annual maintenance
costs and predictive replacement costs for the time period defined.
The spreadsheet will calculate the investment value of the proposed system, including Net Present
Value (NPV), Return on Investment (ROI), and Internal Rate of Return (IRR).
The DBT with the highest Net Present Value (NPV) will receive the maximum points allowed.
Approximately 35% of the total maximum score (300 points) is dedicated to the NPV. All other
proposals shall be scored on a sliding scale, using the following formula:
300 — P
Where P = the ratio of the highest NPV compared to the lesser NPVs.
_ [(highest NPV — lesser NPV) / (highest NPV)] x 1000
3. Summary of Selection Criteria Scores
The table below is the summary of selection criteria and scores:
4. Availability of the Technical and Pricing Proposal
Proposal documents will be available on the City of Carlsbad's website www.carlsbadca.gov.
Questions regarding the scope of the work for this project must be submitted in writing to: (deadline
for questions is per paragraph G).
Jesse Zunke, Public Works Supervisor
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405 Oak Avenue
Carlsbad, CA 92008
Jesse.zunkeacarisbadca.gov
5. Mandatory Conference
City of Carlsbad
Safety Training Center Solar PV
DB Team Entities interested in bidding on this project are required to attend the Mandatory
Conference scheduled on the date, time and location published on the cover of this document.
Contractors failing to sign in on the official attendance sheet at the conference will not be eligible
to participate in the qualification process.
6. Submittal Procedures
DB Teams interested in submitting a proposal for this Project must submit a completed Technical
and Pricing Proposal and all required Exhibits. The city is not responsible for any costs that DB
Teams may incur to complete the submittal process. The purpose of the Technical submittal is to
provide the city with sufficient information to determine which team(s) are the best qualified, as
per the selection criteria as rated by the city. All applicable portions of the attached forms shall
be completed with attachments if the space provided on the forms is not sufficient. FAILING TO
CLEARLY PRESENT ALL OF THE REQUESTED INFORMATION, OR FAILING TO BE IN
THE FORMAT REQUESTED MAY BE CONSIDERED NON RESPONSIVE AND MAY BE
REJECTED ON THAT BASIS. Each copy of the submittal must be complete and fully
responsive to the requirements of the RFP. The city reserves the right to waive any minor
irregularity or informality in the questionnaire.
One (1) Original and One (1) electronic copy of the RFP must be received at the location, date
and time published on the cover of this document.
DB Team shall assume full responsibility for timely delivery at the address designated for receipt of
Questionnaires. NO PROPOSALS WILL BE ACCEPTED AFTER THE DUE DATE AND TIME.
For information review the city's Website at www.carlsbadca.gov
7. Rating and Evaluation Procedures -Selection Criteria refer to Appendix A
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Solar PV Design -Builder RFP
E. DESIGN BUILD PROCESS
City of Carlsbad
Safety Training Center Solar PV
The successful DB Team will be responsible for retaining qualified design professionals to provide
complete construction documents and related work including permits required to construct the project
as described and specified in the Contract Documents. The project will include the supply of all
materials, equipment and labor for installation, testing, commissioning, training, warranties and as -
built documentation. The as -built drawings shall be certified and stamped by a registered professional
and be provided in both written and electronic format. The DB Team will perform all USA Mark Out
services required by state law. The DB Team will control costs and will be responsible for the time
schedule and may self -perform certain work.
The successful DB Team will provide both design and construction services. The entity that provides
these services is the DB Team, but the actual structure of the entity is at the discretion of each DB
Team. Each member of the DB Team shall comply with the laws of the State of California, applicable
to such firms. The DB Team shall hold all required licenses and the DB Team entity shall be the
financially responsible entity for bonding and insurance.
Any design firms or individual consultants previously retained by the city to assist in the design,
development of criteria or preparation of the request for proposal shall not be eligible to participate in
the competition with any design/build entity.
In order to provide the city with the most qualified DB Teams, the prime contractor shall not require
exclusivity for the key subcontractors and key design consultants. Failure to comply with this provision
may result in disqualification.
Substitution of key subcontractors and design consultants after the selection process may result in
disqualification, unless approved by the city.
