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Home My WebLink About2015-04-07; City Council; 21894; Parks & Recreation Operational UpdatesParks & Recreation Operational Updates March 17,2015 Page2of2 On February 25, 2014, the City Council rejected all bids for RFP #14-02, which would have fully contracted-out all parks maintenance services. Instead, the City Council directed staff to continue with identifying and implementing efficiency measures that had been implemented over the prior two years. Since the February 2014 City Council meeting, staff has realized continuous improvement and has reduced operating costs by $125,000 over the past 12 months, mostly due to unfunding parks maintenance vacancies. Those vacancies will be permanently unfunded as part of the FY 2015-16 upcoming budget process. FISCAL IMPACT: There is no fiscal impact for this item. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065, this status report does not constitute a "project" within the meaning of CEQA in that no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. PUBLIC NOTIFICATION: There is no public notification required for this item. EXHIBITS: There are no exhibits for this item. 2 Parks & Recreation Department Operational Updates Chris Hazeltine April 7, 2015 Operational Updates •Alga Norte Community Park •Alga Norte Food & Beverage •Leo Carrillo Ranch Historic Park Special Event Management •Park Maintenance Alga Norte Community Park Alga Norte Successes •Balanced $1.7 million operating budget •Self-sustaining •Strong program participation •Increased recreation revenue •Award of Excellence California Park & Recreation Society Award of Excellence 2014 Actual FY Budget % to Budget Recreation Swim 365,718$ 200,000$ 183% Pool Rentals 254,660$ 300,000$ 85% Aquatic Programs 148,378$ 260,000$ 57% Aquatic Lessons 142,444$ 300,000$ 47% Food & Beverage 89,465$ 105,000$ 85% Park & Field Rentals 57,882$ 80,000$ 72% Instructional Programs 49,668$ 35,000$ 142% Birthday Parties 45,702$ 60,000$ 76% Special Events 29,835$ 16,000$ 186% Retail Sales 10,888$ 18,000$ 60% Adult Sports 5,360$ 13,000$ 41% Facility Rentals 5,256$ 20,000$ 26% Total 1,205,256$ 1,407,000$ 86% Alga Norte Community Park Revenue for July 1 - March 31, 2015 Recreation Swim •Warm winters •Heated pool •Activities for all ages •Offered year round •Lap swim •Passes •Inflatable Zone Pool Rentals •Private clubs •Local schools •Photo shoots Aquatic Programs •Water aerobics •Safety training •Pre-Competitive •Masters Swim •Camps Aquatic Lessons •Parent/Infant Toddler •Preschool •Learn to Swim •Junior Lifeguard Prep •Spring Board Diving •Private Lessons Instructional Programs •Youth and Adult Leagues •Skateboarding •Multi-Sport •Dog Training Special Events Splash into Summer Pirate Plunge Float n Flick Splash Bash Pumpkin Plunge Super Hero Obstacle Race TGIF Concerts Master Swim Meet Diving Meets Swim Meets Birthday Parties •Splash Pad Party •Activity Party •Inflatable Party •Water Ball Party Pool Cabanas Alga Norte Food & Beverage Food & Beverage Improvements •Profitable Foods Facilities –a worldwide food & beverage consulting firm •Specializes on improving the sales, quality, and success of food service operations •Perform analysis of the current operations •Target key areas of focus •Expert recommendations and timeline Key Areas of Growth •Administration •Operations •Menu Engineering Changes •Repurpose one full-time position •Aggressive marketing plan •Branding of facility •New menu •New equipment Leo Carrillo Ranch Historic Park Special Event Management Personal Touch Dining •Dynamic new public/private partnership •Extensive experience managing weddings and events at historic San Diego County venues •Exclusive five year agreement •Guaranteed minimum payment of $125,000, based on a maximum of 47 events Benefits •Improved balance of public and private use of, and access to the facility •Enhanced service offerings at market prices •Increased net revenue •Reduction in staffing and security costs •More time devoted to Ranch operations Parks Maintenance 1 2 3 4 5 Note: Bid amounts are based on prevailing wage. * Fully contracted model would require hiring 2 additional Inspectors RFP Results Trees Community Parks, Athletic Fields Passive Parks, Facilities Landscapes S treetscape, Medians, Parkways Undeveloped Parks, Urban Forest, Trails Totals Fully Contracted 708,400$ 1,358,476$ 767,904$ 623,368$ 329,923$ 3,788,071$ Additional Inspectors*40,728 61,092 40,728 30,546 30,546 203,640 Total Cost 749,128 1,419,568 808,632 653,914 360,469 3,991,711 Current Cost 570,521 1,804,198 955,265 702,226 324,998 4,357,209 Difference 178,607$ (384,630)$ (146,633)$ (48,312)$ 35,471$ (365,498)$ Parks Maintenance Evaluation Continuous Improvement •Closing gap in service delivery models •Workforce reduction •Increased contractual maintenance –Calavera Hills and Aviara Community Parks Workforce Reduction •Eliminated 10 full-time positions since FY 2011-12 •Currently 4 vacant positions •$125,000 savings Increased Contractual Maintenance 50% 50%FY 10-11 Approximate Distribution of Work Contractors Employees 75% 25% Current Approximate Distribution of Work 65% 35% FY 11-12 Approximate Distribution of Work Carlsbad Unified School District •Expanded Joint Use Agreement –Hope & Kelly Elementary Schools –Lower field at Valley Middle School –Ongoing annual maintenance cost $93,000 State of California •Right of Entry Permit –Tamarack State Beach Upper Picnic Facilities –Tamarack/Frazee State Beach Coastal Bluff –Ongoing annual maintenance cost $115,000 Questions