HomeMy WebLinkAbout2015-09-22; City Council; 22082; 2015 Edward Byrne Memoral Grant, Appropriate FundsCITY OF CARLSBAD - AGENDA BILL
AB# 22,082 PUBLIC COMMENT FOR FY2015 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT AND ADOPTION OF RESOLUTiON TO
ACCEPT AND APPROPRIATE $17,148 IN
GRANT FUNDS
DEPT. DIRECTOR "^^r^
MTG. 9/22/15
PUBLIC COMMENT FOR FY2015 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT AND ADOPTION OF RESOLUTiON TO
ACCEPT AND APPROPRIATE $17,148 IN
GRANT FUNDS
CITYATTORNEY V/^ y
DEPT. POL
PUBLIC COMMENT FOR FY2015 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT AND ADOPTION OF RESOLUTiON TO
ACCEPT AND APPROPRIATE $17,148 IN
GRANT FUNDS
CITY MANAGER
RECOMMENDED ACTION:
1. City Council place the Fiscal Year 2015 Edward Byrne Memorial Justice Assistance Grant (JAG)
grant application on the agenda ofthe regularly scheduled council meeting for public comment.
2. City Council adopt Resolution No. 2015-233 authorizing the Interim City
Manager to accept the FY2015 Edward Byrne Memorial Justice Assistance Grant funds, and
authorizing the Administrative Services Director to appropriate the funds for the program
expenses.
ITEM EXPLANATION:
The Fiscal Year 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) allows states and local
governments to support a broad range of activities to prevent and control crime and to improve the
criminal justice system. The JAG Purpose Areas include 1) Law enforcement programs; 2) Prosecution
and court programs; 3) Prevention and education programs; 4) Correction programs; 5) Drug treatment
programs; and 6) Planning, evaluation, and technology improvement programs. The funds must be used
to supplement existing funds for program activities and cannot replace or supplant local funds.
The City of Carlsbad Police Department's 2015 award is $17,148. The Police Department will use the grant
to purchase:
• Equipment for two sergeant vehicles, including door breaching tools, shields and rifle magazines
• Portable wireless surveillance camera system, which can be deployed to observe crime activity in
areas experiencing increased crime
• Cheek rests for rifles
• Streaming television system, to visually share crime information throughout the department
The grant requires notification ofthe City Council as well as an opportunity for public input.
FISCAL IMPACT;
The total cost of listed purchases is $17,148 which is fully reimbursable by the JAG program grant
award. There are no ongoing expenses associated with the purchases.
DEPARTMENT CONTACT: Fiona Everett 760-931-2279 fiona.everett@carlsbadca.gov
FO/? CLERK USE.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUED TO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
ENVIRONMENTAL IMPACT;
Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within
the meaning of CEQA in that it has no potential to cause either a direct physical change in the
environment, or a reasonably foreseeable indirect physical change in the environment, and therefore
does not require environmental review.
EXHIBITS;
1. Resolution No. 2015-233 authorizing the Interim City Manager to accept the FY2015
Edward Byrne Memorial Justice Assistance Grant funds, and authorizing the Administrative
Services Director to appropriate the funds for the program expenses
2. Fiscal Year 2015 Edward Byrne Memorial Justice Assistance Grant (JAG) grant application
3. Fiscal Year 2015 Edward Byrne Memorial Justice Assistance Grant acceptance documents
'2'
Exhibit 1
1 RESOLUTION NO. 2015-233
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING AND APPROPRIATING FUNDS FOR POLICE
EQUIPMENT THROUGH THE FISCAL YEAR 2015 EDWARD BYRNE
4 MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM
3
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WHEREAS, Carlsbad Police Department has been allocated funds through the Fiscal Year
5
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y 2015 Edward Byrne Memorial Justice Assistance Grant Program to support activities to prevent
8 and control crime and to improve the criminal justice system; and
^ WHEREAS, the application for the Fiscal Year 2015 Edward Byrne Memorial Justice
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Assistance Grant was heard during a regularly scheduled council meeting and the public was
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given an opportunity to provide comments; and
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^ ^ WHEREAS, Carlsbad Police Department proposes to purchase equipment for two sergeant
j4 vehicles, a portable wireless surveillance camera system, cheek rests for rifles and a streaming
15 television system.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California,
as follows:
1. That the above recitations are true and correct.
2. That the purchases specified are authorized in compliance with the grant.
21 3. That the Interim City Manager of the City of Carlsbad or her designee is hereby
22 authorized and directed to execute said award with the US Department of Justice for
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receipt ofthe subject grant funds, as well as any required reports and/or final
24
statements.