F. PROPOSAL PREPARATION SUBMITTAL EVALUATION AND CONTRACT AWARD PROCESS
The steps leading to contract award is summarized as follows:
1. City issues Request for Technical and Pricing Proposals
2. Attendance of the Mandatory pre -bid conference
3. Technical and Pricing Proposals submitted before the established deadline
4. Public bid opening of price proposals on Published Due Date
5. City conducts an evaluation of Technical and Pricing Proposals
6. Formal Interview/Oral Presentation of highest scoring teams (if needed)
7. Determination of the best value proposal per the rating and evaluation process
8. Final clarifications of the terms and conditions of the proposal/agreement
9. City Council Approval of Award to recommended Design/Builder
10. Contract award/Notice to Proceed
G. PROJECT SCHEDULE
The Project will proceed upon selection and award of the Contract. Liquidated damages shall be
assessed for each calendar day the DB Team does not complete the project within the Contract Time.
The anticipated contract period is 6 months from the Notice to Proceed.
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The following tentative schedule has been prepared for this project and is subject to change, upon the
sole discretion of the City of Carlsbad:
Council approval of Selection Criteria (RFQ/RFP)..................................... January 13, 2015
IssueRFP...................................................................................................
January 16, 2015
Qualification/Pre-Bid Conference................................................................
January 26, 2015
Written Questions Submittal Deadline.........................................................
February 6, 2015
City Responses to Questions/Addendum Deadline...................................February
10, 2015
Qualifications Questionnaires/RFPs due...................................................February
16, 2015
Formal City Council Award............................................................................
March 10, 2015
Notice to Proceed...........................................................................................April
TBD, 2015
Kick-Off/Pre-Job Meeting...............................................................................April
TBD, 2015
Phase1 Approval.............................................................................................................
TBD
Phase2 Approval.............................................................................................................
TBD
Phase3 Approval.............................................................................................................
TBD
Project Completion.........................................................................................July,
TBD 2015
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Solar PV Design -Builder RFP
II. DB TEAM INFORMATION
City of Carlsbad
Safety Training Center Solar PV
All information requested must be furnished on the forms provided below and must be completed
in order to qualify. If more room is need to answer the question a supplemental single page may
be added to the forms.
A. ENTITY SUBMITTING THIS PROPOSAL: COMPANY NAME AND ADDRESS
Company Name:
Telephone
Street Address:
Street Address
B. CONTACT INFORMATION
Contact Person #1:
Name, Title
C. ENTITY SUBMITTING THIS QUESTIONNAIRE
Parent Company: ❑ Subsidiary: ❑ Other: ❑
Branch Office: ❑ Division: ❑
D. TYPE OF BUSINESS ORGANIZATION
Corporation: ❑ State of Incorporation:
Partnership: ❑ Joint Venture: ❑
Sole Proprietorship: ❑ Other: ❑
(Please list)
If a corporation, organized under the laws of the state of:
Facsimile
City & State
Telephone
(Please list)
Zip Code
Email
If a partnership (Only partnerships that are a legal entity will be considered), provide the following
information:
Date of Organization: General: ❑ Association ❑
Copy of legal document demonstrating the partnership is a legal entity and copy of partnership operating
agreement.
Name and complete legal address of each general partner:
(Partners Name)
(Partner's Name)
(Legal Address)
(Legal Address)
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Solar PV Design -Builder RFP
E. LICENSES
City of Carlsbad
Safety Training Center Solar PV
The Contractor and Key Subcontractors of the DB Team must have current and active California
State Contractor's licenses Classification for this Project.
Minimum License requirements are as follows:
CSLB LICENSE CLASS A and B,
C-10 ELECTRICAL
C-46 SOLAR
C-51 STRUCTURAL
All licenses must be maintained in current and active status throughout the project.
1. Design Build Contractor
The DB Contractor must have a current and active California State Contractors license "A"
General Engineering Contractor and "B" General Building Contractor Classification for this
Project.
Does your firm have the required current and active California State Contractors license?
Yes ❑ No ❑
Name of Licensee as it appears on record with the California Contractors State License Board:
License No. Issue Date:
License Class/Classes:
Description of Classification(s):
Description of Certification(s):
Expiration Date:
For Joint Venture: List Joint Venture's license information above as the Design Builder and the
license information for all Joint Venture partners below:
(Exact Name of Licensee as it appears on record with the California Contractor's State License Board)
License No. Issue Date:
License Class/Classes:
Description of Classification(s):
Description of Certification(s):
Expiration Date:
2. Key Subcontractor A: Solar PV Supplier
The Key Subcontractor A must have a current and active California State Contractor's license
with a "C-46 and C-10" Contractor Classification for this Project.
Does your firm have the required current and active California State Contractors license?
