HomeMy WebLinkAbout2015-07-28; City Council; 22044; Agreement Roesling Nakamura Terada for M&O Center 3572CITY OF CARLSBAD-AGENDA BILL 3
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AB# 22,044 PROFESSIONAL SERVICES AGREEMENT WITH ROESLING DEPT. DIRECTOR vr.
DATE 07/28/15 NAKAMURA TERADA, INC. TO PROVIDE BRIDGING CITY ATTY. (! .iL._ T CONSULTANT SERVICES FOR THE M&O CENTER PROJECT (f\ DEPT. PW-PEM NO. 3572, IN THE AMOUNT OF $660,864. CITY MGR.
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RECOMMENDED ACTION:
Adopt Resolution No. 2015-198 of the City Council of the City of Carlsbad approving the
Professional Services Agreement with Roesling Nakamura Terada Architects, Inc. (RNT) to provide
Bridging Consultant Services for the Maintenance and Operations (M&O) Center Project No. 3572, in the
amount of $660,864.
ITEM EXPLANATION:
On April 26, 2011, the City Council approved Resolution No. 2011-82 which authorized development of
the Maintenance and Operations (M&O) Center to be located adjacent to the existing Fleet Maintenance
Building and Public Safety Center. Staff identified that the existing maintenance facilities, developed
over the past 40 years, were neither strategically planned nor designed to meet the city's future build-
out needs. Staff also identified the preferred location for a new M&O Center at the 6.8 acre vacant land
adjacent to the existing Fleet Maintenance Building and the Public Safety Center. The City Council
concurred with this recommendation and authorized staff to move forward developing the M&O Center
using a design/build methodology.
Shortly after City Council's authorization to proceed with the M&O Center project, the city undertook an
internal/external review of its performance in certain departments, which included the multi-year Baker
Tilly analysis. Recognizing that it would be premature to construct a new M&O Center without having a
firm understanding of the building scope, staff recommended that the project be temporarily delayed
while the affected departments were evaluated (Parks, Transportation, Utilities, Property and
Environmental Management). The review process concluded in Summer 2014 and staff re-initiated the
M&O Center project.
Over the past several months, staff has established the scope of work and reconfirmed the need for the
project. Other facility needs at the Carlsbad Safety Center location have also been evaluated. The current
facilities that house the city's maintenance operations are aging, and present many challenges in
maintaining them as operational. The goal for the new M&O Center is to construct a facility that is more
efficient to operate.
DEPARTMENT CONTACT: Jesse Zunke 760-434-2992 jesse.zunke@carlsbadca.gov
FOR CLERK USE. ' to(U>('2.Dl $"" COUNCIL ACTION: APPROVED 0 CONTINUED TO DATE SPECIFIC
DENIED D CONTINUED TO DATE UNKNOWN 1J p,.BJJ;.
CONTINUED D RETURNED TO STAFF D ~e. I (2../
WITHDRAWN D OTHER-SEE MINUTES D
AMENDED D REPORT RECEIVED D Continued to 10-20-2015 as AB# 22,121
Approval of the Agreement for the M&O Center
July 28, 2015
Page 2 of4
In addition to improving the city's maintenance and operations functions, this project will create
opportunities for repurposing the following city facilities: Streets Maintenance (405 Oak Ave.L Parks
Maintenance (1166 Carlsbad Village Dr.) and Carlsbad Municipal Water District (5950 El Camino Real).
As previously approved by City Councit staff is proposing to move forward with the development of
the M&O Center using a design-build methodology. Once in motion, the schedule for development of
a preliminary design and entitlement would take approximately 12-16 months. Staff from the
Planning and Public Works departments will be working together with the Bridging Consultant in order
to conduct the necessary studies (i.e. GHG, noise, cultural, and traffic) that will be necessary to gain
entitlement and a Conditional Use Permit for the site.
In November 2014, staff issued a Request for Proposal to provide Bridging Consultant Services for the
M&O Center Project. Seven proposals were received and evaluated. Based upon review and scoring of
the proposals submitted, Roesling, Nakamura, Terada, Inc. (RNT) was selected as the most qualified
consultant. Staff recommends awarding the professional services agreement for Bridging Consultant
Services to RNT in the amount of $660,864.