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4. That the Administrative Services Director is authorized to appropriate $17,148 for
Fiscal Year 2015 Edward Byrne Memorial Justice Assistance Grant Program purchases
to the Public Safety Grant Special Revenue Fund.
PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of
September Carlsbad on the 22nd day of.
following vote to wit:
AYES: Council Members Hall, Blackburn, Schumacher, Wood, Packard.
NOES:
ABSENT:
_, 2015, by the
ATTEST:
BARBARA ENGLES0N,,5Ay Clerk
(SEAL) „„
1
U.S. Department of Justice
Office of Justice Programs, Bureau of Justice Assistance
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FY 2015 Local Solicitation
City of Carlsbad, California
ABSTRACT
NAME: CityofCarlsbad
TITLE OF PROJECT; 2015 JAG Program funds for police equipment
GOALS OF PROJECT; The Police Department proposes that the grant be used to purchase additional
equipment for police vehicles, to better equip officers and supervisors. Equipment will be purchased
to outfit two additional sergeant vehicles. Equipment will include weddle tools, shields, and rifle
magazines. The Department will also purchase a HD/IP addressable camera system with remote
record capabilities. The camera system will be used to record activity in areas with crime problems, in
order to identify potential suspects and suspect vehicles. Sniper cheek rests will be purchased for
SWAT team members. Additionally, the department will purchase a "Magiclnfo" TV streaming system
which gives crime analysis the ability to remotely stream bulletins, maps and crime information
throughout the department on TV monitors. All ofthis equipment is needed, but is not part ofthe
department's Fiscal Year 2016 budget.
DESCRIPTION OF STRATEGIES:
A well-equipped police department enhances safety in the community. Two additional sergeant
vehicles are being added to the fleet, and the equipment listed is needed to fully outfit the vehicles for
use in the field. The camera system will be used to record activity in areas with crime problems, in
order to identify potential suspects and suspect vehicles. Sniper cheek rests are a needed addition to
our supervisor and SWAT team equipment. Finally, the Magiclnfo system will facilitate information
sharing throughout the department.
PROJECT IDENTIFIERS:
• Community policing
• Crime prevention
• Equipment - general
• Policing
• Traffic Enforcement
5
U.S. Department of Justice
Office of Justice Programs, Bureau of Justice Assistance
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FY 2015 Local Solicitation
Oty of Carlsbad, California
PROGRAM NARRATIVE
The City of Carlsbad Police Department serves the city of Carlsbad, located 35 miles north ofthe city of
San Diego, covering 42.8 square miles, with a population of nearly 107,000 people. The Carlsbad Police
Department prides itself on its strong partnership with the community and high quality service levels.
As with many law enforcement agencies, Carlsbad Police Department seeks alternative funds to
purchase needed equipment and new technology. The Carlsbad Police Department proposes that the
$17,148 in FY2015 JAG Program funds be used to purchase additional equipment for police vehicles, to
better equip officers and supervisors. Equipment will be purchased to outfit two additional sergeant
vehicles, as well as SWAT vehicles. Additionally, an addressable camera system with remote record
capabilities, which will be used to record activity in areas with crime problems will be purchased. Finally,
a Magiclnfo streaming TV monitor will be purchased to better use technology to share crime information
throughout the department, which ultimately results in better service to the community.
Equipment for Vehicles, Camera System, SWAT Equipment, and Magiclnfo Streaming TV System
($17,148)
The City of Carlsbad Police Department consistently seeks innovative ways to provide top quality public
safety and law enforcement services to the community. The Carlsbad City Council establishes priorities
every year to improve and enhance the quality of life in Carlsbad.
This fiscal year, the department proposes the grant be used to purchase additional equipment for
police vehicles, to better equip officers and supervisors. Equipment will be purchased to outfit two
additional sergeant vehicles. Equipment will include weddle tools, shields, and rifle magazines. The
Department will also purchase a HD/IP addressable camera system with remote record capabilities.
