HomeMy WebLinkAbout2015-05-19; City Council; 21965; Approving Agreement Western Audio VisualCITY OF CARLSBAD - AGENDA BILL
AB# 21,965 ADOPT RESOLUTION APPROVING
PROFESSIONAL SERVICE AGREEMENT WITH
WESTERN AUDIO VISUAL FOR $348,006.37
OF AUDIO VISUAL IMPLEMENTATION
SERVICES FOR THE CITY COUNCIL CHAMBER
DEPT. DIRECTOR ^(PAl.
MTG. 5/19/15
ADOPT RESOLUTION APPROVING
PROFESSIONAL SERVICE AGREEMENT WITH
WESTERN AUDIO VISUAL FOR $348,006.37
OF AUDIO VISUAL IMPLEMENTATION
SERVICES FOR THE CITY COUNCIL CHAMBER
CITY ATTY. W-^^
DEPT. ASD/IT
ADOPT RESOLUTION APPROVING
PROFESSIONAL SERVICE AGREEMENT WITH
WESTERN AUDIO VISUAL FOR $348,006.37
OF AUDIO VISUAL IMPLEMENTATION
SERVICES FOR THE CITY COUNCIL CHAMBER
CITY MGR. h ^
RECOMMENDED ACTION:
That City Council adopt Resolution No. 2015-120 approving Professional Service Agreement with
Western Audio Visual for audio visual installation services for the council chamber, for a total not to
exceed amount of $348,006.37.
ITEM EXPLANATION:
Most of the city's existing audio visual equipment is based on outdated technology, is reaching the end
of its expected service life and is in need of a significant upgrade. As a result it has become increasingly
difficult and more costly to get parts, have maintenance performed and be confident our audio visual
systems will perform when needed. Over the past three years, the city has spent more than $40,000 in
maintenance, component replacements and general troubleshooting of the city's audio visual systems.
Even with this investment, the systems are not performing at an acceptable level.
As part of the city's efforts to update its audio visual systems, an audio visual design firm was selected in
March 2014. The firm completed an assessment of current and future audio visual needs and designed
updated systems for the City Council chamber, as well as other city meeting venues. In February 2015,
the city issued an RFP for implementation of the new audio visual system in the City Council chamber,
which has the most complex needs, including video production capabilities, integration with the city
cable channel, electronic voting and integration with agenda management software. Three proposals
were received and reviewed by a diverse group of city staff, including end users, subject matter experts
and the core project team. The best value evaluations clearly identified Western Audio Visual as the
preferred vendor to conduct the implementation services for the City Council chamber. The project
includes:
• New microphones and speakers so that those watching the Council meetings in the chamber, in
the overflow area, on the cable channel and online can clearly hear the proceedings without
interference. Current microphones and speakers are unreliable and often experience
interference.
• Updated video production equipment to replace equipment that has reached the end of its
expected service life.
• New lighting that will provide more uniform and comfortable illumination for those in the
chamber and provide a clearer picture for those watching on the cable channel and online.
DEPARTMENT CONTACT: Chuck Miller 760-602-2484 Chuck.Mjller(5)carlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED
•
CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
• New computers for staff presentation table to replace existing, older models.
• New staff table designed to accommodate audio visual equipment, eliminating the safety hazard
associated with exposed cords.
• Touch screen displays on the dais, enabling speaker request queuing and voting.
• New and additional displays that will enable members of the public to clearly view presentations
from all areas of the chamber. Currently, the display is not visible to those sitting on the east side
of the building.
• New voting system that integrates with the agenda management software and shows vote results
in the chamber and on the cable channel and streaming service.
As the Council Chambers is the most complex city audio visual project and includes equipment that
would be utilized in future implementations at the Safety Training Center, Libraries, Conference Rooms,
etc. and in order to establish a strategic partnership to maintain a consistent set of standards for audio
visual equipment, installation, configuration, maintenance and support; the city will utilize Western
Audio Visual for future city audio visual implementations.
FISCAL IMPACT:
The cost of the City Council chamber audio visual contract is not to exceed $348,006.37. This project is
being funded by Local Cable Infrastructure funds.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the
meaning of CEQA in that it has no potential to cause either a direct physical change in the environment,
or a reasonably foreseeable indirect physical change in the environment, and therefore does not require
environmental review.
EXHIBITS:
Exhibit 1 Resolution No. 2015-120
Exhibit 2 Professional Services Agreement with Western Audio Visual
DEPARTMENT CONTACT: Chuck Miller 760-602-2484 Chuck.Miller@carlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED • CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
EXHIBIT 1
1 RESOLUTION NO. 2015-120
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE PROFESSIONAL SERVICE
AGREEMENT WITH WESTERN AUDIO VISUAL FOR $348,006.37 OF
4 AUDIO VISUAL IMPLEMENTATION SERVICES FOR THE CITY
COUNCIL CHAMBERS
5 "
^ WHEREAS, the City's existing audio visual equipment is based on outdated technology
7 ..
