HomeMy WebLinkAbout2015-02-10; City Council; 21855; Contract Northwest Quadrant Storm Drain Improvement, Water Valve, Pavement Management, Village Decorative LightingE>Hl0lf
1 RESOLUTION NO. 2015-036
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
2 CALIFORNIA, AWARDING THE CONTRACT TO PALM
ENGINEERING CONSTRUCTION COMPANY INC. AND
4 APPROPRIATING ADDITIONAL FUNDS OF $173,000 FOR THE
NORTHWEST QUADRANT STORM IMPROVEMENT PROGRAM,
5 MISCELLANEOUS WATER VALVE REPAIR/REPLACEMENT,
PAVEMENT MANAGEMENT PROGRAM, VILLAGE DECORATIVE
LIGHTING AND STREET LIGHTING DISTRICT ASSESSMENT FUND
7 (GRAND AVENUE) PROJECT NO. 6608, 5019, 6001, 4016.
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WHEREAS, the City Council of the City of Carlsbad, California, has determined it
necessary, desirable, and in the public interest to construct the Northwest Quadrant Storm
Drain Improvement Program, Village Decorative Lighting, and Street Lighting District
Assessment Fund (Grand Avenue), Project No. 6608, 5019, 6001, 4016; and
WHEREAS, on November 18, 2014, the City Council adopted Resolution No. 2014-265,
which approved the plans and specifications and authorized the advertisement for bids for the
Northwest Quadrant Storm Drain Improvement Program, Village Decorative Lighting and Street
Lighting District Assessment Fund (Grand Avenue), Project No. 6608, 5019, 6001, 4016; and
WHEREAS, on December 30, 2014 five (5) sealed bids were received, opened and
witnessed for the construction of this project; and
WHEREAS, the lowest responsive and responsible bid to construct said project was
submitted by Palm Engineering Construction Company Inc. in the total amount of $1,637,270,
WHEREAS, funding for said project has been appropriated from the Gas Tax Funds,
Water-Capital Replacement Funds, General Fund and Transportation Operating Budget to cover
project costs; and
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WHEREAS, staff is requesting an appropriation of $183,000 from the Street Lighting
District Assessment Fund to pay for street light pole, conduit and wire replacement; and
WHEREAS, Section 3.28.040 (c)(5) of the Carlsbad Municipal Code authorizes the City
Manager to approve change orders in the amount equal to the contingency set at the time of
project award; and
WHEREAS, the Carlsbad Municipal Water District will fund Project No. 5019 from the
water valve repair/replacement fund and reimburse the City of Carlsbad for the costs associated
with Project No. 5019, and;
WHEREAS, there are sufficient funds available to complete the improvements for
Project No. 6608, 6001,4016.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the low bid submitted by Palm Engineering Construction Company Inc. for
the construction ofthe Northwest Quadrant Storm Drain Improvement Program, Village
Decorative Lighting and Street Lighting District Assessment Fund (Grand Avenue), Project No.
6608, 5019, 6001, 4016, is accepted and the Mayor is authorized to execute a contract for this
project.
3. That the Administrative Services Director is authorized to appropriate $183,000
from the Street Lighting District Assessment Fund to pay for street light poles, conduit and wire
replacement.
4. That the City Manager is hereby authorized to approve change orders for the
City of Carlsbad's share of the total project cost in the amount up to $150,000 for Project No.
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1 6608, $30,000 for Project No. 6001, $10,000 for Project No. 4016, $30,000 from Street Lighting
2 District Assessment Fund and $15,000 from the Transportation Operating Budget
5. That the award of this contract is contingent upon the bidder submitting the
lowest responsible bid executing the required contract and submitting the required bonds and
insurance policies, as described in the contract, within twenty (20) days of adoption of this
resolution. The City Manager may grant reasonable extensions of time.
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PASSED, APPROVED AND ADOPTED at a Joint Special Meeting ofthe Carlsbad City
Council and Carlsbad Municipal Water District Board of Directors held on the 10*'' day of
February, 2015, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Council Members Hall, Blackburn, Schumacher, Wood.
None.
None.
Council Member Packard.
ATTEST:
SHELLEY COLLINS, Assistant City Clerk
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RESOLUTION NO. 1516
A RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD
MUNICIPAL WATER DISTRICT (CMWD), TO REIMBURSE THE CITY
OF CARLSBAD FOR THE ACTUAL COSTS FOR CARLSBAD
MUNICIPAL WATER DISTRICT IMPROVEMENTS FOR THE
NORTHWEST QUADRANT STORM IMPROVEMENT PROGRAM,
MISCELLANEOUS WATER VALVE REPAIR/REPLACEMENT,
PAVEMENT MANAGEMENT PROGRAM, VILLAGE DECORATIVE
LIGHTING AND STREET LIGHTING DISTRICT ASSESSMENT FUND
(GRAND AVENUE) PROJECT NO. 6608, 5019, 6001, 4016.
