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Home My WebLink About2015-06-09; City Council; 21992; Approval Risk Manager to Act, City with County Supervisors Association of California dba California State Association of Counties Excess Insurance Authority CSAC-EIACITY OF CARLSBAD - AGENDA BILL 17 AB# 21,992 APPROVAL FOR RISK MANAGER TO ACT ON BEHALF OF CITY OF CARLSBAD WITH COUNTY SUPERVISORS ASSOCIATION OF CALIFORNIA DBA CALIFORNIA STATE ASSOCIATION OF COUNTIES EXCESS INSURANCE AUTHORITY (CSAC-EIA) DEPT. DIRECTOR Cf\_ DATE 06/09/15 APPROVAL FOR RISK MANAGER TO ACT ON BEHALF OF CITY OF CARLSBAD WITH COUNTY SUPERVISORS ASSOCIATION OF CALIFORNIA DBA CALIFORNIA STATE ASSOCIATION OF COUNTIES EXCESS INSURANCE AUTHORITY (CSAC-EIA) CITY ATTY. ^ DEPT. ASD/RISK APPROVAL FOR RISK MANAGER TO ACT ON BEHALF OF CITY OF CARLSBAD WITH COUNTY SUPERVISORS ASSOCIATION OF CALIFORNIA DBA CALIFORNIA STATE ASSOCIATION OF COUNTIES EXCESS INSURANCE AUTHORITY (CSAC-EIA) CITYMGR. RECOMMENDED ACTION: Adopt Resolution No. 2015-149 approving the Risk Manager to act on behalf of City of Carlsbad with County Supervisors Association of California dba California State Association of Counties Excess Insurance Authority (CSAC-EIA). ITEM EXPLANATION: The city had previously purchased excess liability insurance on the open market. This year, Risk Management obtained monetary indications from several liability risk financing pools. CSAC-EIA provided the most competitive pricing indication with better terms than the city currently possesses with private insurance. On May 6, 2015 the CSAC-EIA Underwriting Committee approved moving forward with the membership of the City of Carlsbad and on May 1, 2015 the CSAC-EIA Executive Committee completed the process to confirm the City of Carlsbad as a full member. Once approved for membership, CSAC-EIA requires each member agency to delegate a person with authority to act on the member's behalf in matters relating to the member and the Authority. The designee's duties related to the CSAC-EIA may include attending board meetings, communicating with the CSAC-EIA regarding city operations and audits, and responding to the yearly application process. FISCAL IMPACT: Joining this risk sharing pool will provide the stability of higher liability limits along with a lower self- insured retention at a substantial savings over insurance purchased on the open market. CSAC-EIA is one of the largest risk sharing pools in the country and possesses impressive financial stability. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. DEPARTMENT CONTACT: Ed Garbo 760-602-2471 edgarbo@carlsbadca.gov FOf? CLERK USE. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE MINUTES • AMENDED • REPORT RECEIVED • Page 2 EXHIBITS: 1. Resolution No 2015-149 approving Risk Manager to act on behalf of City of Carlsbad with County Supervisors Association of California dba California State Association of Counties Excess Insurance Authority (CSAC-EIA). 2. Request for approved board resolution designating representative EXHIBIT 1 1 RESOLUTION NO. 2015-149 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, 3 CALIFORNIA, DELEGATING AUTHORITY TO THE RISK MANAGER TO ACT ON BEHALF OF THE CITY OF CARLSBAD WITH COUNTY SUPERVISORS ASSOCIATION OF CALIFORNIA DBA CALIFORNIA STATE ASSOCIATION OF COUNTIES EXCESS INSURANCE AUTHORITY (CSAC-EIA) 6 7 WHEREAS, The CSAC Excess Insurance Authority (Authority) has approved Membership of the City of Carlsbad into the Authority; WHEREAS, The CSAC Excess Insurance Authority has determined that it is necessary for each member of the Authority to delegate to the Risk Manager authority to act on the members' behalf in matters relating to the member and the Authority; and 9 10 11 12 1^ WHEREAS, except as to those actions that must be approved by the City of Carlsbad, 14 such delegation of authority is necessary in order to carry out the purposes and functions of the 15 Authority with its members; and WHEREAS, in order to ensure the Risk Manager is delegated with authority to act on the member's behalf in matters relating to the member and the Authority, action by the members governing body is necessary. 16 17 18 19 20 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California 21 as follows: 22 23 24 25 26 27 /// 28 1. That the above recitations are true and correct. 