and is in need of a significant upgrade; and
8
WHEREAS, an audio visual design firm was selected in March of 2014; and
9
WHEREAS, in February of 2015 Information Technology (IT) department staff and
11 subject matter experts (SMEs), developed a request for proposal (RFP) for audio visual
12 implementation services; and
WHEREAS, three vendors responded to the RFP and after performing a best value
analysis Western Audio Visual was selected as the vendor to provide audio visual
implementation services for the city council chamber; and
WHEREAS, in accordance with the terms of the RFP, the successful selection of the
18 vendor establishes them as the standard audio visual implementer for the city; and
19 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
20
California, as follows that:
21
1. The above recitations are true and correct.
22
2. The City Council of the City of Carlsbad awards a one year Professional Service
23
24 Agreement contract in amount not to exceed $348,006.37, to Western Audio
25 Visual for audio visual implementation services for the city council chamber.
26
27
28
13
14
15
16
17
3
1
2
3
4
//
5
6 //
7 //
8 //
9 //
10
//
11
//
12
13 //
14 //
15 //
16
//
17
//
18
19 //
20 //
21 //
22 //
23
//
24
//
25
26 //
27
28
3. The Mayor of the City of Carlsbad is authorized to execute the Professional
Service Agreement with Western Audio Visual for audio-visual implementation
services on behalf of the City of Carlsbad.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 19th day of May 2015, by the following vote to wit:
AYES:
NOES:
ABSENT:
Council Members Hall, Blackburn, Schumacher, Wood, Packard.
None.
None.
MATT HALL, Mayor
ATTEST:
BARBARA ENGLEfiOINl City Clerk
(SEAL)
.> VJ - IIR P i, •. ^
AGREEMENT FOR AUDIO VISUAL INSTALLATION SERVICES
WESTERN AUDIO VISUAL
THIS AGREEMENT is made,and entered into as of the I day of
.\\{Ll\^ 20\^ by and between the CITY OF CARLSBAD, a municipal
corporation, ("City"), ar^jWESTERNAUDlO VISUAL, a corporation, ("Contractor").
RECITALS
A. City requires the professional services of an audio visual installer that is
experienced in upgrading, replacing and integrating current audio visual
technology.
B. Contractor has the necessary experience in providing professional services and
advice related to audio visual installations.
C. Contractor has submitted a proposal to City in response to a Request for Proposal,
was selected based on a best value selection process and has affirmed its
willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of 1 year from the date first above written.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term shall not
exceed three hundred forty eight thousand six dollars and thirty seven cents ($348,006.37). No
other compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. The City reserves the right to withhold a ten percent (10%)
retention until City has accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
City Attorney Approved Version 4/1/15
\^^^r
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or Its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election. City may deduct the indemnification amount from any balance
owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors In connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorney's
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The Insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VU"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
City Attorney Approved Version 4/1/15
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage Is inadequate.
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
10.1.1 Commercial General Liabilitv Insurance. $2,000,000 combined single-limit per
occurrence for bodily injury, personal injury and property damage. If the submitted policies contain
aggregate limits, general aggregate limits will apply separately to the work under this Agreement
or the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability, (if the use of an automobile is involved for Contractor's work
for City). $1,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liabilitv. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach, or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required Insurance policies and endorsements.
City Attorney Approved Version 4/1/15
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carisbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be cleariy identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all wori<
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For Citv For Contractor
Name Chuck Miller Name Erik Wilson
Title IT Project Manager Title Director of Engineering
Department Information Technology Address 6353 Corte Del Abeto suite 106
City of Carisbad Carisbad, CA. 92011
Address 1635 Faraday Ave Phone No. 760-438-8676
Carisbad, CA. 92008 Email erikw@wav1.com
Phone No. 760-602-2484
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carisbad Conflict of Interest Code. The Contractor shall report
investments or interests in all four categories.
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully Informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
City Attorney Approved Version 4/1/15
c o
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements. Including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not othenwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be fonwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be fonwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding
upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination. Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion.
City Attorney Approved Version 4/1/15
to deduct from the Agreement price or consideration, or othenwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim Is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public wori< or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
23. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
City Attorney Approved Version 4/1/15
IQ
J
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
By:
(sign here)
(print name/title)
ATTEST:
(sign here)
/ (print nam
BARBARA EMGUESON
City Clerk
(print name/title)
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation. Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREVa^rCitv Attorney
City Attorney Approved Version 4/1/15
c
EXHIBIT "A"
SERVICES TO BE PROVIDED BY WESTERN AUDIO VISUAL IN SUPPORT OF CARLSBAD
CITY COUNCIL CHAMBER INSTALLATION
SCOPE OF WORK
The Council Chamber and related control systems will be upgraded to utilize current, reliable
and supportable technology to allow the City to conduct Council and Committee meetings and
other presentations requiring internal AV support and broadcast. The new Council Chamber AV
system will include two video wall displays, local sound reinforcement, audio and video
recording, multiple cameras and presentation distribution to cable broadcast and online
streaming. An integrated control system will be used to allow easy and intuitive user control of
the system. The control system is to provide full system control, including selection and control
of source devices, presentation switching, and audio control. The adjacent Council Conference
Room and Outside Overflow will support live non delayed video and audio, and the Council
Lobby will support live audio.
Facility electronic, electrical, millwork, structural and infrastructural design, engineering and
modification are required to support the intended upgrade and are included as a part of this
work. All old equipment and associated racks will be removed except where identified to be
reused. All wiring will be dressed and terminated properiy. Cable wiring management will be
put in place for easy access, testing and replacement of cables as needed. Cables/cords will be
labeled as well as all outlets and connections.
DAIS
The Council Chamber has a nine-position dais at the front of the room. Each seated location
will have a mounted gooseneck microphone, mute switch, and speaker. The five council
positions will also each have an Owner Furnished Equipment (OFE) Agenda Management
System PC that will remain separate from the AV system. The microphones will be used for
local sound reinforcement, audio conferencing, recording, and distribution to broadcast. The
speakers at the dais will support mix minus local reinforcement for greater intelligibility of
speech and presentation audio.
