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HomeMy WebLinkAbout2015-03-10; City Council; 21892; Approval Urban Place Consulting Group for Village Business DistrictCITY OF CARLSBAD AGENDA BILL 17 AB# 21,892 APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH URBAN PLACE CONSULTING GROUP FOR $75,000 FOR THE FORMATION OF A CARLSBAD VILLAGE BUSINESS IMPROVEMENT DISTRICT DEPT. DIRECTOR n MTG. 3/10/15 APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH URBAN PLACE CONSULTING GROUP FOR $75,000 FOR THE FORMATION OF A CARLSBAD VILLAGE BUSINESS IMPROVEMENT DISTRICT CITY ATTORNEY DEPT. MGR APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH URBAN PLACE CONSULTING GROUP FOR $75,000 FOR THE FORMATION OF A CARLSBAD VILLAGE BUSINESS IMPROVEMENT DISTRICT CITY MANAGER RECOMMENDED ACTION: Adopt City Council Resolution No.2015-065 to APPROVE the professional services agreement with Urban Place Consulting Group to implement the Village Revitalization Partnership Program, authorize the City Manager to execute the agreement, and appropriate $75,000 from the City Council contingency fund. ITEM EXPLANATION: In February 2012, the City Council approved the selection of Urban Place Consulting Group (Urban Place) as the partner to work with local property owners, businesses and/or other stakeholders in the Village Area to develop programs, policies, financing mechanisms and/or other initiatives to spur local investment and foot traffic on a self-sustaining basis for the Village Area. Since that time, Urban Place has delivered on a number of outcomes including facilitating new investment, streamlining regulation, activating the Village, developing marketing and communication materials, Carisbad Village Association organizational development and collaborating with interested parties to develop a sustainable funding source. In late 2013 and early 2014 Urban Place was working on establishing a Property-based Business Improvement District (PBID) in Carisbad Village, as the financing mechanism that would be used to spur local investment and foot traffic on a self-sustaining basis. The schedule was based on establishing the PBID no later than July, in order to have the PBID on assessment made on the December 2014 tax rolls. To meet this timeline, the PBID petition would have needed to be initiated in February 2014. On February 7, 2014, council member Farrah Douglas resigned, and the Carisbad City Council lost the ability for a majority of council member to vote on Village wide issues. Because of this, the PBID initiative was postponed for one year. DEPARTMENT CONTACT: Kathy Dodson 760-434-2820 kathy.dodson(gcarisbadca.gov FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER-SEE MINUTES • AMENDED • Page 2 As per this plan, the PBID process is now undenway and petitions have been issued. In order to complete this process the following items are included in the scope of work: • Create, provide and disseminate information on the PBID formation • Gather petition signatures • Develop and distribute ballot documents and calculate ballot results • Prepare and distribute all required BID formation documents • Create database for submittal to the County Tax Collector • Develop contract between the City of Carisbad and the PBID board to provide baseline and enhanced services per the PBID management plan • Work with property owners to form oversight board for the PBID Urban Place will work extensively with the CVA and will build relationships between the public and private sector. The ultimate goal is to establish an umbrella organization that is financially sustainable and has a skilled staff to oversee a long term private sector entrepreneurial leadership effort for continued Village revitalization. The agreement includes project deliverables, timelines and milestones and periodic reporting requirements to the City (Council. FISCAL IMPACT: The total fee payable for the sen/ices and operating costs to be performed during this Agreement term shall not exceed $75,000 and it is recommended that this funding be appropriated from the City Council contingency fund. ENVIRONMENTAL IMPACT: The noted selection of a contractor to provide professional administrative services is not a "project" within the meaning ofthe California Environmental Quality Act (CEQA) since there is no potential to cause either direct physical change in the environment or a reasonably foreseeable indirect change in the physical environment under Public Resources section 21065. EXHIBITS 1. City Council Resolution No. 2015-065 approving the professional services agreement with Urban Place Consulting Group, and authorizing execution of said agreement by the City Manager. 