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Home My WebLink About2015-05-19; City Council; 21974; Compensate Emergency Personnel Portal to PortalCITY OF CARLSBAD - AGENDA BILL AB# 21.974 DATE 05/19/15 DEPT. Fire ADOPT RESOLUTION AGREEING TO COMPENSATE EMERGENCY PERSONNEL ON A PORTAL TO PORTAL BASIS RECOMMENDED ACTION: Adopt Resolution No. portal basis 2015-126 agreeing to compensate emergency personnel on a portal to ITEM EXPLANATION: The State of California Office of Emergency Services (CAL OES) serves as the broker between local government fire departments and the requesting state and federal agencies for mutual aid responses. Financial reimbursement for the local government fire department's mutual aid responses are set forth in the 2015 California Fire Assistance Agreement (CFAA). The 2015 CFAA requires participating fire departments to have a document on file with CAL OES as well as internally that describes the wages and benefits of all employ classifications that will respond to a mutual aid incident. Carlsbad Fire Department has in its employ, fire department response personnel including: Fire Chief, Division Chief, Battalion Chief, Fire Captain, Fire Engineer, Firefighter/Paramedic, Fire Prevention Specialist, Deputy Fire Marshal, and Fire Marshal. Further, City of Carlsbad compensates its employees' overtime in accordance with their current Memorandum of Understanding (MOU) or the Management Compensation and Benefits Plan while in the course of their employment. Course of employment includes when said employees are away from their official duty station and assigned to mutual aid responses. The Carlsbad Fire Department assigns personnel to assist with wildland fire incidents and other emergency incidents through the State Master Mutual Aid Plan, under the CFAA. In the past, Carlsbad Fire Department personnel have been paid on a portal-to-portal basis; i.e. from the time of departure until the time returned to the official duty fire station. The City of Carlsbad has historically been reimbursed on a portal-to-portal basis at an overtime (time and one-half) rate, thereby defraying the cost of backfilling the position of the employee(s) responding out of district to the emergency incident. In order to be in compliance with the 2015 CFAA, and to ensure the City of Carlsbad receives compensation for actual hours worked from the time of departure until the time returned to the official duty fire station, all California fire agencies that participate in out of county mutual aid are encouraged to adopt resolutions in order to ensure proper payment. The attached resolution confirms that the City of Carlsbad emergency personnel assigned to an emergency incident are compensated on a portal to portal basis. DEPARTMENT CONTACT: Mike Lopez 760-931-2141 mike.lopez@carlsbadca.gov FOR CLERK USE. COUNCIL ACTION: APPROVED • CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE MINUTES • AMENDED • REPORT RECEIVED • FISCAL IMPACT: There is no fiscal impact since the City of Carlsbad is reimbursed for those hours while assigned to an emergency incident. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code Section 21065, this request does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. EXHIBITS: 1. Resolution No. 2015-126 2. California Fire Assistance Agreement (CFAA) EXHIBIT 1 1 RESOLUTION NO. 2015-126 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AGREEING TO COMPENSATE EMERGENCY PERSONNEL ON A PORTAL TO PORTAL BASIS 9 10 11 12 13 WHEREAS, the City of Carlsbad Fire Department is a public agency located in the County of San Diego, State of California; and 7 WHEREAS, through the California Fire and Rescue Mutual Aid System and under the 8 provision of the California Fire Assistance Agreement (CFAA), California Department of Forestry and Fire Protection (CAL FIRE), federal fire agencies or other fire agencies, Carlsbad Fire Department personnel can be assigned to locations throughout California in the event of a local. State, or federal emergency; and WHEREAS, the City of Carlsbad has in its employ, fire department response personnel 14 including. Fire Chief, Division Chief, Battalion Chief, Fire Captain, Fire Engineer, 15 Firefighter/Paramedic, Fire Prevention Specialist, Deputy Fire Marshal, and Fire Marshal, and it is the City of Carlsbad's desire to provide fair and legal payment to all its employees for time 17 worked; and 18 WHEREAS, the City of Carlsbad will compensate its employees portal-to-portal while in 2Q the course of their employment and away from their official duty fire station and assigned to an 21 emergency incident, in support of an emergency incident, or pre-positioned for emergency 22 response; and WHEREAS the City of Carlsbad will compensate its employees overtime in accordance with their current Memorandum of Understanding (MOU) or the Management Compensation and Benefits Plan while in the course of their employment and away from their official duty 23 24 25 26 27 28 1 station and assigned to an emergency incident, in support of an emergency incident, or pre- 2 positioned for emergency response with another agency under the CFAA; and 3 WHEREAS, the Carlsbad Fire Department adheres to the CFAA for reimbursement of 4 costs associated with out of county mutual aid responses; and 5 , WHEREAS, the CFAA has recently been revised with a new agreement being 6 7 implemented in advance of the 2015 fire season; and 8 WHEREAS, the new CFAA establishes guidelines to follow to ensure adequate and accurate reimbursement for mutual aid responses; and WHEREAS, Carlsbad Fire Department will follow the new CFAA established guidelines. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows that: 9 10 11 12 13 14 1. The above recitations are true, correct, and incorporated herein. 15 2. Personnel shall be compensated according to the MOU, Personnel Rules and Regulations, and/or another directive that identifies personnel compensation in the workplace. 3. In the event a personnel classification does not have an assigned compensation 16 17 18 19 2Q rate, a "base rate" as set forth in an organizational policy, administrative directive or 21 similar document will to compensate such personnel. 22 4. The Carlsbad Fire Department will maintain a current salary survey or 23 „ acknowledgement of acceptance of the "base rate" on file with the California 24 Governor's Office of Emergency Services, Fire Rescue Division. 25 26 27 28 4 1 2 3 4 5 6 7 8 9 10 /// 11 /// 12 13 /// 14 /// 15 /// 16 /// 17 /// 18 19 /// 20 /// 21 /// 22 /// 23 /// 24 /// 25 26 /// 27 28 5. Personnel will be compensated (portal-to-portal) beginning at the time of dispatch to the return to jurisdiction when equipment and personnel are in service and available for agency response. 6. Fire department response personnel include: Fire Chief, Division Chief, Battalion Chief, Fire Captain, Fire Engineer, Firefighter/Paramedic, Fire Prevention Specialist, Deputy Fire Marshal, and Fire Marshal. 7. Carlsbad Fire Department will follow the new CFAA guidelines to ensure adequate and accurate reimbursement for mutual aid responses. 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 19th day of May 2015, by the following vote to wit: AYES: NOES: Council Members Hall, Blackburn, Schumacher, Wood, Packard. None. ABSENT: None. va. MATT HALL, Mayor ATTEST: BARBARA ENGlLESpN, City Clerk (SEAL) _^^,„.„ EXHIBIT 2 Cal OES# 6051-4 CAL F1RE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 AGREEMENT FOR LOCAL GOVERNMENT FIRE AND EMERGENCY ASSISTANCE TO THE STATE OF CALIFORNIA AND FEDERAL FIRE AGENCIES Between STATE OF CALIFORNIA, GOVERNOR'S OFFICE OF EMERGENCY SERVICES; STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY AND FIRE PROTECTION; USDA FOREST SERVICE, PACIFIC SOUTHWEST REGION; USDI BUREAU OF LAND MANAGEMENT, CALIFORNIA STATE OFFICE; USDI NATIONAL PARK SERVICE, PACIFIC WEST REGION; USDI FISH AND WILDLIFE SERVICE, PACIFIC SOUTHWEST REGION; and USDI BUREAU OF INDIAN AFFAIRS, PACIFIC REGION THIS AGREEMENT made and entered into on last date signed by and between the State of Califomia, Govemor's Office of Emergency Services, hereinafter referred to as Cal OES; the State of Califomia, Department of Forestry and Fire Protection, hereinafter referred to as CAL FIRE; the USDA Forest Service, Pacific Southwest Region; the USDI Bureau of Land Management (BLM), Califomia State Office; the USDI National Park Service (NPS), Pacific West Region; USDI Fish and Wildlife Service (FWS), Pacific Southwest Region, and USDI Bureau of Indian Affairs (BIA), Pacific Region, hereinafter referred to as the Federal Fire Agencies; all parties hereinafter referred to as the Cal OES, CAL FIRE, and the Federal Fire Agencies, under the provisions of the Act of December 12, 1975, PL 94-148, the Act of April 24, 1950 (16 USC 572), the Reciprocal Fire Protection Act, 42 USC 1856a, the Disaster Relief Act of 1974, PL 93-288, and The Federal Land Policy and Management Act of 1996, (PL 94-579, Sec, 307(b)). NAME This Agreement shall be entitled "Agreement for Local Government Fire and Emergency Assistance to the State of Califomia and Federal Fire Agencies", hereinafter referred to as the "California Fire Assistance Agreement", or CFAA. RECITALS 1. The Federal Fire Agencies are responsible for providing a level of wildland fire protection for federal lands, as designated by Congressional action and Federal policy; and 2. CAL FIRE is responsible for providing a level of wildland fire protection for State Responsibility Area lands, as designated by the State Board of Forestry and Fire Protection; and Page 1 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 3. For efficiency and effectiveness, CAL FIRE and the Federal Fire Agencies may exchange protection area responsibilities with the understanding that Local Responsibility Area lands are not part of this Agreement or included in the exchange; and 4. Cal OES is responsible to provide for systematic mobilization, organization, and operation of necessary fire and rescue resources through the Califomia Fire and Rescue Mutual Aid System in mitigating the effects of disasters and to ensure that the responding agencies understand the terms and conditions of the Agreement applicable to their response; and 5. Cal OES, CAL FIRE , the Federal Fire Agencies, and local agencies, at times of severe wildfire conditions and other emergencies, often have need of emergency apparatus and/or personnel to provide fire protection or perform other tasks during control actions; and 6. Cal OES, through the Califomia Fire and Rescue Mutual Aid System, has such emergency apparatus and personnel, which may be available in the spirit of cooperation for dispatch and use; and 7. It is desirable that Cal OES, CAL FIRE, and the Federal Fire Agencies establish and enter into an Agreement for the pmdent use of such emergency apparatus and personnel; and 8. Cal OES, CAL FIRE, and the Federal Fire Agencies will generally use this Agreement for engines, water tenders, and overhead to address incidents once local agreement resources are exhausted, or where a local agreement is not in place; and 9. This Agreement may be used to reimburse overhead for incident management teams where a local agreement is not in place; and 10. Cal OES, CAL FIRE and the Federal Fire Agencies shall use this Agreement as the fiscal authority for reimbursing local govemment agencies for the use of their resources. Annual operating plans may be utilized at the local level to facilitate administrative and operational issues; and 11. When this Agreement is exercised to obtain Cal OES resources and/or resources through the Califomia Fire and Rescue Mutual Aid System, those resources will be reimbursed pursuant to this Agreement; and 12. When ordering any resource in Recital 5 of this Agreement from other agencies through the Califomia Fire and Rescue Mutual Aid System, a local agency may utilize this Agreement as the fiscal authority for reimbursing other local agencies; and Page 2 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 ^ Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 13. Responsibility for determining the basis for requesting assistance through this Agreement rests with the Incident Commander or through the Emergency Command Center. The Incident Commander is responsible for all assignments and tactical decisions for resources obtained through this Agreement; and 14. Except as otherwise provided in Recital 25 of this Agreement, all parties to this Agreement hereby waive claims between and/or against each other arising from the performance of this Agreement, for compensation for loss or damage to each other's property, and personal injury including death, of employees, agents, and contractors, except that this waiver shall not apply to intentional torts; and 15. Agreement Committee 15.1 California Fire Assistance Agreement Committee. A Califomia Fire Assistance Agreement Committee (the 'Committee') shall be formed by Cal OES for the purpose of negotiating the terms of the CFAA, and for maintenance of the Agreement. For the purposes of coordination, Cal OES Fire and Rescue Division Chief, or the Chiefs designee, shall serve as the Chairperson. 