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Home My WebLink About2015-07-14; City Council; 22029; Council Lorraine Wood Delegate League of California Cities Conference, San Jose California, September 30 - October 2 2015CITY OF CARLSBAD - AGENDA BILL AB# 22.029 DESIGNATE COUNCIL MEMBER LORRAINE WOOD AS VOTING DELEGATE FOR THE DEPT. /^X^ DIRECTOR (Sc// MTG. 07/14/2015 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN SAN JOSE, CALIFORNIA SEPTEMBER 30 - OCTOBER 2, 2015 CITY ATTY. J^^ DEPT. CLERK LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN SAN JOSE, CALIFORNIA SEPTEMBER 30 - OCTOBER 2, 2015 CITY MGR. ItfS RECOMMENDED ACTION: Approve the adoption of Resolution No. 2015-185 designating Council Member Lorraine Wood as voting delegate and Council Member Michael Schumacher as voting delegate alternate, for the League of California Cities (League) Annual Conference in San Jose, California, September 30 - October 2, 2015. ITEM EXPLANATION: Notice has been received from the League requesting each city select a voting representative specifically for the Annual Business Meeting. The Annual Business Meeting is scheduled for 12:00 p.m. on Friday, October 2, 2015, at the San Jose Convention Center. Each member city of the League of California Cities has a right to cast one vote on matters pertaining to League policy. At this meeting, the League membership considers and takes action on resolutions that establish such policy. Consistent with the League bylaws, a city's voting delegate, and up to two alternates, must be designated by the City Council. Therefore, it is necessary to appoint a delegate to pick up the city's voting delegate card and attend the Annual Business Meeting at the League of California Cities Annual Conference scheduled for Wednesday, September 30 through Friday, October 2, 2015. The Council may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated is unable to serve in that capacity. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of CEQA in that there is no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore, does not require environmental review. FISCAL IMPACT: None. EXHIBITS: 1. Resolution designating Council Member Lorraine Wood as voting delegate and Council Member Michael Schumacher as voting delegate alternate for the League of California Cities Annual Conference in San Jose, California, September 30 - October 2, 2015. DEPARTMENT CONTACT: Stielley Collins 760-434-2917 shelley.collins@carlsbadca.90v FOR CITY CLERKS USE ONLY. / COUNCIL ACTION: APPROVED fl CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER-SEE MINUTES • AMENDED • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2015-185 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, DESIGNATING COUNCIL MEMBER LORRAINE WOOD AS VOTING DELEGATE AND MICHAEL SCHUMACHER AS VOTING DELEGATE ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN SAN JOSE, CALIFORNIA, SEPTEMBER 30 - OCTOBER 2, 2015 WHEREAS, the City of Carlsbad is a member of the League of California Cities, and WHEREAS, as a member, the City of Carlsbad is entitled to all voting rights. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. The following is designated as a Voting Delegate for the League of California Cities Annual Conference in San Jose, CA (September 30- October 2, 2015)representing the City of Carlsbad: Voting Delegate: Lorraine Wood Voting Delegate Alternate: Michael Schumacher PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the T^th day of Jujy , 2015, by the following vote to wit: AYES: Hall, Blackburn, Schumacher, Wood, Packard NOES: None. ABSENT: None. Matt Han, Mayor ATTEST: Barbara EnglesoivCity Clerk i T m A r""* T T '''^^^ Street, Suite 400 • Sacramento, California 95814 ^ L C AO U t Phone: 916.658.8200 Fax: 916.658.8240 21^^}:1^?^^^ www.cacities.org CITIES Council Action Advised by July 31, 2015 May 29, 2015 TO: Mayors, City Managers and City Clerks RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of Califomia Cities Annual Conference - September 30 - October 2, San Jose The League's 2015Aimual Conference is scheduled for September 30 - October 2 in San Jose. An important part ofthe Annual Conference is the Annual Business Meeting (at the General Assembly), scheduled for noon on Friday, October 2, at the San Jose Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two altemate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's office no later than Friday, September 18,2015. This will allow us time to establish voting delegate/alternate records prior to the conference. Please note the following procedures that are intended to ensure the integrity ofthe voting process at the Annual Business Meeting. • Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two altemates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copv of the council resolution that reflects the council action taken, or have vour city clerk or mavor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and altemates must be done by city council action and cannot be accomplished bv individual action ofthe mayor or citv manager alone. • Conference Registration Required. The voting delegate and altemates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference, please go to our website: www.cacities.org. In order to cast a vote, at least one voter must be present at the -over- Business Meeting and in possession of fhe voting delegate card. Voting delegates and altemates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive tiie special sticker on their name badges that will admit them into the voting area during the Business Meeting. • Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and altemates, but only between the voting delegate and altemates. If the voting delegate and altemates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals wifli a special sticker on their name badge identifying fhem as a voting delegate or altemate. If the voting delegate and altemates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the San Jose Convention Center, wiU be open at the following times: Wednesday, September 30, 8:00 a.m. - 6:00 p.m.; Thursday, October 1,7:00 a.m. - 4:00 p.m.; and Friday, Octobar 2,7:30-10:00 a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with yom council and especially with the individ\jals that your council designates as your city's voting delegate and altemates. Once again, thank you for completing the voting delegate and altemate form and retuming it to the League office by Friday, September 18. If you have questions, please cail Kayla Gibson at (916) 658-8247. Attachments: • 2015 Annual Conference Voting Procedures • Voting Delegate/Alternate Form LEAGUE OF CALIFORNIA CITIES CITY: CITY OF CARLSBAD 2015 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Friday, September 18.2015. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and altemates must be designated by your city council. Please attach the council resolution as proof of designation. As an altemative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and altemates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and altemates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Lorraine Vi/ood Title: Council Member 2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Michael Schumacher ^ame: Title" Council Member Title" PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s), Ivfame- Shelley CQllins ^ E-mail Shelley.Collins@Carlsbadca.gov • M„^CitvCleA L/' Uj-^^-J^t-C^JU^LX-A—- Phone: 760-434-2808 (circle one) (siguatxire) Date: -Suly 2015 Please complete and retum bv Friday. September 18,2015 League of California Cities FAX: (916)658-8240 ATTN: Kayla Gibson E-mail: kgibson@cacities.org 1400 K Street, 4* Floor ' (916) 658-8247 Sacramento, CA 95814 Annual Conference Voting Procedures 2015 Annual Conference 1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designatmg a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two altemates; these mdividuals are identified on the Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or altemates, may pick up the city's voting card at the Voting Delegate.Desk in the conference registration area. Voting delegates and altemates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those uidividuals who are voting delegates (or altemates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and altemates, but may not be transfened to another city official who is neither a voting delegate or altemate. 6. Voting Area at Business Meeting. At the Busmess Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or altemate. 7. Resolving Disputes. Incase of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city oflBcial to vote at the Business Meeting.