2. Professional Services Agreement with Urban Place Consulting Group, including detailed Scope of Work. EXHIBIT 1 1 RESOLUTION NO. 2015-065 3 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE PROFESSIONAL SERVICES AGREEMENT WITH URBAN PLACE CONSULTING FOR THE VILLAGE 4 REVITALIZATION PARTNERSHIP FOR THE PURPOSES OF COMPLETING THE PROPERTY OWNER BUSINESS IMPROVEMENT 5 DISTRICT (PBID) PROCESS ^ WHEREAS, the City Council of the City of Carisbad, desires to proceed with 7 implementation ofthe Village Revitalization Partnership and approve the professional services agreement with Urban Place Consulting Group to complete said project; and WHEREAS, In February 2012, the City Council approved the selection of Urban Place 8 9 10 I \ Consulting Group (Urban Place) as the partner to work with local property owners, businesses 12 and/or other stakeholders in the Village Area to develop financing mechanisms to spur local 1 3 investment and improve economic vitality on a self-sustaining basis for the Village Area; and 14 WHEREAS, the formation of a Carisbad Village Property-based Business Improvement 15 District (PBID) is currently underway; and 16 WHEREAS, pursuant to prior council action and the desire to complete the process of 18 forming a PBID. 19 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carisbad, California, as follows that: 1. The above recitations are true and correct. 2. That the professional services agreement with Urban Place Consulting Group for 20 21 22 23 24 implementation ofthe Village Revitalization Partnership for the purposes of 25 completing the PBID process is hereby approved. 26 27 28 .3 1 2 3 4 5 6 7 8 /// 9 /// 10 /// 11 /// 12 /// 13 /// 14 /// 15 16 /// 17 /// 18 /// 19 /// 20 /// 21 /// 22 /// 23 /// 24 /// 25 /// 26 /// 27 28 3. That the City Manager is hereby authorized and directed to execute the extension of the professional services agreement with Urban Place Consulting Group for said Village Revitalization Partnership Program. 4. That the Administrative Services Director is authorized to transfer $75,000 from council contingency to fund the professional services agreement with Urban Place Consulting Group. 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the day of 2015, by the following vote to wit: AYES: NOES: Council Members Blackburn, Schumacher, Wood. None. ABSENT: Council Members Hall, Packard. KEITH BLACKBURN, Mayor Pro Tem ATTEST: SHELLEY COLLIIste, QMC, Assistant City Clerk (SEAL). ;,VSBAO V „• >^ cv, V OV-\»''^*4.\"^':; AGREEMENT FOR BUSINESS IMPROVEMENT DISTRICT SERVICES WITH URBAN PLACE CONSULTING GROUP, INC. THIS AGREEMENT is made_and entered into as of the /,^C^ day of AlgirgA , 20/S. by and between the CITY OF CARLSBAD, a municipal corporation, ("City"), and Urban Place Consulting Group, Inc., (hereinafter "Urban Place" or "Contractor"). RECITALS A. On March 14, 2012 Urban Place and City entered into a contract for Village revitalization partnership services, which included developing programs, policies, financing mechanisms and other initiatives that spur local investment on a self-sustaining basis in the downtown, commonly referred to as "Village" area within the City of Carisbad; and B. On March 25, 2013 the contract was extended for an additional one year period, expiring on March 13, 2014; and C. On March 13, 2014 the contract was extended for an additional one month, expiring on April 13, 2014; and D. On April 11, 2014, the contract was extended for an additional eleven months, expiring on March 13, 2015; and E. Urban Place has initiated the process of forming a Business Improvement District ("BID") in Carisbad Village; and F. The Parties agree that it is in the City's best interest to continue with the formation ofthe BID in a separate contract; and G. Urban Place agrees to continue its work towards the formation of the BID in Carisbad Village and to do so under a separate contract; and H. The March 12, 2012 agreement, as amended from time to time, will terminate on March 13, 2015 unless amended. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. City Attorney Approved Version 2/17/12 3. TERM The term of this Agreement will not exceed twelve (12) months from the date first above written and may terminate early per Exhibit "A." 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the services and operating costs to be performed during this Agreement term shall not exceed Seventy-Five Thousand Dollars ($75,000). No other compensation for the Services will be allowed. Incremental payments, if applicable, should be made as outlined in attached Exhibit "B". 6. STATUS OF CONTRACTOR Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election. City may deduct the indemnification amount from any balance owing to Contractor. 7. SUBCONTFtACTING Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City. 8. OTHER CONTRACTORS The City reserves the right to employ other Contractors in connection with the Services. 9. INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys' fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. City Attorney Approved Version 2/17/12 The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement. 10. INSURANCE Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VH". OR with a surplus line insurer on the State of California's List of Eligible Surplus Line Insurers (LESLI) with a rating in the latest Best's Key Rating Guide of at least "A:X''. 10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate. Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. 10.1.1 Commercial General Liabilitv Insurance. $1.000.000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit. 10.1.2 Reserved. 10.1.3 Workers' Compensation and Emplover's Liabilitv. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this. 10.1.4 Professional Liabilitv. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work. 10.2. Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions: 10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City. 10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. City Attorney Approved Version 2/17/12 10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement. 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City. 10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement. 10.5 Submission of Insurance Policies. Citv reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements. 11. BUSINESS LICENSE Contractor will obtain and maintain a City of Carisbad Business License for the term of the Agreement, as may be amended from time-to-time. 12. ACCOUNTING RECORDS Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 13. OWNERSHIP OF DOCUMENTS All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records. 14. COPYRIGHTS Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City. 15. NOTICES The name of the persons who are authorized to give written notices or to receive written notice on behalf of City and on behalf of Contractor under this Agreement. (Remainder of Page Intentionally Left Blank) City Attorney Approved Version 2/17/12 For Citv For Contractor Name Steve Sarkozy Name Steve Gibson Title City Manager Title President/CEO Department City Manager's Office Address 5318 E. Second Street, Suite 336 City of Carisbad Long Beach, CA 90803 Address 1200 Carisbad Village Drive Phone No. 562.439.6571 Carisbad, CA 92009 Email steve@urbanplaceconsulting.com Phone No 760-434-2820 Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address. 16. CONFLICT OF INTEREST Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carisbad Conflict of Interest Code. The Contractor shall report investments or interests in all four categories. 17. GENERAL COMPLIANCE WITH LAWS Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations. Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement. 18. DISCRIMINATION AND HARASSMENT PROHIBITED Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment. 19. DISPUTE RESOLUTION If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not othen/vise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be fonwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law. City Attorney Approved Version 2/17/12 20. TERMINATION In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination. Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and ofthe percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment ofthe Agreement. City, upon tendering thirty (30) days written notice to Contractor, may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made. 21. COVENANTS AGAINST CONTINGENT FEES Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty. City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or othenwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee. 22. CLAIMS AND LAWSUITS By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part ofthe Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seg.. the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement. 23. JURISDICTIONS AND VENUE Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county. City Attorney Approved Version 2/17/12 24. SUCCESSORS AND ASSIGNS It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld. 25. ENTIRE AGREEMENT This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties. 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR CITY OF CARLSBAD, a municipal corporation of the State of California (sign here) (print name/titte) (sign here) (print name/title) as authorizod by tho City Monagor Steven R. Sarkozy ATTEST: BARBARA EN, City Clerk If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation. Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer (Remainder of Page Intentionally Left Blank) City Attorney Approved Version 2/17/12 otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS XO FORM: Celia Brev\t©5f-QRV Attorney ssistant City Attorney City Attorney Approved Version 2/17/12 EXHIBIT "A" SCOPE OF SERVICES Goal: The goal of this contract is to form a Business Improvement District in Carisbad Village. Phase One: March 2015 • Meet with stakeholders (i.e.. Village business owners. Village property owners, Chamber of Commerce). Create and provide information on BID formation to stakeholders and City of Carisbad staff. • Prepare all required BID formation documents including, without limitation, Petition to Form BID ("Petition"). • Gather petition signatures, beginning on the effective date of this Agreement. This Agreement shall terminate if Petition fails to reach fifty percent plus one dollar ($1.00) of assessments by April 31, 2015. • If Petition reaches fifty percent plus one dollar ($1.00) of assessments by April 31, 2015: • Prepare engineer's report. • Begin ballot drive. Phase Two: March - May 2015 • Continue to meet with stakeholders regarding BID formation. • Actively engage with property owners in assessment area in a ballot drive. o Develop Ballot documents. o Distribute Ballot. o Calculate Ballot results. • This Agreement shall terminate if returned ballots do not receive fifty percent or more YES votes by May 31, 2015. • Create database for submittal to County Tax Collector. • Develop contract between City of Carisbad and BID to provide baseline and enhanced services per the PBID Management Plan (attached hereto and incorporated herein as Exhibit A-1) and to prepare and file any required reports. • Attend scheduled City Council hearings regarding BID. Phase Three: June - July 2015 • Work with City of Carisbad staff to prepare Ordinance for City Council establishing the BID. • Work with property owners to form oversight board for BID. • Conduct property owner election to fill a portion of the seats for the oversight board. • Establish 1®* year operating budget for BID and develop financial controls. • After oversight board is formed, conduct executive staff search. • Present and hire staff for BID. • Conduct board and staff development training. City Attorney Approved Version 2/17/12 EXHIBIT "B" Business Improvement District Professional Services Agreement Compensation for Services The fees for providing the services identified in Exhibit A, Scope of Work, shall be as follows: PROJECT BUDGET Principal Project Managers Hours Rate Hours Rate Total $ 215 $ 150 BID Acceptance-Petition Drive Data base refinement for campaign 6 $ 1,290 8 $ 1,200 $ 2,490 Campaign management/meetings 24 $ 5,160 32 $ 4,800 $ 9,960 Property Owner Outreach 42 $ 9,030 60 $ 9,000 $ 18,030 Totai: Petition Drive 72 $ 15,480 100 $15,000 $ 30,480 Ballot & City Process City Council Notice of Intention 8 $ 1,720 4 $ 600 $ 2,320 Oversee Engineer Report Development 8 $ 1,720 3 $ 450 "218 Ballot Process" Owner outreach 12 $ 2,580 38 $ 5,700 $ 8,280 Work with City on establishment Ordinance 8 $ 1,720 4 $ 600 $ 2,320 Ballot Tabulation 4 $ 860 12 $ 1,800 Public Hearing District Established 8 $ 1,720 8 $ 1,200 $ 2,920 5.3 Development of Contracts between District & City 5 $ 1,075 4 $ 600 $ 1,675 5.4 Data base preparation for Assessor 2 $ 430 12 $ 1,800 $ 2,230 Total Ballot & City Process 55 $11,825 85 $12,750 $ 24,575 District Start Up District Board establishment, elections, etc. 8 $ 1,720 16 $ 2,400 $ 4,120 Establish operating budget and financial controls 8 $ 1,720 8 $ 1,200 $ 2,920 Facilitate Executive Search 8 $ 1,720 16 $ 2,400 $ 4,120 Conduct Board Development & Training 12 $ 2,580 8 $ 1,200 $ 3,780 Total District Start Up 36 $ 7,740 48 $ 7,200 $ 14,940 Total Project 163 $ 35,045 233 $ 34,950 $ 69,995 Total Consultant Labor $ 69,995 Petition Printing & Mailing $ 1,200 Office & Administrative Budget (1% of labor fees) $ 700 Total Project Budget $71,895 10 City Attorney Approved Version 2/17/12 Professional Services Agreement Kathy Dodson Assistant City Manager March 10, 2015 Village Revitalization •2011 –City Council issues RFP for Village Revitalization Partnership Program, which included having the consultant develop a financing mechanism to spur local investment and foot traffic •2012 –Urban Place was chosen from seven firms that submitted proposals •2014 –Carlsbad Village PBID process halted due to lack of council quorum on Village issues Contract with Urban Place •Existing contract ends March 2015 •PBID meetings initiated in late 2014; petitions issued in February 2015 •New contract work is to complete PBID processing until either the district is formed and funded or the petition drive or ballot vote fails •Contract is not to exceed one year and $75,000 Recommendation City Council approve a professional services agreement with Urban Place Consulting Group for $75,000 for the formation of a Carlsbad Village Business Improvement District.