15.2 Composition of the Committee. The Committee shall consist of Cal OES, CAL FIRE, the Federal Fire Agencies, and three advisory representatives from local govemment fire agencies in Califomia: one from Northem Califomia, one from Southem Califomia, and one representing volunteer fire departments. The local govemment agency representatives shall be appointed by the Chairperson of the State of Califomia Fire and Rescue Advisory Committee/FIRESCOPE, Board of Directors. 15.3 Meetings to establish reimbursement rates and new methods of reporting or invoicing. The Committee will meet in person annually to establish the Base Administrative Rate, Persoimel Base Rates, and Equipment Rates to become effective upon publication of the rate letter each year. These rates will be published annually by Cal OES Fire and Rescue Division, in an "Agreement for Local Govemment Fire and Emergency Assistance to the State of Califomia and Federal Fire Agencies Rate Letter". The Committee will also review the Average Actual Rates, Actual Administrative Rates, Workers' Compensation Rates, and the Unemployment Rates on file with Cal OES Fire and Rescue Division, as well as negotiate procedural changes. The Average Actual Rates, Actual Administrative Rates, Workers' Compensation Rates, and Unemployment Rates are subject to change throughout the year due to labor negotiations, cost of living increases, and insurance rate recalculations, etc. 15.4 Change in rates after the publication of the Annual Rate Letter. Cal OES will monitor and track the Federal Emergency Management Agency (FEMA) Schedule of Equipment Rates and will notify the Committee of any rate changes. The Committee will, at a minimum, conduct a Page 3 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 ^ Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA1510Q2 FWS# FFF300008-15-002 BIA# A15ACPRO01 conference call to formally discuss the new rates and determine if they are valid for a revised rate letter publication. Cal OES will forward the revised rates to the CFAA signatories for a two week review. Once the review process is complete and approved, a revised rate letter will be established and released for publication to the Califomia Fire and Rescue Mutual Aid System Agencies. 15.5 Meetings to re-negotiate the Agreement. The Committee shall schedule meetings to begin no later than 12 months before the expiration date of the CFAA for the purpose of re-negotiation. It is recommended that the Committee produce the final document for signatures no later than six months before the expiration date of the Agreement. The Committee will meet as necessary to make adjustments or changes to the Agreement. THEREFORE, it is agreed as follows: TERMS AND CONDITIONS Incorporation of Exhibits into Agreement 16. The following exhibits are incorporated into this Agreement: A. Reimbursement Policy and Procedures B. ICS Type 3, 4, 5, 6, & 7 Engine, Equipment, Personnel, & Training Standards for Fire and Emergency Assistance C. Reimbursement for Personnel Rotation D. Communications Capabilities E. ICS Tactical Water Tender, Equipment, Personnel, and Training Standards for Fire and Emergency Assistance F. FEMA Equipment Rate Formula G. Reimbursement Policy and Procedures for Outside the State of Califomia Assignments H. In-State Travel and Incident Related Expenses I. Definitions Exhibits to the Agreement may be revised upon request of the signatory agencies. The latest revision of any exhibit will be automatically incorporated into this Agreement without requiring a formal modification as defined in Recital 34. Page 4 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 / O Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-0Q2 BIA# A15ACPRO01 Requests for and Release of Emergency Apparatus and Personnel 17. Under this Agreement, Cal OES, CAL FIRE, the Federal Fire Agencies, and local agencies may request emergency apparatus and personnel from the Califomia Fire and Rescue Mutual Aid System. Resources ordered pursuant to this Agreement will be processed through the Califomia Fire and Rescue Mutual Aid System. Cal OES will fill these orders by following the procedures set forth in the Califomia Fire Service and Rescue Emergency Mutual Aid Plan. 18. Cal OES, CAL FIRE and the Federal Fire Agencies will use the current Resource Order Form (automated Resources Ordering and Status System, or equivalent) for all requests. Cal OES, CAL FIRE, and the Federal Fire Agencies shall not be responsible for any emergency apparatus and personnel not confirmed by their respective order and request number(s). Cal OES, CAL FIRE, and the Federal Fire Agencies are responsible for documenting within the request that the resources are being ordered under this Agreement. 19. Cal OES, CAL FIRE, the Federal Fire Agencies, and local agencies release or reassignment of emergency apparatus used pursuant to this Agreement will be coordinated through the on-scene Cal OES Fire and Rescue Chief Officer, the local jurisdiction agency representative, or their authorized representative. The Cal OES Chief officer or representative will ensure the inspection and inventory of such emergency apparatus prior to release to its home base in accordance with incident-established inspection and demobilization procedures. Protective Clothing and Equipment 20. It shall be the responsibility of the jurisdiction sending emergency personnel to ensure that such personnel are provided protective clothing and equipment as required by the most current version of the mles found at Califomia Code of Regulations, Title 8, Section 3410, Article 10.1, Section 3401, et seq. Emergency Apparatus 21. Emergency apparatus shall meet minimum ICS type standards. Communications Capabilities 22. Strike Team/Task Force Leaders. It shall be the responsibility of the jurisdiction sending a Strike Team/Task Force Leader to ensure that the leader has adequate communications capability. Adequate communications capability is identified and defined in the Statewide FIRESCOPE Frequency Plan. Page 5 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 ^ j Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 Emergency Apparatus. It shall be the responsibility of the jurisdiction sending emergency apparatus to ensure that the emergency apparatus has common communications capability with the Strike Team/Task Force Leader. It is desirable that emergency apparatus have adequate communications capability as defined above. Reimbursement Procedures 23. Provisions and procedures for reimbursement by Cal OES, CAL FIRE, and the Federal Fire Agencies for fire and emergency assistance are defined in Exhibit "A", Reimbursement Policy and Procedures. CAL FIRE and the Federal Fire Agencies will provide Cal OES Fire and Rescue Division with current billing addresses. Reimbursement for personnel on Cal OES- owned emergency apparatus shall be to local jurisdictions that provide such personnel by apparatus assignee Agreement with Cal OES. 24. It is desirable that Cal OES, CAL FIRE, and the Federal Fire Agencies establish a system that supports the electronic processing of salary surveys, invoices, and other pertinent documents. Reimbursement for Emergency Apparatus Loss or Damage 25. Cal OES, CAL FIRE, and the Federal Fire Agencies may reimburse Califomia Fire and Rescue Mutual Aid System Agencies providing resources through the Califomia Fire and Rescue Mutual Aid System for the cost of emergency apparatus or equipment loss or damage where the loss or damage is directly attributable to the incident, and where the local agency, its employees, and/or operational failures in the emergency apparatus or support equipment are not a contributing factor to such damage or loss. Loss or damage to local agency emergency apparatus or support equipment while travelling to or from an incident, and repairs due to normal wear and tear or due to negligent or unlawful operation by the operator, shall be the responsibility of the local agency providing the emergency apparatus or support equipment. 26. Loss or damage to local agency emergency apparatus or support equipment occurring on an incident is to be reported to the incident finance section to ensure proper documentation and investigation. 27. Except as otherwise provided in Recital 25 of this Agreement, all parties to this Agreement hereby waive claims between and/or against each other arising from the performance of this Agreement for compensation for loss or damage to each other's property, and personal injury including death of employees, agents, and contractors. This waiver shall not apply to intentional torts. Page 6 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 Claims Dispute Resolution 28. Should a Califomia Fire and Rescue Mutual Aid System Agency not be able to resolve a claim regarding compensation, reimbursement, damage or equipment repair through negotiation with a forest agency, it should contact the appropriate agency's claims division, listed below: 28.1 California Department of Forestry and Fire Protection Incidents: Victim Compensation and Govemment Claims Board 630 "K" Street Sacramento, CA 95814 28.2 U. S. Forest Service Incidents: Albuquerque Service Center Claims Management 10IB Sun Ave. NE Albuquerque, NM 87109 28.3 National Park Service Incidents: Fire Management Office National Park Service 333 Bush St., Suite 500 San Francisco, CA 94104 28.4 Bureau of Land Management Incidents: Bureau of Land Management Branch of Fire and Aviation Management 2800 Cottage Way Sacramento, CA 95825 28.5 Fish and Wildlife Service Incidents: Fish and Wildlife Service Pacific Southwest Region 2800 Cottage Way, W1834 Sacramento, CA 95825 28.6 Bureau of Indian Affairs Incidents: Bureau of Indian Affairs Branch of Fire and Aviation Management 2800 Cottage Way, Room W-2820 Sacramento, CA 95825 Page 7 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 /3 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 Examination and Audit 29. Califomia Fire and Rescue Mutual Aid System Agencies and Cal OES shall be subject to examination and audit for five years after the final payment under the terms of this Agreement. Examination and audit shall be confined to those matters connected with the performance of this Agreement including, but not limited, to the cost of administration. Appropriated Fund Limitation 30. Nothing herein shall be interpreted as obligating any parties herein to expend funds, or as involving the United States or the State of Califomia in any contract or other obligation for the fiiture payment of money in excess of appropriations authorized by law and administratively allocated for the work contemplated in this Agreement. Officials Not To Benefit 31. No member of, or Delegate to. Congress or Resident Commission shall be admitted to any share or part of this Agreement or to any benefit to arise therefore, unless it is made with a corporation for its general benefit. Civil Rights and Nondiscrimination 32. The cooperators shall comply with all federal statutes relating to nondiscrimination and all applicable requirements of all other federal laws, executive orders, regulations, and policies. These include, but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d through 2000d-16), which prohibits discrimination on the basis of race, color, disability, or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973 as amended (29 U.S.C. 794) which prohibits discrimination on the basis of disabilities and provides for "reasonable