Loading...
HomeMy WebLinkAbout2015-11-03; City Council; 22124; Approval Sewer Lateral Grant Program, Sanitary Sewer Management PlanCITY OF CARLSBAD - AGENDA BILL AB# 22,124 APPROVAL OF THE ESTABLISHMENT OF THE SEWER LATERAL GRANT PROGRAM FOR CUSTOMERS WITHIN THE CITY OF CARLSBAD SEWER SERVICE AREA AND APPROVAL FOR MODIFICATIONS TO THE CITY OF CARLSBAD'S SANITARY SEWER MANAGEMENT PLAN DEPT. DlRECTOR^y^'n DATE 11-03-15 APPROVAL OF THE ESTABLISHMENT OF THE SEWER LATERAL GRANT PROGRAM FOR CUSTOMERS WITHIN THE CITY OF CARLSBAD SEWER SERVICE AREA AND APPROVAL FOR MODIFICATIONS TO THE CITY OF CARLSBAD'S SANITARY SEWER MANAGEMENT PLAN CITY ATTY. y/^' DEPT. PW-UTIL APPROVAL OF THE ESTABLISHMENT OF THE SEWER LATERAL GRANT PROGRAM FOR CUSTOMERS WITHIN THE CITY OF CARLSBAD SEWER SERVICE AREA AND APPROVAL FOR MODIFICATIONS TO THE CITY OF CARLSBAD'S SANITARY SEWER MANAGEMENT PLAN CITY MGR. to RECOMMENDED ACTION: Adopt Resolution No. 2015-269 approving the establishment of the City of Carlsbad Sewer Lateral Grant Program (program) and approving modifications to the City of Carlsbad's Sanitary Sewer Management Plan (SSMP). ITEM EXPLANATION: The majority of sewer spills the City of Carlsbad Wastewater Division respond to are due to faulty sewer laterals. The sewer lateral is the piping system that conveys wastewater from the building on private property to the city sewer main. Sewer spills adversely affect the environment and are a threat to public health. According to Carlsbad Municipal Code section 13.04.045, maintenance of all sewer lateral lines shall be the responsibility ofthe property owner or parcel occupant/user. However as a result ofthe settlement of a lawsuit earlier this year, the City of Carlsbad agreed to create a Sewer Lateral Grant Program. The Carlsbad Wastewater Division will financially assist sewer customers within the City of Carlsbad sewer service area with the restoration of their sewer lateral either by repair, rehabilitation or replacement. The Lateral Grant Program Guidelines (Exhibit 2) provide property owners with information regarding the process to qualify for financial assistance. The applicant is required to agree to all terms and conditions ofthe program and sign a "hold harmless" agreement to release the City of Carlsbad from liability once the restoration work has been compieted. After a property owner applies and has met all program criteria, the Carlsbad Wastewater Division will reimburse the property owner one half of the cost, up to a maximum of $3,000 per location. The total amount of funding available for this program is $50,000 annually. DEPARTMENT CONTACT: Don Wasko 760-434-2722 don.wasl<o(S)carisbadca.gov FOR SECRETARY USE. BOARD ACTION: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUEDTO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE MINUTES • AMENDED • REPORT RECEIVED • Sewer Loteral Grant Program November 03, 2015 Page 2 of 2 City of Carlsbad SSMP Overflow and Emergency Response Section 3.2.6 will also be revised to reflect this new program. FISCAL IMPACT: A total of $50,000 will be budgeted for this program for half of Fiscal Year 2016 and then Fiscal Years 2017-21. This funding is budgeted in the Wastewater Operating Budget, and there is an object code specifically created to track program expenditures. Following expenditure of the annual funds dedicated to this purpose, the program shall be suspended to evaluate its validity and until such time as additional funds are appropriated to the program. ENVIRONMENTAL IMPACT: In restoring problematic sewer laterals to good working order, this program will help lower the overall amount of sewer lateral spills/overflows within the City of Carlsbad sewer service area. The sewer laterals to be rehabilitated or replaced with funds from this program are subject to categorical exemptions from the California Environmental Quality Act (CEQA) under CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement and Reconstruction). PUBLIC NOTIFICATION: None required. EXHIBITS: 1. Adopt Resolution No. 2015-269 approving the establishment of the City of Carlsbad Sewer Lateral Grant Program guidelines and approve modifications to the City of Carlsbad's Sanitary Sewer Management Plan (SSMP) 2. City of Carlsbad Sewer Lateral Grant Program Guidelines 3. Sewer Lateral Grant Program Questionnaire EXHIBIT 1 1 RESOLUTION NO. 2015-269 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE SEWER LATERAL GRANT PROGRAM AND APPROVING MODIFICATIONS TO 4 THE CITY OF CARLSBAD'S SANITARY SEWER MANAGEMENT PLAN 3 10 11 12 13 23 24 25 26 27 28 WHEREAS, on Aug. 7,2007, City Council adopted revisions to the Carlsbad Municipal Code 5 6 7 section 13.04.045 defining responsibilities for private lateral maintenance and cleaning; and 8 WHEREAS, Jul. 21, 2009, City Council adopted Resolution No. 2009-192 approving the City ^ of Carlsbad Sewer System Management Plan (SSMP); and WHEREAS, sanitary sewer spills threaten public health and adversely affect the environment; and WHEREAS, many ofthe reported sewer overflows are caused by deteriorated or damaged 14 sewer lateral piping; and 15 WHEREAS, Feb. 25, 2015, the City of Carlsbad settled litigation pertaining to sewer spills and is required to establish a Sewer Lateral Grant Program (Program); and 17 WHEREAS, the establishment ofthe Program will enable the city's Wastewater Division 18 to assist our sewer service area customers with repair, rehabilitation or replacement of their 19 2Q sewer laterals; and 21 WHEREAS, modifications to the SSMP will incorporate language regarding the 22 establishment ofthe program and its guidelines. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California as follows: 1. That the above recitations are true and correct. 3 1 2. That the Program is hereby established and funded as provided herein. The 2 Wastewater Division shall be charged with awarding grants through this program, provided 3 sufficient funds are available. 4 3. That the Program shall be funded with $50,000 for half of Fiscal Year 2016 and then 5 Fiscal Years 2017-21. Funding is budgeted in the Wastewater Operating Budget. Following 6 7 expenditure ofthe annual funds dedicated to this purpose, the program shall be suspended to 8 evaluate its validity and until such time as additional funds are appropriated to the program. ^ 4. That a Program report shall provide an accounting of the use of funds and 10 assistance in determining ifthe program should be continued. 11 That the Utilities Director, or designee, shall be authorized to implement the 12 Program in compliance with the guidelines as attached hereto as Exhibit A, and as provided in 14 applicable resolutions, ordinances and laws 15 /// /// /// /// /// 16 17 18 19 20 21 /// 22 /// 23 24 25 26 27 28 /// /// 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of Carlsbad on the 3'*^ day of November, 2015, by the following vote to wit: AYES: NOES: Council Members Hall, Blackburn, Schumacher, Wood, Packard. None. ABSENT: None. MATT HALL, Mayor ATTEST: BARBARA ENGLESOrC^ity Clerk (SEAL) ^^^-j!^.t^/c\ Exhibit 2 i City of calsbad Utilities Sewer Lateral Grant Program Guidelines The City of Carlsbad Wastewater Division will assist property owners with replacement or rehabilitation of their private sewer lateral from the building to the sewer main in an effort to lower the number of sewer spills associated with faulty sewer pipelines. The sewer lateral is a pipeline that runs from the building to the sewer main generally located in the middle ofthe street. Spills from private sewer laterals account for a majority ofthe overflows reported to the State Water Board. The Carlsbad Wastewater Division is responsible to report every sewer spill including spills from private sewer laterals. The goal ofthis lateral grant program is to lower the amount of spills by assisting Carlsbad sewer customers with refurbishing the sewer lateral that are in most need of repair. This assistance is in the form of a grant program that will reimburse the property owner half (up to $3,000) ofthe expenses spent on these repairs. Repairs can be accomplished by either open trench cut method where the pipe is replaced or through trenchless techniques where the sewer pipe is lined and all of the work is done inside the pipe and there are a minimal number of trenches cut. The property owner is required to: • Fill out a questionnaire; and • Solicit three bids for the repair work; and • Submit the questionnaire and the bids to the Carlsbad Wastewater Division for approval. The bid winning licensed plumbing contractor will then apply for all appropriate City of Carlsbad Permits. All of the necessary permits and plans must be submitted before they are granted approval to start the work. A video of the sewer lateral after construction is required. The Carlsbad Wastewater Division representative and the property owner will review the video. The property owner will then release the City of Carlsbad from liability. The Sewer Lateral Grant Program will operate on a first come, first served basis. In the event there are several applications submitted at one time, there will be a triage survey done to decide a prioritization. The highest priority will be given to locations that have had overflows/spills. This Program is offered to sewer customers within the Carlsbad Wastewater service area which includes a majority ofthe City of Carlsbad except for the south and southeast portions ofthe city. Sewer Lateral Grant Program - Guidelines Update 11-03-2015 Page 2 of 2 EXHIBITS Carisbad SEWER LATERAL GRANT PROGRAM QUESTIONNAIRE (CHECK ALL THAT APPLY) Applicant Name Address of Lateral Location: HOW DID YOU CONFIRM YOUR LATERAL PROBLEM? • BLOCKAGE / STOPPAGE • OVERFLOW • PLUMBER INSPECTION / VIDEO / DOCUMENTATION • CARLSBAD WASTEWATER NOTIFICATION DOES THE ISSUE OR PROBLEM WARRANT A REPAIR OR REHABILITATION? • YES • NO DO YOU HAVE A LICENSED PLUMBING CONTRACTOR BID? • YES • NO I HAVE READ AND AGREE TO THE HOLD HARMLESS AGREEMENT. • YES • NO Initials Date Request Received Plumber Certification Invoice / Bid Attached Carlsbad Wastewater verification that work qualifies underthe Sewer Lateral Grant Program Post construction video provided Reimbursement Approved Reimbursement Amount $. Property Owners Signature Dote Public Works ^ Utilities I Wastewater I 5950 El Camino Real I Carlsbad, CA 92008 I 760-438-2722 t