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HomeMy WebLinkAbout2015-07-14; City Council; 22039; Amendment to Agreement Management Services Interfaith Community to Operate Carlsbad Hiring CenterCITY OF CARLSBAD - AGENDA BILL 8 AB# 22,039 APPROVAL OF AN EXTENSION AND AMENDMENT TO THE AGREEMENT FOR MANAGEMENT SERVICES FOR INTERFAITH COMMUNITY SERVICES TO OPERATE THE CARLSBAD HIRING CENTER DEPT. DIRECTOR ^ MTG. 7/14/15 APPROVAL OF AN EXTENSION AND AMENDMENT TO THE AGREEMENT FOR MANAGEMENT SERVICES FOR INTERFAITH COMMUNITY SERVICES TO OPERATE THE CARLSBAD HIRING CENTER CITY ATTORNEY DEPT. CED APPROVAL OF AN EXTENSION AND AMENDMENT TO THE AGREEMENT FOR MANAGEMENT SERVICES FOR INTERFAITH COMMUNITY SERVICES TO OPERATE THE CARLSBAD HIRING CENTER CITY MANAGER ^ RECOMMENDED ACTION: Adopt Resolution No. 2015-195 authorizing the City Manager to execute an extension and amendment ofthe second year ofthe Management Services contract for Interfaith Community Services to manage the day-to-day operations ofthe Carlsbad Hiring Center with some revisions to the scope of work and contract amount. ITEM EXPLANATION: In September of 2014, the City entered into a professional services agreement with Interfaith Community Services (Contractor) to assume management services and responsibilities for the Carlsbad Hiring Center and its day-to-day operations. The organization has satisfactorily performed and executed all tasks, duties and reporting responsibilities for the clients served under the first year of the contract. The City of Carlsbad would like to extend the professional services agreement for an additional year as well as modify the scope of responsibilities for Interfaith and increase the contract amount to cover the expanded costs. Additional funding was approved by the City Council to expand Interfaith's responsibilities and to cover other operational costs for the Hiring Center in the FY 2015-16 budget. The amendment to the agreement is provided as Exhibit 2, and the summary ofthe scope ofthe amendment and fiscal impact are noted below. FISCAL IMPACT: The contract agreement for FY 2015-2016 is $114,587, an increase of 22 percent from FY 2014-2015. The additional funding will allow for, but not limited to, the following: additional employment related services and programming, oversee the daily operation and management services associated with the site, lease a new portable facility with indoor restrooms for the operators and clients. The adopted Hiring Center (001-2520) operating budget has sufficient funds to absorb the increase and no further impact on the General Fund is anticipated. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. DEPARTMENT CONTACT: Courtney Enriquez 760-434-2812 courtnev.enriquez(5)carlsbadca.gov FOR CITY CLERKS USE ONLY. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUED TO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER-SEE MINUTES • AMENDED • Agreement for Management Services for Interfaith Community Services July 14,2015 Page 2 EXHIBITS: 1. City Council Resolution No. 2015-195 authorizing the City Manager to execute the Management Services contract for the Hiring Center. 2. Amendment to Extend and Amend Agreement for Management Services with Interfaith Community Services, Inc. 1 RESOLUTION NO. 2015-195 1 2 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, RATIFYING AN EXTENSION AND AMENDMENT TO THE 4 AGREEMENT FOR MANAGEMENT SERVICES FOR INTERFAITH COMMUNITY SERVICES TO OPERATE THE CARLSBAD HIRING CENTER ON BEHALF OF THE CITY OF CARLSBAD The City Council ofthe City of Carlsbad, California, does hereby resolve as follows: WHEREAS, the City Council has determined that Interfaith Community Services has performed in a satisfactory manner during the first year of its contract with the City of Carlsbad to operate the Carlsbad Hiring Center; and 11 WHEREAS, the City of Carlsbad desires for Interfaith Community Services to 12 provide an expanded scope of services to manage and operate the Hiring Center, and Interfaith Community Services has agreed to do so with appropriate compensation; and WHEREAS, the City Council recognizes the need for an increase in the contract amount ofthe agreement with Interfaith Community Services for additional services performed and to maintain a high level of service to the community; and 13 14 15 16 17 WHEREAS, the adopted Hiring Center operating budget has sufficient funds to 19 absorb the increase and no further impact on the General Fund is anticipated. 20 WHEREAS, the other provisions of the current agreement remain in full force and affect; and WHEREAS, the ratification of amendment No. 1 to extend and amend agreement will address services through June 30, 2016; and WHEREAS, the City Council has taken all testimony into account. 21 22 23 24 25 2g NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of 27 Carlsbad, California, as follows: 28 1. The above recitations are true and correct. 1 2 3 4 5 7 8 9 10 11 12 13 15 16 17 18 19 20 21 23 24 25 26 27 28 2. The Carlsbad City Council hereby authorizes the City Manager to execute the Management Services agreement with Interfaith Community Services for FY 2015-2016 for operations of the Carlsbad Hiring Center on behalf of the City of Carlsbad, California. /// 6 /// /// /// /// /// /// /// 14 /// /// /// /// /// /// /// 22 /// /// /// /// /// 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the lA^^ day of July, 2015, by the following vote to wit: AYES: NOES: ABSENT: Council Members Hall, Blackburn, Schumacher, Wood, Packard. None. None. ATTEST: BARBARA ENGLESONj?City Clerk (SEAL) S^y^—".o/^. ^ RATIFICATION OF AMENDMENT NO.1 TO EXTEND AND AMEND AGREEMENT FOR MANAGEMENT SERVICES FOR CARLSBAD HIRING CENTER INTERFAITH COMMUNITY SERVICES, INC This Ratification of Amendment No. 1 is entered into as of the C2Q"^ day of sTc^ fy , 20 /5". but effective as of the 1*' day of July, 2015, extending and amending the agreement dated 21*' day of November 2014 (the "Agreement") by and between the City of Carlsbad, a municipal corporation, ("City"), and Interfaith Community Services, ("Contractor") (collectively, the "Parties") for management services of the Carlsbad Hiring Center. RECITALS A. The Agreement, as amended from time to time, expired on June 30, 2015 and Contractor continued to work on the services specified therein without the benefit of an agreement; and C. The Parties desire to alter the scope of work of the Agreement to include management services associated with the Carlsbad Hiring Center, oversee daily operational costs and conduct additional educational services as it relates to job employment; and E. The Parties desire to extend the Agreement for a period of 1 year; and F. The Parties have negotiated and agreed to a supplemental scope of work and fee schedule, which is attached to and incorporated in by this reference as Exhibit "A", Scope of Services and Fee. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. The retroactive extension and amendment of the Agreement is ratified. 2. In addition to those services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A". With this ratification to extend and amend, the total annual Agreement amount shall not exceed one hundred fourteen thousand five hundred eighty-seven dollars ($114,587). 3. City will pay Contractor for all work associated with those services described in Exhibit "A" on a time and materials basis not-to-exceed one hundred fourteen thousand five hundred eighty-seven dollars ($114,587). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 4. Contractor will complete all work described in Exhibit "A" by June 30, 2016. 5. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect. City Attorney Approved Version 1/30/13 If 6. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment. /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// City Attorney Approved Versioii 1/30/13 7 7. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this amendment. CONTRACTOR CITY OF CARLSBAD, a municipal corporation of the State of California (sign here) li\Ufint^ City Manager or Mayor or Director 6 /1 ) c , . Kathryn B. Dodson J (print naralb/title) VtrtxMt/ ATTEST: (J (sign here) BARBARA ENGLESON jS>r^A SWkf Cr O City Clerk / (print name/title) If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation. Agreement must be signed by one corporate officer from each of the following two groups. Group A Group B Chairman, Secretary, President, or Assistant Secretary, Vice-President CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, CityAttorney By: Assistant City Attorney City Attoriiey Approved Version 1/30/13 EXHIBIT "A" SCOPE OF SERVICES AND FEE The Contractor will provide professional management services associated with the Carlsbad Hiring Center, oversee daily operational costs and conduct additional educational services as it relates to job employment. The Contractor shall, at a minimum, be required to provide the following scope of services during the one year term of the agreement for the not to exceed amount of $114,587. A. Operate the Carlsbad Hiring Center (physical facility) on a six day per week basis, Monday through Saturday from 7 a.m. to 12 p.m. (All holidays obsen/ed by the City of Carlsbad may be excluded if desired by the Contractor.) B. Employment related services including: registration of job applicants and employers, job placement, job related referrals to other service providers, workshops for technology and additional educational services as it relates to job employment. C. Provide monthly reporting of statistical information pertaining to usage, placement and any demographic information requested by the City of Carlsbad. D. Verify eligibility for employment in the United States, for all persons requesting or obtaining employment services, and any other appropriate employment background checks. E. Oversee and manage daily operational costs as it relates to the Carlsbad Hiring Center. F. Provide appropriate office staff, with a minimum of two (2) placement specialists that possess bilingual language skills, for all hours of program operation. G. Assist the City of Carlsbad in distribution of public information materials related to the Carlsbad Hiring Center and associated services. H. Furnish all general office supplies, printing costs and postage associated with normal office and service operation for the Carlsbad Hiring Center. I. Contractor will, at minimum, bill the City of Carlsbad at least once per quarter. City Attorney Approved Version 1/30/13 Q. CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of On Wn/lg ) before me, Dafe personally appeared 6irgj AnjI Here Insert Name and Title of the Officer Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. IRMGARD M. RYAN COMM. #2042912 Notary Public • Califoi San Oiego County Comm. Expires Sep. 26.2017 f California g I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand^qnd official seal. Signature AW-' Signatifje of Notary Pup/* Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: '^A.^^'^^U^ ^ hw^^tuMtk^l Document Date: v/ao/zotS Number of Pages: ^ Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: (s^ttA f^ru^Xt.^ H^orporate Officer — Titlefe): itt.e.u.^:^ • Partner — • Limited • General • Individual • Attomey in Fact • Trustee • Guardian or Conservator • Other: Signer's Name: • Corporate Officer — Title(s): • Partner — • Limited • General • Individual • Attorney in Fact • Trustee • Guardian or Conservator • Other: Signer Is Representing: Signer Is Representing: ©2014 National Notary Association • www.NatlonalNotary.org • 1 -800-US NOTARY (1 -800-876-6827) Item #5907 10 inter^ faith community services & RESOLUTION OF THE BOARD OF DIRECTORS OF INTERFAITH COMMUNITY SERVICES The Board of Directors of Interfaith Community Services, at the monthly Board of Directors meeting held on May 28,2014, to be made effective May 28,2014, hereby resolves to empower Greg Anglea, Executive Director, or his authorized designees, to submit grant and contract proposals, execute contracts, amendments to contracts, adjustment requests, sign checks and manage financial accounts on behalf of Interfaith Community Services. Christine M. Carrick, Chair of the Date Stepheryl. Smith, Sedretary Date Greg Anglea, Executive Director Date