Yes ❑ No ❑
Name of Licensee as it appears on record with the California Contractors State License Board:
License No.
License Class/Classes:
Issue Date:
Expiration Date:
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City of Carlsbad
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Description of Classification(s):
Description of Certification(s):
3. Key Subcontractor B: PV Panel Mounting System
The Key Subcontractor B must have a current and active California State Contractor's license
with the "C-51" Contractor Classification for this Project.
Does your firm have the required current and active California State Contractors licenses?
Yes ❑ No ❑
Name of Licensee as it appears on record with the California Contractors State License Board:
License No. Issue Date:
License Class/Classes:
Description of Classifications :
Description of Certifications :
4. Design Firms (Architects and Engineers)
Architect of Record
Firm/Person
Name:
Expiration Date:
Telephone Facsimile
Street Address:
Street Address City & State
Provide the name of the Architect of Record to be used on the Project:
Firm/Person
Name:
Street Address:
Name, Title License Number
Structural Engineering Firm/Person
Telephone
Facsimile
Zip Code
Street Address City & State Zip Code
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City of Carlsbad
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Provide the name of the Engineer of Record to be used on the Project:
Firm/Person
Name:
Street Address:
Name, Title License Number
Solar Engineering Firm/Person/Manufacturer
Telephone
Street Address
Facsimile
City & State Zip Code
Provide the name of the Engineer of Record to be used on the Project:
Name, Title
License Number
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Solar PV Design -Builder RFP City of Carlsbad
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F. F. QUALIFICATION QUESTIONNAIRE
A "YES" ANSWER TO ANY OF THE QUESTIONS BELOW MAY SUBJECT THE DB TEAM
F TO DISQUALIFICATION.
bontractor License Board Disciplinary Proceedings
F. Has any member on the DB Team, during the past ten years, received any civil or criminal violations
of the California Contractor's State License Law? Yes ❑ No ❑
Debarment/Public Works Bidding Issues/False Claims
F. Is any member on the DB Team currently or has it ever been debarred, disqualified or removed from
any government public works project or were in violation of the Federal or State False Claims Act or
instances? Yes ❑ No ❑
F.
Labor Code /OSHA/Equal Opportunity Employment (EEO) Violations
F. Has the DB Team member, during the past ten years, received any civil or criminal violations of
federal or state law governing Labor Code/OSHA/ EEO? Yes ❑ No ❑
F.
Payment of Wages/Benefits/Personal Income Tax Withholdings or Federal
nsurance Contribution Act (FICA)/State disability Insurance (SDI) or
Unemployment Insurance Payment Violations
Has any member on the DB Team, during the past ten years, received any civil or criminal violations
of federal or state law governing the Payment of Wages/Benefits/Personal Income Tax
Withholdings/FICA/SDI or Unemployment Insurance Payment? Yes ❑ No ❑
Surety and Default
Has a surety completed work on any construction contract or has there been any default against a
construction contractor for any member on the DB Team, during the past ten years: Yes ❑ No ❑
Bankruptcy or Receivership
Has any member on the DB Team, during the past ten years, had a bankruptcy or receivership
during performance of a construction contract: Yes ❑ No ❑
Liquidated Damages
Has any member on the DB Team, been assessed liquidated damages for failing to complete a
contract within the time specified in the contract within the last ten years? Yes ❑ No ❑
Financial Capability
Attach a notarized statement from the surety(lies) that states: (i) current available bonding capacity
meets or exceeds the project Estimated Construction Cost; (ii) total bonding capacity; (iii) Surety(ies)
proposed to be used on the project is an admitted surety insurer as defined in the California Code of Civil
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Procedure Section 995.120; and (iiii) Surety (ies) acknowledges its intent to provide bonding of the project
in the event DB Team is awarded the Project.
Insurance
The successful DB Team primary entity for this Project will be required to furnish certificates of insurance on
city's form evidencing that it shall furnish and maintain Commercial Form of General Liability, Excess Liability
(if applicable), Business Automobile Liability, Professional Liability, Pollution Liability and Workers'
Compensation insurance in the amounts below. The DB Team Design Builder's insurance shall, by
endorsement to the policies and the Certificates of Insurance name The City of Carlsbad, its Agents,
Employees and Contractors, as additional insured.
