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HomeMy WebLinkAbout2015-10-20; City Council; 22121; Agreement Roesling Nakamura Terada Bridging Consultant M&O Center 3572CITY OF CARLSBAD - AGENDA BILL 12 AB# 22,121 APPROVE PROFESSIONAL SERVICES AGREEMENT WITH ROESLING NAKAMURA TERADA, INC. TO PROVIDE BRIDGING CONSULTANT SERVICES FOR THE M&O CENTER PROJECT NO. 3572, IN THE AMOUNT OF $660,864. DEPT. DIRECTOR^^'T DATE 10/20/15 APPROVE PROFESSIONAL SERVICES AGREEMENT WITH ROESLING NAKAMURA TERADA, INC. TO PROVIDE BRIDGING CONSULTANT SERVICES FOR THE M&O CENTER PROJECT NO. 3572, IN THE AMOUNT OF $660,864. CITY ATTY. //5 DEPT. PW-PEM APPROVE PROFESSIONAL SERVICES AGREEMENT WITH ROESLING NAKAMURA TERADA, INC. TO PROVIDE BRIDGING CONSULTANT SERVICES FOR THE M&O CENTER PROJECT NO. 3572, IN THE AMOUNT OF $660,864. CITY MGR. ^ RECOMMENDED ACTION: Adopt Resolution No. 2015-266 of the City Council of the City of Carlsbad approving the Professional Services Agreement with Roesling Nakamura Terada Architects, Inc. (RNT) to provide Bridging Consultant Services for the Maintenance and Operations (M&O) Center Project No. 3572, in the amount of $660,864. ITEM EXPLANATION: On April 26, 2011, the City Council approved Resolution No. 2011-82 which authorized development of the M&O Center to be located adjacent to the existing Fleet Maintenance Building and Public Safety Center. Staff identified that the existing maintenance facilities, developed over the past 40 years, were neither strategically planned nor designed to meet the city's future build-out needs. Staff also identified the preferred location for a new M&O Center at the 6.8 acre vacant land adjacent to the existing Fleet Maintenance Building and the Public Safety Center. The City Council concurred with this recommendation and authorized staff to move forward developing the M&O Center using a design/build methodology. Shortly after City Council's authorization to proceed with the M&O Center project, the city undertook an internal/external review of its performance in certain departments, which included the multi-year Baker Tilly analysis. Recognizing that it would be premature to construct a new M&O Center without having a firm understanding of the building scope, staff recomn;iended that the project be temporarily delayed while the affected departments were evaluated (Parks, Transportation, Utilities, Property and Environmental Management). The review process concluded in Summer 2014 and staff re-initiated the M&O Center project. Over the past several months, staff has established the scope of work and reconfirmed the need for the project. Other facility needs at the Carlsbad Safety Center location have also been evaluated. The current facilities that house the city's maintenance operations are aging, and present many challenges in maintaining them as operational. The goal for the new M&O Center is to construct a facility that is more efficient to operate. DEPARTMENT CONTACT: Jesse Zunke 760-434-2992 iesse.zunke@carlsbadca.gov FOR CLERK USE. COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUEDTO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE MINUTES • AMENDED • REPORT RECEIVED • Approval of the Agreement for ttie M&O Center October 20, 2015 Page 2 of 4 In addition to improving the city's maintenance and operations functions, this project will create opportunities for repurposing the following city facilities: Streets Maintenance (405 Oak Ave.), Parks Maintenance (1166 Carlsbad Village Dr.) and Carlsbad Municipal Water District (5950 El Camino Real). As previously approved by City Council, staff is proposing to move forward with the development of the M&O Center using a design-build methodology. Once in motion, the schedule for development of a preliminary design and entitlement would take approximately 12-16 months. Staff from the Planning and Public Works departments will be working together with the Bridging Consultant in order to conduct the necessary studies (i.e. GHG, noise, cultural, and traffic) that will be necessary to gain entitlement and a Conditional Use Permit for the site. In September 2014, staff issued a Request for Qualifications and Proposal (RFQ/P) to provide Bridging Consultant Services for the M&O Facility Project. Fourteen Statements of Qualifications and Proposals were received in response to the RFQ/P on Oct. 22, 2014. The firms were ranked by city staff based on the following criteria: Qualifications of the firm and team, design-build project experience, project work plan, claim history and oral interview (the top 3 firms were requested to attend an oral interview). Based upon review and scoring of the proposals submitted, Roesling, Nakamura, Terada, Inc. (RNT) was selected as the most qualified firm. The cost proposals from the top three firms ranged from $600,000.00 to $698,900.00. Following selection ofthe most qualified firm, staff negotiated with RNT on the recommended Scope of Work (see Exhibit