The existing voting interfaces, mute switches, and microphones are to be removed, millwork
modifications made; including replacement of the dais surface, and new devices installed.
STAFF POSITIONS
The Council Chamber has four Staff positions. There are three positions at a new custom staff
table in front of the dais and one Assistant Clerk (AC) Position adjacent to the Dais in front of
the City Clerk at a new custom work station. Each position will have a mounted gooseneck
microphone and mute switch. The microphones will be used for local sound reinforcement,
audio conferencing, recording, and distribution to broadcast.
City Attorney Approved Version 4/1/15
The AC position will be a custom built removable work station that is 42"x30" with a black
laminate finish and caster base provided by Western AV with a cable umbilical connecting to a
custom plate on the front of the Dais. City must approve all finishes. The AC work station will
support an Auxiliary PC input via an input plate with HDMI, VGA and Analog Audio, a 10" touch
panel, gooseneck microphone, mute switch, and work surface space for two OFE PC's/laptops.
The Staff Table will be custom built permanently installed table that is 108"x36" with a black
laminate finish provided by Western AV. City must approve all finishes. The existing table is to
be removed. The table will provide enough space for three staff members to sit on one side
facing the Dais. The table will support an OFE Presentation PC and Monitor, an Auxiliary PC
Input with HDMI, VGA and Analog Audio, a 10" touch panel, three gooseneck microphones, and
three mute switches. The OFE PC monitor must be mounted below the table surface in a
monitor housing and be viewable through a glass cover inlayed in the table surface.
Connectivity of the devices to the system will be provided through the existing floor box. Table
surface connectivity of the auxiliary PC input, touch panel, 3 power outlets, and 2 USB
connections to the Staff PC shall be provided in an in-table box. Microphones and mute
switches shall be mounted in the table surface. The City will provide the OFE Presentation PC
per Western AV's specifications and Western AV will be responsible for providing the monitor to
be mounted below the table surface. The OFE Presentation PC must be built in to the table and
accessible for Blu-Ray/DVD access.
The staff touch panels will be the primary Chamber presentation control point for use during
Council meetings to control the AV presentation systems and will be used to select and control
the presentation media to be displayed in the Chamber, audio volume, audio conferencing
microphone control, and video preview of all available sources.
Podium
The existing podium will be reused in place. A new gooseneck microphone will replace the
existing microphone. Control of the podium mute will be provided on any of the touch panels.
VIDEO AND COMPUTER SOURCES
Council Chamber presentation sources to be displayed in the Council Chamber will be the
Presentation PC at the Staff Table, a laptop input at the Staff Table, a laptop input at the AC
position, an auxiliary laptop input in the Broadcast Control Room, an OFE Operators PC in the
Control Room, cable set top box feeds from the Broadcast Control Room, and Broadcast
Program Output.
VIDEO DISPLAY
The Chamber will utilize two (2) new high-brightness, ADA compliant, 2x2 video walls, with 55"
displays, capable of displaying full hi-definition 1080p images. The existing projection screen
and projector will be removed. The video walls will be installed on opposite walls with one video
wall being installed in the location of the existing projection screen and the other in the same
location on the opposite wall. Westem AV will be responsible for modifying the bulletin board
system to make accommodations for the displays. This includes wall mods, drywall patching
and painting. Western AV will remove the existing voting display boards and patch, paint as
required. The video walls will be used to display a single large presentation source image from
any of the available computer or video input devices. Selection of the sources to be displayed
City Attorney Approved Version 4/1/15
on the display system will be controlled by the integrated control system from any of the
operator touch panels.
Westem AV to modify the map board wall to allow the 2 x 2 video wall to be placed in the same
general area as the displays across from them. This includes wall mods, drywall patching and
painting.
AUDIO REINFORCEMENT AND ASSISTED LISTENING
Fourteen (14) gooseneck microphones, two (2) wireless lavaliere microphones, and two (2)
wireless handheld microphones will be used for voice reinforcement and presentation support.
All wireless microphones will be rechargeable via dual docking charging stations located in the
Broadcast Control Room. The video and computer sources are to provide media audio. A multi-
zone distributed loudspeaker system will be employed for mixed media, audio conferencing, and
voice audio reinforcement in the Council Chamber, Council Chambers Lobby, Conference
Room, and Outside Overflow Area. New individually zoned loud speakers will be installed on
the Dais to provide mix-minus audio to the Dais. The existing ceiling mounted speakers will be
removed and replaced with new speakers 8" ceiling mounted speakers. The existing overflow
speakers in the Outside Overflow Area will be re-used. The loud speakers will be amplified from
the audio equipment rack located behind the Dais. The audio will be mixed and managed using
a DSP based mixer/router that will provide equalization, limiting, and feedback control. Volume
level for the Council Chamber and Council Chambers Lobby speaker systems will be available
via the control system and is to be controlled remotely from any touch panel. Volume control in
the Council Conference Room will be from a wall mounted dial. Volume Control and selection
of the Outside Overflow Area will be made from the any touch panel.
An assisted listening system is to be supplied to support additional audio reinforcement in the
Chamber. The system will utilize an induction hearing loop for use with compatible hearing aids
and seven (7) rechargeable belt-pack style receivers that can be used with attached head
phones.