The insurance required for Commercial Form General Liability, Excess Liability, Business Automobile
Liability, Professional Liability and Pollution Liability Insurance shall be issued by companies with a Best
rating of A- or better and a financial classification of VIII or better (or an equivalent rating by Standard & Poor
or Moody's) written for not less than the following:
Minimum
COMMERCIAL FORM GENERAL LIABILITY INSURANCE — Limits of Liability Requirements
Each Occurrence - Combined Single Limit for Bodily Injury and Property Damage: $ 2,000,000
Products -Completed Operations Aggregate: $2,000,000
Personal and Advertising Injury: $2,000,000
General Aggregate: $5,000,000
Minimum
Requirements
BUILDER'S RISK INSURANCE $5,000,000
Minimum
DB TEAM'S PROFESSIONAL LIABILITY — Limits of Liability Requirement
Each Occurrence - Professional Liability $2,000,000
General Aggregate: $5,000,000
Minimum
BUSINESS AUTOMOBILE LIABILITY INSURANCE — Limits of Liability Requirement
Each Accident - Combined Single Limit for Bodily Injury and Property Damage: $2,000,000
Minimum
POLLUTION LIABILITY INSURANCE — Limits of Liability Requirement
$2,000,000
Insurance required for Workers' Compensation and Employer's Liability Insurance shall be issued by
companies that have a (i) Best rating of B+ or better and a financial classification of VIII or better (or an
equivalent rating by Standard & Poor or Moody's) or (ii) that are acceptable to the city. Such insurance
shall be written to be not less than (as required by Federal and State of California law).
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A "No" Answer to the question below will subject the DB Team to disqualification.
Is your firm able to obtain the above insurance in the limits and ratings stated from the
required companies? Yes ❑ No ❑
If "yes", provide notarized declaration(s) from your insurance agent/broker/carrier stating that
your firm is able to obtain insurance coverage in the limits and ratings stated above from the
insurance companies required for this Project.
Experience Modifier Rate
List your company's Workers' Compensation Experience Modifier Rate for the past five years:
2008: 2009: 2010: 2011: 2012
Submit a letter from your Workers' Compensation carrier showing your Experience Modifier rate for
the last ten years.
If the Modifier Rate has been above 1.0 for five or more of the past ten years, provide an explanation,
including dates:
III. RELEVANT EXPERIENCE OF THE DESIGN BUILD TEAM
A. YEARS OF EXPERIENCE
Does your company have at least five years of experience as a Design Builder Team?
Yes ❑ No ❑
A no answer to the question above may subject the DB Team to disqualification.
B. PROJECT COMPLETION
Has any member of the DB Team failed to complete a Contract or been removed from a project within the
last five years? Yes ❑ No ❑
If yes, give details including dates:
C. COMPLETED PROJECT EXPERIENCE (COMPARABLY SIZED PROJECTS)
1. DB Team Construction Experience:
a. Only information, experience and work performed by the DB Team that will bid, manage,
design, construct and staff the project will be considered for prequalification. A total of
three projects from each team member completed in the last five years may be submitted
to demonstrate the DB Team's experience,
b. Projects presented for consideration must be submitted on the forms attached to this section.
Make additional copies as needed.
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Solar PV Design -Builder RFP
City of Carlsbad
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Submit a minimum of two and no more than three fully completed projects that are comparable
in size, scope, complexity, technically sound and aesthetically distinctive projects constructed for
public/private owner or institutional clients:
1. At least three (3) projects which were comparable in construction cost
2. At least three (3) built in the State of California
3. Three (3) projects which used design build project delivery of comparable cost
4. Three (3) projects which included a solar PV system mounted on shade structure
5 Three (3) projects that included a positive Net Present Value (NPV) and an internal rate
of return of (IRR) of at least 3%
6. One (1) project with previous team experience between the Contractor and design firms
c. Describe systems used in the design, planning, scheduling, estimating and managing of the projects.
Briefly describe the firm's experience on quality control, dispute resolution and safety management.
d. Sustainable Design Practices; Provide examples of recent design and construction solutions that
demonstrate sustainable practices.
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- . -.
Verify all contacts prior to submittal.
Do not leave any spaces blank. Responses such as "N/A" are not acceptable.
If not applicable, state "Not Applicable" and explain why. If none, state "NONE."
Project Name:
Project or Contract Number:
Project Location:
Street Address City & State Zip Code
Owner Information: Contact Person:
Owner's Name
Address:
Street Address
Telephone:
Email:
Name & Title
City & State Zip Code
Reference Information: Contact Person:
Company's Name Name & Title
Telephone: Email:
What was your company's role on this project?