No. 4, Professional Services Agreement for Bridging Consultant Services) and not to exceed fee in the amount of $660,864.00. Proiect Description RNT is proposing to produce a package of documents that will assist the city in competitively securing a design builder for the M&O Center. The scope of work for RNT includes the following items: Space programming by department Design workshops with various departments to discuss facility requirements Necessary studies and documentation to obtain a CUP for the site Schematic drawings and specifications for the facility An electronic model of the facility that will be used in construction Development of an RFP for a design builder based on the bridging documents Design and construction oversight to ensure that the basis of design is met Approval of the Agreement for the M&O Center October 20, 2015 Page 3 of 4 Preliminary Schedule: . Fall 2015: 0 Council approval ofthe contract with the Bridging Consultant for preliminary design and entitlement. . Fall 2015-Spring 2016: 0 Bridging Consultant and staff prepare initial design, technical reports, and CUP submittal. . Spring 2016-Fall 2016: 0 Preparation of Bridging Document Package consisting of RFP for design build team, schematic design, digital model, and basis of design. . Fall 2016: 0 Council approval of preliminary design and authorization to advertise for a design build team. . Fall 2016-Spring 2017: 0 Design build team completes design. • Spring 2017: 0 Design build team begins construction. . Winter 2018: 0 Project completion (construction schedule is approximately 18-24 months) *Schedule may adjust due to phasing of project to reduce impact to the Public Safety Center. Staff has assembled a project team which is comprised of representatives from each of the divisions that have resources moving into the M&O Center. The approved and authorized budget for the M&O Center is approximately $25.8 million. FISCAL IMPACT: Capital Improvement Account No. 3571 currently has an available balance of $25,795,013 appropriated in the Communities Facilities District No. 1 Fund, Water Replacement Fund and Sewer Replacement Fund as shown in the table below: Approval of the Agreement for the M&O Center October 20, 2015 Page 4 of 4 MAINTENANCE AND OPERATIONS CENTER PROJECT NO. 3572 FUNDING SOURCE AMOUNT CFD#1 $14,013,013 Water Replacement Fund $7,674,000 Sewer Replacement Fund $4,108,000 Total Available Budget $25,795,013 Bridging Consultant Fee $660,864 Additional Appropriation Required None ENVIRONMENTAL IMPACT: Approval of the professional services agreement involves a feasibility or planning study for possible future actions which the city has not yet approved, and is therefore statutorily exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines 15262 (Feasibility and Planning Studies). EXHIBITS: 1. Resolution No. 2. 3. 4. 2015-266 of the City Council of the City of Carlsbad approving the Professional Services Agreement with Roesling Nakamura Terada Architects, Inc. (RNT Inc.) as a Bridging Consultant for the Maintenance and Operations Center Project No. 3572. Site Map. City of Carlsbad Agenda Bill #20,531 and Resolution No. 011-082 authorizing staff to proceed with a design-build procurement approach for construction of a new M&O Center to be located adjacent to the existing Fleet Maintenance Building and the Public Safety Center. Professional Services Agreement for Bridging Consultant Services for the Maintenance and Operations Center with Roesling Nakamura Terada Architects, Inc. 23 24 25 26 27 28 EXHIBIT 1 RESOLUTION NO. 2015-266 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, 3 CALIFORNIA, APPROVING THE PROFESSIONAL SERVICES AGREEMENT WITH ROESLING NAKAMURA TERADA, INC. TO 4 PROVIDE BRIDGING CONSULTANT SERVICES FOR THE M&O CENTER PROJECT NO. 3572, IN THE AMOUNT OF $660,864. 5 6 7 WHEREAS, City Council of the City of Carlsbad has determined that it is desirable and in 8 the best interest of the community to collocate Maintenance and Operations staff at one ^ central location in order to optimize efficiency, collaboration, and teamwork across three 10 departments; and 11 WHEREAS, staff has obtained Council approval to proceed with a design build delivery 12 ^3 method for the Maintenance and Operations (M&O) Center as allowed in the City of Carlsbad 14 Municipal Code 3.28.085 under Resolution No 011-082; and 15 WHEREAS, request for proposals were advertised for potential architecture firms to qualify as a Bridging Consultant for the M&O Center; and WHEREAS, staff evaluated several proposals and the top three were invited to conduct a presentation and interview session; and 16 17 18 19 2Q WHEREAS, city staff conducted presentations and interviews with the three highest 21 scoring firms to determine the top architecture firm, and from the presentations and interviews 22 staff determined the firm that provides the best value; and WHEREAS, based on the scoring from a review of proposals and scoring for the presentation and interview city staff recommends that Roesling Nakamura Terada Architects provides the best value for Bridging Consultant services on the M&O Center; and 1 WHEREAS, City Council previously appropriated funds from the CFD #1, Sewer and Water Replacement Funds for the purpose of constructing the M&O Facility; and WHEREAS, there are sufficient appropriations for a schematic design and development of a Bridging Document Package for the M&O Center. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 3 4 5 6 7 California, as follows that: 8 1. The above recitations are true and correct 2. Adequate funds exist in Project No. 3572 for the Bridging Consultant portion of the M&O Project. 3. Council approves the award ofa professional services agreement to Roesling Nakamura Terada Architects, Inc. 9 10 11 12 13 14 4. Council Authorizes $660,864 forthe preparation ofthe bridging document package, 15 which would be used to competitively secure a Design Builder for the M&O Center. /// /// /// /// 16 17 18 19 20 21 /// 22 /// 23 24 25 26 27 28 /// /// /// 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 20*^^ day of October 2015, by the following vote to wit: AYES: NOES: Council Members Hall, Blackburn, Schumacher, Wood, Packard. None. ABSENT: None. IAA MATT HALL, Mayor ATTEST: 'BARBARA ENGLESOf^ City Clerk (SEAL) CITY OF CARLSBAD -AGENDA BILL AB# MTG. 20 531 4-26-11 DEPT. PEM AUTHORIZATION TO PROCEED WITH A DESIGN- BUILD PROCUREMENT APPROACH FOR CONSTRUCTION OF A NEW MAINTENANCE . AND OPERATIONS CENTER TO BE LOCATED ON THE CITY'S FLEET MAINTENANCE/SAFETY CENTER PROPERTY RECOMMENDED ACTION: CITY ATTORNEY CITY MANAGER Adopt Resolution No. 2011-082 authorizing staff to proceed with a design-build procurement approach for construction of a new Maintenance and Operations Center to be located adjacent to the existing Fleet Maintenance building and the Public Safety Center. ITEM EXPLANATION: 25 The City's maintenance and operations (M&O) staff are charged with maintaining basic road, utility, park and building infrastructure that support Carlsbad's excellent quality of life. Expansion of the corporate facilities that house and support the M&O staff and equipment occurred over the past 30 years as the City grew and took on new responsibilities and services (such as the absorption of the Carlsbad Municipal Water District). As such, these facilities were not strategically planned or designed to accommodate the build-out requirements of the City's M&O needs (Exhibit 2). On July 8, 2009, the Carlsbad Redevelopment Agency acquired 405 Oak Avenue from the City for the purposes of relocating the existing M&O operations and using the property to help stimulate revitalization of the Village area. The Property and Environmental Management (PEM) department was asked to help coordinate that relocation. In keeping with its goal to responsibly manage the City's resources, staff commissioned the firm of Interior Resource, Inc. (IR2) to research current best management practices for housing and operating M&O within similar sized cities in the Southern California Region. IR2 was also asked to analyze M&O space needs, prepare concept plan layouts and determine whether various City-owned properties would be adequate in size and strategic location to meet our build-out M&O facility requirements. The first question addressed by the relocation team was to determine whether M&O staff should be co- located at a centralized facility site or distributed to multiple sites by function (Transportation to one. site, Parks to another and Utilities to yet another). The analysis done by IR2 and the recommendation supported by staff is to co-locate all M&O functions at one facility located near the geographic center of the City. The benefits of co-locating M&O include: • Improves collaboration and teamwork across M&O departments • Reduces equipment needs by facilitating sharing across department lines • Optimizes drive times to facilities and assets throughout the City • Surpluses existing site(s) for revenue generation or alternate community uses • Optimizes usage of administrative support staff (call taking, work order data entry, etc.) • Potentially reduces the number of facility sites to maintain DEPARTMENT CONTACT: Joe Garuba 760-434-2893 joe.garuba@carlsbadca.gov FOR CITY CLERKS USE ONLY. COUNCIUBOARD ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED )!( CONTINUED TO DATE SPECIFIC D CONTINUED TO DATE UNKNOWN D RETURNED TO STAFF D OTHER-SEE MINUTES D D D D D Page 2 The current proposal differs from previous ideas surrounding a Public Works Center in that this proposal contemplates only co-locating predominately field personnel and not the all of the staff associated with the M&O departments. In the future, if and when a civic center is constructed, it is expected that the M&O departmental administrative and engineering design staff will be located within that facility. The next task addressed by the relocation team was preparation of an updated space needs assessment for the proposed M&O center. IR2 took advantage of prior space needs studies and adjusted for current staffing strategies and the recent realignment of municipal operations. The findings of the space needs analysis are contained in a report attached as Exhibit 3. The results of the needs assessment determined a municipal operations center for 160-175 staff (from the Facilities Superintendent position on down) would require an approximate 5-acre site that would include the following: • 21 ,500-square-foot building for office space, lockers, showers, conference and break rooms • 13,000 square feet for workshops • 10,000-square-foot for warehouse use • 33,500 square feet of outside storage • 288 parking spaces, including City, personal, and visitor vehicles. • 1600 square feet of "contingency space" for unforeseen and future needs. The final task was to prepare a site analysis to determine if the projected M&O space needs could be accommodated on one or more of three existing city sites identified by staff as potential M&O center locations. The site analysis considered several factors, including potential developable space, existing site conditions, potential constructability issues, temporary interim staff relocation needs, site limitations, (Airport Influence Zone, etc) and long-term land use considerations (Exhibit 4). The three potential M&O Center locations were as follows: • Las Palmas-Hawthorne, 2385 Camino Vida Roble/2075 Las Palmas Drive. • Carlsbad Municipal Water District, 5950 El Camino Real • Property adjacent to Fleet Maintenance, 2486 Impala Dr. Based upon the analysis, the relocation team determined that two of the three sites could potentially accommodate the needs of the proposed M&O Center. The Las Palm as-Hawthorne site was determined to be of inadequate size (approximately 2.9 usable acres) (Exhibit 5) to accommodate the proposed consolidated central corporate yard facility. Council will recall that when the Hawthorne site was purchased by the City it was projected that only those M&O staff associated with 405 Oak Avenue would relocate to the Las Palmas-Hawthorne site, which is no longer proposed. It is anticipated that both Hawthorne and the Las Palmas sites will be made available for re-use. At 5.3 acres, the Carlsbad Municipal Water District (CMWD) site marginally meets the size criteria necessary to accommodate the proposed M&O Center (see Exhibit 6); however, the CMWD site is burdened with a host of constraints that make it less attractive as a viable option. Part of the site falls within Palomar-McClellan Airport Land Use Plan Zone 3 necessitating a less efficient facility design and increasing development costs. The CMWD site requires demolition of the existing structures necessitating relocation of existing site staff until new facilities are completed thus increasing project costs. The CMWD site also has environmental habitat impacts and is located within the El Camino Real scenic corridor which requires additional mitigation/accommodation costs. Based upon the IR2 analysis and an examination of potential site constraints and advantages, staff recommends locating the proposed M&O Center on the vacant/underutilized area adjacent to the Fleet Maintenance building and the Public Safety Center. Staff believes the Fleet Maintenance site offers significant advantages over the two other potential sites in size, cost to construct, efficiency and location. \ \ Page 3 The Public Safety Center site has the largest developable footprint at 6.8 acres (see Exhibit 7) and flatter topography than the other sites. There are no expected habitat impacts, scenic corridor requirements and the airport zone limitations are less of an issue. If chosen as the location for a consolidated corporation yard, there would be no need to relocate staff during construction, which eliminates a potentially substantial cost. The property adjacent to the Fleet Maintenance building is a geographically central location with strategic adjacency to other public facilities including the Fleet Maintenance (including the fueling station), Public Safety Center, the Joint First Responders Training Facility, Carlsbad Fire Station No. 5 and the CMWD facility. In addition, constructing a Municipal Operations Center in the vacant portion of the Fleet Maintenance/Safety Center property provides an efficient use of land, and offers a variety of re- use opportunities for other municipal properties. ENVIRONMENTAL IMPACT: The proposed design/build process for the proposed consolidated municipal corporation yard at 2486 Impala Drive is exempt from environmental review pursuant to Section 15262 (Feasibility and Planning Studies) of the California Environmental Quality Act (CEQA), which exempts projects involving only feasibility or planning studies for possible future actions which the agency, board, or commission has not approved, adopted, or