CAMERA SYSTEM
A hi-definition multi-camera system will be utilized for cable broadcast and video archival of
meetings. There will be four (4) remotely controlled cameras located in the Council Chamber.
The cameras will have integral remotely controlled pan and tilt motors and will utilize power
zoom and focus lenses. Cameras shall be single-chip broadcast quality cameras equipped with
a multi-element 30x optical glass auto-focus zoom lenses. Remote control of white balance,
color correction, and other available settings and controls will be available via camera control
units (CCU) to be located in the Broadcast Control Room racks. High quality lenses, suitable for
broadcast use, shall be capable of remote control of focus, zoom, and iris. The integral lenses
shall be capable of close-up head shots of people seated at the dais and other locations.
Joystick type camera and touch screen production controllers, integrated with the production
switcher, will be located in the Broadcast Control Room for control of all cameras pan, tilt, zoom,
focus, and other controls as required. Two cameras will be located in the rear of the chambers
with one camera in the center back and one camera on the side wall in the left back as you
enter the chambers. Two cameras will be in-wall mounted in the front of the chamber on
opposing sides of the seal to capture staff and presenters from the podium.
BROADCAST MONITORING
10
City Attorney Approved Version 4/1/15
c •
Broadcast room to be completely emptied, including any wall mounted devices. Any holes,
blemishes, etc. to be patched/painted as required. A new console for the broadcast room will be
provided and installed by Western AV. A 48" display configured with 10 windows provided by a
multi-viewer shall be installed in the Broadcast Control Room for easy viewing by the Operator
and shall provide broadcast production monitoring. Any currently selected presentation source
displayed in the Council Chamber is to be available for distribution to one of the windows
through a digital matrix router. AV Operator control of video and audio routing will be perfonned
utilizing a 10" touch panel control interface. All cameras video signals are to be distributed to a
dedicated window and to individual inputs of a hi-definition video production switcher. Program
video from the switcher is to be distributed to multiple router outputs sufficient to provide
program video to all video recording devices and to the cable broadcast modulators. Video and
mixed voice reinforcement and media audio will be embedded in the video with the video
distribution signal. The digital video recording and playback system is to include software
programmable for unattended looping playback on a time scheduled basis. The monitoring,
routing and control equipment is to be located in racks or in the operator's console in the
Broadcast Control Room and is to be controlled from the Control Room operator's position.
BROADCAST SYSTEM
The broadcast systenn will be housed In the Control Roonn. The broadcast system will
provide selection and complete control of the cameras, as well as selection of all source
devices for the broadcast feed. Camera feeds in HD-SDI and Computer Inputs from the
Council Chamber utilizing hi-resolution digital HDMI signals are to be scan converted
and scaled to a common digital output format and frequency for distribution to the
broadcast system components. Selection of sources for broadcast will be through a
broadcast-quality video production switcher with six (6) inputs that will be paired with a
22" touchscreen multiviewer that allows all presets and camera positions to be
displayed and activated by touching the "video thumbnail" of the preset. The
touchscreen multiviewer will be configured to display six input windows and two larger
"Preview" and "Program" windows with red and green tally window borders. In addition,
each camera input can have up to 12 stored "video thumbnail" preset camera shots.
Character and graphical overlay will be accomplished with a high-quality, keying, down-
stream character generator. Source preview and program monitoring will be through
48" display with a 10 window multiviewer configured to provide continuous monitoring of
all cameras, video walls, character generator, presentation switcher and broadcast
program.
Three (3) 22" monitors will be mounted on the wall of the Broadcast Control Room and
will continuous monitoring of incoming cable feeds from Time Warner and ATT Uverse
via OFE provided set top boxes and broadcast signal output.
Broadcast output will be distributed to a press plate with two (2) HD-SDI and four (4)
XLR connections, OFE Agenda Management System HD-SDI encoder for web
steaming and recording, a Tightrope Cable Cast system for broadcast distribution and
recording, a Blu-Ray DVD Recorder, and two cable modulators (ATT Uverse and Time
Warner). The Tightrope system will also be used to play live broadcast and time
scheduled looping video and audio to the OFE cable modulators 24/7.
City Attorney Approved Version 4/1/15
11
"1
All broadcast video and control equipment will be housed in or on a custom broadcast
style operator console system which will incorporate racks, desk space, and other
accessories as required to provide a workspace which is aesthetically pleasing and
operator-friendly.
Source audio for the broadcast and recording will be available as mixed microphone
and media audio from the Council Chamber which shall be distributed to multiple
outputs on the digital audio mixer/router for distribution to the broadcast system
recorders and the cable system modulators (supplied by others). A pair of stereo
speakers will also be included for monitoring of available audio signals.
All audio and video signals into and out of all devices in the broadcast system will be
routed through digital routing systems located in the Broadcast Control Room racks. An
override system for direct routing from the presentation switcher to the Agenda
Management System encoder and the broadcast modulators shall be provided to be
used in case routing system failure.
CONTROL SYSTEM
GENERAL DESCRIPTION
An integrated AV control system will be included in the Council Chamber system. Functionality
of the control system will include, but is not limited to, system power control, selection and
control of source devices to be displayed on the video wall, presentation router control,
microphone muting. Chamber ceiling speaker volume level control, and video source preview.