The camera system will be used to record activity in areas with crime problems, in order to identify
potential suspects and suspect vehicles. Sniper cheek rests will be purchased for SWAT team
members. All ofthis equipment is needed, but is not part ofthe department's Fiscal Year 2016 budget.
Additionally, the department will purchase a "Magiclnfo" TV streaming system which gives crime
analysis the ability to remotely stream bulletins, maps and crime information throughout the
department on TV monitors.
No other related justice funds are expected for this purchase.
U.S. Department of Justice
Office of Justice Programs, Bureau of Justice Assistance
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FY 2015 Local Solicitation
City of Carlsbad, California
BUDGET AND BUDGET NARRATIVE
The City of Carlsbad Police Department proposes the $17,148 in FY 2015 JAG Program funds be used for
the following:
• Equipment to outfit two additional sergeant vehicles. Equipment will include weddle tools,
shields, and rifle magazines.
• The camera system will be used to record activity in areas with crime problems, in order to
identify potential suspects and suspect vehicles.
• Sniper cheek rests will be purchased for SWAT team members.
• "Magiclnfo" TV streaming system will provide a means to share crime analysis and crime
prevention information throughout the department, all streamed from one source, which is
administered by the department crime analyst.
EQUIPMENT
Quantity Item Cost per Unit Subtotal
2 Sergeant Vehicle Equipment $4,857 $9,715
1 HD/IP addressable camera system with
remote record capabilities
$2,240 $2,240
5 Sniper Cheek Rest $56 $283
1 Magiclnfo Streaming TV $4,910 $4,910
Total $17,148
U.S. Department of Justice
Office of Justice Programs, Bureau of Justice Assistance
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FY 2015 Local Solicitation
City of Carlsbad, California
APPUCANT DISCLOSURE OF PENDING APPLICATIONS
The City of Carlsbad Police Department does not have any other pending applications for
federally funded grants or sub-grants that include requests for funding of this same project.
Department of Justice
Office of Justice Programs
Office of the Assistant Attomey General Was/tington, D.C. 20531
August 17,2015
Ms. Kathy Dodson
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Dear Ms. Dodson:
On behalf of Attomey General Loretta Lynch, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for ftinding under the FY 15 Edward Byme Memorial Justice Assistance Grant (JAG) Program - Local
Solicitation in the amount of $17,148 for City of Carlsbad.
Enclosed you will fmd the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Gale Farquhar, Program Manager at (202) 958-9522; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
Karol Virginia Mason
Assistant Attomey General
Enclosures
OFFICE FOR CIVIL RIGHTS
Office of Justice Programs
Department of Justice
810 7th Street, NW
Washington, DC 20531
Tel: (202) 307-0690
TTY: (202) 307-2027
E-mail: askOCR@usdoj.gov
Website: www.ojp.usdoj.gov/ocr
August 17,2015
Ms. Kathy Dodson
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Dear Ms. Dodson:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to
compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) is responsible for ensuring that recipients of financial assistance fi-om the OJP, the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirements that come with DOJ funding.
Ensuring Access to Federally Assisted Programs
Federal laws that apply to recipients of financial assistance from the DOJ prohibit discrimination on the basis of race, color, national origin,
religion, sex, or disability in fiinded programs or activities, not only in employment but also in the delivery of services or benefits. A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits.
In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence
Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October i, 2013. The OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions
are available at http://ojp.gov/about'ocr/vawafaqs.htm.
Enforcing Civil Rights Laws
All recipients of federal financial assistance, regardless of the particular funding source, the amount ofthe grant award, or the number of
employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial
assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English
proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg. 41,455 (2002). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website
http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The DOJ regulation. Equal Treatment for Faith-Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAs) to
treat faith-based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant
administration decisions on the basis of an organization's religious character or affiUation, religious name, or the religious composition of its
board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the DOJ to fund inherently (or explicitly)
religious activities. While faith-based organizations can engage in non-funded inherently religious activities, they must hold them
separately from the program funded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs fiinded by the DOJ are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at
http://www.ojp.usdoj.gov/about/ocr/equal_fbo.htm.