Project Description
RNT is proposing to produce a package of documents that will assist the city in competitively securing
a design builder for the M&O Center. In the RNT agreement they will conduct the following:
Space programming by department
Design workshops with various departments to discuss facility requirements
Necessary studies and documentation to obtain a CUP for the site
Schematic drawings and specifications for the facility
An electronic model of the facility that will be used in construction
• Development of an RFP for a design builder based on their bridging documents
• Design and construction oversight to ensure that the basis of design is met
• Complete design and specification package for the Fleet Renovation Project No. 4714
Preliminary Schedule :
Summer 2015:
o Council approval of the contract with the Bridging Consultant for preliminary design and
entitlement.
• Summer 2015-Fall 2015:
o Bridging Consultant and staff prepare initial design, technical reports, and CUP submittal.
Fall 2015 -Spring 2016:
o Preparation of Bridging Document Package consisting of RFP for Design, build team,
schematic design, digital model, and basis of design.
2 Continued to 10-20-2015 as AB# 22,121
Approval of the Agreement for the M&O Center
July 28, 2015
Page3 of4
Summer 2016:
o Council approval of preliminary design and authorization to advertise for a design build
team.
Fall 2016-Spring 2017:
o Design build team completes design.
Spring 2017:
o Design build team begins construction.
Winter 2018:
o Project completion (construction schedule is approximately 18-24 months)
*Schedule may adjust due to phasing of project to reduce impact to the Public Safety Center.
Staff has assembled a project team which is comprised of representatives from each of the divisions
that have resources moving into the M&O Center. The approved and authorized budget for the M&O
Center is approximately $25.8 million.
FISCAL IMPACT:
Capital Improvement Account No. 3571 currently has an available balance of $25,795,013
appropriated in the Communities Facilities District No. 1 Fund, Water Replacement Fund and Sewer
Replacement Fund as shown in the table below:
MAINTENANCE AND OPERATIONS CENTER PROJECT NO. 3572
Funding Source Amount
CFD#1 $14,013,013
Water Replacement Fund $7,674,000
Sewer Replacement Fund $4,108,000
Total Available Budget $25,795,013
Bridging Consultant Fee $660,864
Additional Appropriation Required None
3 Continued to 10-20-2015 as AB# 22,121
Approval of the Agreement for the M&O Center
July 28, 2015
Page 4 of4
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources code Section 21065, approval of a professional services agreement does
not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a
direct physical change in the environment, or a reasonably foreseeable indirect change in the
environment, and therefore does not require environmental review. Furthermore, as the project is
being designed, and technical studies completed, the project will be subject to environmental review
per CEQA Guidelines.
EXHIBITS:
1. Resolution No. 2015-198 of the City Council of the City of Carlsbad approving the Professional
Services Agreement with Roesling Nakamura Terada Architects, Inc. (RNT Inc.) as a Bridging
Consultant for the Maintenance and Operations Center Project No. 3572.
2. Site Map.
3. City of Carlsbad Agenda Bill #20,531 and Resolution No. 011-082 authorizing staff to proceed with
a design-build procurement approach for construction of a new M&O Center to be located
adjacent to the existing Fleet Maintenance Building and the Public Safety Center.
4. Professional Services Agreement for Bridging Consultant Services for the Maintenance and
Operations Center with Roesling Nakamura Terada Architects, Inc.
4 Continued to 10-20-2015 as AB# 22,121
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RESOLUTION NO. 2015-198
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE PROFESSIONAL SERVICES
AGREEMENT WITH ROESLING NAKAMURA TERADA, INC. TO
PROVIDE BRIDGING CONSULTANT SERVICES FOR THE M&O
CENTER PROJECT NO. 3572, IN THE AMOUNT OF $660,864.