accommodation" in hiring of persons with disabilities; and (d) the Older American Act of 1965 as amended (42 U.S.C. 3056 and 6101 et. seq.). Page 8 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 14 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 Previous Agreements Cancelled 33. This Agreement supersedes the Agreement entered into on October 20, 2009, and as extended January 1, 2014, June 30, 2014, and September 1, 2014 (Cal EMA# 6022-9, CAL FIRE# 7CA00236, USFS# 09-FI-l 1052012-150, NPS# H807507003, BLM# BAA081002, F«feWS# 802233-9-JOOl, BIA# AGP000768), between the State of Cahfomia, Emergency Management Agency; State of Califomia, Department of Forestry and Fire Protection; USDA Forest Service, Pacific Southwest Region; USDI Bureau of Land Management, Califomia State Office; USDI National Park Service, Pacific West Region; USDI Fish and Wildlife Service, Pacific Southwest Region; and USDI Bureau of Indian Affairs, Pacific Region. Amendments 34. Except as otherwise provided in Recitals 15 and 16, this Agreement may only be amended by written mutual consent of the parties hereto. Effective Date and Termination 35. The parties herein agree to honor the terms and conditions commencing on January 1, 2015. This Agreement shall remain in effect until December 31, 2019. The Agreement may be terminated by any one of the parties upon 30 days' written notice to all the other parties. Multiple Signature Pages 36. The parties agree to accept multiple signature pages. Page 9 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 15 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# BLM#_ FWS#_ BIA# P14AC01610 BAA151002 FFF300008-15-0Q2 A15ACPRO01 IN WITNESS WHEREOF, the parties hereto have executed this Agreement: DIRECTOR STATE OF CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES By: Mark S. Ghilarducci Director Date: DIRECTOR STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE BROOTECTION By. Kai Pimlott Director Date:. 8 REGIONAL FORESTER USDA FOREST SERVICE mC SOUTHWEST REGION Randy Moore By; Regional Forester Date: <-g^ts--//H REGIONAL DIRECTOR USDI NATIONAL PARK SERVICE PACIFIC WEST REGION y: Chris Regional Directoi Date: f^//^//4 REGIONAL DIRECTOR USDI FISH AND WILDLIFE SERVICE PACIFKI&OUTHWEST RjE # By: T Regional Director Ren Lohoefener Date: CALIFORNIA STATE DIRECTOR USDI BUREAU OF LAND MANAGEMENT CALIFORNIA STATE OFFICE iy. James Keama Califtrtwa State Director Date: REGIONAL DIRECTOR USDI BUREAU OF INDIAN AFFAIRS PACIFIC REGIONAL OFFICE By: A^ Dutschke Regional Director Date: Page 10 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 lie Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# BLM#_ FWS#_ BIA# P14AC01610 BAA151002 FFF300008-15-002 A15ACPRO01 REVIEW: The authority and format of this instmment has following individuals: CONTRACTING OFFICER USDI BUREAU OF LAND MANAGEMENT CALIFORNL\ STATE OFFICE By: Traci D. Thaler Contracting Officer Date: (date signed above) CONTRACTING OFFICER USDI NATlONAl/f ARK SERVICE By: / Leo Guillory Contracting Officer / Date: GRANTS & AGREEMENTS SPECIALIST USDA FOREST SERVICE PACIHC50UTHWEST REGION By: Constance Zipoefer Grants and Agreemen^Specialist Date been reviewed and approved for signature by the CONTRACTING OFFICER USDI BUREAU OF INDIAN AFFAIRS PACIFIC REGIONAL OFFICE By: Jodi Zachary Contracting Officer Date: achary ( I CONTRACTING OFFICER USDI FISH AND WELDLIFB SERVICB REGI<^ 1/REGION 8 . By: Alice Garrett Contracting Officer Date Page 11 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 17 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROQ1 EXHIBIT "A" REIMBURSEMENT POLICY AND PROCEDURES GENERAL A-1. It is the intent of the signatories to the CFAA to compensate Califomia Fire and Rescue Mutual Aid System Agencies for the cost of assisting the State of Califomia and the Federal Fire Agencies. The rates, methodologies, and formulas in the Agreement are intended to provide for such costs. The compensation shall be consistent with the Califomia Fire and Rescue Mutual Aid System Agency's normal intemal business practices and any existing memorandum of understanding (MOU)/memorandum of Agreement (MO A), goveming body resolution, or equivalent, which supports those business practices. A-2. The Califomia Fire and Rescue Mutual Aid System Agencies shall use the following procedures to secure reimbursement for the provision of personnel and local govemment-ovmed emergency apparatus. Terms established in this section shall be made binding upon Califomia Fire and Rescue Mutual Aid System Agencies by Cal OES and shall not be subject to interpretation or rejection by the jurisdiction providing assistance. See Clause A-36 for procedures that do not apply or are applicable to State Agency Fire Departments, Department of Defense Fire Departments, or Tribal Fire Departments. A-3. Califomia Fire and Rescue Mutual Aid System Agencies that provide their persormel and equipment to the State of Califomia or the Federal Fire Agencies through the Califomia Fire and Rescue Mutual Aid System and this Agreement, do so on a voluntary basis, and accept the following provisions for reimbursement. A-4. It is understood and agreed that a Califomia Fire and Rescue Mutual Aid System Agency providing personnel or Califomia Fire and Rescue Mutual Aid System Agency-owned emergency apparatus shall obtain reimbursement for such response by billing the ordering entity (either the State of Califomia or Federal Fire Agency) through the Cal OES invoicing process in accordance with this Exhibit. A-5. Reimbursement for personnel and emergency apparatus will begin after the 12th hour. There shall be no reimbursement for responses of 12 hours duration or less with the exception of the Department of Interior (DOI) fire agencies (BLM, NPS, FWS, and BIA). DOI will reimburse from time of dispatch. If the duration of the response exceeds 12 hours and local agencies have an existing MOU/MOA, goveming body resolution, or equivalent that indicates compensation for all hours worked, reimbursement for persormel and emergency apparatus shall cover the Page A-1 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 entire time of commitment, beginning at the time of initial dispatch from home base, to the time of retum to home base. If local agencies do not have an existing MOU/MOA, goveming body resolution, or equivalent that indicates compensation for all hours worked, local agencies will be reimbursed for actual hours worked. Should personnel or emergency apparatus be requested for assignment to a Mobilization Center for standby duty, the reimbursement period shall begin with the time of initial dispatch of said personnel or emergency apparatus from its home base. Additionally, as the 12 hour period stated above is cumulative, responding personnel and/or emergency apparatus shall only be subject to one 12 hour period from the original time of dispatch, regardless of the number of re-assignments that may occur prior to retuming to their home base. A-6. In some cases on a single incident, the State of Califomia and the Federal Fire Agencies may need to convert resources that were ordered under Statewide Master Mutual Aid (MMA) to reimburse resources under the Califomia Fire Assistance Agreement. In these cases, MMA resources will be released by the responsible agency and reordered by the State of Califomia and/or the Federal Fire Agencies through the CFAA. For resources that have been on the same incident for more than 12-hours, reimbursement will begin at the time the order under the Califomia Fire Assistance Agreement was initiated. Resources that have been on the same incident under MMA for 12-hours or less will have their time applied to the Califomia Fire Assistance Agreement 12-hour minimum. After the 12-hours are completed, reimbursement will begin at the time the order under the Califomia Fire Assistance Agreement was initiated. The 12-hour period shall be subject to annual review and monitoring by the Califomia Fire Assistance Agreement Committee. A-7. An Administrative Rate will be added to the total of the personnel, fire engine, support equipment, and other approved reimbursements for local govemment. The Base Administrative Rate is set annually by the Committee per the rate letter published at the time of dispatch, unless the Califomia Fire and Rescue Mutual Aid System Agency submits an agency-specific administrative rate in accordance with the Instmctions for Completing Actual Administrative Rate Calculations. Cal OES will issue these instmctions armually along with the salary survey instmctions. Califomia Fire and Rescue Mutual Aid System Agencies that develop an Actual Administrative Rate must review and update their rate by July 1 of each year. Page A-2 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 REIMBURSEMENT - PERSONNEL A-8. A committee will establish a standard reimbursement formula for local agency personnel with Base Rates applicable to all jurisdictions. The default reimbursement will be at the Base Rate for actual hours worked on the incident. Agencies can be reimbursed at a rate that is higher than the Base Rate, and/or for more than actual hours worked (up to 24 hours per day), as follows: A-8.1 Any agency seeking reimbursement for its personnel at a rate higher than the appropriate Base Rate, must complete the annual salary survey and file it with the Cal OES Fire and Rescue Division. The Chief Financial Officer will provide verification that the personnel wages exceed the Base Rate for each requested position. A-8.2 Any agency seeking reimbursement for personnel for more than actual hours worked on the incident (portal-to-portal) must file an MOU/MOA, goveming body resolution, or equivalent with Cal OES Fire and Rescue Division. The MOU/MOA, goveming body resolution, or equivalent shall indicate how persoimel will be compensated. A-8.3 Any agency seeking reimbursement for its supplemental personnel will accept rates as outlined in NWCG#004-2009, Attachment D, which states that supplemental personnel will be reimbursed using General Schedule tables with locality pay applied for actual hours worked. Reimbursement shall be in accordance with Clause A-16. A-9. The above required documentation for rates and hours shall be based on actual costs to the responding agency, and not contingent upon reimbursement from the State of Califomia or Federal Fire Agencies at a rate that exceeds what the agency will pay its personnel. Reimbursements will be based on the salary survey and any applicable MOU/MOA, goveming body resolution, or equivalent that is on file at the time of the initial dispatch. Any MOU/MOA, goveming body resolution, or equivalent is subject to review by the Committee. Local govemment will be formally notified of the determination. A-10. These formulas and rates of payment shall constitute fiiU reimbursement for direct costs, including back fill to local jurisdictions relative to personnel provided. Liability for workers compensation claims and/or payment of unemployment benefits shall remain the responsibility of the responding local, state, federal, and tribal agencies that directly employ the personnel. All calculations shall be subject to audit by the State of Califomia or the Federal Fire Agencies in accordance with Recital 29, Examination and Audit. Page A-3 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 A-11. Reimbursement for fractional hours shall be taken to the next quarter hour. A-12. Reimbursement shall be made only for such personnel that have been specifically requested or approved by the State of Califomia or the Federal Fire Agencies. Any personnel not given an Order/Request number shall be considered a voluntary contribution from the responding agency and not subject to reimbursement. Formula for Personnel Reimbursement Using Base Rates A-13. Califomia Fire and Rescue Mutual Aid System Agencies will be reimbursed at the established Engine Company Base Rate for personnel responding on emergency apparatus or as overhead personnel at or below the Strike Team/Task Force Leader Trainee level. Strike Team/Task Force/Unit Leader level or above personnel will be reimbursed at the established Overhead Base Rate. A-14. Califomia Fire and Rescue Mutual Aid System Agencies that have not submitted a Salary Survey for rates above the established Base Rates will be reimbursed