SAAs and faith-based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C. § 10604(e); the Juvenile Justice and Delinquency
Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA, Pub. L. No. 113-4, sec. 3(b)(4), 127 Stat. 54, 61-62 (to be codified
at 42 U.S.C. § 13925(b)(13)) contain prohibitions against discrimination on the basis of religion in employment. Despite these
nondiscrimination provisions, the DOJ has concluded that it may constme the Religious Freedom Restoration Act (RFRA) on a case-by-
case basis to permit some faith-based organizations to receive DOJ funds while taking into account religion when hiring staff, even if the
statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit
discrimination in employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisoiy for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity
Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the
Civil Rights Act of 1964 (June 2013), available at http://www.ojp.usdoj.gOv//about/ocr/pdfs/UseofConviction_Advisory.pdf Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or
promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the
Advisory, recipients should consuU local counsel in reviewing their employment practices. If warranted, recipients should also incorporate
an analysis ofthe use of arrest and conviction records in their Equal Employment Opportunity Plans (EEOPs) (see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two
obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt. 42, subpt. E) and (2)
submitting to the OCR findings of discrimination (see 28 C.F.R. §§ 42.204(c), .205(c)(5)).
Meeting the EEOP Requirement
If your organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical
institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, your
organization must complete and submit Section A of the Certification Form, which is available online at
http://wvirw.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf
If your organization is a govemment agency or private business and receives an award of $25,000 or more, but less than $500,000, and has
fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a
Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your
organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to
complete Section B of the Certification Form and retum it to the OCR. The Certification Form is available at
http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf
If your organization is a govemment agency or private business and has received an award for $500,000 or more and has fifty or more
employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report
(formerly called an EEOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter. For assistance in
developing a Utilization Report, please consult the OCR's website at http://www.ojp.usdoj.gov/about/ocr/eeop.htm. In addition, your
organization has to complete Section C of the Certification Form and retum it to the OCR. The Certification Form is available at
http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf
To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at (202)
307-0690, by TTY at (202) 307-2027, or by e-mail at EEOsubmisson@usdoj.gov.
Meeting the Requirement to Submit Findings of Discrimination
If in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race,
color, national origin, religion, or sex, after a due-process hearing, from a state or federal court or from a state or federal administrative
agency, your organization must send a copy ofthe finding to the OCR.
Ensuring the Compliance of Subrecipients
SAAs must have standard assurances to notify subrecipients of their civil rights obligations, written procedures to address discrimination
complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train
subrecipients on applicable civii rights laws. In addition, SAAs must submit to the OCR every three years written Methods of
Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients. For more information on the MOA requirement, see http://www.ojp.usdoj.gov/flmding/other_requirements.htm.
If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial
assistance, please contact us.
Sincerely,
^. Mr-—
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
j||Ml||_ Department of Justice
jPrjBkSHk Office of Justice Programs
Vb^j^'^V Bureau of Justice Assistance Grant
PAGE 1 OF 9
1. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2015-DJ-BX-0176
CityofCarlsbad
1200 Carlsbad Village Drive
Carlsbad, CA 92008
5. PROJECT PERIOD: FROM 10/01/2014 TO 09/30/2016
BUDGET PERIOD: FROM 10/01/2014 TO 09/30/2016
6. AWARD DATE 08/17/2015 7. ACTION
Initial 2a. GRANTEE IRS/VENDOR NO.
966004793
8. SUPPLEMENT NUMBER
00
7. ACTION
Initial
2b. GRANTEE DUNS NO.
844811310
8. SUPPLEMENT NUMBER
00
7. ACTION
Initial
2b. GRANTEE DUNS NO.
844811310 9. PREVIOUS AWARD AMOUNT $ 0
3. PROJECT TITLE
FY 2015 JAG Program
10. AMOUNT OF THIS AWARD $17,148 3. PROJECT TITLE
FY 2015 JAG Program
11. TOTAL AWARD $17,148
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY15(BJA - JAG) 42 USC 3750, et seq.