EXHIBIT I
7 WHEREAS, City Council of the City of Carlsbad has determined that it is desirable and in
8 the best interest of the community to collocate Maintenance and Operations staff at one
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central location in order to optimi tion, and teamwork across three
departments; and
WHEREAS, staff has proceed with a design build delivery
staff conducted presentations and interviews with the three highest
ine the top architecture firm, and from the presentations and interviews
staff determined the firm that provides the best value; and
WHEREAS, based on the scoring from a review of proposals and scoring for the
presentation and interview city staff recommends that Roesling Nakamura Terada Architects
provides the best value for Bridging Consultant services on the M&O Center; and Continued to 10-20-2015 as AB# 22,121Resolution 2015-198 Voided
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WHEREAS, City Council previously appropriated funds from the CFD #1, Sewer and
Water Replacement Funds for the purpose of constructing the M&O Facility; and
WHEREAS, there are sufficient appropriations for a schematic design and development
of a Bridging Document package for the M&O Center.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows that:
1. The above recitations are true and correct.
2. Adequate funds exist in Proj~ Bridging Consultant portion of the
M&O Project.
Nakamura Terada
which would be used to c
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r the preparation of the bridging document package, Continued to 10-20-2015 as AB# 22,121Resolution 2015-198 Voided
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PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Counci f the City
of Carlsbad on the __ of_, 2015, by the following vote to wit:
AYES:
NOES:
ABSENT:
MATT HALL, Mayor
BARBARA ENGLESON, City Clerk
{SEAL)
7 Continued to 10-20-2015 as AB# 22,121Resolution 2015-198 Voided
Continued to 10-20-2015 as AB# 22,121
CITY OF CARLSBAD -AGENDA BILL
AB# 20 531
MTG. 4-26-11
DEPT. PEM
AUTHORIZATION TO PROCEED WITH A DESIGN-
BUILD PROCUREMENT APPROACH FOR
CONSTRUCTION OF A NEW MAINTENANCE . AND
OPERATIONS CENTER TO BE LOCATED ON THE
CITY'S FLEET MAINTENANCE/SAFETY CENTER
PROPERTY
RECOMMENDED ACTION:
CITY ATTORNEY
CITY MANAGER
Adopt Resolution No. 2011-082 authorizing staff to proceed with a design-build procurement
approach for construction of a new Maintenance and Operations Center to be located adjacent to the
existing Fleet Maintenance building and the Public Safety Center.
ITEM EXPLANATION:
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The City's maintenance and operations (M&O) staff are charged with maintaining basic road, utility, park
and building infrastructure that support Carlsbad's excellent quality of life. Expansion of the corporate
facilities that house and support the M&O staff and equipment occurred over the past 30 years as the
City grew and took on new responsibilities and services (such as the absorption of the Carlsbad
Municipal Water District). As such, these facilities were not strategically planned or designed to
accommodate the build-out requirements of the City's M&O needs (Exhibit 2).
On July 8, 2009, the Carlsbad Redevelopment Agency acquired 405 Oak Avenue from the City for the
purposes of relocating the existing M&O operations and using the property to help stimulate
revitalization of the Village area. The Property and Environmental Management (PEM) department was
asked to help coordinate that relocation. In keeping with its goal to responsibly manage the City's
resources, staff commissioned the firm of Interior Resource, Inc. (IR2) to research current best
management practices for housing and operating M&O within similar sized cities in the Southern
California Region. IR2 was also asked to analyze M&O space needs, prepare concept plan layouts and
determine whether various City-owned properties would be adequate in size and strategic location to
meet our build-out M&O facility requirements .
The first question addressed by the relocation team was to determine whether M&O staff should be co-
located at a centralized facility site or distributed to multiple sites by function (Transportation to one· site,
Parks to another and Utilities to yet another). The analysis done by IR2 and the recommendation
supported by staff is to co-locate all M&O functions at one facility located near the geographic center of
the City. The benefits of co-locating M&O include:
• Improves collaboration and teamwork across M&O departments
• Reduces equipment needs by facilitating sharing across department lines
• Optimizes drive times to facilities and assets throughout the City
• Surpluses existing site(s) for revenue generation or alternate community uses
• Optimizes usage of administrative support staff (call taking, work order data entry, etc.)