using one of the following formulas: The formula for the total invoice claim with an MOU/MOA, governing body resolution, or equivalent for all hours (portal to portal) is: [(B X H') + (B X H' X W) + (B X X U)] = Total Personnel Reimbursement (approved form) The formula for the total invoice claim without an MOU/MOA, governing body resolution, or equivalent for all hours (actual hours) is: [(B X ) + (B X X W) + (B X X U)] = Total Reimbursement (approved form) B= Base Rate = All Hours (portal to portal) H^= Actual Hours Worked W= Workers' Compensation Percentage Rate U= State Unemployment Percentage Rate The Established Base Rate (B) is based on the average of the CAL FIRE Fire Captain or Fire Apparatus Engineer base rates and the USDA Forest Service emergency hire rates for these positions applied to a 168 hour week, with 40 hours at sfraight-time and 128 hours at overtime. The total amount is then divided by 168 hours resulting in a blended rate. Page A-4 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 Formula for Establishing the Base Rates The following base rate formulas include an overtime component. As a result, the formulas will NOT be calculated at time and one half. Base Rate formula for Engine Company personnel and Overhead at or below Strike Team/Task Force Leader Trainee (AD-F + CAL FIRE Fire Apparatus Engineer base rate) 11 = Combined Rate, ((Combined Rate x 40 Hours Straight Time) + (Combined Rate x 128 Hours Overtime)) /168 = Base Rate Numerical Calculation: 23.28 + 17.88 = 41.16/2 = 20.58, ((20.58 x 40) + (20.58 x 1.5 x 128)) = 4774.56 / 168 = $28.42 Base Rate formula for Overhead at or above Strike Team Leader/Task Force Leader (AD-H + CAL FIRE Fire Captain base rate) / 2 = Combined Rate, ((Combined Rate x 40 Hours Straight Time) + (Combined Rate x 128 Hours Overtime)) /168 = Base Rate Numerical Calculation: 28.44 + 22.20 = 50.64 / 2 = 25.32, ((25.32 x 40) + (25.32 x 1.5 x 128)) = 5874.24/ 168 = $34.97 Definitions for abbreviations used in Base Rate Formula AD - Administratively Determined Pay Plan for Emergencv Workers. Pay rates for emergency (casual) employees of the Federal Fire Agencies. AD F - The classification is Engine Boss. AD H - The classification is Sfrike Team Leader. CAL FIRE base Fire Captain and Fire Apparatus Engineer salary rates are converted to hourly rates. Formula for Suppression Personnel Reimbursement Using Average Actual Rates A-15. The Califomia Fire and Rescue Mutual Aid System Agencies may submit Average Actual Rates to Cal OES Fire and Rescue Division for any persormel dispatched to an incident. The persormel who are dispatched to an incident will first be classified and reimbursed as described in Clauses A-15.1 through A-15.3. The submission of Average Actual Rates shall be on file with Cal OES Fire and Rescue Division prior to the time of personnel dispatch. Page A-5 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 A-15.1 Califomia Fire and Rescue Mutual Aid System Agencies that have submitted Average Actual Rates to Cal OES Fire and Rescue Division at or below the Battalion Chief level shall be reimbursed using one of the following formulas: The formula for the total invoice claim with an MOU/MOA, governing body resolution, or equivalent for all hours (portal to portal) is: [(A x H' X 1.5) + (A X H' x 1.5 X W) + (A X H' X 1.5 X U)] = Total Reimbursement (approved form) The formula for the total invoice claim without an MOU/MOA, governing body resolution, or equivalent for all hours (actual hours) is: [(A X X 1.5) + (A X H^ X 1.5 X W) + (A X H^ X 1.5 X U)] = Total Reimbursement {approved form) A= Average Actual Rate H' = All Hours (portal to portal) H^= Actual Hours Worked W= Workers' Compensation Percentage Rate U= State Unemployment Percentage Rate The Average Actual Hourly Rate (A) is the average hourly rate of all personnel in the specific rank (e.g.: Captain, Engineer, Firefighter) within each individual jurisdiction. A-15.2 Califomia Fire and Rescue Mutual Aid System Agencies that have submitted Average Actual Rates to Cal OES Fire and Rescue Division above the Battalion Chief level shall be reimbursed using the following formulas: The formula for the total invoice claim with an MOU/MOA, governing body resolution, or equivalent for all hours (portal to portal) is: [(A X H') + (A X H' X W) + (A X H^X U)] = Total Reimbursement (approved form) The formula for the total invoice claim without an MOU/MOA, governing body resolution, or equivalent for all hours (actual hours) is: [(A X rf) + (A x H^ X W) + (A X H^ X U)] = Total Reimbursement (approved form) A = Average Actual Rate H' = All Hours (portal to portal) H^ = Actual Hours Worked W = Workers' Compensation Percentage Rate U = State Unemployment Percentage Rate Page A-6 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 13 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 A-15.3 If personnel above the Battalion Chief level have an MOU/MOA, goveming body resolution, or equivalent that indicates they are to be paid above straight time, the reimbursement will be calculated using one of the following formulas. The MOU/MOA, goveming body resolution, or equivalent is subject to the provisions in Clause A-9, and must not be contingent on this Agreement or executed on the sole basis that there is reimbursement from Cal OES, CAL FIRE, or the Federal Fire Agencies. The formula for the total invoice claim with an MOU/MOA, governing body resolution, or equivalent for all hours (portal to portal) and MOU/MOA, governing body resolution, or equivalent for above straight-time is: [(A X H' X 1.5) + (A X H^ x 1.5 X W) + (A X H' x 1.5 X U)] = Total Reimbursement (approved form) The formula for the total invoice claim without an MOU/MOA, governing body resolution, or equivalent for all hours (actual hours) and with an MOU/MOA, governing body resolution, or equivalent for above straight-time is: [(Axtfxl.5) + (approved form) [(A X x 1.5) + (A X H^ X 1.5 X W) + (A X H^ X 1.5 X U)] = Total Reimbursement A = Average Actual Rate H' = All Hours (portal to portal) H^ = Actual Hours Worked W = Workers' Compensation Percentage Rate U = State Unemployment Percentage Rate Formula for Non-Suppression Personnel Reimbursement Using Average Actual Rates A-15.4 Califomia Fire and Rescue Mutual Aid System Agencies that have submitted Average Actual Rates to Cal OES Fire and Rescue Division for Non-Suppression Persormel shall be reimbursed for actual hours worked using the following formula: The formula for the total invoice claim without an MOU/MOA, governing body resolution, or equivalent for all hours (actual hours) is: [(Axl.5xH^) + (approved form) [(A X 1.5 X rf) + (A x 1.5 x H^ x W) + (A x 1.5 X H^ X U)] = Total Reimbursement A = Average Actual Rate H^ = Actual Hours Worked W = Workers' Compensation Percentage Rate U = State Unemployment Percentage Rate Page A-7 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FTRE# 7CAQ2564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 The Average Actual Rate (A) is the average hoiu-ly rate of all personnel in the specific rank (e.g.. Dispatcher, Heavy Equipment Mechanic, and Inspector) within each individual fire agency. Non-Suppression Personnel, who have an MOU/MOA, goveming body resolution, or equivalent that indicates they are to be paid portal to portal according to Clause A-8.2, will be reimbursed in accordance with the following Formula for Personnel Using Average Actual Rates: The formula for the total invoice claim with an MOU/MOA, governing body resolution, or equivalent for all hours (portal to portal) is: [(A X H' X 1.5) + (A X H' X 1.5 X W) + (A X H' X 1.5 X U)] = Total Reimbursement (Approved form) A= Average Actual Rate H' = All Hours (portal to portal) W= Workers' Compensation Percentage Rate U= State Unemplo5mient Percentage Rate The Average Actual Hourly Rate (A) is the average hourly rate of all personnel in the specific rank (e.g.. Dispatcher, Mechanic, and Inspector) within each individual jurisdiction. The 1.5 multiplier m the formula represents an hourly rate, which includes benefits for straight time, and an overtime rate for overtime hours. Supplemental Fire Department Resource Reimbursement Using NWCG#004-2009 A-16. Califomia Fire and Rescue Mutual Aid System Agencies seeking reimbursement for Supplemental Fire Department Resources will accept rates as outiined in NWCG#004-2009, Attachment D. which states that Supplemental Fire Department Resources will be reimbursed using General Schedule tables with locality pay applied for actual hours worked. Califomia Fire and Rescue Mutual Aid System Agencies that roster or sponsor Supplemental Fire Department Resources shall be reimbursed at the rate of the position being filled on the incident. Califomia Fire and Rescue Mutual Aid System Agencies shall identify their Supplemental Fire Department Resources separately on the Supplemental Fire Department Resource section of the Cal OES Salary Survey and not include them under the Suppression responder categories. They are not a permanent part of the local fire organization. They are mobilized primarily for response to incidents/wildland fires outside of the fire agency's jurisdiction. Supplemental Fire Department Resources shall be paid a regular compensation rate for all hours worked plus an overtime compensation rate for actual overtime hours worked, including travel. Base hourly rate shall be no more than step 5 of the appropriate GS wage adjusted for locality pay at the location of the fire department's jurisdiction. Rates can be found on the Office of Page A-8 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 Personnel Management website, http://www.opm.gov/policv-data-oversight/pav-leave/salaries- wages/2015/general-schedule/. Reimbursement costs shall not include portal to portal pay or the employee portion of benefits. Backfill is not reimbursable for personnel hired as Supplemental Fire Department Resource. Approved fravel costs will be in accordance with Clause A-33. Engine Company and Tactical Water Tender Staffing A-17. Engine company staffing shall not be less than three (3) or a reimbursable maximum of four (4). The State of Califomia or the Federal Fire Agencies will reimburse based on the actual classifications responding, not to exceed one Company Officer, one Apparatus Operator, and one or two Firefighters. Tactical water tender staffing shall be reimbursed based upon the actual classifications responding, not to exceed two Apparatus Operators or one Company Officer and one Firefighter. Personnel filling Engine Company or tactical water tender positions shall be certified at the appropriate level per Wildland Fire Qualification NWCG 310-1 Sub System Guide, or the Califomia Incident Command Certification System (CICCS). Strike Team/Task Force Leader Trainee A-18. The State of Califomia or the Federal Fire Agencies shall provide reimbursement for personnel requested by the State of Califomia or the Federal Fire Agencies to coordinate (Strike Team/Task Force Leaders) or otherwise support the Califomia Fire and Rescue Mutual Aid System resources, or Cal OES-owned emergency apparatus used on incidents. A strike team/task force may, at the discretion of the local jurisdiction, include a Strike Team/Task Force Leader Trainee as a reimbursable member of the unit. The Trainee will be covered under a strike team/task force order-request number and will be identified on a separate Cal OES Emergency Activity Record (F-42), unless the Trainee is from the same Califomia Fire and Rescue Mutual Aid System Agency as the Strike Team Leader. The Strike Team/Task Force Leader Trainee shall fravel with the sfrike team/task force in a vehicle from the existing strike team/task force and will not be reimbursed for the use of a second vehicle. The Trainee may provide the vehicle for the assignment, but no more than one vehicle will be reimbursed. Personnel filling Strike Team/Task Force Leader Trainee positions shall be certified at the Strike Team/Task Force Leader Trainee level per Wildland Fire Qualification NWCG 310-1 Sub System Guide, or CICCS. A-19. All Trainees will follow the qualification process in place at the incident. Overhead Personnel A-20. Personnel responding to a State of Califomia or Federal Fire Agency's request for overhead positions shall meet the fraining and experience requirements