14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.738 - EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM
15. METHOD OF PAYMENT
GPRS
^^•I^^^^H AGENCY ^^^^^^m ^^^^Bm^B GRANTEE ACCEPTANCE ^^^^^^^^^
16. TYPED NAME AND TITLE OF APPROVING OFFICL\L
Karol Virginia Mason
Assistant Attomey General
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Kathy Dodson
Interim City Manager
17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
^ ^^^^ ^^^^^^^^^^ ^
19A. DATB
20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B DJ 80 00 00 17148
21. PDJUGT0184
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-8:
O FORM
•DMONSON
. Assistant City Attomey
CityofCarlsbad
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 2 OF 9
PROJECT NUMBER 2015-DJ-BX-0I76 AWARD DATE 08/17/2015
SPECIAL CONDITIONS
1. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (the "Part 200 Uniform Requirements")
apply to this 2015 award from the Office of Justice Programs (OJP). For this 2015 award, the Part 200 Uniform
Requirements, which were first adopted by DOJ on December 26, 2014, supersede, among other things, the provisions
of 28 C.F.R. Parts 66 and 70, as well as those of 2 C.F.R. Parts 215, 220, 225, and 230.
If this 2015 award supplements funds previously awarded by OJP under the same award number, the Part 200 Uniform
Requirements apply with respect to all award funds (whether derived from the initial award or a supplemental award)
that are obligated on or after the acceptance date of this 2015 award.
Potential availability of grace period for procurement standards: Under the Part 200 Uniform Requirements, a time-
limited grace period may be available under certain circumstances to allow for transition from policies and procedures
that complied with previous standards for procurements under federal awards to policies and procedures that comply
with the new standards (that is, to those at 2 C.F.R. 200.317 through 200.326).
For more information on the Part 200 Uniform Requirements, including information regarding the potentially-available
grace period described above, see the Office of Justice Programs (OJP) website at
http://ojp.gov/funding/Part200UniformRequirements.htm.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
2. The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website
(currently, the "2015 DOJ Grants Financial Guide").
3. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302) that is approved by the Office for Civil Rights is a
violation of the Standard Assurances executed by the recipient, and may result in suspension of funding until such time
as the recipient is in compliance, or termination of the award.
4. The recipient understands and agrees that OJP may withhold award fimds, or may impose other related requirements, if
the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200
Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
5. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of govemment, without the
express prior written approval of OJP.
6. The recipient and any subrecipients must promptly refer to the DOJ OIG any credible evidence that a principal,
employee, agent, subrecipient, contractor, subcontractor, or other person has ~ (1) submitted a claim for award funds
that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving award funds. Potential fraud, waste, abuse, or misconduct
should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations
Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline:
(contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information
is available from the DOJ OIG website at www.usdoj.gov/oig
OJP FORM 4000/2 (REV. 4-88)
_ \4
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 3 OF 9
PROJECTNUMBER 2015-DJ-BX-0176 AWARD DATE 08/17/2015
SPECIAL CONDITIONS
7. Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any funds under this
award, may require any employee or contractor to sign an intemal confidentiality agreement or statement that prohibits
or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse
to an investigative or law enforcement representative of a federal department or agency authorized to receive such
information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information). Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency goveming the
nondisclosure of classified information.
1. In accepting this award, the recipient ~
a. represents that it neither requires nor has required intemal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it leams or is notified that it is or has been requiring its employees or confractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the agency making this award, and will resume (or permit resumption of)such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized to make subawards or contracts under this award ~
a. it represents that —
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward, contract, or subcontract) either requires or has required intemal confidentiality
agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or
purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it leams or is notified that any subrecipient, contractor, or subconfractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized
to do so by that agency.
8. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
confract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
9. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee. Cf 28 C.F.R. parts 66, 70.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 4 OF 9
PROJECTNUMBER 2015-DJ-BX-0I76 AWARD DATE 08/17/2015
SPECIAL CONDITIONS
10. The recipient agrees to comply with applicable requirements regarding regisfration with the System for Award
Management (SAM) (or with a successor govemment-wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire
and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on
the Office of Justice Programs web site at http://www.ojp.gov/funding/sam.htm (Award condition: Registration with the
System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This
special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may ovro or operate in his or her name).
11. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1,2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other oufreach to decrease
crashes caused by distracted drivers.
12. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) goveming the use of federal funds for expenses
related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events. Information on mles applicable to this award appears in the DOJ Grants
Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "2015 DOJ Grants Financial Guide").