• Potentially reduces the number of facility sites to maintain
DEPARTMENT CONTACT: Joe Garuba 760-434-2893 joe.garuba@carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIUBOARD ACTION: APPROVED
DENIED
CONTINUED
WITHDRAWN
AMENDED
)!( CONTINUED TO DATE SPECIFIC
D CONTINUED TO DATE UNKNOWN
D RETURNED TO STAFF
0 OTHER-SEE MINUTES
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0
0 Continued to 10-20-2015 as AB# 22,121
Page 2
The current proposal differs from previous ideas surrounding a Public Works Center in that this proposal
contemplates only co-locating predominately field personnel and not the all of the staff associated with
the M&O departments. In the future, if and when a civic center is constructed, it is expected that the
M&O departmental administrative and engineering design staff will be located within that facility.
The next task addressed by the relocation team was preparation of an updated space needs
assessment for the proposed M&O center. IR2 took advantage of prior space needs studies and
adjusted for current staffing strategies and the recent realignment of municipal operations.
The findings of the space needs analysis are contained in a report attached as Exhibit 3. The results of
the needs assessment determined a municipal operations center for 160-175 staff (from the Facilities
Superintendent position on down) would require an approximate 5-acre site that would include the
following:
• 21 ,500-square-foot building for office space, lockers, showers, conference and break rooms
• 13,000 square feet for workshops
• 1 0,000-square-foot for warehouse use
• 33,500 square feet of outside storage
• 288 parking spaces, including City, personal, and visitor vehicles.
• 1600 square feet of "contingency space" for unforeseen and future needs.
The final task was to prepare a site analysis to determine if the projected M&O space needs could be
accommodated on one or more of three existing city sites identified by staff as potential M&O center
locations. The site analysis considered several factors, including potential developable space, existing
site conditions, potential constructability issues, temporary interim staff relocation needs, site limitations,
(Airport Influence Zone, etc) and long-term land use considerations (Exhibit 4).
The three potential M&O Center locations were as follows:
• Las Palmas-Hawthorne, 2385 Camino Vida Roble/2075 Las Palmas Drive.
• Carlsbad Municipal Water District, 5950 El Camino Real
• Property adjacent to Fleet Maintenance, 2486 Impala Dr.
Based upon the analysis, the relocation team determined that two of the three sites could potentially
accommodate the needs of the proposed M&O Center. The Las Pal mas-Hawthorne site was
determined to be of inadequate size (approximately 2.9 usable acres) (Exhibit 5) to accommodate the
proposed consolidated central corporate yard facility. Council will recall that when the Hawthorne site
was purchased by the City it was projected that only those M&O staff associated with 405 Oak Avenue
would relocate to the Las Palmas-Hawthorne site, which is no longer proposed. It is anticipated that both
Hawthorne and the Las Palmas sites will be made available for re-use.
At 5.3 acres, the Carlsbad Municipal Water District (CMWD) site marginally meets the size criteria
necessary to accommodate the proposed M&O Center (see Exhibit 6); however, the CMWD site is
burdened with a host of constraints that make it less attractive as a viable option. Part of the site falls
within Palomar-McClellan Airport Land Use Plan Zone 3 necessitating a less efficient facility design and
increasing development costs. The CMWD site requires demolition of the existing structures
necessitating relocation of existing site staff until new facilities are completed thus increasing project
costs. The CMWD site also has environmental habitat impacts and is located within the El Camino Real
scenic corridor which requires additional mitigation/accommodation costs.
Based upon the IR2 analysis and an examination of potential site constraints and advantages, staff
recommends locating the proposed M&O Center on the vacant/underutilized area adjacent to the Fleet
Maintenance building and the Public Safety Center. Staff believes the Fleet Maintenance site offers
significant advantages over the two other potential sites in size, cost to construct, efficiency and location. Continued to 10-20-2015 as AB# 22,121
Page 3
The Public Safety Center site has the largest developable footprint at 6.8 acres (see Exhibit 7) and flatter
topography than the other sites. There are no expected habitat impacts, scenic corridor requirements
and the airport zone limitations are less of an issue. If chosen as the location for a consolidated
corporation yard, there would be no need to relocate staff during construction, which eliminates a
potentially substantial cost.