The primary control point of the presentation system will be located at the staff positions in the
Council Chamber. Duplicate control capabilities will also be provided in the Broadcast Control
Room. The control system will be connected to a rack mounted networked controlled UPS units
located in the control room. In the event of power outage, the UPS will provide sufficient power
to shut down the system in the proper fashion without damaging any equipment. When power
is restored to the system, the system will power up and return to its default state. A system to
allow remote monitoring, troubleshooting, and connection to all controlled devices shall be
provided.
2. CONTROL SYSTEM FUNCTIONALITY GUIDE
General Guidelines
Touch Control Panels
Touch Control Panels are to allow the operator to have access to Council Chamber presentation
system controls for system power, display source selection, and video preview of any source.
The control system will sufficiently control all devices necessary to allow, upon source selection,
seamless and automatic distribution of a selected Council Chamber presentation source device
to the video display and to the production system in hi-definition video. Additionally, audio from
the selected source device shall be automatically selected and routed to the audio mixer while
all unselected source devices are muted.
City Attorney Approved Version 4/1/15
12
Control pages, panels or buttons will be laid out logically and symmetrically with a minimum of
page flips, pop-ups or button changes for standard control functions. Background colors and
button colors shall be coordinated with the City prior to site installation.
B. Microphone Mute
All table mounted gooseneck microphones shall have an adjacent mute button mounted in the
dais or staff millwork. The dais mute button location shall be approved by the city and shall
provide visual status feedback of the microphone mute function. The podium microphone mute
function will be controlled from the touch panels only.
DAIS MILLWORK MODIFICATIONS
The Council Chamber dais and staff millwork is to be redesigned, modified and updated to
accommodate the new AV and control components. Modifications are to be coordinated with
City staff and detailed designs and specifications are to be documented and approved by the
City. Millwork at the dais Council positions will be modified after removal of the existing
electronic components to accommodate the new audio and control devices and to provide a
complete and finished look. New material will be installed and finished to match the existing
millwork as required.
COUNCIL CONFERNCE ROOM AND OVERFLOW
The system shall provide a live un-delayed broadcast audio and video feed to the Council
Conference Room. Distribution of the feed will be controlled by any of the touch panels. The
video feed shall be displayed on the OFE existing display. Source selection on the display will
be from the manufactures remote. New loudspeakers will be installed in the ceiling and volume
will be controlled by a wall mounted dial and shall provide a live un-delayed audio from the
chambers.
The Outside Overflow Area shall support live un-delayed audio and video from the Chambers.
Audio will be distributed to the exiting OFE loudspeakers. Video will be distributed to two
displays on movable carts. Two custom plates will be installed on the outside of the chambers
for connection of receivers mounted on the back of the displays. Control of the displays and
audio will be provided on any of the touch panels.
LIGHTING
All ceiling tiles and existing lighting fixtures (except front wall washes) will be removed. New
ceiling fixtures will be installed per manufactures drawings. This includes the physical
installation and all electrical work. Some fixtures might need slight position modifications due to
any mechanical obstructions above. Two new wall switches will be installed near the entrances
to the council chambers and will control all lighting scenes. Additionally, the AMX control system
will allow users to control the lighting system from the system.
After all ceiling woric has been performed (ALS installation, Speaker installation. Lighting
installation) the ceiling tiles can be replaced. AU ceiling tile work will be done by others.
System Configuration and Programming
Western AV will provide products, services, and a single site license to the end user specific to
the Council Chamber as outlined in this system specifications.
City Attorney Approved Version 4/1/15
13 /7
Development
Western AV will develop controls programming in accordance with the detailed specifications
provided by Client. The specifications should include a document listing all pertinent equipment
including device make and models, system drawings, detailed control, audio and video flow and
any other infonnation that Western AV deems pertinent. In the event that the specifications are
lacking in detail or, in the opinion of the Western AV engineers, are not feasible, unwieldy or
othenvise unable to be completed. Western AV will make recommendations to complete the
project and discuss costs and change order requirements. Customer will read carefully and
review the Control Functionality touchpanel submittals when presented. These
images/document will be signed and returned within one week of presentation and will be the
basis for the system development. If no response is received five business days after the
Control Functionality Specification is issued. Western AV will assume that it is approved as
submitted unless otherwise notified. Any changes after an approval is received can be
considered chargeable.
Delivery
Western AV will deliver the completed system programming and interface design within a
reasonable period of time after receipt of purchase order and deposit as outlined in the system
quotation. Changes to the system beyond the scope of the original quotation and/or changes or
oversights by third parties or Client may cause delays in final delivery and are subject to
additional fees. Delivery may be by electronic means (i.e., email) or actual delivery of tangible
items and is limited to items specified in the system quotation. Western AV resen/es the right to
withhold final delivery until unpaid balances are paid in full.
Source Code
Upon receipt of final payment. Western AV will grant ownership of the source code to Client.
Client acknowledges and agrees that Western AV owns all rights, title and interest in and to all
products and services provided by Western AV as pursuant to this agreement and the system
quote. Client agrees not to reuse, duplicate or distribute, in whole or in part, any products
developed by Western AV without the consent of Westem AV. Any modifications to the source
code by any other party other than by Western AV may void the warranty and future support of
the system at the sole discretion of Western AV.
Personnel
Western AV will designate a single Project Manager and a designated Engineer to oversee the
installation work for the duration of the project and to ensure that the systems are installed in
accordance with the specifications and drawings. The Project Manager will maintain adequate
staff and be responsible for installing and testing the system on schedule.