funded, does not require the preparation of an EIR or Negative Declaration but does require consideration of environmental factors. Future action will be required prior to final approval of the consolidated municipal corporation yard. FISCAL IMPACT: Currently there is $28,111,166 identified for the Public Works Center (Maintenance and Operations Center) in the CIP. The funding sources for this project include Community Facilities District #1 ($17,080,366), Water Replacement ($7, 169,600) and Sewer Replacement ($3,861 ,200). Based on a preliminary cost estimate that considered the projected size and types of use, staff believes that the existing budget is sufficient. Furthermore, staff is proposing, and the City Manager recommends, using a Design/Build process as defined under Carlsbad Municipal Code Section 3.28.085. The use of this process will help deliver the project on time and within budget, while minimizing potential claims issues. Of the $28,111,166 identified for the project in the CIP, only a portion of the total project's budget has been appropriated to date. The current status of the project is shown in the table below. MAINTENANCE AND OPERATIONS CENTER-PROJECT NO. 3572 TASK DESCRIPTION APPROPRIATION EXPENDITURES/ REMAINING ENCUMBRANCES BALANCES Design, Construction, Inspection, Materials, $2,833,266 $1,286,559 $1,546,707 Testing Environmental Mitigation & Monitoring $50,000 $0 $50,000 Property Acquisition $2,560,000 $2,502,147 $57,853 Studies & Reports $25,000 $21,971 $3,029 TOTAL $5,468,266 $3,810,677 $1,657,589 Staff will return to Council for authorization for award of a contract to a design professional for the preparation of performance specifications and assistance in preparation for a Request for Proposal for \ \ the design build contract. Page4 EXHIBITS: 1. Resolution No. 2011-082 authorizing staff to proceed with a design-build procurement approach for construction of a new Maintenance and Operations Center to be located adjacent to the existing Fleet Maintenance building and the Public Safety Center. 2. Location Map of Current Maintenance Facilities 3. Space Needs Analysis 4. Site Analysis Matrix 5. Site Map-2385 Camino Vida Roble (Hawthorne) 6. Site Map-5950 El Camino Real (CMWD) 7. Site Map-2486 Impala Drive (adjacent to Fleet Maintenance) \ 1 2 3 4 5 6 7 EXHIBIT 1 RESOLUTION NO. 2011-082 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING STAFF TO PROCEED WITH A DESIGN-BUILD PROCUREMENT APPROACH FOR CONSTRUCTION OF A NEW MAINTENANCE AND OPERATIONS CENTER TO BE LOCATED ADJACENT TO THE EXISTING FLEET MAINTENANCE BUILDING AND THE PUBLIC SAFETY CENTER. WHEREAS, City Council has determined that it is desirable and in the best interest of 8 the community to collocate maintenance and operations (M&O) staff at one central location in 9 order to optimize, efficiency, collaboration, and teamwork across these departments, and; 10 WHEREAS, the City Manager recommends staff proceed with a design-build 11 procurement approach in accordance with Carlsbad Municipal Code Section 3.28.085 for 12 construction of a new Maintenance and Operations Center to be located on the existing Fleet 13 Maintenance building and Public Safety Center property subject to environmental and land use 14 planning review and approval of applicable City permits and; 15 WHEREAS, There is an existing appropriation of $28,111,166 identified for the 16 Maintenance and Operations Center, which includes funding from Community Facilities District 17 #1, Water Replacement and Sewer Replacement, and; 18 WHEREAS, based on preliminary cost estimates that considered the projected size and 19 types of use, staff believes the existing appropriation is sufficient. 20 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 21 California, as follows: 22 1. That the above recitations are true and correct. 23 2. The City Council of the City of Carlsbad has determined that it in the best 24 interests of the community to collocate its maintenance operations 25 3. The City Council of the City of Carlsbad authorizes the City Manager to direct 26 27 staff to proceed with a design-build procurement approach in accordance with Carlsbad Municipal Code Section 3.28.085 for construction of a new 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Ill I II Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Ill Maintenance and Operations Center to be located on the existing Fleet Maintenance building and Public Safety Center property subject to environmental and land use planning review and approval of applicable City permits. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council 2 of the City of Carlsbad on the 26th day of April, 2011, by the following vote to wit: 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AYES: Council Members Hall, Kulchin, Blackburn, Douglas and Packard. NOES: None. ABSENT: None. MAJrtild£ ATTEST: ~Wtb>v-~;pU LORRAINE M. WOOD, City Clerk (SEAL) lli_j lttt,..lor Rtsovrte Structures , • : Common Core 10ffice & Support Subtotal 21nterior Shops and Cribs Warehouse Total Structures Yard 3Exterior Shops/ Cribs 4Yard Storage Total Yard Parking " -~-' Employee Pk'g Yard Pk'g Total Parking 2013 Projected ~ , -, SF= 5,685 1,349 14,467 21,501 8,372 10,000 2013 Projected SF 5,850 33,531 2013 Projected -SF', 32,000 109,712 Corp Yard Site Grand Total MAINTENANCE CORPORATION YARD SUMMARY REPORT 39,873 Total 39,381 141 ,712 220,966 SQUARE FOOTAGE DETAIL BREAKDOWN (superscripts) CITY OF CARLSBAD MAINTENANCE DEPARTMENTS EXHIBIT 3 OFFICE-MAINTENANCE BREAKDOWN BY BUS UNIT 10FFICE & SUPPORT YARD/STORAGE SHOPS/CRIBS BREAKDOWN BY BUS UNIT YARD/STORAGE & SHOPS/CRJBS Business Unit HCSF Supprt SF "'' "'"'"« Parks 2,488 630 3,118 PEM 936 462 1,398 Transportation 3,384 1,348 4,732 Utilities 4,074 1,145 5,219 TOTAL 10,882 3,585 14.467 .,...- ~ '~~ ·::-r, "'"':>i\i( "": Business Unit * Parks PEM Transportation Utilities TOTAL 21nt. Shops/ Cribs 1,170 0 0 7,202 8,372 3ExtShops/ Cribs ' 0 0 5,590 260 5,850 4Yard/ '' Storage 6,366 750 17,685 8,730 33,531 -7,536 750 23,275 16,192 47,753 EXHIBIT 4 Site Comparison of Potential Maintenance Corporation Yard CMWD Site Citv Fleet Maintenance Site Parcel Size (usable space) 5.3 acres 6.8 acres Site ownership CMWD City Site Topography Predominately flat with some Flat slope Adjacency to other City Departments and facilities No Yes Relocation required during Yes No construction Yes; existing CMWD Yes; existing wash rack Removal of existing facilities buildings and all on-site facilities Resource Agency permits required Yes; existing on-site habitat No Impacts to on-site habitat Yes, limited wetlands No Level of environmental Mitigated Negative Potentially exempt otherwise review Declaration MND Airport influence area review Yes Yes Zone 3 -Restrictions Apply Zone 6 -Limited Restrictions El Camino Real scenic corridor standards Yes No Yes; adjacent County owned Easement I access issues property required for north No site access High Pressure Natural Gas Yes; immediately adjacent to Yes; located in Orion St. Line structure Yes; site contains buried Not anticipated, however Pre-construction reclamation pipe and mise debris adjacent JFRTF had substantial rock in soil. Off-site improvements Yes, Orion Way No required improvements Ability to surplus property if Yes No not used Other Site views are superior LAS _PALMAS-HAWTHORNE SITE (i;fistingl • 2385 CAMINCl VIDA ROBLE/ 2075LAS PAL.MAS OR. CARSLBAC, CA ljlQ($ -. PARCEl: ZONING: .P-M • GROSS SITE AREA: 144,882. so:FT. (3.33 ACRES} ••GROSS DEVELOPABLE AREA:.127,700 SO.FT. (2.9 ACRES) GROSS IMPROVEMENTS: 30,354 SQ.FT. ;& ·~ •.ALL GROSS AREAS & BOUNDARIES INDICA TEO ARE ASSUMED BASED ON CITY PROVIDED SURVEY. AERIAL SITE. AND PRJOR STUDIES. -A 15'4" SE'IBIICK IS ASSUIIED ABOVE' AS BASEUNE. NO SPECIFIC SEI'B4CK INFORMATION GIVEH FOR PARCEL BY CITY AIJTHORJTY AT 11ME OF THIS STUDY. EXHIBIT 5 CMWD SIJE (Existing) 5950 EL CAMINO REAL CARSLBAD1 ftA 92008 I PARCEL ZONING: M·O *~ROSS SITE AREA: 260,783 SQ.FT. {6 ACRES) ••GROSS DEVELOPABLE AREA: 231,000 SQ.FT. ~5.3 A~RES) GROSS IMPROVEMENTS: 19,092 SQ.FT, . • ALL GROSS AREAS & BOUNDARIES INDICATED ARE ASSUMED BASED ON CfTY PROVIDED SURVEY, AE.RfAL SITE, AND PRIOR STUDIES. u A 15'.()• SETBACk IS ASSUMED ABOVE AS BASEUNE. NO SPECIFIC SETBACK INFORJ.IA T1.0N GIVEN FOR PARCEL BY -----CITY AIJTHORITY ATrJ#Ji.Qf THIS Srl!Q.Y. LEGEND I NON·AOMlN./CORP. YARD BLDG (21,500sf) 2 SHOP BUILDING (8,400 sf) 3 WAREHOUSE BUILDING (10,000 sf) 4 MATERIAL YARD (.56,000 sf) 5 CORP. YARD SURFACE PARKING (131 SPACES) 6 PARKING STRUCTURE: 2 LEVELS/ 235 SPACES TOTAL PARKING: 366 SPACES FLEET-SAFETY SITE (Existing) 24861MPALA DR. CARSLBAO. CA 92010 rn X X PARCEL ZONING OS ~ 'GRO S SITE REA .>3J '•00 Q Fr (I ACRF ....a POTENTIAL SHARED AREA 59 700 SOFT ... GROSS DEVELOPABLE AREA: 295,000 SO.FT.(8.8 ACRES} GROSS IMPROVEMENTS: 10.520 SQ.FT. 'AU. GROSs AREAS 6 BOUNDAAI $ INDICA TE:O AAf! ASSUMf.l:> BASCO ~ Q r"' PROVI()EI) SIJRVEY AERIAL SITE NU> PRIOR $TlJO!E •• A 16'\.V SE.TSACK IS ASSUMED ASOVl AS 8/tSWIE NO SPEC IC SETBACK INFORWI TION GIVE)~' FOR. PAA<=a BY CJTY AUTHORITY AT nt.tE OF THfS STUDY '1 FLEET SITE (Corp Yard Only) 24861MPAIA DR CARSlBAD CA 92{)-10 LEGEND EXHIBIT 2.1 I NON-ADMIN./C~. YARD BlDG (li.SOOsf) 2 WAREHOUSE BUILDING 110,000 !.f) 3 SHOP BlDG. 18.400 sf) 4 (E) FlEET BlDG. 5 PARKING STRUCTURE: 2 lEVElS TOTAL 22S SPACES. PARIONG INClUDES 88 DEDICATED STALLS FOR POUCE SE.RVIC£.. 6 MATERIAL YARD (70,000 sf) 7 (f) FUEl SEIMCE 8 C~. YARD SURFACE PARKING (151 SPACES) AGREEMENT FOR BRIDGING CONSULTANT SERVICES FOR THE MAINTENANCE AND OPERATIONS CENTER ROES LING NAKAMURA TERADA ARCHITECTS, INC. PEM1177 THIS AGREEMENT is made and entered into as of the cQ.