The property adjacent to the Fleet Maintenance building is· a geographically central location with
strategic adjacency to other public facilities including the Fleet Maintenance (including the fueling
station), Public Safety Center, the Joint First Responders Training Facility, Carlsbad Fire Station No. 5
and the CMWD facility. In addition, constructing a Municipal Operations Center in the vacant portion of
the Fleet Maintenance/Safety Center property provides an efficient use of land, and offers a variety of re-
use opportunities for other municipal properties.
ENVIRONMENTAL IMPACT:
The proposed design/build process for the proposed consolidated municipal corporation yard at 2486
Impala Drive is exempt from environmental review pursuant to Section 15262 (Feasibility and Planning
Studies) of the California Environmental Quality Act (CEQA), which exempts projects involving only
feasibility or planning studies for possible future actions which the agency, board, or commission has not
approved, adopted, or funded, does not require the preparation of an EIR or Negative Declaration but
does require consideration of environmental factors.
Future action will be required prior to final approval of the consolidated municipal corporation yard.
FISCAL IMPACT:
Currently there is $28,111 ,166 identified for the Public Works Center (Maintenance and Operations
Center) in the CIP. The funding sources for this project include Community Facilities District #1
($17,080,366), Water Replacement ($7, 169,600) and Sewer Replacement ($3,861 ,200). Based on a
preliminary cost estimate that considered the projected size and types of use, staff believes that the
existing budget is sufficient.
Furthermore, staff is proposing, and the City Manager recommends, using a Design/Build process as
defined under Carlsbad Municipal Code Section 3.28.085. The use of this process will help deliver the
project on time and within budget, while minimizing potential claims issues.
Of the $28,111,166 identified for the project in the CIP, only a portion of the total project's budget has
been appropriated to date. The current status of the project is shown in the table below.
MAINTENANCE AND OPERATIONS CENTER-PROJECT NO. 3572
TASK DESCRIPTION APPROPRIATION EXPENDITURES/ REMAINING
ENCUMBRANCES BALANCES
Design, Construction, Inspection, Materials, $2,833,266 $1,286,559 $1,546,707 Testing
Environmental Mitigation & Monitorir}g $50,000 $0 $50,000
Property Acquisition $2,560,000 $2,502,147 $57,853
Studies & Reports $25,000 $21,971 $3,029
TOTAL $5,468,266 $3,810,677 $1,657,589
Staff will return to Council for authorization for award of a contract to a design professional for the
preparation of performance specifications and assistance in preparation for a Request for Proposal for
the design build contract. Continued to 10-20-2015 as AB# 22,121
Page4
EXHIBITS:
1. Resolution No. 2011-082 authorizing staff to proceed with a design-build procurement
approach for construction of a new Maintenance and Operations Center to be located adjacent
to the existing Fleet Maintenance building and the Public Safety Center.
2. Location Map of Current Maintenance Facilities
3. Space Needs Analysis
4. Site Analysis Matrix
5. Site Map-2385 Camino Vida Roble (Hawthorne)
6. Site Map-5950 El Camino Real (CMWD)
7. Site Map-2486 Impala Drive (adjacent to Fleet Maintenance) Continued to 10-20-2015 as AB# 22,121
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EXHIBIT 1
RESOLUTION NO. 2011-082
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING STAFF TO
PROCEED WITH A DESIGN-BUILD PROCUREMENT
APPROACH FOR CONSTRUCTION OF A NEW MAINTENANCE
AND OPERATIONS CENTER TO BE LOCATED ADJACENT TO
THE EXISTING FLEET MAINTENANCE BUILDING AND THE
PUBLIC SAFETY CENTER.