established for the ICS position to be filled (Reference: NWCG 310-1 Sub System Guide or CICCS). Page A-9 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Qlp Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 A-21. Requesting State of Califomia or Federal Fire Agencies shall specify the mode of transportation for overhead personnel at the time of request. Reimbursement for travel shall be from local home unit or residence, whichever is less, using the most economical mode of transportation. Transportation may be arranged and shall be reimbursed/paid by the State of Califomia or Federal Fire Agency. Transfer/Reassignment to Other Operational Areas/Incidents A-22. Califomia Fire and Rescue Mutual Aid System emergency apparatus and personnel requested through this Agreement may not be reassigned to a different incident in another Cal OES Operational Area, or to another incident through a different Agreement without the responding agency's approval. The host State of Califomia or Federal Fire Agency shall secure approval for such reassignment through the Califomia Fire and Rescue Mutual Aid System. Cal OES Support A-23. Cal OES Fire Agency Representatives assigned to major incidents may need to have a Cal OES Support/Communications Unit to facilitate coordinating the mutual aid resources assigned to the incident. Staffing level for this resource shall be limited to a maximum of two (2) persons. Staff reimbursement will be based on the appropriate rate. REIMBURSEMENT - EMERGENCY APPARATUS A-24. The formulas and rates of payment for emergency apparatus shall be considered as covering all reimbursement related to the use of such vehicles except as provided in the Reimbursement of Emergency Apparatus Loss or Damage section in the Recitals of this Agreement, Recitals 25 through 27. A-25. Reimbursement for emergency apparatus refiirbishment and rehab may be approved by the Incident Command, up to a maximum of 2 hours, as appropriate. California Fire and Rescue Mutual Aid System Agency Emergency Apparatus A-26. Engines and Tactical Water Tenders shall be reimbursed in accordance with the current FEMA Schedule of Equipment Rates established in the Aimual Rate Letter. Engines and Tactical Water Tenders rates are based on a 16-hour maximum allowable charge, per 24-hour period. Reimbursement of other emergency response equipment shall be in accordance with 44 CFR 206.228 allowable costs. Page A-10 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 A-27. Califomia Fire and Rescue Mutual Aid System Agencies shall assume operational costs, including necessary motor fiiels and lubricants used in its emergency apparatus while responding to and retuming from the State of Califomia or Federal Fire Agency incidents. It shall be the responsibility of the responding jurisdiction to provide the necessary means of payment for such costs. A-28. Once at the incident and until released, the State of Califomia or the Federal Fire Agencies will provide for motor fuel and lubricants, normal servicing costs, and minor repairs incidental to operation of emergency apparatus including Califomia Fire and Rescue Mutual Aid System Agency support equipment. Minor Repair is defined as any repair necessary to keep the equipment in operation on the fire, which requires not more than two hours (labor time only) for one mechanic for any one job, exclusive of obtaining parts. Support Equipment, Privately-Owned Vehicles, and Rental Vehicles A-29. The State of Califomia or the Federal Fire Agencies shall reimburse Califomia Fire and Rescue Mutual Aid System Agencies for use of agency support equipment and private vehicles provided in conjunction with requested personnel. Reimbursement shall be calculated on a daily basis for local jurisdiction support equipment at the rate established by the Committee for the type or category of vehicle used. Privately-owned vehicle rates will be reimbursed on a per mile basis according to the current Intemal Revenue Service (IRS) standard rate for business miles. A-30. In no case will a second support vehicle, privately-owned vehicle, or rental vehicle assigned to an individual, strike team, or task force be reimbursed. A-31. Authorized Rental Vehicles: The use and reimbursement of rental vehicles requires authorization either at the time of the initial request in ROSS, or documented by written approval at the incident. The dispatch/mobilization centers for the requesting State of Califomia or Federal Fire Agencies may make arrangements for procuring rental vehicles, or may direct the Califomia Fire and Rescue Mutual Aid System Agency to make their own arrangements. Rental vehicles from an airport are discouraged and the use of economy cars is encouraged. Rental vehicles and the fiiel expense while responding to, during, or retuming from a State of Califomia or Federal Fire Agency incident will be reimbursed for the actual costs incurred by the Califomia Fire and Rescue Mutual Aid System Agencies. The process to obtain reimbursement for rental vehicle expenses is outlined in Exhibit "H". Page A-11 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 Other Equipment Rates (Excluding Aviation) A-32. All other equipment not identified specifically in this exhibit will be reimbursed using the FEMA Schedule of Equipment rates. If a FEMA equipment rate is not identified for the type of equipment being used, a rate may be developed using the FEMA equipment rate formula in Exhibit "F". REIMBURSEMENT - TRAVEL EXPENSES A-33. At no time will the Califomia Fire and Rescue Mutual Aid System Agencies seek reimbursement for fravel expenses such as fuel, food, and lodging responding to, during, or retuming from a State of Califomia or Federal Fire Agency incident unless formally documented and approved in writing at the incident. The reimbursement of meals to and from the incident will be subject to the Califomia state standard per diem and lodging rates specified in Exhibit "H". Travel arrangements and reimbursement, including travel for relieving personnel and backfill, will only be made from the Fire Department/Agency location or residence whichever is closest to the incident or reporting location (such as staging). If formally documented and approved in writing at the incident, the process to obtain reimbursement for in state travel and incident-related expenses is outlined in Exhibit "H". REIMBURSEMENT - PERSONNEL ROTATION A-34. When Califomia Fire and Rescue Mutual Aid System Agency personnel are committed to extended assignments under this Agreement, there may be a need to rotate and replace personnel. Personnel under this Agreement are expected to be available a minimum of seven days (elapsed time) excluding travel, before needing replacement, regardless of the number of assignments from original dispatch. Expenses that are reimbursable are limited to personnel costs and transportation costs. Reimbursement for personnel will be in accordance with general personnel reimbursement provisions of this Agreement. Please reference Exhibit C for specific personnel rotation procedures. INCIDENT OFF-SHIFT REST AND SLEEPING ACCOMODATIONS A-35. The responsible State of Califomia or Federal Fire Agency will provide, when practical, shaded and/or climatically maintained accommodations for off shift sleeping, rest, and recuperation for local jurisdiction resources confined to the incident base. If the incident command finds it operationally feasible (e.g. strike team remains available) to place local jurisdiction resources in Page A-12 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 a commercial sleeping accommodation, it may be provided by the Federal Fire Agencies and CAL FIRE. REIMBURSEMENT- STATE OF CALIFORNIA, FEDERAL, DOD, AND TRIBAL FIRE DEPARTMENTS A-36. State Agency Fire Departments, Federal Fire Departments, DOD Fire Departments, and Tribal Fire Departments may respond through the Califomia Fire and Rescue Mutual Aid System. Tribal Fire Department's that have a compacted or contracted wildland fire program from BIA will respond through the Federal Dispatching System and not through the Califomia Fire and Rescue Mutual Aid System. State Agency Fire Department personnel will be reimbursed in accordance with reimbursement provisions for local jurisdictions except that the base rate provisions will not apply to inmate firefighters. Inmate firefighters will be reimbursed at their actual straight time rate in accordance with Califomia Department of Corrections payment practices. Reimbursement of Federal, DOD, and Tribal Fire Departments that respond to CAL FIRE fires will be in accordance with the reimbursement provisions for local jurisdictions. Reimbursement of Federal, DOD, and Tribal Fire Departments that respond to Federal Fire Agency fires are govemed by other federal agreements. In these cases Cal OES will not produce or process reimbm-sement invoices for DOD and Tribal Fire Departments. DOD Fire Departments responding under this Agreement will invoice the supported Federal Fire Agency directly in accordance with existing federal and local agreements. Tribal Fire Departments responding under this Agreement will invoice the BIA directly in accordance with existing federal or local Agreements. REOUESTING REIMBURSEMENT A-3 7. Califomia Fire and Rescue Mutual Aid System Agencies will prepare a Cal OES Form F-42, F-78 or other approved form and supporting documentation at the incident, which is the basis for reimbursement due and invoice preparation. These forms are provided by Cal OES Fire and Rescue Division. The Form (F-42/F-78 or other approved form) must be signed by a responsible officer of the jurisdiction seeking reimbursement and by the State of Califomia or Federal Fire Agency Incident Command to verify that the resources requested on the F-42/F-78 or other approved form were authorized by the ordering agency and is the initial step for invoice processing. The completed F-42/F-78 or other approved form is forwarded to Cal OES Fire and Rescue Division Headquarters for processing. FORMS F-42/F-78 or other approved form should be submitted to the Cal OES Fire Agency Representative at the incident. In the absence of a Cal OES Fire Agency Representative, FORMS Page A-13 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 50 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 F-42/F-78 or other approved form should be SUBMITTED TO Cal OES FIRE AND RESCUE DIVISION BY THE CALIFORNIA FIRE AND RESCUE MUTUAL AID SYSTEM AGENCY WITHIN 30 CALENDAR DAYS OF RELEASE FROM THE INCIDENT OR PAYMENT WILL BE DELAYED. A-3 8. Within 60 calendar days of receipt of the F-42/F-78 or other approved form, Cal OES Fire and Rescue Division will process the F-42/F-78 or other approved form data into invoices (F-142) and retum to the Califomia Fire and Rescue Mutual Aid System Agency for verification of billing amounts and signattire. THERE WILL BE A DELAY IN PAYMENT FOR INVOICES (F-142) NOT RETURNED TO Cal OES FIRE AND RESCUE DIVISION WITHIN 30 CALENDAR DAYS OF RECEIPT FOR VERIFICATION OF BILLING AMOUNTS AND SIGNATURE. A-39. Upon retum receipt and verification of the invoice (F-142) by the Califomia Fire and Rescue Mutual Aid System Agency, Cal OES Fire and Rescue Division will forward the invoice (F-142) to the appropriate State of Califomia or Federal Fire Agency within 30 calendar days along with a copy of the F-42/F-78 or other approved form as the source document. Inquiries from the State of Califomia and Federal Fire Agencies regarding amounts billed will first be addressed to Cal OES Fire and Rescue Division as soon as possible, as the first step in a joint resolution process. A-40. The State of Califomia or Federal Fire Agency will remit payment to the Califomia Fire and Rescue Mutual Aid System Agency within 60 calendar days of receipt of invoice (F-142) from Cal OES. A-41. In the event that CAL FIRE or a Federal Fire Agency identifies a discrepancy with an invoice (F-142), Cal OES will provide the Califomia Fire and Rescue Mutual Aid System Agency a new invoice with the corrected invoice amount and the reason for the change. Cal OES has 30 calendar days to make the change and provide a corrected invoice to the Califomia Fire and Rescue Mutual Aid System Agency and either CAL FIRE or the appropriate Federal Fire Agency. A-42. CAL FIRE or the Federal Fire Agency will provide