The URL can be used to link to this page

Home My WebLink About2015-03-24; City Council; 21908 Part 1; Report Commission Accreditation Parks & Recreation Certification, Accept Modifications to Action PlanCITY OF CARLSBAD - AGENDA BILL 13 AB# 21.908 RECEIVE A REPORT ON THE COMMISSION FOR ACCREDITATION OF PARKS & RECREATION AGENCIES CERTIFICATION PROCESS, AND ACCEPT MODIFICATIONS TO THE PARKS & RECREATION DEPARTMENT NEEDS ASSESSMENT AND COMPREHENSIVE ACTION PLAN DEPT. DIRECTOR^'^tt^ DATE 3/24/15 RECEIVE A REPORT ON THE COMMISSION FOR ACCREDITATION OF PARKS & RECREATION AGENCIES CERTIFICATION PROCESS, AND ACCEPT MODIFICATIONS TO THE PARKS & RECREATION DEPARTMENT NEEDS ASSESSMENT AND COMPREHENSIVE ACTION PLAN CITY ATTY. y)^. DEPT. P&R RECEIVE A REPORT ON THE COMMISSION FOR ACCREDITATION OF PARKS & RECREATION AGENCIES CERTIFICATION PROCESS, AND ACCEPT MODIFICATIONS TO THE PARKS & RECREATION DEPARTMENT NEEDS ASSESSMENT AND COMPREHENSIVE ACTION PLAN RECOMMENDED ACTION: Adopt Resolution No. 2015-074 receiving a report on the Commission for Accreditation of Parks & Recreation Agencies certification process, and accepting modifications to the Parks & Recreation Department needs assessment and comprehensive action plan. ITEM EXPLANATION: Consistent with the City Council's vision of a world class city, the Parks & Recreation Department is seeking accreditation through the Commission for Accreditation of Park & Recreation Agencies (CAPRA). The CAPRA standards for national accreditation provide an authoritative assessment tool for park & recreation departments, and through compliance with the standards assures that an accredited department has been independently evaluated against established benchmarks as delivering high quality programs and services. CAPRA accreditation is based on 151 national standards. To achieve accreditation, the department must engage in a rigorous year long process, concluding with an extensive peer review evaluation. Of the 151 standards, 37 are fundamental and all must be met. At least 85% ofthe remaining 114 non-fundamental standards (97 total) must be completed. There are only three agencies in the entire state that have achieved this level of distinction since the CAPRA standards were first instituted in 1993. Community and organizational benefits of attaining accreditation include demonstrated excellence in providing government services, internal and external validation of approved industry best practices, enhanced teamwork and documentation of policies and procedures, innovation and extensive self- evaluation. Two fundamental standards, park & recreation system master plan and strategic plan, require the department to make minor modifications to the 2013 needs assessment and comprehensive action plan. While the department already has all ofthe elements of these two fundamental standards in place - a needs assessment, strategic action plan, and master plan - all of these different elements needed to be assembled into one freestanding master document to comply with the CAPRA requirement. DEPARTMENT CONTACT: Mick Calarco 760-434-2859 mick.calarco(a)carlsbadca.gov FOR CLERK USE. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE MINUTES • AMENDED • REPORT RECEIVED • Page 2 To satisfy CAPRA mandates, staff added existing elements to the action plan, including estimated capital cost outlay, lead division responsible, the city's adopted organizational values, performance metrics (defined annually as part ofthe department's priorities process), and tied in key goals from the original report to create a strategic action plan. Lastly, minor organizational modifications were made to the needs assessment and its name changed to Parks & Recreation Department Master Plan to fulfill CAPRA requirements (Exhibit 2). The department continues to make significant progress on the comprehensive action plan since it was adopted by the City Council in Dec. 2013. Staff will provide a presentation on the status of master plan updates for Aviara, Pine Avenue, and Poinsettia Community Parks, and other short and midterm action items completed to date. Once accreditation is achieved, staff will provide annual reports to CAPRA and the City Council, followed by participating in a full reaccreditation exercise once every five years thereafter. On March 16, the Parks & Recreation Commission voted to recommend City Council acceptance of modifications to the Parks & Recreation Department needs assessment and comprehensive action plan. FISCAL IMPACT: There is no fiscal impact associated with receiving the report on CAPRA accreditation process and accepting modifications to the needs assessment and comprehensive action plan. All costs related to pursuing and maintaining accreditation will be absorbed in the Parks & Recreation Department operating budget. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code Section 21065, acceptance of modifications to the needs assessment and comprehensive action plan does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. EXHIBITS: 1. Resolution No. 2015-074 receiving a report on the Commission for Accreditation of Parks & Recreation Agencies certification process, and accepting modifications to the Parks & Recreation Department needs assessment and comprehensive action plan. 2. Parks & Recreation Department Master Plan (March 2015) EXHIBIT 1 1 RESOLUTION NO. 2015-074 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, 3 CALIFORNIA, RECEIVING A REPORT ON THE COMMISSION FOR ACCREDITATION OF PARKS & RECREATION AGENCIES 4 CERTIFICATION PROCESS, AND ACCEPTING MODIFICATIONS TO THE PARKS & RECREATION DEPARTMENT NEEDS ASSESSMENT 5 AND COMPREHENSIVE ACTION PLAN. WHEREAS, the Parks & Recreation Department is pursuing accreditation through the Commission for Accreditation of Park & Recreation Agencies (CAPRA); and WHEREAS, accreditation is a rigorous year long process of self-assessment, reporting 6 7 8 9 IQ and peer review; and 11 WHEREAS, professional accreditation offers many community and organizational benefits that are consistent with the City Council's mission, vision, organizational, and community values; and 14 WHEREAS, specific modifications were made to the department's needs assessment and 15 comprehensive action plan to satisfy CAPRA fundamental strategies for a park & recreation 16 Ij system master plan and strategic plan; and 18 WHEREAS, staff has reported on and made significant progress on 2013 action plan items; and WHEREAS, upon achieving accreditation, staff will provide annual reports to CAPRA and the City Council, and reaccredit every five years thereafter; and WHEREAS, on March 16, the Parks & Recreation Commission voted to recommend City 19 20 21 22 23 24 Council acceptance of modifications to the Parks & Recreation Department needs assessment 25 and comprehensive action plan. 26 27 28 3 1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California as ^ follows: 3 4 5 6 7 3. The City Council wishes to accept modifications to the Parks & Recreation 8 Department needs assessment and comprehensive action plan consistent with CAPRA accreditation requirements. 9 10 11 12 13 14 /// 17 18 19 20 23 24 25 26 27 28 /// /// /// 15 /// III III III III 21 /// 22 /// /// /// /// 1. That the above recitations are true and correct. 2. The City Council receives the report on the CAPRA accreditation process and action plan progress to date. 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 24**^ day of March, 2015, by the following vote to wit: AYES: NOES: Council Members Hall, Blackburn, Schumacher, Wood, Packard. None. ABSENT: None. MATT HALL, Mayor ATTEST: BARBARA ENGLESO^City Clerk vUiiii// (SEAL) ..f^^^. Commission for Accreditation of Park & Recreation Agency (CAPRA) Requirements and Parks Master Plan Updates City Council Meeting March 24, 2015 Mick Calarco, special projects manager What is CAPRA Accreditation? Accreditation is a rigorous appraisal process whereby parks & recreation agencies demonstrate that they meet best practice requirements (standards) to provide quality programs, services and facilities to their customers What is CAPRA Accreditation? •151 national standards •37 fundamental standards –100 percent must be met •114 non-fundamental standards –85 percent must be met (97) •Only three agencies in the state accredited Why CAPRA Accreditation? •City of Carlsbad Vision –A world class city •Consistent with the city’s community values –Open space and the natural environment –Access to recreation and active, healthy lifestyles –History, the arts and cultural resources –High quality community services Why CAPRA Accreditation? •Consistent with the city’s organizational values –Innovation –Stewardship –Excellence –Communication •Authoritative assessment tool CAPRA Accreditation Benefits •Provide for an internal self-assessment process •Document actual practices and action research •Verbal policies are upgraded to written policies •Establish new procedures with measurable outcomes •Highly effective teambuilding exercise CAPRA Accreditation Benefits •Create and/or updates plans with marketed results. •Produce hardcopy and electronic policy manuals •Network with other accredited agencies and preliminary agency applicants •Increases community, financial and social awareness Park & Recreation System Master Plan and Strategic Plan •Required standards •Minor modifications to the needs assessment and comprehensive action plan •Needs assessment, strategic plan and master plan need to be organized into one single document – the Parks & Recreation Department Master Plan Parks & Recreation Department Master Plan •Modifications included adding elements that already existed in other places to create a strategic plan and master plan •Estimated capital cost outlay •Lead division responsible •City’s organizational values •Tied in key goals to form strategic action matrix Parks & Recreation Department Master Plan •We are not: •Changing any needs assessment report findings •Altering facility/amenity/program priority rankings •Changing the vision, mission statement and key goals •Modifying key action items •We are: •Creating a single master plan document to satisfy CAPRA accreditation requirements •Generating an opportunity for annual progress reports Aviara Community Park 11 Master Plan Update –Concept Plan Aviara Community Park 12 Outdoor Community Gathering Area with Small Concessions/Restroom Building Pine Avenue Community Park 13 Master Plan Update –Concept Plan Poinsettia Community Park 14 Master Plan Update –Concept Plan Status of Implementing Master Plans •RFQ & price proposals issued for design services •Qualifications and proposals due March 31st •Cost estimates to be included in FY 2015-16 CIP budget 15 Recommended Action •Receive a report on the Commission for Accreditation of Park & Recreation Agencies certification process and accept modifications to the Parks & Recreation Department Needs Assessment and Comprehensive Action Plan. 16