Design Builder ❑ Construction Manager ❑ General Contractor ❑
Contract Time*
Start Date: Scheduled Completion Date:
Month/Day/Year Month/Day/Year
Actual Completion
I
Date: Days Extended due to Unexcused Delays:
Month/Day/Year
If project is not complete: Percentage of completion: % (Total cost of work in place)
Contract Amount:
Base Amount Adjustment Due to Change Orders Final Contract Amount
Other services provided during the designphase: cost estimating ❑ scheduling ❑ value engineering ❑
Other ❑ Specify:
Comments:
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Solar PV Design -Builder RFP
D. SUPPLEMENTAL COMPANY INFORMATION
City of Carlsbad
Safety Training Center Solar PV
D. 1. Safety Program
a. Does the Prime Contractor of the DB Team and any key subcontractor have a written Injury and
Illness Prevention Program (IIPP) that complies with California Code of Regulations, Title 8
Sections 1509 and 3203? Yes ❑ No ❑
b. Does your company have personnel permanently assigned to safety? Yes ❑ No ❑
2. Quality Control Processes
a. Does your company have a written QA/QC program? Yes ❑ No ❑
b. Does your firm have personnel permanently assigned to QA/QC? Yes ❑ No ❑
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Solar PV Design -Builder RFP
IV.
IV.
IV. KEY PERSONNEL
A. RESUMES FOR PROPOSED KEY PERSONNEL
City of Carlsbad
Safety Training Center Solar PV
Submit resumes for the following key members of your staff who will be assigned to this project
1. Project Executive
2. Project Manager
3. Project Engineer
4. Superintendent
5. Quality Assurance Manager
6. Principal -in -Charge (for design team members)
Resumes shall include the following:
1. Job titles and functions
2. Credentials, including CCM, LEED AP or GA, etc.
3. Number of years the staff member has been with the firm
4. Educational background
5. A list of completed comparable sized projects similar to the requirements listed in Section III
6. Employment history
7. Client references
8. Project Management Training (i.e. Computer Software Applications)
9. Percentage of time the staff member will be committed to this project.
V. CLAIMS HISTORY
Submit information for ALL of the Contractor's and Design Firm's local, regional, national offices
as well as their corporate parent companies, as applicable.
OWNER AGAINST CONTRACTOR CLAIM
Provide the information requested below for the entity listed in Item ILA or any Parent
Companies/Corporations that are owners or part of the entity listed in Item II.A.
Complete a separate FORM A - OWNER AGAINST CONTRACTOR CLAIM tabulation sheet for all claims
seeking compensation, damages and/or penalties of $50,000 or more arising from or relating to Contractor's
alleged poor workmanship, incomplete performance, defective work, unexcused delays in completion
(liquidated damages), asserted by an owner and/or Performance/Payment Bond sureties against the
Contractor within the last five (5) years which are currently pending or were resolved with the result that
Contractor, its surety or insurer was required to pay to owner, or was assessed a deduction in the contract
price by owner, an amount of 40% or more of the highest amount sought by the claim. Such claims consist of
those which are pending, or were resolved by a final decision in an arbitration or lawsuit, or in mediation.
A signature by the Contractor's sole proprietor, general partner, or corporate officer is required on
Form A. If signed by other than the sole proprietor, a general partner or corporate officer, attach
original notarized power of attorney or corporate resolution.
CONTRACTOR AGAINST OWNER CLAIM
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Provide the information requested below for the entity listed in Item II.A or any Parent
Companies/Corporations that are owners or part owners of the entity listed in Item II.A.
Complete a separate FORM B — CONTRACTOR AGAINST OWNER CLAIM tabulation sheet for all claims
seeking $50,000 or more for compensation in excess of the contract amount (inclusive of the value of agreed -
upon change orders), damages and/or penalties asserted by Contractor against an owners within the last five
(5) years, which are currently pending or were resolved with the result that Contractor received 60% or less of
the highest amount sought by the claim. Such claims consist of those which are pending, or were resolved by
a final decision in an arbitration or lawsuit, or in mediation. "Claim" as used in this section does not include
either: (a) agreed -upon contract change orders; or (b) stop notices or litigation to enforce stop notices, but
does include subcontractor claims ("pass through" claims) even if the contractor had no interest in the claim.
A signature by the Contractor's sole proprietor, general partner, or corporate officer is required on
Form B. If signed by other than the sole proprietor, a general partner or corporate officer, attach
original notarized power of attorney or corporate resolution.