13. The recipient understands and agrees that any training or fraining materials developed or delivered with fimding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available
at http://www.ojp.usdoj .gov/funding/ojptrainingguidingprinciples.htm.
14. The recipient agrees that if it currently has an open award of federal fiinds or if it receives an award of federal funds
other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or
more of the identical cost items for which funds are being provided under this OJP award, the recipient will promptly
notify, in writing, the grant manager for this OJP award, and, if so requested by OJP, seek a budget-modification or
change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
15. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds, or of the parents or legal guardians of such students.
16. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging of pomography, and (b) Nothing in
subsection (a) limits the use of fiinds necessary for any Federal, State, tribal, or local law enforcement agency or any
other entity carrying out criminal investigations, prosecution, or adjudication activities.
17. A recipient that is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate
described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing
of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform
Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC).
18. The recipient must collect, maintain, and provide to OJP, data that measure the performance and effectiveness of
activities under this award, in the maimer, and within the timeframes, specified in the program solicitation, or as
otherwise specified by OJP. Data collection supports compliance with the Govemment Performance and Results Act
(GPRA) and the GPRA Modemization Act, and other applicable laws.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 5 OF 9
PROJECTNUMBER 20I5-DJ-BX-0176 AWARD DATE 08/17/2015
SPECIAL CONDITIONS
19. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant
funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk
grantee; or termination of an award(s).
20. Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income eamings and expenditures both must be reported on the quarterly
Federal Financial Report, SF 425.
21. The recipient understands and agrees that it has a responsibility to monitor its subrecipients' compliance with
applicable federal civil rights laws. The recipient agrees to submit written Methods of Administration (MOA) for
ensuring subrecipients' compliance to the OJI^'s Office for Civil Rights at CivilRightsMOA@usdoj.gov within 90 days
of receiving the grant award, and to make supporting documentation available for review upon request by OJP or any
other authorized persons. The required elements of the MOA are set forth at
http://www.ojp.usdoj.gov/funding/other_requirements.htm, under the heading, "Civil Rights Compliance Specific to
State Administering Agencies."
22. In order to promote information sharing and enable interoperability among disparate systems across the justice and
public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative
(DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global
Standards Package (GSP) and all constituent elements, where applicable, as described at:
http://www.it.ojp.gov/gsp_grantcondition. Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an altemative approach is recommended.
23. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, sucli systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
24. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
OJP FORM 4000/2 (REV. 4-88)
n
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 6 OF 9
PROJECTNUMBER 2015-DJ-BX-0176 AWARD DATE 08/17/2015
SPECIAL CONDITIONS
25. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation goveming "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct fimding may not be used to
fund any inherently religious activities, such as worship, religious instmction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition ofthis award, faith-
based organizations may, in some circumstances, consider religion as a basis for employment. See
http://www.ojp.gov/about'ocr/equal_fbo.htm.
26. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
27. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
28. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
29. The grantee agrees that within 120 days of award acceptance, each current member of a law enforcement task force
funded with these funds who is a task force commander, agency executive, task force officer, or other task force
member of equivalent rank, will complete required online (intemet-based) task force training. Additionally, all ftiture
task force members are required to complete this training once during the life of this award, or once every four years if
multiple awards include this requirement. The fraining is provided free of charge online through BJA's Center for Task
Force Integrity and Leadership (www.ctfli.org). This training addresses task force effectiveness as well as other key
issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task
force oversight and accountability. When BJA funding supports a task force, a task force persormel roster should be
compiled and maintained, along with course completion certificates, by the grant recipient. Additional information is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership (www.ctfli.org).
30. The recipient agrees to participate in BJA-sponsored training events, technical assistance events, or conferences held
by BJA or its designees, upon BJA's request.
31. All procurement (contract) fransactions under this award must be conducted in a manner that is consistent with
applicable Federal and State law, and with Federal procurement standards specified in regulations goveming Federal
awards to non-Federal entities. Procurement (contract) fransactions should be competitively awarded unless
circumstances preclude competition. Noncompetitive (e.g., sole source) procurements by the award recipient in excess
of the Simplified Acquisition Threshold (currently $150,000) set out in the Federal Acquisition Regulation must
receive prior approval from the awarding agency, and must otherwise comply with mles goveming such procurements
found in the current edition of the OJP Financial Guide.