WHEREAS, City Council has determined that it is desirable and in the best interest of
8 the community to collocate maintenance and operations (M&O) staff at one central location in
9 order to optimize, efficiency, collaboration, and teamwork across these departments, and;
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WHEREAS, the City Manager recommends staff proceed with a design-build
procurement approach in accordance with Carlsbad Municipal Code Section 3.28.085 for
construction of a new Maintenance and Operations Center to be located on the existing Fleet
Maintenance building and Public Safety Center property subject to environmental and land use
planning review and approval of applicable City permits and;
WHEREAS, There is an existing appropriation of $28,111 ,166 identified for the
Maintenance and Operations Center, which includes funding from Community Facilities District
#1 , Water Replacement and Sewer Replacement, and;
WHEREAS, based on preliminary cost estimates that considered the projected size and
types of use, staff believes the existing appropriation is sufficient.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. The City Council of the City of Carlsbad has determined that it in the best
interests of the community to collocate its maintenance operations
3. The City Council of the City of Carlsbad authorizes the City Manager to direct
staff to proceed with a design-build procurement approach in accordance with
Carlsbad Municipal Code Section 3.28.085 for construction of a new
\~ Continued to 10-20-2015 as AB# 22,121
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Maintenance and Operations Center to be located on the existing Fleet
Maintenance building and Public Safety Center property subject to environmental
and land use planning review and approval of applicable City permits. Continued to 10-20-2015 as AB# 22,121
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council
2 of the City of Carlsbad on the 261h day of April, 2011, by the following vote to wit:
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AYES: Council Members Hall, Kulchin, Blackburn, Douglas and Packard.
NOES: None.
ABSENT: None.
ATTEST:
ck~>v-~:;?6
LORRAINE M. WOOD, City Clerk
(SEAL) Continued to 10-20-2015 as AB# 22,121
City of Carlsbad
Facilities
__,_ _ _..~, EXHIBIT2
PACIFIC
OCEAN Continued to 10-20-2015 as AB# 22,121
lattrior Rttource-
Structures
Common
Core
10ffice & Support
Subtotal
21nterior Shops and Cribs
Warehouse
Total Structures
Yard
3Exterior Shops/ Cribs
4yard Storage
Total Yard
Employee Pk'g
Yard Pk'g
Total Parking
2013 Projected
SF
5,685
1,349
14,467
21,501
8,372
10,000
2013 Projected
SF
5,850
33,531
32,000
109,712
Corp Yard Site Grand Total
MAINTENANCE CORPORATION YARD
SUMMARY REPORT
Total
39,873
Total
39,381
141,712
220,966
SQUARE FOOTAGE DETAIL BREAKDOWN (superscripts)
CITY OF CARLSBAD
MAINTENANCE DEPARTMENTS
EXHIBIT 3
OFFICE -MAINTENANCE BREAKDOWN BY BUS UNIT
10FFICE & SUPPORT
YARD/STORAGE SHOPS/CRIBS BREAKDOWN BY BUS UNIT
YARD/STORAGE & SHOPS/CRIBS
Business Unit
Parks 2,488 630 3,118
PEM 936 462 1,398
Transportation 3,384 1,348 4,732
Utilities 4,074 1,145 5,219
TOTAL 10,882 3,585 14,467
0
Transport.ation 5,590
Uti lities 260
TOTAL 5,850
-4Yardf
Storage
6,366
750
17,685
8,730
33,531
. .
7,536
750
23,275
16,192
47,753 Continued to 10-20-2015 as AB# 22,121
EXHIBIT 4
Site Comparison of Potential Maintenance Corporation Yard
CMWDSite Cit)£ Fleet Maintenance Site
Parcel Size (usable space) 5.3 acres 6.8 acres
Site ownership CMWD City
Site Topography Predominately flat with some Flat slope
Adjacency to other City
Departments and facilities No Yes
Relocation required during Yes No construction
Yes; existing CMWD Yes; existing wash rack
Removal of existing facilities buildings and all on-site
facilities
Resource Agency permits
required Yes; existing on-site habitat No
Impacts to on-site habitat Yes, limited wetlands No
Level of environmental Mitigated Negative Potentially exempt otherwise
review Declaration MND
Airport influence area review Yes Yes
Zone 3 -Restrictions Apply Zone 6 -Limited Restrictions
El Camino Real scenic
corridor standards Yes No
Yes; adjacent County owned
Easement I access issues property required for north No site access
High Pressure Natural Gas Yes; immediately adjacent to Yes; located in Orion St. Line structure
Yes; site contains buried Not anticipated, however
Pre-construction reclamation pipe and mise debris adjacent JFRTF had substantial
rock in soil.
