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HomeMy WebLinkAbout2015-10-20; City Council; 22115; Contract 2015 Concrete Replacement 6013-15CITY OF CARLSBAD - AGENDA BILL fe AB# MTG. DEPT. 22,115 10/20/15 PW-TRAN ACCEPTANCE OF BIDS AND AWARD OF CONTRACT FOR CONSTRUCTION OF THE 2015 CONCRETE REPLACEMENT PROJECT NO. 6013-15 DEPT.DIRECTOR CITY ATTY. CITY MGR. RECOMMENDED ACTION: Adopt Resolution No. 2015-260 accepting bids and awarding the contract to Victor Concrete for construction ofthe 2015 Concrete Replacement Project No. 6013-15. ITEM EXPLANATION: As part of the city's annual Concrete Replacement Program, staff has evaluated the concrete improvements in the public right-of-way and produced a list of 259 locations where concrete replacement is necessary. At these locations curb, gutter, sidewalk, curb ramps, and driveway approaches need to be replaced because of deterioration, cracking, and uplifting. On Aug. 27, 2015, 12 sealed bids were received for the construction of this project as shown on the following table: CONTRAaOR TOTAL BID Victor Concrete $308,954 Tryco General Engineering $349,978 LC Paving $354,326 Hunter General Engineering $358,600 All American Asphalt $364,152 PAL General Engineering $377,834 Blue Pacific Engineering & Construction $394,747 Vailston Company $401,082 ND Construction $410,977 Du Wright Construction $431,147 Beador Construction $499,300 Tri-Group Construction $499,825 The lowest responsive bidder, Victor Concrete, submitted a bid in the amount of $308,954. Staff has completed its review of the contract documents and has determined that they are in order. Staff recommends that Victor Concrete be awarded the contract. DEPARTMENT CONTACT: Jonathan Schauble 760-602-2762 Jonathan.schauble(5)carlsbadca.gov FOR CLERK USE. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC > • DENIED • CONTINUEDTO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE IVIINUTES • AMENDED • REPORT RECEIVED • Concrete Replacement A ward of Contract October 20, 2015 Page 2 of 2 FISCAL IMPACT: The estimated construction cost for the 2015 Concrete Replacement Project is shown in the table below: Construction Contract $308,954 Construction Contingency $75,000 Construction Management, Inspection, and Materials Testing $75,000 Total Estimated Project Cost $458,954 Total Available Concrete Replacement Program, CIP No. 6013 $754,083 Additional Appropriation Requested $0 There are sufficient funds available to complete the 2015 Concrete Replacement Project, as shown above. The Concrete Replacement Program is funded with Gas Tax funds. Remaining Concrete Replacement Program funds will be used on future concrete replacement projects. ENVIRONMENTAL IMPACT: The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301(c) - minor alteration of existing facilities including streets, sidewalks, gutters, and similar facilities involving negligible or no expansion. PUBLIC NOTIFICATION: None. EXHIBITS: 1. Resolution No. 2015-260 accepting bids and awarding the contract to Victor Concrete for the construction ofthe 2015 Concrete Replacement Project No. 6013-15. RESOLUTION NO. 2015-260 1 2 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING THE CONTRACT TO 4 VICTOR CONCRETE FOR CONSTRUCTION OF THE 2015 CONCRETE REPLACEMENT PROJECT NO. 6013-15. 5 " 6 7 8 9 WHEREAS, the City Council of Carlsbad, California has determined that it is necessary, desirable, and in the public's best interest to construct the 2015 Concrete Replacement Project No. 6013-15; and ,|Q WHEREAS, on June 9, 2015, the City Council of the City of Carlsbad approved contract 11 documents for the construction of the 2015 Concrete Replacement Project No. 6013-15; and 12 WHEREAS, 12 sealed bids were received on Aug. 27, 2015 bythe CityofCarlsbad forthe 13 construction ofthe 2015 Concrete Replacement Project No. 6013-15; and 14 WHEREAS, the lowest responsive and responsible bid to construct said project was 15 submitted by Victor Concrete in the amount of $308,954; and 16 yj WHEREAS, there are sufficient funds available in the Concrete Replacement Program to 18 complete the project; and WHEREAS, subsection 3.28.040(C)(5) of the Carlsbad Municipal Code authorizes the 20 City Manager to approve change orders in the amount equal to the contingency set at the time of 21 project award. 22 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 24 California, as follows: 25 1. That the above recitations are true and correct 26 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2. That the low bid of $308,954 submitted by Victor Concrete for the construction of the 2015 Concrete Replacement Project No. 6013-15 is accepted and the Mayor is hereby authorized to execute a contract for this project. 3. That the City Manager is hereby authorized to approve construction change orders up to $75,000. 4. That the award of this contract is contingent upon the bidder submitting the lowest responsible bid executing the required contract and submitting the required bonds and insurance policies, as described in the contract, within 20 days of adoption of this resolution. The City Manager may grant reasonable extensions of time. /// /// /// /// /// /// /// /// /// /// /// /// /// 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 20^^ day of October 2015, by the following vote to wit: AYES: NOES: Council Members Hall, Blackburn, Schumacher, Wood, Packard. None. ABSENT: None. MATT HALL, Mayor ATTEST: %LAyi'~Zu.^ J .£c^ BARBARA ENG|,^^ON/^ity Clerk (SEAL) /oV;:«j;:;:;-.>^-'^