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HomeMy WebLinkAbout2015-05-19; City Council; 21964; Amendment 1 Staffing Services Randstad Technologies Inc, Funding IncreaseCITY OF CARLSBAD-AGENDA BILL AB# 21 964 AMENDMENT NO.1 TO AGREEMENT FOR IT STAFFING DATE OS/19/15 SERVICES WITH RANDSTAD TECHNOLOGIES, INC AND THE 1--=..:...:....::.====-----1 APPROPRIATION OF FUNDING TO INCREASE THE DEPT. ASD-IT CONTRACT AMOUNT BY $70,000. CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. 2015-119 to approve and authorize execution of Amendment No.1 to the professional services agreement for IT staffing services with Randstad Technologies, Inc. ITEM EXPLANATION: The Information Technology (IT) Department requires temporary contract staffing services to ensure that active technology project work is accomplished on time and within budget. In December of 2013, the IT Department released an RFP for IT staffing services. The RFP generated proposals from over thirty staffing services vendors. After evaluation of the proposals, the top seven vendors were selected as a resource to provide on call and limited term staffing personnel in support of IT project work. Randstad Technologies, Inc. is one of the vendors selected as an IT staffing services provider. The initial term ofthe agreement is one year with a possibility for the City Manager to amend the agreement to extend it for three additional one year periods. The compensation stated within the agreement is not to exceed $90,000 dollars per agreement year. The Information Technology {IT) Department has the need to utilize these consulting services in an amount that exceeds the agreement annual limit of ninety thousand dollars {$90,000). This provider has multiple resources available to execute already planned and funded activities. In order to utilize the multiple resources from this provider, staff recommends amending the compensation clause of the initial agreement to increase the not-to-exceed amount to one hundred sixty thousand dollars {$160,000) per agreement year. Contracted resources are needed to backfill IT network services staff, ensuring critical work on the technology infrastructure is completed. This work includes migration of the data center and implementation of the disaster recovery plan. In addition, the city is in the process of migrating back- office systems to a modern solution. A project manager is needed to direct this effort. There is not sufficient funding on the current contract to meet project needs. FISCAL IMPACT: The additional seventy thousand dollars {$70,000) required to complete identified, limited term project work will be funded by existing budgeted funds in the Information Technology Department. If necessary, the Administrative Services Director may appropriate funds in respective department budgets for use of these contractual services. DEPARTMENT CONTACT: Sherry Remington 760-602-7593 sherry.remington@carlsbadca.gov FOR CLERK USE. ~ COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC [J DENIED [J CONTINUED TO DATE UNKNOWN [J CONTINUED [J RETURNED TO STAFF [J WITHDRAWN [J OTHER-SEE MINUTES [J AMENDED [J REPORT RECEIVED [J 5 Page 2 ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065 and CEQA Guidelines section 15378, this action does not constitute a "project" within the meaning of CEQA and therefore, does not require and environmental review. EXHIBITS: 1. Resolution No. 2015-119 approving Amendment No.1 to Agreement for IT Staffing Services with Randstad Technologies, Inc. and the Appropriation of Funding to Increase the Contract Amount by $70,000. 2. Amendment No. 1 to Agreement for IT Staffing Services. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2015-119 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO AGREEMENT FOR IT STAFFING SERVICE AND THE APPROPRIATION OF FUNDING TO INCREASE THE CONTRACT AMOUNT BY $70,000. EXHIBIT 1 WHEREAS, the City of Carlsbad (the "City") currently has a Professional Services Agreement ("Agreement") dated July 21, 2015 with RANDSTAD TECHNOLOGIES, INC. for IT staffing services; and WHEREAS, the City Council recognizes the need for an increase in the annual limit of the Agreement due to an increase in the volume of limited term project work performed by RANDSTAD TECHNOLOGIES, INC. and a desire to complete technology projects on time with a high level of quality. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California as follows: 1. That the above recitations are true and correct. 2. The Professional Services Agreement with RANDSTAD TECHNOLGIES, INC. for IT Staffing Services is amended to increase the not-to-exceed amount to one hundred sixty thousand dollars ($160,000). 3. The Administrative Services Director is authorized to appropriate up to seventy thousand dollars ($70,000) from the Information Technology fund for contractual services. 4. That other provisions of the current Agreement remain in full force and effect. Ill Ill Ill 1 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council of the City 2 of Carlsbad on the 19th day of May 2015, by the following vote to wit: 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AYES: Council Members Hall, Blackburn, Schumacher, Wood, Packard. NOES: None. ABSENT: None. MATT HALL, Mayor ATTEST: (SEAL) ''''"''''' ,,,, \..SBAD ,,,, ,, '1-~ ........ C' .... .... ~.~ ~~~.. .... -~ \~~ _o.--. . o-=>-= .. ·=.:u= ::y~ .:~:: -=-~·· . ' ... ~:: ~., ..•• · ....•..• ·-4,.::::-........... * , ,, ,,, ,,, ''"""''' AMENDMENT NO. ONE TO AGREEMENT FOR IT STAFFING SERVICES RANDSTAD TECHNOLOGIES, INC 1 J This AmeJ)dment No. One is entered into and effective as of the ~day of J\A , '}1))':>, amending the agreement dated July, 21, 2014 the "Agreement") by and the City of Carlsbad, a municipal corporation, ("City''), and RANDSTAD C 0 OGlES, LP a California Corporation, ("Contractor") (collectively, the "Parties") for IT Staffing Services. RECITALS A. On July 21, 2014, the Parties executed an Agreement for IT Staffing services on a non-exclusive, project by project basis; and B. The Parties desire to alter the scope of work to include additional hours to the original contract for highly skilled candidates under consideration by the City; and C. The Parties desire to alter the not to exceed amount of the Agreement: and NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will continue to provide those services described in Exhibit "A" of the original contract. 2. City will pay Contractor an increased amount of seventy thousand dollars ($70,000) for all work associated with those services described in Exhibit "A" on the original agreement on a time and materials basis. With this amendment the new not-to-exceed amount is one hundred sixty thousand dollars ($160,000) per agreement year. Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 3. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. City Attorney Approved Version 1/30/13 4. All requisite insurance policies to be maintained by Contractor pursuant to the Agreement, as may have been amended .from time to time, will include coverage for this Amendment. 5. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. CONTRACTOR By: (s1gn here) Tom WeberNice President, Contracts (print name/title) By~ CITY OF CARLSBAD, a municipal corporation of the State of California By: ~ayor ATTEST: If required by City, proper notarial acknowledgment of execution py Contractor must be, attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups: Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: City Attorney Approved Version 1/30/13 2