copies of payment schedules to Cal OES for invoices (F-142s) CAL FIRE or the Federal Fire Agency has paid within 60 calendar days of remittance to the Califomia Fire and Rescue Mutual Aid System Agency. Cal OES Fire and Rescue Division will reconcile the payment schedules against outstanding invoices (F-142s) on a monthly basis. A-43. Cal OES will form and chair working groups with membership from the Committee to develop methodologies to streamline the reimbursement process. Page A-14 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 The State of Califomia and Federal Fire Agencies will work on procedures to improve reimbursement timelines. These activities will be documented and shared with the Califomia Fire and Rescue Mutual Aid System Agencies. A-44. The Terms and Conditions and Exhibits in this Agreement may necessitate new methods of reporting and invoicing. All proposed changes to this Agreement, or associated business processes shall be approved by the State of Califomia or Federal Fire Agencies that are parties to this Agreement. A-45. Reimbursement for emergency apparatus and personnel shall be made directly to the Califomia Fire and Rescue Mutual Aid Agency providing the resource, and NOT to individuals. Federal Agency Electronic Fund Transfer A-46. Federal agencies require the following for reimbursement to Califomia Fire and Rescue Mutual Aid System Agencies: a) Taxpayer Identification Number (TIN) - This number is applied for and issued by the hitemal Revenue Service (IRS). Contact the IRS @ www.irs.gov or (800) 772-1213. b) Elecfronic Funds Transfer (EFT) - The cooperator shall designate a financial institution or an authorized payment agent through which a federal payment may be made in accordance with US Treasury Regulations, Money and Finance at 31 CFR 208, which requires that federal payments are to be made by EFT to the maximum extent possible. A waiver may be requested and payments received by check by certifying in writing that one of the following situations apply: a. The payment recipient does not have an account at a financial institution. b. EFT creates a financial hardship because direct deposit will cost the payment recipient more than receiving the check. c. The payment recipient has a physical or mental disability, or a geographic language, or literacy barrier. In order to receive EFT payments, the recipient/cooperator shall register in the System for Award Management (SAM). You may register by going to vyww.sam.gov and follow the instructions provided on-line. For assistance, contact the SAM Assistance Center at (800) 606-8220. Page A-15 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14ACQ1610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 c) DUNS Number - The cooperator shall obtain a Dunn and Bradsfreet Data Universal Numbering System (DUNS). This is a requirement for registering in SAM. The DUNS number does not replace existing numbers, such as Employer Identification Number (EIN), the Tax Identification Number (TIN), and State Application Identifier (SAI) numbers that are required by statute. Executive Order, or regulation. You may obtain a DUNS number by contacting Dun & Bradstreet via the web at www.dunandbradsfreet.com or by phone at (800) 234-3867 or (866) 794-1580. A DUNS number will be provided immediately by telephone at no charge. Page A-16 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 35 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 EXHIBIT "B" ICS Type 3, 4, 5, 6, «fe 7 ENGINE, EQUIPMENT, PERSONNEL, & TRAINING STANDARDS FOR FIRE AND EMERGENCY ASSISTANCE The purpose of this Exhibit is to identify the minimum standards that Califomia Fire and Rescue Mutual Aid System Agencies should follow with regard to their use of Type 3 through 7 engines, equipment, personnel, and training standards for mutual aid and/or CFAA-reimbursable responses. The State of Califomia or the Federal Fire Agency Type 3 through 7 Engines have a number of features that enhance their capability to operate on narrow, steep or imimproved roads and to allow the efficient application of water or other agents. The minimum features of the engines are: • Short Wheel Base • High Ground Clearance • High angle of approach & departure • Lower Gross Vehicle Weight (GVW) than Type 1 or 2 engine • Engine unit # on roof Engine Protection Line: This hose is intended for engine protection and is not to be used for other purposes. Altematives to meet this include: • Live reel with a minimum of 150 feet of hard mbber hose, not less than three-fourths (3/4) inch inside diameter, or a; • Hose tray^asket containing a minimum of 150 feet of linch National Pipe Straight Hose also known as "iron pipe" threaded fittings (NPSH) or 1-1/2 inch National Hose (NH) cotton/sjTithetic lined hose, with a combination nozzle, and the hose shall be configured for immediate deployment. Hose shall be connected to the water supply and fully charged. The 150 feet of hose specified here is in addition to the hose specified under components. The fire engine must be equipped with baffles that reduce the shifting of the water load. Most engines should meet this NFPA standard; however, this requirement is also applicable to all water tenders. The main fire pump and water tank shall meet minimum capabilities for the FIRESCOPE ICS Type engine as designated in the current edition of the ICS Field Operations Guide ICS-420-1. The pump, as mounted, shall be capable of drafting water from a water source located 15 feet vertical distance below the pump through the required suction hose. Page B-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# BLM#_ FWS#_ BIA# P14AC01610 BAA151002 FFF300008-15-002 A15ACPRO01 All engines will have pump and roll capabilities for mobile attack on fire line utilizing a 1.5 inch hose with a 1.5 inch combination nozzle. • In addition to live reel hose or hose tray/basket hose: 1.5 inch hose will be configured to facilitate progressive hose deplo5nnent providing for a 100 foot lateral of 1 inch hose every 200 feet of 1.5 inch tmnk line once the fire's edge is encountered. • All hose utilized must meet or exceed USDA Specification 5100-186b. One-inch hoses and nozzles will have NPSH; linch hose with NH threads shall be provided with a sufficient number of NPSH adapters. One and one-half inch hoses and nozzles will have NH threads with 9 threads per inch. Minimum Engine Equipment InventoryComponents Engine Type Minimum Engine Equipment InventoryComponents 3 4 5 6 7 Engine Requirements Tank Minimum Capacity (gal) 500 750 400 150 50 Pump Minimum Flow (gpm) 150 50 50 50 10 At Rated Pressure (psi) 250 100 100 100 100 Pump & Roll Yes Yes Yes Yes Yes Max GVWR (lbs) 26,000 19,500 14,000 Personnel Minimum Personnel 3 3 3 3 3 Hose Requirements Hose 1.5" 1000 300 300 300 0 Hose 1" 500 300 300 300 200 Hard Suction Hose 8' or 10' 2 2 2 2 2 Fill Hose 1.5" X 15' 1 1 1 1 1 Booster Line min 3/4 inch 100 100 100 100 100 Firefig Iiting Equipment Shovels 2 2 2 2 2 Pulaskis 2 2 2 2 2 McLeod or Combo tool 2 1 1 1 1 Chainsaw with tool kit 1 1 1 1 1 Hose Clamp 1.5" 2 2 2 2 1 Spanner Wrench 1.5" & 1" 2 2 2 2 1 Hydrant Wrench Adjustable 1 1 1 1 1 Adaptor 1.5" NH to 1.5" NPSH 1 1 1 1 1 Adaptor 1.5" NPSH to 1.5" NH 1 1 1 1 1 Double male 1.5" NH 1 1 1 1 1 Page B-2 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# BLM#_ FWS#_ BIA# P14AC01610 BAA151002 FrF300008-15-0Q2 A15ACPRO01 Components Engine Type Components 3 4 5 6 7 Firefig hting Equipment Double female 1.5" NH 1 1 1 1 1 Double male 1"NPSH 1 1 1 1 1 Double female 1"NPSH 1 1 1 1 1 Gated Hose Tees, 1.5" NH x 1.5" NHx r'NPSH 4 2 2 2 2 Gated Wyes 1.5" NH x 1.5" NH x 1.5" NH 2 1 1 1 1 Reducers/adaptors 1.5"NHto 1" NPSH 2 1 1 1 1 Nozzle 1.5" Wildland, Adjustable 4 2 2 2 2 Nozzle 1" Wildland, Adjustable 4 2 2 2 2 Class A Foam, 5- gallons 1 1 1 1 1 Drip Torch or Fusees (case) 1 1 1 1 1 Backpack pump, 5-Gallons 2 2 2 2 2 Chock Blocks 1 1 1 1 1 Inventory List of Engine Equipment 1 1 1 1 1 Communications (Programmed per the current edition of the FIRESCOPE Statewide Frequency Channel Plan. Exhibit "D" identifies communications capabilities.) Mobile Radio 1 1 1 1 1 Portable Radio (preferred 1/person) 1 1 1 1 1 Personnel Support Personnel Protection Equipment As in Ex. "B" As in Ex. "B" As in Ex. "B" As in Ex. "B" As in Ex. "B" First Aid Kit/Supplies for Engine Personnel 1 1 1 1 1 Drinking Water for Engine Persormel 24-Hr Supply 24-Hr Supply 24-Hr Supply 24-Hr Supply 24-Hr Supply Food/Rations for Engine Personnel 24-Hr Supply 24-Hr Supply 24-Hr Supply 24-Hr Supply 24-Hr Supply Other/Misc. Special Tools for Engine/Pump Repair Specific to Equipment Specific to Equipment Specific to Equipment Specific to Equipment Specific to Equipment Bolt Cutters 1 1 1 1 1 Fuel Cans/Oils Specific to Equipment Specific to Equipment Specific to Equipment Specific to Equipment Specific to Equipment Other/Misc. Fire Extinguisher 2A10BC 1 1 1 1 1 Highly Recommended/Desirable Items GPS Unit 1 1 1 1 1 Belt Weather Kit or Other Weather Reading Device 1 1 1 1 1 Portable pump with min. rating of 3 5 GPM 1 1 1 1 1 Equipment Compliment as identified in the Interagency Standards For Fire and Aviation Operations (Redbook), Chapter 14- Firefighting Equipment, and Appendix M-NUS Engine Stocking Level Specific to Engine Type Specific to Engine Type Specific to Engine Type Specific to Engine Type Specific to Engine Type Page B-3 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 Personal Protective Equipment fPPE) Each employee responding to or engaged in fire suppression activities will use the appropriate safety clothing and equipment. Each department is responsible for seeing that CAL/OSHA standards for safety clothing and equipment are provided and used for wildland firefighting. Wildland fire suppression safety clothing and equipment includes: Safety helmet that meets the minimum standards required by Califomia Code of Regulations (CCR), Title 8, Section 3410 Goggles, protection that meets the minimum requirements for design, construction and use as required by CCR, Title 8, Sections 3382 and 3404. Ear protection to comply with CCR Title 8 Sections 3405 and 3410(c) Nomex hood, shroud, or equivalent face and neck protection Nomex shirt Nomex pants Gloves, CAL/OSHA approved for wildland fire fighting Safety work boots, heavy-duty, lace-type, with deeply lugged soles and heels, and leather tops at least eight inches in height. Headlamps w/spare batteries Chain saw chaps for chainsaw operator Wildland fire shelter Training The State of Califomia and Federal Fire Agencies have the expectation that when a local jurisdiction strike team/task force arrives at an incident it can perform all of the missions that would be expected of the State of Califomia and Federal Fire Agencies' engine strike teams. All responding personnel shall be in compliance with the current NWCG 310-1 Sub System Guide or CICCS. Training topics include but are not limited to: Wildland sfrategy & tactics Backfiring/Firing-out Wildand fire behavior Handline constmction Wildland hoselays Stmcture triage Wildland fire safety Stmcture defense preparation Firegroimd communications Fire weather Page B-4 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 EXHIBIT "C" REIMBURSEMENT FOR PERSONNEL ROTATION Clause A-34 authorizes the reimbursement of personnel and transportation costs incurred to replace Califomia Fire and Rescue Mutual Aid System Agency personnel committed to extended assignments under this Agreement. Personnel under this Agreement are to be available a minimum of seven days excluding travel (portal to portal) before needing replacement, regardless of the number of assignments. This exhibit lists the procedures necessary for a local jurisdiction to follow before reimbursement for their costs will be processed for rotation of their personnel. These procedures only apply when the emergency apparatus remains assigned to the incident but the persoimel are rotated. The procedures are: C-1. The incident commander or MOB center manager to which the resources are assigned must approve the personnel rotation and method of transportation. Such approval should not be denied without substantial cause, e.g. imminent planned release (24 - 36 hours) of the resources, or a negotiated extension through the Cal OES Fire Agency Representative. The persoimel rotation and fransportation plan must be coordinated through the incident, the ordering point, agency representative, and/or the overhead responsible for the personnel to be rotated. C-2. The approved personnel rotation will be documented in: C-2.1. The approved automated resource ordering and status system of record (ROSS). The resource order will be annotated in the documentation section to include the following information: 2.1 .a. Date and time of approval for the specific persoimel rotation. 