Installation
Site installation will be performed by a factory trained team of engineers, project managers and
installation technicians, as may be required. The installation team will be prepared and
equipped to perfomi all necessary work on site. The project manager is authorized to apply all
required resources and to immediately resolve any problems that might arise during the
installation process.
Eguipment and Maintenance Manuals
Western AV will provide electronic copies of the system documentation to the City. The
documents will include the following:
City Attomey Approved Version 4/1/15
14 it i b
Service Reference Sheet - A service reference and procedural guideline with Western AV's
name, address, telephone, dedicated service email address and Fax numbers.
Equipment Manuals - Including copies of individual equipment operation manuals.
Equipment List - A list of all system equipment including specialty hardware, by manufacturer
and model.
As-built Drawings - Infrastructure and wire flow diagrams
Training
Training will be divided up between Users and Technical Staff
User Training is focused on the biggest issue with new technology and that is End-users being
scared to touch the system in fear that they will do something wrong. All End-users are given
handouts of your touchpanel layouts so they can take notes, but the most important part of the
training is the hands on training by each individual to get them to a point where they are
comfortable starting the system and operating the system. Once everyone is comfortable using
the system the trainer will shut down the system and leave the room. He will direct the group to
get the system ready for a meeting. The trainer will return once this has been completed and will
review all issues that came up in the process.
Technical Training is focused on troubleshooting the most common issues that might come up;
the trainer will also take the staff through every piece of equipment. The trainer will then go over
the System CAD line drawings so that everyone has an overall knowledge of how the system is
connected and interacts with the various components. This is a valuable way to diagnose a
problem if you can map it out on the line drawings and trace the problem throughout the system.
Someone in this training should be designated as the main technical contact for the system.
This would be the person users would go to with any issues, and this person would also be the
1st contact to call Western Audio Visual's service team.
Future Training will be done once everyone has had a chance to use the system, typically 3-6
months later. This is also a good time to invite new users to a formal training.
All trainings are led by the Lead Engineer who designed the system and worked on the
touchpanel layouts with the programmer and client.
All trainings end with the introduction of the Western Audio Visual Service Manager, who will be
your contact moving forward.
Order requirement
No work shall be performed without receipt of a hard copy purchase order or other appropriate
document authorizing the performance of services and receipt of deposit. Receipt of the deposit
is required in order to secure an installation timeline and initiate equipment ordering. Electronic
or facsimile transmissions will be acceptable to initiate the start of work, with deposit, with hard
copy back-up following.
Work Conditions
Client shall provide a safe work area complying with all codes and practices and shall provide a
facility in a condition to accept the installation of equipment outlined in this scope of work. Any
delays caused due to a site that is not safe or ready for Western AV's installation may require a
City Attorney Approved Version 4/1/15
15
\.,J v3
change order for rescheduling and/or extra time required due to delays of the installation as
quoted.
Client Furnished Eguipment (CFE) Or Owner Furnished Eguipment (OFE) And Sen/ices
CFE/OFE and/or services are excluded from the scope of this proposal, unless othenvise
specified. All CFE specified in this contract must be coordinated and delivered to Western AV
prior to final in-shop pre-installation assembly and testing.
Warranty
The Contractor warrants the AV system; at no cost to the city, against all defects of materials
and workmanship, as a system, as well as individual components for a period of 1 year after
date of acceptance, or first used (whichever comes first). If individual manufacturers, warranty
their equipment for a longer period, the manufacturer's warranty will apply. Extended warranty
and preventative maintenance is available as a separate option.
Equipment
Qty Manuf Model Description
Council Chambers
-
Video Wall Eauipment
8 Planar 997-7460 Clarity Matrix with G2 Architecture MX55HDU:55
in. 1920x1080,
800 nit LCD video wall system. Includes 1 LCD
module, required
power supply modules, standard length quad
controller
electronics and EasyAxis mount. Landscape only.
4 Planar 572-4314 Cosmetic Trim for Matrix LX55HDU, MX55HDU-L
to cover the
Right edge of the LCD. 1 per row of the video
wall. Landscape
Only.
4 Planar 572-4314 Cosmetic Trim for Matrix LX55HDU, MX55HDU-L
to cover the Left
edge of the LCD. 1 per row of the video wall.
Landscape Only.
4 Planar 572-4316 Cosmetic Trim for Matrix LX55HDU, MX55HDU-L
to cover the Top
edge of the LCD. 1 per column of the video wall.
Landscape Only.
4 Planar 572-4317 Cosmetic Trim for Matrix LX55HDU, MX55HDU-L
to cover the
Bottom edge of the LCD. 1 per column of the
video wall.
Landscape Only.