OJP FORM 4000/2 (REV. 4-88)
.^^^
(ft
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 7 OF 9
PROJECT NUMBER 2015-DJ-BX-OI76 AWARD DATE
SPECIAL CONDITIONS
32. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to
obligation or expenditure of such funds.
33. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through
GMS (https://grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Govemment
Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
34. The recipient agrees that fiinds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
35. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations,
OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this
award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
36. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased
with JAG fiinds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed
certifications on file for any subrecipients planning to utilize JAG funds for ballistic-resistant and stab-resistant body
armor purchases. This policy must be in place for at least all uniformed officers before any JAG funding can be used by
the agency for body armor. There are no requirements regarding the nature of the policy other than it being a mandatory
wear policy for all uniformed officers while on duty.
37. Ballistic-resistant and stab-resistant body armor purchased with JAG funds may be purchased at any threat level, make
or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards and are listed on the NU Compliant Body Armor
Model List (http://nij.gov). In addition, ballistic-resistant and stab-resistant body armor purchased must be American-
made. The latest NU standard information can be found here: http://wvw.nij.gov/topics/technology/body-armor/safety-
initiative.htm.
38. JAG funds may be used to purchase vests for an agency, but they may not be used as the 50% match for purposes of the
Bulletproof Vest Partnership (BVP) program.
39. The recipient is required to establish a trast fund account. (The trast fund may or may not be an interest-bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byme Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
the grant funds in the trast fund (including any interest eamed) during the period of the grant and expend within 90
days thereafter. Any unobligated or unexpended fimds, including interest eamed, must be retumed to the Office of
Justice Programs at the time of closeout.
OJP FORM 4000/2 (REV. 4-8:
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 8 OF 9
PROJECTNUMBER 2015-DJ-BX-0176 AWARD DATE 08/17/2015
SPECIAL CONDITIONS
40. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New constraction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a I OO-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http://www.ojp.usdoj.gov/BJA/resource/nepa.html, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
41. BJA strongly encourages the recipient to submit armual (or more frequent) JAG success stories. To submit a success
story, sign in to your My BJA account at https://www.bja.gov/Login.aspx to access the Success Story Submission form.
If you do not yet have a My BJA account, please register at https://www.bja.gov/profile.aspx. Once you register, one of
the available areas on your My BJA page will be "My Success Stories". Within this box, you will see an option to add a
Success Story. Once reviewed and approved by BJA, all success stories will appear on the new BJA Success Story web
page at https://www.bja.gov/SuccessStoryList.aspx.
42. Recipient understands and agrees that award funds may not be used for items that are listed on the Prohibited
Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time. The
Prohibited Expenditure list may be accessed here: https://www.bja.gov/fiinding/JAGControlledPurchaseList.pdf
43. Recipient understands and agrees that award funds may not be used for items that are listed on the Confrolled
Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time, without
explicit written prior approval from BJA. The Controlled Expenditure List, and instractions on how to request approval
for purchase or acquisitions may be accessed here: https://www.bja.gov/funding/JAGControlledPurchaseList.pdf
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 9 OF 9
PROJECTNUMBER 20I5-DJ-BX-0176 AWARD DATE 08/17/2015
SPECIAL CONDITIONS
44. Recipient understands and agrees that the purchase or acquisition of any item on the Confrolled Expenditure List at the
time of purchase or acquisition, including as the list may be amended from time to time, with award funds by an agency
will trigger a requirement that the agency collect and retain (for at least 3 years) certain information about the use of 1)
any federally-acquired Confrolled Equipment in the agency's inventory, and 2) any other confrolled equipment in the
same category as the federally-acquired confrolled equipment in the agency's inventory, regardless of source; and
make that information available to BJA upon request. Details about what information must be collected and retained
may be accessed here: https://www.whitehouse.gov/sites/default/files/docs/le_equipment_wg_final_report_final.pdf
45. Recipient understands and agrees that, notwithstanding 2 CFR § 200.313, no equipment listed on the Controlled
Expenditure List that is purchased under this award may be transferred or sold to a third party, except as described
below:
a. Agencies may transfer or sell any controlled equipment, except riot helmets and riot shields, to a Law Enforcement
Agency (LEA) after obtaining prior written approval from BJA. As a condition of that approval, the acquiring LEA will
be required to submit information and certifications to BJA as if it was requesting approval to use award fund for the
initial purchase of items on the Confrolled Expenditure List.