2.1 .b. Names of incoming and outgoing personnel, with identification of home units. 2.1 .c. Method, date and time of transportation of both incoming and outgoing personnel. 2.1 .d. A new subordinate request to the existing "E" number will be generated by the incident when a separate vehicle will be used in support of a personnel rotation. 2.1 .d. 1. In the event a new subordinate request caimot be added to the existing "E" number, the incident approval must be documented in the documentation section of the resource order. Page C-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 ^ <^ Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 C-2.2. F-42 "Emergency Activity Record" 2.2.a. Box 12 of the original F-42 will document any persoimel rotation with the date and time of the rotation for all individuals whether or not the personnel rotation will be reimbursed. 2.2.b. ONLY when a fire agency is requesting reimbursement for an approved personnel rotation that includes transportation cost will a new F-42 be required (Personnel Information, Box 11 & Support Vehicle Information, Box 8 on F-42 and referenced to the original "E" number. Box 12). 2.2.b. 1 For approved personnel rotation documented only in the documentation section, a copy of the resource order must be submitted with the F-42. 2.2. c. Invoices (F-142's) will identify personnel involved in any rotation and will itemize the costs of transportation for personnel rotations with support documentation. C-2.3. ICS-214 Unit Log 2.3. a. Details of personnel rotation need to be documented (Unit Logs to be retained on file by individual fire agency). If both the emergency apparatus and the personnel need replacement, the resources will be released and a new resource will be ordered. Page C-2 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 ^ Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 EXHIBIT "D" COMMUNICATIONS CAPABILITIES It shall be the responsibility of the agency sending mutual aid resources to ensure that those resources have adequate communications capabilities. Adequate communications capability is defined as VHF Highband radios with a minimum of 240 channels and pre-programmed with the most current FIRESCOPE STATEWIDE FREQUENCY CHANNEL PLAN. Emergency apparatus used for mutual aid will have a mobile VHF Highband radio (powered by the emergency apparatus battery and connected to an extemal antenna) and a minimum of one portable VHF Highband radio. The VHF Highband portable radio should be capable of being operated by alkaline batteries. Sfrike Team/Task Force Leaders: In addition to the communications capability requfred for emergency apparatus, Sfrike Team/Task Force Leaders are encouraged to respond with a conventional 800 MHz radio pre-programmed with the 800 MHz mutual aid channels as identified in FIRESCOPE STATEWIDE FREQUENCY CHANNEL PLAN. For Narrowband Radios: On January 1, 2013, all public safety and business industrial land mobile radio systems operating in the 150-512 MHz radio bands must cease operating using 25 kHz efficiency technology, and begin operating using at least 12.5 kHz efficiency technology. This deadline is the result of an FCC effort that began almost two decades ago to ensure more efficient use of the spectrum and greater spectmm access for public safety and non-public safety users. Migration to 12.5 kHz efficiency technology (once referred to as Refarming, but now referred to as Narrowbanding) will allow the creation of additional channel capacity within the same radio spectmm, and support more users. After January 1, 2013, licensees not operating at 12.5 KHz efficiency will be in violation of the Commission's mles and could be subject to FCC enforcement action, which may include admonishment, monetary fines, or loss of license. Agencies shall ensure that local radio channels are not utilized outside of the agency's licensed area of operation. Agencies should provide a minimum of 4 hours of annual basic radio training for Division Supervisors, Strike Team Leaders, and single resource leader positions. Page D-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 ^6 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 EXHIBIT "E" ICS TACTICAL WATER TENDER, EQUIPMENT, PERSONNEL, AND TRAINING STANDARDS FOR FIRE AND EMERGENCY ASSISTANCE The purpose of this Exhibit is to identify the minimum standards that Califomia Fire and Rescue Mutual Aid System Agencies should follow in regard to their use of tactical water tender, equipment, persoimel, and training standards for mutual aid and/or CFAA reimbursable responses. The State of Califomia or the Federal Fire Agency tactical water tender has a number of features that enhance its capability to operate on narrow, steep or unimproved roads to allow the efficient distribution of water. The minimum features of the tactical water tender are: Short wheelbase High ground clearance High angle-of-approach & departure Engine unit # on roof The tactical water tender must be equipped with baffles that reduce the shifting of the water load. The fire pump and water tank shall meet minimum capabilities for the FIRESCOPE ICS tactical water tenders as designated in the current edition of the ICS Field Operations Guide ICS-420-1. A portable pump, with a minimum rating of 35 GPM is desirable. If pump and roll capability is requested, tactical water tenders should utilize a 1.5 inch hose with a 1.5 inch combination nozzle. If needed, 4-wheel drive must be requested If needed, a class A foam system must be requested Live reel hose or hose tray/basket Hard suction hose with strainer Soft suction hose All hose utilized must meet or exceed USDA Specification 5100-186b. One-and-one-half inch hoses and nozzles will have NH threads with 9 threads per inch. Recommended Minimum Tactical Water Tender Equipment Inventory 3 inch fire hose NH Thread 300 Feet 1.5 inch fire hose NH Thread 200 Feet Shovel 1 Adjustable hydrant wrench 2 Combination 1-1/2 inch nozzle 3 Pulaski 1 Page E-1 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 f| | Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM#_ FWS#_ BIA# BAA151002 FFF300008-15-002 A15ACPRO01 McLeod or combination tool Spanner wrench Double male, 1.5 inch NH Double female, 1.5 inch NH Double male, 2.5 inch NH Double female, 2.5 inch NH Reducer/Adapters, 2.5 inch NHF to 1.5 inch NHM Fusees (case) or drip torch Water, drinking 1 3 First Aid Kit, 5-person Communications 3 gallons 1 1-mobile radio, minimum 1-portable radios (preferred 1-per assigned persoimel). **Programmed per the current edition of the FIRESCOPE Statewide Frequency Channel Plan. Exhibit "D" identifies communications capabilities. Personal Protective Equipment (PPE) Each employee responding to or engaged in fire suppression activities will use the appropriate safety clothing and equipment. Each department is responsible for seeing that CAL/OSHA standards for safety clothing and equipment are provided and used for wildland firefighting. Wildland fire suppression safety clothing and equipment includes: • Safety helmet that meets the minimum standards required by Califomia Code of Regulations (CCR), Titie 8, Section 3410. • Goggles, protection that meets the minimum requirements for design, constmction and use as required by CCR, Titie 8, Sections 3382 and 3404. • Ear protection to comply with CCR, Title 8, Sections 3405 and 3410(c). • Nomex hood, shroud, or equivalent face and neck protection. • Nomex shirt • Nomex pants • Gloves, CAL/OSHA approved for wildland firefighting. • Safety work boots, heavy-duty, lace-type, with deeply lugged soles and heels, and leather tops at least eight inches in height. • Wildland fire shelter Page E-2 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 Training The State of Califomia and Federal Fire Agencies have the expectation that when a local jurisdiction tactical water tender arrives at an incident it can perform all of the missions that the State of Califomia and Federal Fire Agencies' tactical water tenders can. All responding personnel shall be in compliance with the current NWCG 310-1 Sub System Guide or CICCS. Training topics include but are not limited to: Wildland sfrategy & tactics Backfiring/Firing-out Wildland fire behavior Handline constmction Wildland hose lays Stmcture friage Wildland fire safety Stmcture defense preparation Fireground communications Fire weather Page E-3 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 EXHIBIT "F" FEMA EQUIPMENT RATE FORMULA Hourly Rate= Depreciation -i- Overhead + Overhaul Labor -i- Overhaul Parts + Field Labor +Field Parts + Fuel + Lube + Tires Where: Depreciation^ (Acquisition Cost - Salvage Value) / Economic Life Generally Acquisition Cost = (1 - [Discount % / 100]) * (List Price + Sales Tax -I- Freight Cost) Hourly Overhead = Overhead / 2112 hours Where Overhead represents annual equipment overhead costs resulting directly from equipment ownership, the costs include such things as normal risk insurance, storage and security, inspection, and licenses. Profit, project overhead, and general overhead costs are not included in this number. 2112 hours is an annual equipment ownership baseline. Overhaul Labor = (Aimual Overhaul Labor Hours * Mechanic's Wage) / 2112 Overhaul Parts = Annual Overhaul Parts Cost / 2112 Field Labor = (Annual Field Repair Labor Hours * Mechanic's Wage) / Average Aimual Use Hoiu-s Field Parts = (Annual Field Repair Parts Cost + Miscellaneous Supply Parts Cost) / Average Annual Use Hours Fuel = Average Annual Fuel Cost / Average Annual Use Hours or Fuel = Hourly Fuel Consumption Rate * Unit Cost of Fuel Lube = Aimual Lube Cost / Average Annual Use Hours Tires = Tire Cost / Tire Life ** You may also use FEMA's Special Use Equipment Formula at http://www.caloes.ca.gov/FireRescueSite/Pages/Reimbursement.aspx Page F-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 EXHIBIT "G" REIMBURSEMENT POLICY AND PROCEDURES FOR OUTSIDE THE STATE OF CALIFORNIA ASSIGNMENTS This Exhibit applies to Cal OES and the Federal Fire Agencies only. The Califomia Fire and Rescue Mutual Aid System Agencies shall use the following procedures to secure reimbursement for the provision of personnel and local govemment-owned emergency apparatus ordered for use on Federal incidents outside the State of California. Reimbursement of personnel, emergency apparatus, and support equipment will be consistent with Exhibit "A" Reimbursement Policy and Procedures with the following exceptions: 1. Travel costs for lodging and per diem for personnel shall be reimbursed at the rates and methods established within Exhibit H, limited to the Califomia State Standard Per Diem Rates in effect at the time of the response. Lodging expense will follow the "all counties/cities located in Califomia" up to $90.00 per night, plus tax. Exceptions will be handled case by case with formal documented and written approval. 2. Reimbursement for Cal OES-owned communications equipment (e.g., cell and satellite phones or air and phone credit cards) will be at the total actual cost to the State of Califomia 3. Reimbursement invoices for Cal OES personnel, travel, and equipment will be on an actual cost basis, supported by accounting records, payroll records, and/or activity cards. Invoices for Cal OES resources should be submitted no later than 5 months after the end of the incident. 4. Invoices for Cal OES resources will include an administrative rate as determined by the State of Califomia under the Office of Management and Budget (OMB) circular A-87. 