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OWNER AGAINST DESIGN/BUILDER CLAIM
FORM A
Use one Form per Lawsuit or Arbitration
(Make Copies as Needed)
City of Carlsbad
Safety Training Center Solar PV
Case Name and Number including Name and Location of Court or Arbitration Service:
Date Arbitration or Litigation Commenced:
Project Name:
Project or Contract Number:
Project Location:
Name of Owner:
Contact Person:
Street Address
Name & Title
Highest Amount Sought for All Claims: $
City & State Zip Code
Telephone:
mount in Figures)
Amount Recovered: $
(Amount in Figures)
Method of Resolution (Check One): Judgment: ❑ Arbitration Award: ❑ Litigation: ❑
Settled by Contracting Parties without Litigation or Arbitration: ❑
Other: ❑ List:
Date of Claim Resolution:
Basis for Claim:
If the lawsuit or arbitration was resolved for more than 40% of the highest amount sought for all claims,
state why the lawsuit or arbitration should not be considered a meritorious lawsuit or arbitration filed by
an owner against Contractor and/or persons or entities associated with Contractor:
My signature below signifies my declaration that the answers provided on this Form A are true and correct.
Design/Builder's Signature:
Printed Name & Title:
If signed by other than the sole proprietor, a general partner or corporate officer, attach
original notarized power of attorney or corporate resolution.
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3 S-
Solar PV Design -Builder RFP
DESIGN/BUILDER AGAINST OWNER CLAIM
FORM B
Use one Form per Lawsuit or Arbitration
(Make Copies as Needed)
City of Carlsbad
Safety Training Center Solar PV
Case Name and Number including Name and Location of Court or Arbitration Service:
Date Arbitration or Litigation Commenced:
Project Name:
Project or Contract Number:
Project Location:
Street Address
Name of Owner:
Contact Person:
City & State Zip Code
Telephone:
Highest Amount Sought for All Claims: $
(Amount in Figures)
Amount Recovered: $
(Amount in Figures)
Method of Resolution (Check One): Judgment: ❑ Arbitration Award: ❑ Litigation: ❑
Settled by Contracting Parties without Litigation or Arbitration: ❑
Other: ❑ List:
Date of Claim Resolution:
Basis for Claim:
If the lawsuit or arbitration was resolved for less than 60% of the highest amount sought for all claims, state
why the lawsuit or arbitration should not be considered a meritorious lawsuit or arbitration filed by an owner
against Contractor and/or persons or entities associated with Contractor:
My signature below signifies my declaration that the answers provided on this Form B are true and correct.
Design/Builder's Signature:
Printed Name & Title:
If signed by other than the sole proprietor, a general partner or corporate officer, attach
original notarized power of attorney or corporate resolution.
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21
Solar PV Design -Builder RFP City of Carlsbad
Safety Training Center Solar PV
VI. REQUIRED COMPLETED ATTACHMENTS
1. Notarized Statement from Surety stating (reference Section 111 — Financial Capability):
a. current available bonding exceeds the project Estimated Construction Cost;
b. total bonding capacity;
c. Surety(ies) proposed to be used on the project is an admitted surety insurer as defined in the
California Code of Civil Procedure Section 995.120;
d. Surety (ies) acknowledges its intent to provide bonding of the Project in the event Contractor is
awarded the Project.
2. Notarized declaration from your insurance agent/broker/carrier stating that your firm can obtain
insurance coverage in the required limits and ratings for the project (reference Section 115 — Insurance).
3. Insurance Certificate (reference Section 115 — Insurance).
4. Letter from Workers' Compensation carrier evidencing your EMIR for the last ten years (reference
Section II.F — Experience Modifier Rate).
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Solar PV Design -Builder RFP
VII. DECLARATION
City of Carlsbad
Safety Training Center Solar PV
hereby declare that I am
I, the
Printed Name Title
of submitting this Questionnaire; that I
Company Name
am duly authorized to execute this Questionnaire on behalf of the DB Team; and that all information set
forth in this Questionnaire and all attachments hereto are, to the best of my knowledge, true, accurate and
complete as of its submission date.
I declare, under penalty of perjury, that the foregoing is true and correct and that this declaration was executed
at County of
Location and City County
State of on
State Date
Signature
Printed Name
If signed by other than the sole proprietor, a general partner, or corporate officer, attach
original notarized power of attorney or corporate resolution.
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