I ~ Continued to 10-20-2015 as AB# 22,121
Off-site improvements Yes, Orion Way No required improvements
Ability to surplus property if Yes No not used
Other Site views are superior Continued to 10-20-2015 as AB# 22,121
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LAS PALMAS·HAWTHORNE SITE (Existing)·
2385 CAMINO VIDA. ROBLE/ 20'75 LAS PA.LMAS OR. CA.RSLBAO, CA. ~20<l!
PARCEL: ZONINO;.P-M
• GROSS SITE AREA. 144,882 SQ. Fi. (3.33 ACRES'
"*GROSS DEVELOPABLEAREA:127,700 SQ.FT. (2.9ACRES)
GROSS IMPROVEMENTS: 30,354 SQ.FT.
• ALL GROSS AREAS & BOUNDARIES INDICATED ARE ASSUMED BASED ON CITY
PROV/DS) SU,M!~ AERIAL SITE AND PRJOR STlJDIES.
-• A 75'-0• SE7BACK IS ASSIJIED ABOVE AS BASEUNE. NO SPECIFIC SETBACK
INFORMATION GNEN FOR PARCEL BY CITY AUTHORJTY AT TIME OF 'THIS STUDY.
EXHIB IT 5 Continued to 10-20-2015 as AB# 22,121
CMWD S~JE (Existing)
5950 EL CAMINO REAL CARSLBAD CA 92008
PARCEL ZONING: M-0
·~ROSS SITE AREA: 260,783 SO.FT (6 ACRES)
••GROSS DEVELOPABLE AREA: 231 ,000 SQ. FT. {5.3 ACRES)
GROSS IMPROVEMENTS: 19,092 SQFT, .
0 ~GROSS AReAS & 80UHDARIES INDICA TEO ARE
ASSUUED BASED ON CrTY PROVIDED SURVEY, AERIAL SfTE,
AND PRIOR STIJDE$.
•• A 15'.6" ~ 1$ ASSUMED ABOVE' AS BAS£1.JNE. NO
SPECIFIC SETBACK INFORMATlOf'l GIVEN FOR PARCEL BY
CITY AUTHQ!:?l!YAtTTAfE 9f THIS~~-
2_\ Continued to 10-20-2015 as AB# 22,121
CMWD SITE (Corp Yard
5850 EL CAMINO REAL CARSLBAD, CA
LEGEND
1 NON-ADMIN./CORP. YARD BLDG (21.500sf)
2 SHOP BUILDING ( 8, 400 sf)
3 WAREHOUSE BUILDING I 10,000 sf)
4 MATERIAl VNID 156,000 sf)
5 CORP. YARD SURFACE PAJaCt.!G 1131 SPACES) ~"),
6 PARJCt.IG STRUCTURE: 2 LEVELS/ 235 SPACES
TOTAL PARKING: 366 SPACES Continued to 10-20-2015 as AB# 22,121
FLEET-SAFETY SITE (Existing )
24861MPALA DR. CARSLBAO. CA 92010
rn X ::t
PARt,; L lONI ~
IT r f ...,.
POTENTIAL SHARED AREA 59 700 SO FT
•• GROSS DEVELOPABLE AREA: 295,000 SQ.FT (6.8 ACRE )
GROSS IMPROVEMENTS 10,520 SQ.FT ~3
'AU CROSS .AREAS & BOIJNIMFllES INOICA1ED All£ ASStJ 0 SASEO CITY PROV I) SURVEY AER1Al. SIT NtO PRIOR STOOif
h A 1:5'.0' SEtB;!CIC IS A$$1.1Mf!O ABOVE AS SASEL NO I(
SETBACK rf.OR1~TK)N /VE111F PAAC£.1. SVCJNAIJTHORITYAT
71 01 THIS SfUOY Continued to 10-20-2015 as AB# 22,121
FLEET SITE
(Corp Yard Only)
LEGEND
I NON-AOMIN./CORP. YARD BlDG { 21,500sf)
2 WAREHOUSE BUILDiNG 110,000 ,f}
3 SHOP BlDG. (8,400 sft
~ IE) FlEET BlDG.