5. Length of assignments for resources responding to incidents outside the State of Califomia will be consistent with the appropriate Federal Fire Agency's policy. Conditions in Clause A-34 of Exhibit "A" conceming minimum of seven days (elapsed time), excluding travel, will not apply to resources responding to requests outside the State of Califomia. Federal Fire Agency policy on the length of an assignment outside the state is defined as the time period (days) between the first fiill operational period at the first incident or reporting location on the original resource order and commencement of retum travel to the home tmit. Standard assignment length is 14 days, exclusive of travel from and to home unit. Time spent in staging and preposition status coimts toward the 14 day limit, regardless of pay status, for all personnel, including Incident Management Teams. Page G-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 L[5 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 EXHIBIT "H" IN-STATE TRAVEL AND INCIDENT RELATED EXPENSES The purpose of this exhibit is to identify allowable costs and the process for submitting such cost for in-state fravel and incident related expenses. This exhibit primarily pertains to costs associated with fuel, food, vehicle and lodging costs as stated in Clauses A-33 and A-35 of Exhibit "A", as well as attributable incident expenses such as loss or damage to local agency emergency apparatus or support equipment identified in Recital 25 of this Agreement. In some cases miscellaneous expenses outside of the above mentioned may be approved if the incident finds that the expense(s) is also attributable to the incident. In order for local agencies to be eligible for reimbursement of expenses related to this exhibit, the approval MUST be formally documented in writing by the approving State of Califomia or Federal Fire Agency responsible for an incident. The formal approval must be documented on a General Message Form ICS-213 with the associated "S#" validating the expense(s). The General Message Form ICS-213 must be signed by either the Finance Section Chief, Incident Business Advisor, or the Incident Commander. NOTE: S#'s should ONLY be issued when the incident cannot accommodate the expense in need, and all other options to provide the expense(s) have been exhausted. Approved out of pocket expense(s) must accompany the F-42 or F-78 along with the formal approval on the General Message ICS-213 documenting the S#, the itemized receipt(s), and the In State Travel and Incident Related Expense Log. Receipts for meals and incidentals are not required. All other receipts must be taped to an 8 /4 x 11 sheet of paper in date order. All sides of the receipts must be taped and legible; photo copies are preferred. Rental Vehicles Rental vehicles authorized on the resource order do not need additional incident approval. The cost of the rental vehicle, if incurred by the local agency, and the fuel purchased to operate the rental vehicle must be submitted on the In State Travel and Incident Related Expense Log with receipts taped or photo copied. Rental vehicles that are not authorized on the resource order must receive the formal written approval from the incident as identified above. Page H-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Ij Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROQ1 Check List: • General Message Form 213 signed by the Finance Section Chief, Incident Business Advisor, or Incident Commander • S# documented on the General Message Form 213 • F-42 or F-78 or other approved form • In-State Travel and Expense Log with expense documented in date order • Receipt(s)* taped on all sides to an 8 '/i x 11 sheet of paper in date order (photocopies preferred) *Receipt(s) for meals and incidentals are not required If costs are associated with food or lodging, the reimbursement will be limited to the Califomia Standard Per Diem Rates in effect at the time of response: • Breakfast - $7.00 • Lunch-$11.00 • Dinner-$23.00 • Incidentals - $5.00 (only after the first 24 hours) • Lodging: • All Counties/Cities located in Califomia (except as noted below): o Actual lodging expense, supported by a receipt, up to $90 per night, plus tax. • Napa, Riverside, and Sacramento Coimties: o Actual lodging expense, supported by a receipt, up to $95 per night, plus tax. • Los Angeles, Orange, and Ventura Counties and Edwards AFB, excluding the city of Santa Monica: o Actual lodging expense, supported by a receipt, up to $120 per night, plus tax. • Alameda, Monterey, San Diego, San Mateo, Santa Clara Counties: o Actual lodging expense, supported by a receipt, up to $125 per night, plus tax. • San Francisco Coimty and the City of Santa Monica: o Actual lodging expense, supported by a receipt, up to $150 per night, plus tax. Page H-2 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 7 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# BLM#_ FWS#_ BIA# P14AC01610 BAA151Q02 FFF300008-15-Q02 A15ACPRO01 i w Reimbursement Log at http://www.caloes.ca.gov/FireRescueSite/Pages/Reimbursement.aspx Page H-3 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 4? Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA1510Q2 FWS# FFF300008-15-002 BIA# A15ACPRO01 EXHIBIT "I" DEFINITIONS 1. ADMINISTRATIVE RATE shall mean a pre-established percentage charge that may be applied by the billing agency as determined by the CFAA Committee. 2. AGENCY REPRESENTATIVE shall mean the ICS position that serves as the point of contact for an assisting or cooperating agency that has been delegated authority to make decisions on matters affecting that agency's participation at the incident and reports to the Liaison Officer. 3. ANNUAL OPERATING PLAN shall mean a plan developed at the State, Geographic, or local levels for the implementation of administrative or operational practices or concems. 4. ASSISTANCE BY HIRE shall mean fire suppression resources needed to fill the incident order that are to be paid for by the protecting agency. 5. BUREAU OF INDIAN AFFAIRS shall mean a federal bureau under tiie Departinent of the Interior charged with the responsibility to provide wildland fire protection and suppression for tmst lands of federally recognized Native American Tribes. 6. CALIFORNIA FIRE AND RESCUE MUTUAL AID SYSTEM AGENCIES shall mean agencies, departments, or institutions to which Cal OES has, through agreement, assigned Cal OES-owned emergency apparatus; or who provide locally owned resources under provisions of the Califomia Fire and Rescue Mutual Aid System. These agencies may also be referenced as, however, not be limited to, "local govemment" or "local agency". 7. CALIFORNIA MOBILIZATION GUIDE shall mean the interagency procedures for requesting, documenting, and sending resources to incidents within the State of Califomia. 8. CALIFORNIA WILDLAND COORDINATING GROUP shall mean tiie executive level interagency committee made up of representatives from the USDA Forest Service, Califomia Department of Forestry and Fire Protection, USDI Bureau of Land Management, USDI National Park Service, USDI Bureau of Indian Affairs, USDI Fish and Wildlife Services, contract counties representative, and the Califomia Govemor's Office of Emergency Services. 9. DEMOBILIZATION CENTER/FACILITY shall mean tiiat location or facility established at or near an incident for the processing of emergency apparatus and personnel prior to release to its home base. Page I-l 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cfj Cal OES# 6051-4 CAL FIRE# 7CAQ2564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 10. DEPARTMENT OF DEFENSE FIRE DEPARTMENT shall mean any organization managed by the Department of Defense for preventing and putting out fires principally on military installations. 11. EMERGENCY APPARATUS shall mean any emergency response equipment or apparatus provided through the Califomia Fire and Rescue Mutual Aid System. 12. EMERGENCY PERSONNEL shall mean any personnel responding on or with emergency apparatus and requested overhead personnel. 13. FEDERAL FIRE AGENCIES shall mean tiie USDA Forest Service, Pacific Soutiiwest Region; the USDI Bureau of Land Management, Califomia Office; the USDI National Park Service, Pacific West Region; USDI Fish and Wildlife Service, Pacific Southwest Region, and USDI Bureau of Indian Affairs, Pacific Region. 14. FEDERALLY RECOGNIZED TRIBE shall mean an American Indian or Alaska Native tribal entity that is recognized as having a govemment-to-govemment relationship with the United States, with the responsibilities, powers, limitations, and obligations attached to that designation, and is eligible for funding and services from the Bureau of Indian Affairs. 15. GOVERNING BODY RESOLUTION shall mean a formal declaration of the goveming body conceming a certain subject which it either cannot or does not wish to conttol by ordinance. 16. HOME UNIT shall mean the geographical location an individual is normally assigned to work. 17. INCIDENT shall mean an occurrence or event, either human-caused or natural phenomena, that requires action by emergency service personnel to prevent or minimize loss of life or damage to property and/or natural resources. 18. INCIDENT COMMAND SYSTEM (ICS) shall mean a standardized on-scene emergency management concept specifically designed to allow its user(s) to adopt an integrated organizational stmcture equal to the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. 19. INCIDENT COMMANDER shall mean the ICS position responsible for overall management of the incident and reports to the agency administrator for the agency having incident jurisdiction. This position may have one or more deputies assigned from the same agency or from an assisting agency(s). 20. INCIDENT MANAGEMENT TEAM (IMT) shall mean the incident commander and appropriate command and general staff assigned to an incident. Page 1-2 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 21. INTERAGENCY shall mean involvement of two or more agencies to an agreement. 22. LOCAL AGENCY shall mean any city, city and county, county, or special district. 23. LOCAL AGREEMENT shall mean a pre-defined area agreement that includes that portion of the geographical jurisdictions of both the local reciprocal agreement signatories on which they have historically, frequently and continuously cooperated in initial and extended attack. 24. LOCAL JURISDICTION shall mean any political subdivision of govemment. 25. MOBILIZATION CENTER shall mean an off-incident location at which emergency apparatus and personnel are temporarily located pending assignment, release or reassignment. 26. MOU/MOA shall mean a memorandum of understanding or memorandum of agreement, which is a formal business document used to outline an agreement made between two separate entities, groups, or individuals. 27. MUTUAL AID shall mean an agreement in which two or more parties agree to fumish resources and facilities and to render services to each party of the agreement to prevent and combat any type of disaster or emergency. 28. NON SUPPRESSION PERSONNEL shall mean personnel who occupy a civilian position within a fire agency. 29. POLITICAL SUBDIVISION shall mean any city, city and county, county, district, or other local govemmental agency or public agency authorized by law. 30. PORTAL TO PORTAL shall mean the time of initial dispatch from home base to the time of retum to home base. 31. SALARY SURVEY refers to the form used to establish rates for reimbursement filed with Cal OES Fire and Rescue Division. 32. STAGING AREA shall mean the location where emergency apparatus and personnel are assigned to an incident for deployment on a three-minute availability status. 33. STRUCTURAL FIRE PROTECTION shall mean fire suppression within a stmcttire. 34. STRUCTURE DEFENSE shall mean the protection of homes or other sttucttires from wildland fire before the fire reaches the stmcture; exterior fire protection measures. Page 1-3 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 | Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 35. SUPPLEMENTAL PERSONNEL shall mean overhead tied to a local fire department generally by agreement who are mobilized primarily for response to incidents/wildland fires outside of their district or mutual aid zone. They are not a permanent part of the local fire organization and are not required to attend scheduled trainings, meetings, etc., of the department staff 36. SUPPRESSION PERSONNEL shall mean personnel who routinely respond to emergencies. 37. TRIBAL FIRE DEPARTMENT shall mean a ti-ibal entity with suppression and or all-risk response capabilities. Page 1-4 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 £52^