HomeMy WebLinkAbout2015-11-03; City Council; 22126; Amendment 1 Landscape Plan Check Consultant ServicesCITY OF CARLSBAD - AGENDA BILL
AB# 22,126 AMENDMENT NO. 1 TO THE AGREEMENT
FOR LANDSCAPE PLAN CHECK CONSULTANT
SERVICES
DEPT. DIRECTOR <^
MTG. n/3/15
AMENDMENT NO. 1 TO THE AGREEMENT
FOR LANDSCAPE PLAN CHECK CONSULTANT
SERVICES
CITY ATTORNEY
DEPT. CED
AMENDMENT NO. 1 TO THE AGREEMENT
FOR LANDSCAPE PLAN CHECK CONSULTANT
SERVICES CITY MANAGER Kt\
RECOMMENDED ACTION;
ADOPT Resolution No. 2015-271 approving Amendment No. 1 to the agreement with Michael Elliott
Landscape Architect (MELA), for landscape and irrigation and miscellaneous Planning inspection services
for current development.
ITEM EXPLANATION:
The increase in the volume of current development projects in CaHsbad has resulted in a corresponding
increase in the need for landscape and irrigation plan review and inspection services. The original
agreement with MELA allowed for $150,000 per year to be spent on consultant services. This amount will
be increased to $250,000 per agreement year.
MELA has provided the City of CaHsbad excellent services by providing thorough and timely turnaround
times for conceptual plans and landscape and irrigation plan review, in addition to expeditious final
inspections for building permits.
FISCAL IMPACT:
The Planning Division has sufficient funds in its current Fiscal Year Budget to fund the proposed
amendment. Funds have been budgeted for FY 2015-16 for the agreement amendment. All consultant
costs for plan checking services are recovered through plan review fees.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the
meaning of CEQA in that it has no potential to cause either a direct physical change in the environment,
or a reasonably foreseeable indirect physical change in the environment, and therefore does not require
environmental review.
EXHIBITS:
1. City Council Resolution No. 2015-271
2. Consultant Agreement with MELA (Michael Elliott Landscape Architect)
DEPARTMENT CONTACT: Michele Masterson 760-602-4615 michele.masterson^carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUEDTO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER-SEE MINUTES •
AMENDED •
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WHEREAS, the City Council has determined that it is desirable and necessary to
1 RESOLUTION NO. 2015-271
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
3 CALIFORNIA, APPROVING AMENDMENT NO. ITO THE AGREEMENT
FOR LANDSCAPE PLAN CHECK CONSULTANT SERVICES.
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g retain a landscape architect to provide plan check and inspection services for current
7 development; and
8 WHEREAS, the Parties desire to amend the Agreement's scope of work to increase
the yearly fees, beginning the current year, $100,000 for a total Agreement amount of $250,000;
and
WHEREAS, an amendment to the consultant Agreement with MELA has been
prepared and submitted hereto; and
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WHEREAS, funding for the subject amendment is available in the Fiscal Year
15 2015/16 Planning division budget.
16 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows that:
1. The above recitations are true and correct.
2. That the City Council hereby authorizes the Mayor to approve the attached
amendment to the agreement with MELA.
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22 3. That the funds are available in the Planning division budget.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of CaHsbad on the 3'^'^ day of November, 2015, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Blackburn, Schumacher, Wood, Packard.
None.
ABSENT: None.
MATT HALL, Mayor
ATTEST:
IBARA ENGLESON, gfty Clerk
(SEAL)
AMENDMENT NO.1 TO THE AGREEMENT FOR
LANDSCAPE PLAN REVIEW & INSPECTION SERVICES
MELA (MICHAEL ELLIOTT LANDSCAPE ARCHITECT)
This Amendment No. 1 is entered into and effective as of the day of
\\\(\\f/Vy\^^CJ^ 20 ^5"amending the agreement dated March 11, 2015 by
and between the City of Carlsbad, a municipal corporation, ("City"), and MELA (Michael Elliott
Landscape Architect), sole proprietor, ("Contractor") (collectively, the "Parties") for landscape plan
review and inspection services.
RECITALS
A. On March 11, 2015 the Parties executed an Agreement for landscape plan review
and inspection services; and
B. The Parties desire to amend the Agreement's scope of work to increase the yearly
amount by $100,000 for landscape plan review and inspection services, not to exceed $250,000
per agreement vear.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. The Agreement is amended to increase the not-to-exceed amount in paragraph 5
to $250,000 per agreement year
2. All other provisions of the Agreement, as may have been amended from time to
time, shall remain in full force and effect.
3. All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement, as may have been amended from time to time, shall include coverage for this
Amendment.
4. The individuals executing this Amendment and the instruments referenced on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions hereof of this Amendment.
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City Attorney Approved Version 1/30/13
CONTFIACTOR: CITY OF CARLSBAD, a municipal
MELA (Michael Elliott Landscape corporation of the State of California
Architect), Sole Proprietor
By:
(sign here) Cily Managor or Mayor or Director
(print name/title)
ATTEST:
By:
(sign here) BARBARA ENGLES6N<:^
City Clerk
(print name/title)
If required by City, proper notarial acknowledgment of execution by Contractor must be attached.
If a corporation. Agreement must be signed by one corporate officer from each of the following
two groups:
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attomey
BY: JpPJ
Assistant City Atterney
Crty Attorney Approved Version 1/30/13
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