[ s-c day of Oc.!obe:.r-, 2015, by and between the CITY OF CARLSBAD, a municipal corporation, ("City"), and ROESLING NAKAMURA TERADA ARCHITECTS, INC., a California corporation, ("Contractor"). RECITALS A. City requires the professional services of an architect that is experienced in the development of bridging documents for a maintenance and operations center. B. Contractor has the necessary experience in providing professional services and advice related to building design and the development of bridging documents. C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. SCOPE OF WORK City retains Contractor to perform, and Contractor agrees to render, those services {the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. 2. STANDARD OF PERFORMANCE While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. TERM The term of this Agreement will be effective for a period of four (4) years from the date first above written. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement. 4. TIME IS OF THE ESSENCE Time is of the essence for each and every provision of this Agreement. 5. COMPENSATION The total fee payable for the Services to be performed during the initial Agreement term will be six hundred sixty thousand eight hundred sixty four dollars ($660,864 ). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (1 0%) retention until City has accepted the work and/or Services specified in Exhibit "A". Incremental payments, if applicable, should be made as outlined in attached Exhibit "A". City Attorney Approved Version 1/30/13 PEM11 PEM1177 a rating 10.1.2 $1 to 1 of to City. 3 11 in order to maintain City to obtain or amount the term under this City r.nl'nrrlC, and lSDE~Ctt<m of all work to one {1) copy PEM1177 in with the Contractor shall report and Control Act of 1986 the eligibility for are prohibiting Version 1/30/13 Ill Ill City will to made. PEM1177 as to of PEM1177 26. AUTHORITY The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement. CONTRACTOR ROESLING NAKAMURA TERADA ARCHITECTS, INC., a California h Roesling I CEO I Chairman (print name/title) By: • (sign here) ing Kung I Treasurer (print name/title) CITY OF CARLSBAD, a municipal corporation of the State of California By: Matt Hall I Mayor ATTEST: City Clerk If required by City, proper notarial acknowledgment of execution by contractor must be attached. If a corporation, Agreement must be signed by one corporate officer from each of the following two groups. Group A Chairman, President, or Vice-President Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation. APPROVED AS TO FORM: CELIA A. BREWER, City Attorney City Attorney Approved Version 1/30/13 7 ----------------------------oPTIONAL---------------------------- this section is this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. of Attached Document Document Date: -------- ---'-''r'""'v'"' Other Than Named Above: ---------· --- Name:------------· s"'~'"~~···~Name: ________ ~------ :r;n,,.,r:"r"' Officer -Officer- 0 Partner -0 Limited 0 General 0 Partner -0 Limited 0 General 0 Individual 0 in Fact 0 Individual 0 in Fact 0 Trustee 0 Guardian or Conservator 0 Trustee D Guardian or Conservator 0 Other: 0 Other: ------------- Is ><"''"""'"'""Fm Is r:.lA;nr;::'"'"'ntit~n· ------~---- ~~4i:i<$~$!i!i¢Jd#!i&il\'!iWIDAlli;I%Y$ffib'biiil'i;\'~ ©2014 National Association· • 1-800-US NOTARY (1 Item #5907 PEM1177 a Design will develop criteria, outline and in some in establishment of to the competing design- Environment or his to which 1177 to actual. recommendations PEM1177 comment. develop an party consultant to 1 to meet a Environmental 177 in 2. Owner 3. statements: distribute to 4. 12 177 Intent. 5. attend weekly Project 1. 2. for the plan at PEM1177 Roesling Nakamura Terada Architects, Inc. Scope of Work and Fee Proposal Revised December 10, 2014 PIC PM/Pianner Support Rate $218 $185 $119 TASK OUTLINE Task 1.0 Kick-Off Meeting & "Pull Planning" Schedule 1.1 Project Strategy Meeting 1 2 2 $ 826 1.2 Kick-Off Meeting-Pull Planning Schedule 2 2 2 $ 1,044 $ 1,870 Task 2.0 Project Research & Information Gathering 2.1. Review Existing Plans & Project Research 4 8 12 $ 3,780 2.2 Team Site Visit & Survey 2 4 4 $ 1,652 2.3 Site Civil Survey & Drainage Study Coordination 0 2 6 $ 1,084 2.4. Geotechnical Study Coordination 0 2 2 $ 608 2.5 Environmental Constraints Studies 1 2 4 $ 1,064 2.6 Opportunities and Constraints Report 4 12 24 $ 5,948 2.7 City of Carlsbad Meetings (2) 6 6 2 $ 2,656 $ 16,792 Task 3.0 Program Verification 3.1 Stakeholder Meetings (7) 7 21 32 $ 9,219 3.2 Programming Verification Report & Area Tabulations 2 8 40 $ 6,676 $ 15,895 Task 4 Pre-Schematic Design 4.1 Pre-Schematic Design 4.1.1 Pre-Schematic Architectural Plans 12 60 120 $ 27,996 4.1.2 Pre-Schematic Civil Grading and Drainage Plans 2 2 4 $ 1,282 4.1.3 Pre-Schematic Landscape Plan 2 0 0 $ 436 4.1.4 Pre-Schematic Model & Renderings 2 8 24 $ 4,772 4.2 Detailed Project Schedule 1 6 0 $ 1,328 4.3 Pre-Schematic Cost Estimate 1 4 0 $ 958 4.4 City of Carlsbad Meetings (2) Presentation (1), Revisions & Approvals 4 8 20 $ 4,732 $ 41,504 Task 5 Bridging Document Phase (Schematic Design) 5.1. Site Permit Submittal -Schematic Drawings 