b. Agencies may not transfer or sell any riot helmets or riot shields purchased under this award.
c. Agencies may not transfer or sell any Confrolled Equipment purchased under this award to non-LEAs, with the
exception of fixed wing aircraft, rotary wing aircraft, and command and confrol vehicles. Before any such fransfer or
sale is finalized, the agency must obtain prior written approval from BJA. All law enforcement-related and other
sensitive or potentially dangerous components, and all law enforcement insignias and identifying markings must be
removed prior to fransfer or sale.
Recipient further understands and agrees to notify BJA prior to the disposal of any items on the Confrolled Expenditure
List purchased under this award, and to abide by any applicable laws and regulations in such disposal.
46. Recipient understands and agrees that failure to comply with conditions related to Prohibited or Confrolled
Expenditures may result in a prohibition from further Confrolled Expenditure approval under this or other federal
awards.
47. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance (BJA) has received documentation
demonstrating that the state or local goveming body review and public comment requirements have been met and a
Grant Adjustment Notice (GAN) has been approved releasing this special condition.
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Oflfice of Justice Programs
Bureau of Justice Assistance
Washington, D.C. 20531
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of
Carlsbad
The Edward Byme Memorial Justice Assistance Grant Program (JAG) allows states and local govemments to
support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of
which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA
and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds
are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of
the specified activities, the grantee must first determine if any of the specified activities will be funded by the
grant.
The specified activities requiring environmental analysis are:
a. New constmction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properties located within a 1 OO-year flood plain, a wetland, or habitat for endangered species, or a
property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental
Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,
the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan
requirements, please see http://www.ojp.usdoj.gov/BJA/resource/nepa.html.
Please be sure to carefully review the grant conditions on your award document, as it may contain more specific
information about environmental compliance.
2.Z-
ijM^fe Department of Justice
^gpi^j^ifc^ij^ office of Justice Programs
fle^^MpJH Bureau of Justice Assistance
GRANT MANAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
Grant
ijM^fe Department of Justice
^gpi^j^ifc^ij^ office of Justice Programs
fle^^MpJH Bureau of Justice Assistance
PROJECTNUMBER
20I5-DJ-BX-0I76 PAGE 1 OF 1
This project is supported under FY15(BJA - JAG) 42 USC 3750, et seq.
1. STAFF CONTACT (Name & telephone number)
Gale Farquhar
(202) 958-9522
2. PROJECT DIRECTOR (Name, address & telephone number)
Fiona Everett
Sr. Management Analyst
2560 Orion Way
Carlsbad, CA 92010-7240
(760)931-2279
3a. TITLE OF THE PROGRAM
BJA FY 15 Edward Byme Memorial Justice Assistance Grant (JAG) Program - Local Solicitation
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
4. TITLE OF PROJECT
FY 2015 JAG Program
5. NAME & ADDRESS OF GRANTEE
CityofCarlsbad
1200 Carlsbad Village Drive
Carisbad, CA 92008
6. NAME & ADRESS OF SUBGRANTEE
7. PROGRAM PERIOD
FROM: 10/01/2014 TO: 09/30/2016
8. BUDGET PERIOD
FROM: 10/01/2014 TO: 09/30/2016
9. AMOUNT OF AWARD
$ 17,148
10. DATEOF AWARD
08/17/2015
11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instmction on reverse)
The Edward Byme Memorial Justice Assistance Grant Program (JAG) allows states and units of local govemment, including tribes, to support a broad range of
activities to prevent and control crime based on their own state and local needs and conditions. Grant fimds can be used for state and local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the
following program areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) coirections and community
corrections programs; 5) dmg treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and
witness programs (other than compensation). The Carlsbad Police Department will use the FY 15 JAG funds to purchase law enforcement equipment for vehicles
and staff. NCA/NCF
OJP FORM 4000/2 (REV. 4-88)
2 2^