2. Except as to the actions that must be approved by the City Council of the City of Carlsbad, the Risk Manager is hereby appointed to act in all matters relating to member and the Authority. PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 9**^ day of June, 2015, by the following vote to wit: AYES: NOES: Council Members Hall, Blackburn, Schumacher, Wood, Packard. None. ABSENT: None. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ATTEST: BARBARA ENGLESON, erty Clerk (SEAL) ,o^lvSBAo% EXHIBIT 2 Hi Ed, I wanted to share with the list of items that the EIA wants in order to get your entity in front of the committee: Regarding EWC: 1. Application 2. Complete list of all Named Insured's 3. Description of Operations 4. 10 Years Historical Payroll 5. 10 Years Full Loss Info, Ground up and Rolled up 6. Current Actuarial 7. Current Claims Audit 8. Injury and Illness Prevention Program 9. Financial Statement 10. Joint Powers Agreement 11. Excess Workers' Compensation Program MOU 12. Authorization to Obtain Loss Data 13. Approved board resolution stating that that the entity is approved to join the CSAC Excess Insurance Authority JPA as well as appointing an official designated representative, see attached sample resolution. Regarding GL: 1. Completed 2015-16 application with current information, (see attached for blank application) 2. Current 2015-16 Payroll 3. Carriers are requesting every Entity to advise regarding Lead issues: a. Any Lead issues? (yes or no - explain): b. How many units of Public Housing built before 1978? c. How many shelters run by the municipality built before 1978? d. Has the municipality undertaken any Lead abatement program on owned or managed facilities? If so, info on the projects, provide information on any claims received regarding Lead exposure over the past 7 years. e. Are there any underlying insurance programs which currently provide coverage for Lead exposure 4. Non-profit organization (Public Improvement Corporation) as an ANI - NP app needed (see attached for application and additional premium for NP's) or are they not including coverage? 5. Successor/Redevelopment Agency listed as ANI. (EIA will not provide coverage for these types of agencies) 6. Current Actuarial 7. . Current Claims Audit 8. Financial Statement 5 Regarding Loss Prevention: EIA has informed us that any prospects for WC and GL that would like to join the program on 7/1/2015 must have the loss prevention meeting no later than 4/15/2015 so that they can be added to the agenda by 4/29/2015 for approval by the UW meeting on 5/6/2015 and the Executive Meeting on 5/7/2015. For the convenience of everyone, they would like to schedule one loss prevention meeting for both GL and EWC however they will need the above EWC documents prior to this meeting. Please let me know if you have any questions. Regards, Courtney Ramirez, CIC, CISR Assistant Vice President Public Entity Division Alliant Insurance Services, Inc. 1301 Dove St. Suite 200 Newport Beach, CA 92660 D 949 660 8133 O 949 756 0271 C 949 226 4785 F 619 699 0906 www.alliant.com CA License No. 0C36861 ^^lliant RESOLUTION NO. A RESOLUTION DELEGATING AUTHORITY TO [NAME OF PERSONS OR POSITIONS] TO ACT ON BEHALF OF [NAME OF GOVERNING BODY] WHEREAS, the CSAC Excess Insurance Authority (Authority) has determined that it is necessary for each member of the Authority to delegate to a personfs] or position[s] authority to act on the member's behalf in matters relating to the member and the Authority; and WHEREAS, except as to those actions that must be approved by the [governing body], such delegation of authority is necessary in order to carry out the purposes and functions of the Authority with its members; and WHEREAS, in order to ensure a person[sl or position[s] is delegated with authority to act on the member's behalf in matters relating to the member and the Authority, action by the member's governing body is necessary; and NOW THEREFORE, BE IT RESOLVED by the [insert name of the governing body] as follows: Except as to actions that must be approved by the [Insert name of goveming body], [insert name of person[s] or position[s]] is hereby appointed to act in all matters relating to the member and the Authority. PASSED AND ADOPTED by the [insert name of the governing body] this day of ,2012, by the following vote: AYES: ABSENT: NOES: [insert name of governing body's chair or other person authorized to execute resolutions on behalf of the governing body] ATTEST: Clerk 7