HomeMy WebLinkAbout2015-07-14; City Council; 22033; Reimbursement Agreement San Diego County Water Authority SDCWA, Asphalt Paving of Carlsbad Desalination Conveyance PipelineCITY OF CARLSBAD - AGENDA BILL 11
AB# 22,033
MTG. 07-14-15
DEPT PW-TRAN
AUTHORIZING THE CITY MANAGER TO SIGN AN
AMENDMENT TO THE REIMBURSEMENT AGREEMENT
WITH SAN DIEGO COUNTY WATER AUTHORITY (SDCWA)
IN THE REVISED AMOUNT OF $1,228,049 FOR
ADDITIONAL ASPHALT PAVING ASSOCIATED WITH
INSTALLATION OF THE CARLSBAD DESALINATION
CONVEYANCE PIPELINE
DEPT DIRECTOR
CITY ATTY. ^^c^^C^
CITYMGR.
RECOMMENDED AaiON:
Adopt Resolution No. 2015-190 authorizing the City Manager to sign an amendment to the
reimbursement agreement with San Diego County Water Authority (SDCWA) in the revised amount of
$1,228,049 to provide additional asphalt paving associated with installation ofthe Carlsbad Desalination
Conveyance Pipeline.
ITEM EXPLANATION:
On May 5, 2015, the City Council approved Resolution No. 2015-108 authorizing the City Manager to
sign a Reimbursement Agreement with the San Diego County Water Authority (SDCWA) in the amount
of $975,000. This amount was based on the city agreeing to fund the cost of restoring the asphalt over
the additional roadway width. Following a thorough field investigation, it has been determined the
city's share of the additional asphalt overlay, removal and replacement, leveling course and grinding
shall not exceed $1,228,049. The city's share ofthe cost has increased due to additional asphalt removal
and replacement and pavement leveling courses not included in the original quantities estimated. The
increased cost also includes administrative fees included in the Design Build Agreement between SDCWA
and Poseidon Resources.
FISCAL IMPAa:
The reimbursement agreement provides for the city to be responsible for the additional Vi roadway
width or $1,228,049. There are sufficient funds available in the Pavement Management Program and
no additional appropriation is needed. Pavement Management Program funds consist of non-
jurisdictional fees (generated from trash haulers). Gas Tax funds and TransNet-Local funds (available for
drawdown from SANDAG).
DEPARTMENT CONTACT: Pat Thomas 760-602-2751 pat.thomas(5)carlsbadca.gov6
FOR CLERK USE.
COUNCIL AaiON: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE
UNKNOWN
•
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
Reimbursement Agreement with SDCWA
July 14, 2015
Page 2 of 2
ENVIRONMENTAL IMPACT:
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines
Section 15301(c) - minor alteration of existing facilities including streets, sidewalks, gutters, and similar
facilities involving negligible or no expansion.
EXHIBITS:
1. Resolution No. 2015-190 authorizing the City Manager to sign a reimbursement agreement
with San Diego County Water Authority (SDCWA) in the amount of $1,228,049 for additional
asphalt paving associated with the Carlsbad Desalination Conveyance Pipeline.
2. Grind and Overlay Quantities chart.
3. Paving maps.
EXHIBIT
1 RESOLUTION NO. 2015-190
3
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO SIGN AN
AMENDMENT TO THE REIMBURSEMENT AGREEMENT WITH SAN
4 DIEGO COUNTY WATER AUTHORITY (SDCWA) IN THE REVISED
AMOUNT OF $1,228,049 FOR ADDITIONAL ASPHALT PAVING
5 ASSOCIATED WITH INSTALLATION OF THE CARLSBAD
DESALINATION CONVEYANCE PIPELINE.
6
7
8
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27
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WHEREAS, on June 13, 2013 the city issued an Encroachment Permit to the San Diego
County Water Authority (SDCWA) for the purpose of establishing reasonable rules for use of the
public right-of-way associated with the installation of the Carlsbad Desalination Conveyance
11 Pipeline; and
12 WHEREAS, the SDCWA acknowledged that the public right-of-way is owned and
13
controlled bythe city; and
14
WHEREAS, it is necessary and in the public interest to repair and restore several ofthe
15
effected sections of pavement to current city standards; and
16
17 WHEREAS, staff has deemed it appropriate that the cost for the pavement restoration
18 be shared by the city and the SDCWA; and
1^ WHEREAS, a reimbursement agreement in the amount of $975,000 between the city
20
and the SDCWA was approved on May 5, 2015; and
21
WHEREAS, an amendment to the reimbursement agreement in the amount of
22
22 $1,228,049 between the city and the SDCWA includes additional paving and administrative
24 costs associated with the Carlsbad Desalination project; and
25 WHEREAS, there are sufficient funds available in the Pavement Management Program
to cover the city's portion ofthe pavement restoration; and
WHEREAS, staff is currently negotiating the terms ofthe agreement
3
1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California
as follows:
1. That the above recitations are true and correct.
2. The City Manager is authorized to execute the amendment to the reimbursement
agreement between the City of Carlsbad and the San Diego County Water Authority in the
3
4
5
6
7 amount of $1,228,049 to provide additional asphalt paving associated with the installation of
8 the Carlsbad Desalination Conveyance Pipeline provided that the City Attorney approves the
agreement as to form.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the M**' day of July, 2015, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Blackburn, Schumacher, Wood, Packard.
None.
ABSENT: None.
MATT HALL, Mayor
ATTEST:
BARBARA ENGLESONf City Clerk
(SEAL) ,s^^VsBAo^'.,^
CARLSBAD PAVING MEMORANDUM OF UNDERSTANDING - DBA/EPC AGREEMENTS
ATTACHMENT A - PAVING OVERLAY QUANTITY
KSD Overlay Carlsbad Overlay Total
C-101 49,201 29,409 78,610
C-102 103,650 106,729 210,379
C-103 53,663 52,474 106,137
C-104 79,292 37,302 115,594
C-105 74,971 70,578 145,549
C-106 68,805 73,713 142,518
C-107 104,627 86,450 191,077
C-108 113,008 98,357 211,365
C-109 96,315 95,483 191,798
C-110 99,011 99,171 198,182
C-111 117,587 73,955 191,542
C-112 5,294 1,894 7,188
C-113 114,119 30,301 144,420
C-114 49,039 21,941 70,980
TOTAL 1,128,582 877,757 2,006,339
Unit Price ($1.15/SF) $ 1,009,420.55
ATTACHMENT B - 2" PAVEMENT REMOVAL & REPLACEMENT (SEE BACKUP)
Number of Areas Area (SF)
Lionshead 13 1,453
Cannon 17 6,771
Faraday 63 7,148
Unit Price ($1.95/SF) $ 29,975.40 15,372
ATTACHMENT C - PAVEMENT LEVELING COURSE
Length Width Tons
Orion Intersection (0.15' Depth, 3/8" Mix) 50 10 6
Cannon Road at Car Country (0.25' Depth, 1/2" Mix) 250 25 117
Unit Price ($125/Ton) $ 15,351.56 123
ATTACHMENT D - PAVEMENT GRINDING
Length Width Area (SF)
Lionshead Grind 3,950 7 27,650
Unit Price ($0.26/SF) $ 7,189.00
Additional Manholes 110 @ $500 $ 55,000.00
Additional Water Cans 128 @ $325 $ 41,600.00
Total EPC Adjustment $ 1,158,536.51
Poseidon Markup (6%) $ 69,512.19
Total DBA Adjustment $ 1,228,048.70
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