8 Planar 175-0754 Cable Assy, DATA, CATX, 100FT
2 Planar 175-0899 Cable Assy,PWRDC,48V,100FT/3
16
City Attorney Approved Version 4/1/15
6 Planar 175-0993 Cable Assy,PWR,DC,LOOP,8FT
Video Source Diaital Media Routina
Eauipment
AMX FG1060-16 DGX16-ENC-Enova® DGX 16 Enclosure
AMX FG1058-570 DGX-I-DXL - DX Link Input Board
AMX FG1058-540 DGX-I-HDMI - HDMI Input Board
AMX FG1058-550 DGX-O-HDMI - HDMI Output Board
AMX FG 1058-580 DGX-O-DXL - DX Link Output Board
AMX FG1058-705 DGX-AIE - Audio Insert/Extract Board
AMX FG1010-325-BL DX-TX DXLink™ Multi-Format Transmitter
Module Decora Wall Plate
AMX FG1010-310 DX-TX DXLink™ Multi-Format Transmitter
Module
Panelcrafter
s
W92008-
WQ439146
Custom Plate - Input AC table
Panelcrafter
s
W92008-
WQ439147
Custom Plate - Dais AC
Panelcrafter
s
W92008-
WQ439147
Floor Box Plate - Staff Table
AMX FG560-03-BL HPX-1200 BL Black 12 Module Connection Ports
AMX FG561-01 HPX-P200-PCUS Power Outlet (US) Module with
Cord
AMX FG552-30 HPX-N101-ETH-R Ethernet Module with
Retractable Cable
AMX FG552-27 HPX-AV101-HDMI-R Single HDMI Module with
Retractable Cable
AMX FG552-31 HPX-AV102-RGB_A-R RGB with Stereo Module
with Retractable
Cable
AMX FG553-12 HPX-N102-USB Dual USB Module with Printed
USB Symbol
AMX FG558-01 HPX-B050 1/2 M Blank Panel
OFE OFE OFE Staff PC
Samsung DB22D-P Staff PC Monitor
Atlona AT-HDDA-2 1x2 HDMI Distribution Amplifier (4Kx2K)
17
City Attorney Approved Version 4/1/15
n
Audio Support Eauipment
1 Listen ILD1000G Professional Loop Driver (9.2 Amps)
7 Listen LP-IL-1 Hearing Loop Receiver with Lanyard Package
14 Shure MX415R/N 15" Shock-Mounted Gooseneck, No Capsule, with
LED ring, includes surface mount preamplifier
14 Shure R185B Black Cardioid Cartridge for MX-
(Microflex®)Models and WL185
13 Clock Audio TS-001 Through Table / Desk / Flush Mount Electronic
Capacitive Touch
10 Boston
Acoustics
BOSSNDWREXS
B
SoundWare XS Satellite Speaker
12 Tannoy 8001 6290 CVS8, 8" Coaxial Ceiling Speaker
1 Panelcrafter
s
W92008-
WQ439148
Press Plate 2G 4XLR
1 BiAmp TesiraFORTE
AVB Tl
TesiraFORTE DSP fixed I/O server with 12
analog inputs, 8 analog outputs, 8 channels
configurable USB audio, 128 x 128 channels of
AVB, Sona™ Acoustic Echo Cancellation (AEC)
technology, and standard telephone interface
2 Biamp TesiraFORTE
AVB Cl
TesiraFORTE DSP fixed I/O server with 12
analog inputs, 8 analog outputs, 8 channels
configurable USB audio, 128 x 128 channels of
AVB, and Sona™ Acoustic Echo Cancellation
(AEC) technology
4 BiAmp Tesira EX-LOGIC Tesira PoE logic expander with 16 logic GPIO
1 MOTU 9305 Five-Port AVB Ethernet Switch
1 Crown
Audio
CT475 4-Channel, 75 Watts per channel (dais speakers)
1 Crown
Audio
CT875 8-Channel, 75 Watts per channel (dais speakers)
1 Crown
Audio
CTS4200A 4-Channel Power Amplifier (Council Chambers,
Overflow, Conference Room)
18
City Attorney Approved Version 4/1/15
2 Shure QLXD24/SM58 Wireless Microphone System w/ Handheld Mic
2 Shure QLXD14/84 Wireless Microphone System w/ Lavalier Mic
4 Shure SB900 Lithium-Ion Rechargeable Battery
1 Shure UA844SWB Wideband UHF Four-Way Active Antenna Splitter
and Power Distribution System
2 Shure UA825 25' UHF Remote Antenna Extension Cable
2 Shure UA830USTV In-Line Antenna Amplifier for Remote-Mounting
1 Shure SBC200-US Dual Docking Charger with Power Supply
1 Shure SBC200 Dual Docking Charger, Power Supply NOT
Included
Broadcast Eauipment
4 Vaddio 999-9917-OOOW RoboSHOT 30 QCCU System
2 Vaddio 999-2225-118 IN-Wall Enclosure for Vaddio RoboSHOT
Cameras
Vaddio 535-2000-296 Off-Set Drop Down Mount for Vaddio's
RoboSHOT
Vaddio 999-5655-000 ProductionVIEW HD-SDI MV
Vaddio 999-5520-022 TeleTouch 22" HD Touch Screen LCD Monitor
with Base
Blackmagic
Design
C0NVMCAUDS4
K
Mini Converter Audio to SDl 4K
Blackmagic
Design
C0NVMASA4K Mini Converter SDl to Analog 4K
Blackmagic
Design
HDL-
MULTIP6G/16
MultiView 16
Blackmagic
Design
HDL-
AUDMON1RU
Audio Monitor
Blackmagic
Design
HDL-
SMTWSCOPEDU
04K
SmartScope Duo 4K
Samsung DB48D 48" 1080P Professional Display
"I Compix ConverGI HD Single Channel HD Character Generator