WHEREAS, the Board of Directors ofthe Carlsbad Municipal Water District, California, has
determined it necessary, desirable, and in the public interest to construct the Northwest
Quadrant Storm Drain Improvement Program, Miscellaneous Water Valve Repair/Replacement,
Pavement Management Program, Village Decorative Lighting and Street Lighting District
Assessment Fund (Grand Avenue), Project No. 6608, 5019, 6001,4016; and
WHEREAS, on November 18, 2014, the Board adopted Resolution No. 1505, which
approved the plans and specifications and authorized the advertisement for bids for the
Northwest Quadrant Storm Drain Improvement Program, Miscellaneous Water Valve
Repair/Replacement, Pavement Management Program, Village Decorative Lighting and Street
Lighting District Assessment Fund (Grand Avenue), Project No. 6608, 5019, 6001,4016; and
WHEREAS, on December 30, 2014 five (5) sealed bids were received, opened and
witnessed for the construction of this project; and
WHEREAS, the lowest responsive and responsible bid to construct said project was
submitted by Palm Engineering Construction Company, Inc. in the total amount of $1,637,270,
which included $196,960 for Project No. 5019; and
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WHEREAS, Subsection 3.28.040(C)(5) of the Carlsbad Municipal Code authorizes the
Executive Manager to approve change orders in an amount equal to the contingency set at the time
of project award; and
WHEREAS, the Carlsbad Municipal Water District has agreed to reimburse the City of
Carlsbad for the actual costs for Carlsbad Municipal Water District improvements from the Water
Valve Repair/Replacement Program, Project No. 5019, and
WHEREAS, funding for said project has been appropriated from the Water-Capital
Replacement Funds to cover all project costs and is sufficient.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Carlsbad Municipal Water
District (CMWD) of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the Executive Manager is hereby authorized to approve construction change
orders up to $30,000.
3. That the Finance Director is authorized to reimburse up to $256,960 from the
Water Valve Repair/Replacement Program (Project No. 5019).
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PASSED, APPROVED AND ADOPTED at a Joint Special Meeting ofthe Carlsbad Municipal
Water District Board of Directors and Carlsbad City Council held on the 10* day of February,
2015, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Board Members Hall, Blackburn, Schumacher, Wood.
None.
None.
Board Member Packard.
ATTEST:
SHELLEY COLLINS,lAssistant Secretary
(SEAL)
lUIII
Award of Construction Contract to
Palm Engineering Construction
Company
City Council Meeting
February 10, 2015
Grand Avenue Improvement Project –
Project Need
•The storm drain improvement project is in
response to repeated storm related flooding
events on Grand Avenue.
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Grand Avenue Improvement Project –
Storm Drain
•Installation of new storm drain pipeline, curb
inlets and cleanouts.
•Construction funded with Gas Tax Funds.
Grand Avenue Improvement Project –
Additional Improvements
•During the design phase of the project, City
departments were interviewed and
improvements within the project footprint
were identified which could be constructed
with this project.
•Construction of these improvements at one
time limits the impact to the local community.
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Grand Avenue Improvement Project –
Potable Water
•Installation of new potable water valves and
individual potable water service upgrades.
•Construction funded with Capital Water
Replacement Fund.
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Grand Avenue Improvement Project -
Electrical
•Installation of new electrical conduit for future
decorative tree lighting and fiber optic cable.
•Installation of new electrical conduit and wiring for
street lighting and new streetlights.
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Grand Avenue Improvement Project -
Electrical
•Construction for new electrical conduit funded with
General Capital Construction and Transportation
Operating Budget.
•New streetlights, conduit and wiring funded with
Street Lighting Assessment Funds.
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Grand Avenue Improvement Project -
Overall
•The goal of this project is to address current and
anticipated improvement requirements.
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Grand Avenue Improvement Project -
Overall
•Project will include overlay and striping the entire
street width from the State Street Alley to Jefferson
Street which is funded with Gas Tax Funds.
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Grand Avenue Improvement Project
Construction Schedule
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Grand Avenue Improvement Project
•During construction sidewalks will remain open for
pedestrians and patrons visiting the local businesses.
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Grand Avenue Improvement Project-
Public Parking
•Carlsbad staff recently added signage indicating
locations of public parking lots.
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Grand Avenue Improvement Project-
Public Parking
•There are currently several public parking lots within
a short walking distance to the Grand Avenue
businesses within project work limits.
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Public Parking
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Grand Avenue Improvement Project –
Contract Award
•Five sealed bids were received December 30 , 2014.
•Submitted bid documents were reviewed and Palm
Engineering Construction Company is the confirmed
low bidder.
•The bid in the amount of $1,637,270 requires an
appropriation of $183,000 from the Street Lighting
District Assessment Fund.
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Grand Avenue Improvement Project –
Contract Award
•Construction contingencies have been added
to the project to:
–Fund unforeseen conditions encountered during
construction.
–Accommodate opportunities to expedite
construction.
–Provide enhanced public outreach during
construction.
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Grand Avenue Improvement Project –
Contract Award
•Staff recommends awarding the contract and
additional appropriation of $183,000 for the
Northwest Quadrant Storm Drain
Improvement Program, Miscellaneous Water
Valve Repair/Replacement, Pavement
Management Program and the Village
Decorative Lighting Project on Grand Avenue.
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