5 PARIONG STRUCTURE: 2 lEVElS TOTAl
'225 SPACES. PAJOONG INCLUDES 88
DEDICATED STAllS FOR POLICE SE:IMC£.
6 MATERIAL YAAD (70,000 sf)
7 (E) FUR SERVICE
8 CORP. YARD SURFACE PARKING (151 SPACES} Continued to 10-20-2015 as AB# 22,121
All Receive :.. Agenda Item # ..?
For the Information of the:
CITY COUNCIL ./'
ACM V' CA v' CC--;/
Date ~City Manager_
Memorandum
July 27, 2015
{'cicyof
Carlsbad
To: Mayor and City Council Members .. ·
Jesse Zunke, Public Works Supervisor if... P, · From:
Re: ERRATA SHEET FOR AGENDA ITEM#{-i'ROFESSJONAL SERVICES AGREEMENT
WITH ROSE LING NAKAMURA TERADA, INC TO PROVIDE BRIDGING
CONSULTANT SERVICES FOR THE M&O CENTER PROJECT NO. 35721N THE
AMOUNT OF $660,864
Staff is recommending thatthe City Council include the following revision:
1. Item #3 -Agenda Bilf # 22,044 entitled; Professional Services Agreement with Roseling
Nakamura Terada, Inc. to provide bridging consultant services for the M&O center project
no. 3572 in the amount of $660,864 should be corrected to remove the following
information from page 2 of the report submitted to City Council for approval.
Cornpfete design and specification padcage ferthe Fleet Renovation Project No. 1711
Date: . ?/Q_s /rs-
Distribut•on: 1
City Clerk '--
Asst. City Clerk .-
Deputy Clerk
f3ook Continued to 10-20-2015 as AB# 22,121
Approval of the Agreement for the M&O Center
July 28, 2015
Page2of4
In addition to improving the city's maintenance and operations functions, this project will create
opportunities for repurposing the following city facilities: Streets Maintenance (405 Oak Ave.), Parks
Maintenance (1166 Carlsbad! Village Dr.) and Carlsbad Municipal Water District (5950 El Camino Real).
As previously approved by City Council, staff is ·proposing to move forward with the development of
the M&O Center using a design-build methodology. Once in motion, the schedule for development of
a preliminary design and entitlement would take approximately 12-16 months. Staff from the
Planning and Public Works departments will be working together with the Bridging Consultant in order
to conduct the necessary studie!s (i.e. GHG, noise, cultural, and traffic) that will be necessary to gain
entitlement and a Conditional Use Permit for the site.
In November 2014, staff issued a Request for Proposal to provide Bridging Consultant Services for the
M&O Center Project. Seven proposals were received and evaluated. Based upon review and scoring of
the proposals submitted, Roesling, Nakamura, Terada, Inc. (RNT) was selected as the most qualified
consultant. Staff recommends awarding the professional services agreement for Bridging Consultant
Services to RNT in the amount of $660,864.
Project Description
RNT is proposing to produce a package of documents that will assist the city in competitively securing
a design builder for the M&O Center. In the RNT agreement they will conduct the following:
• Space programming by department
Design workshops with various departments to discuss facility requirements
Necessary studies and documentation to obtain a CUP for the site
• Schematic drawings and specifications for the facility
An electronic model of the facility that will be used in construction
Development of an RFP for a design builder based on their bridging documents
Design and construction oversight to ensure that the basis of design is met
Complete design and specification package for the Fleet Renovation Project No. 4714
PreliminafYSchedule:
Summer 2015: ~!li)1~)~'
o Council approval of t~,~-.. ~s~trP.~~'+'ith the Bridging Consultant for preliminary design and
,><v·. , ;J , >.. k . _.entitlement. ''· ·-··· -.~···""
Summer 2015 -Falh2S!If; o ·-Bridging Consui~J!{i)d:S!~~@are initial design, technical reports, and CUP submittal.
Fall 2015 ::: Spring 2016: ·· ' .· , ·:f!~~t~r!·F
o .... E.rep.aration of Bridging Docuinel11 Package consisting of RFP for Design, build team,
schematic design, digital model, and basis of design.
2 Continued to 10-20-2015 as AB# 22,121