Compix Mechanical
Bypass Relay
Mechanical Bypass Relay
19
City Attorney Approved Version 4/1/15
.0'
c
1 OFE OFE OFE Control Room PC
2 Samsung DB22D-P Staff PC Monitor
2 TBD Custom Monitor Mounts
2 Logitech MK520 Wireless Keyboard and Mouse Combo
1 Bittree B48T-2WTHD 2 X 24 HD-SDI Patch Panel
1 TV ONE C2-2655 C0RI02 Scan Converter PLUS
1 Kramer VM-50V 1:5 Composite Video Distribution Amplifier
1 Kramer VM-50AN 1:5 Balanced & Unbalanced Stereo Audio
Distribufion Amplifier
1 Delvcam DELV-
MLCD56RM
5.6" Triple Rackmount LCD Monitor
1 Panelcrafter
s
W92008-
WQ439150
Custom Wall Plate 1 G 2HDSDI Press Plate
3 Samsung UN22F5000 22" LCD Display
Streamina/Recordina/Broadcast Channel
Manaaement
1 Tightrope Cablecast
SXLEHD
One SD/HD channel decode, one channel SD/HD
encode, multi-
1 Tightrope Cablecast CG330
SDl
Carousel bulletin board configured for broadcast
ina 1RU
1 Blackmagic Smart Videohub
20x20
HD-SDI Video 20x20 Matrix Router
1 TBD TBD OFE - Agenda Management System HD Encoder
1 JVC SR-HD2500US Blu-ray Disc & HDD Recorder w HD-SDI Input
1 OFE OFE OFE Set Top Box - ATTUverse
1 OFE OFE OFE Set Top Box - Time Warner
1 OFE OFE OFE CATV Modulator - ATTUverse
20
City Attorney Approved Version 4/1/15
1 OFE OFE OFE CATV Modulator - Time Warner
System Control
3 AMX FG2265-05 10.1" Modero S Series Tabletop Touch Panel
3 AMX FG5968-10 MXA-MPL Modero X® and Modero S Series Multi
Preview Live
1 AMX FG2106-03 NX-3200 NetLinx® NX Integrated Controller
1 AMX FG423-46 PSR4.4 13.5 VDC, 4.4 A Power Supply
1 Netgear GS752TP-
100NAS
ProSafe GS752TP Ethernet Switch - 48 Ports - 4
X Expansion Slots
2 Middle
Atlantic
UPS-2200R-8IP RACKMOUNT UPS,2200VA/1650W IND.OUTLT
CNTRL
1 Custom Custom Remote management, diagnostics, and
troubleshooting
Overflow and Conference Room
3 AMX FG1010-500 DX-RX DXLink HDMI Receiver Module
2 Samsung DM65D 65" 1080P Professional Display with RS232
2 Panelcrafter
s
W92008-
WQ439151
Wall Plate
2 Chief PFCUB Large Flat Panel Mobil Cart
2 Chief PAC775 Outdoor Casters
1 OFE OFE OFE Conference Room Display
4 OFE OFE OFE Outdoor Speakers
1 Tannoy 8001 6290 CVS8, 8" Coaxial Ceiling Speaker
1 Atlas AT10 Attenuator Volume Controller
Support Eauipment
2 Middle
Atlantic
ERK-4425 44SP 25D RACK W/ REAR DR
21
City Attorney Approved Version 4/1/15
c:
2 Middle
Atlantic
ERK-RR44 44SP ERK REAR RAIL OPTION
2 Middle
Atlantic
ERK-4QFT-FC ERK (3) 4FAN TOP W/ FC
2 Middle
Atlantic
CBS-ERK-25 CBS FOR 25DP ERK
5 Middle
Atlantic
PDT-1015C-NS PD THIN, 1-15A, 10 OUT, CORD
1 Middle
Atlantic
Various Miscellaneous Rack Accessories (Shelves, Lacing
Bars, Rack
1 TBD MISC Miscellaneous Installation Equipment (Mounts,
Ties, Adaptors,
Custom Furniture
1 Omnirax Prestation Jr. Audio/Video workstation desk
1 MISC. Miscellaneous Workstation Accessories
1 DWI Custom Staff Table with integrated PC Mounting
1 DWI Custom AC Wori< Station
1 DWI Custom Dais Modifications
System 1 Equipment Sub-Total:
Liahtina System
6 Brightline ST3X1-24CA-IG Stealth-T 3-lamp Fixture DALI Dim, 120V,
24"x24", Corner Angle, Inch Grid
4 Brightline ST3X1-24FW-IG Stealth-T 3-lamp Fixture DALI Dim, 120V,
24"x24", Fonvard Throw, Inch Grid
2 Brightline ST4X1-24CA-IG Stealth-T 4-lamp Fixture DALI Dim, 120V,
24"x24", Corner Angle, Inch Grid
15 Brightline 089-219 Troffer 2x4, 12 Cell 2 x 32W, DALI Ballast, White
Optic Baffles
42 Brightline 009-55W32KSP Lamp 55W Biax 3200K 85 CRI Dulux L
#55W3200 Studioline, 2G11 Base
** Includes 4 Spare Lamps **
32 Brightline 009-T832W32K T8 32W48" Lamp 3200K, White, 48" Long
** Includes 2 Spares **
22
City Attorney Approved Version 4/1/15
1 Brightline BUSMASTER-1 RS-232 to DALI Interface Kit 120V w/ Cables,
Power Supply, WinDim Software & Manual
2 Brightline DCS-8-DALI DALI Controller, Flush Mount 8 Presets, 4
Groups, White, Leviton# CD250-C
1 Brightline DTX-100/BL-F DALI Control Cable 100' Bare Leads to Female
XLR, 3-Pin Config, White Cable
26 Brightline DTX-15 DALI Control Cable 15" Male & Female XLR
Connectors, 3-Pin Config, White Cable
23
City Attorney Approved Version 4/1/15