5.1.1 Site Development Plans 4 20 60 $ 11,712 5.1.2 Architectural Floor I Roof Plans, Elevations and Sections 16 80 280 $ 51,608 5.1.3 Civil Grading and Drainage Plans 4 12 12 $ 4,520 5.1.4 Landscape Plans 2 12 12 $ 4,084 5.1.5 MEP Plans & Basis of Design Narrative 1 4 4 $ 1,434 5.1.6 Structural Drawings & Basis of Design Narrative 2 8 4 $ 2,392 5.2 Bridging Documents Cost Estimate 2 2 0 $ 806 5.3 Schematic Specifications 4 20 40 $ 9,332 5.4 Preparation of Bridging Documents Drawings & Specifications Package 4 20 40 $ 9,332 City Attorney Approved Version 1/30/13 15 PEM1177 5.5 City of Carlsbad Meetings (2) Presentation (1), Revisions & Approvals 4 12 20 $ 5,472 $ 100,692 Task 6 Entitlement Strategy Plan 6 16 10 $ 5,458 Task 7 Project Bid, Award, Design & Construction Support Conference (2) 2 14 0 $ 3,026 Answer Questions 2 30 8 $ 6,938 Review Submittals 4 32 40 $ 11,552 Attend Presentations 8 8 0 $ 3,224 Review Selected Teams Design • 30% & 90% Reviews 8 32 0 $ 7,664 RFI I Substitution Review 8 32 40 $ 12,424 Construction Administration (Assumes 2 Phases, 2 Year Construction Schedule) 20 320 60 $ 70,700 Sub Total $ 115,528 TOTALSUBCONSULTANTFEE $ Z97,739 CONSULTANT TEAM RNT-Executive Architect $ 297,739 Van Dyke Partnership-Landscape Architect $ 18,911 BergerABAM • Civil Engineering $ 88,900 Preliminary Traffic Study $ 12,500 Structural Engineer $ 25,930 MechiPiumb $ 20,985 Electrical $ 24,000 RECON-Environmental $ 90,084 Fire Alarm I Sprinkler $ 24,075 Geotechnical Engineering Study $ 22,000 Cost Estimating $ 25,740 HAZMAT Phase 1 $ 10,000 Total Bridging Consultant Fee $660,864 Fee Total Fee for Maintenance & Operations Center Bridging Consultant Bridging Consultant Fee $660,864 Total Fee $660,864 City Attorney Approved Version 1/30/13 16 Maintenance and Operations Center Pat Thomas, Public Works Director Jesse Zunke, Municipal Project Manager October 20, 2015 OLIVENHAIN RD M ONROE ST TAM A R A C K AV T AMARACK AV AR MADA D RPASEO DEL N ORTE FAR A DA Y AV CANNON R D EL CAMINO REAL CA R LS B A D B LME LROSE DR A VIA R A P Y ALGA RD ALICA N T E RDEL FUERTE STEL FU ERTE ST L A COSTA AV LA COSTA AV RA NC HO S AN TA FE RD CAMINO DE L O S COCHESCOLLEGE B LMARRON R D CARLSBAD BL C AR L SBAD VILLAGE DR BATIQUITOS LAGOON BUEN A VI ST A L A G O O N AGUA HEDIONDA LAGOON PACIFIC OCEAN FLEET MAINTENANCE LE G O L A N D D R TH E CRO S S ING S DR 405 OAK AVENUE CARLSBAD MUNICIPAL WATER DISTRICT PARK MAINTENACE City of Carlsbad Facilities Purpose •Construct a single facility that is more efficient to operate than multiple, aging facilities •Create opportunities to re-purpose existing locations through consolidation •Maximize efficiency and collaboration through co-location Project History •2000 -Public Works Center –Located at Safety Training Center and Fleet Maintenance site –Fully integrated staffing (Transportation, Utilities and Parks) –Construction bids rejected •2008 –Public Works Center –Located adjacent to Fleet Maintenance –Fully integrated staffing –Project put on hold at completion of design phase Project History (cont.) •2010 –Public Works Center Re-evaluation –Analysis included survey of cities and staffing adjacencies –Results were 13/15 had co-located model –“Big 3” concept emerges –Civic Center, Safety Center, and M&O Center •2011 -M & O Center Space Needs Analysis –Reviewed and updated prior analyses (2000,2005,2008) –Site Evaluation –Adjusted for current organization and staffing •Transportation, Utilities, Facilities and Parks Site Evaluation Results •Three sites evaluated: –Hawthorne/Las Palmas •Site size and easement limitations –Carlsbad Municipal Water District (CMWD) –Safety Center/Fleet Maintenance site Site Comparison Council/City Manager Direction •Based on analysis and objectives, Council Adopted Resolution No. 2011-082 –Designates M&O center to be located adjacent to the Fleet Maintenance site –Authorizes a design/build approach •2011 -Project put on hold due to operational assessment studies Proposed Site Plan Needs Assessment 2008 vs 2015 Bridging Consultant Selection Process •Request for Proposals issued in September 2014 •14 proposals received •Firms ranked by city staff based on qualifications and past experience •Cost proposals from top 3 ranked firms varied between $600,000 and $698,000 •RNT selected as most qualified firm with cost proposal of $660,864 Bridging Consultant/Project Development Scope of Work •Space programming by department •Design workshops to discuss facility requirements •Site entitlements (Conditional Use Permit, Technical Studies) •Schematic design and performance specifications •Development of RFP for design-build bidding purposes •Design and construction oversight Preliminary Schedule *Schedule may adjust due to phasing of project to reduce impact to the Public Safety Center Project Budget Recommendation •Approve Resolution 2015-198 approving Bridging Consultant Services with Roesling Nakamura Terada, Inc. (RNT) in the amount of $660,864