HomeMy WebLinkAbout2015-11-03; City Council; 22130; Contract Replacement Synthetic Turf Aviara ParkCITY OF CARLSBAD - AGENDA BILL
AB# 22,130 ADOPT RESOLUTION AWARDING A CONTRACT DEPT.DIRECTOR
MTG. 11/3/15 FOR THE REPLACEIVIENT OF THE SYNTHETIC
TURF AT AVIARA COMMUNITY PARK TO
ASPHALT, FABRIC & ENGINEERING, INC., IN A
NOT TO EXCEED AMOUNT OF $768,200
CITY ATTY.
DEPT. P&R
FOR THE REPLACEIVIENT OF THE SYNTHETIC
TURF AT AVIARA COMMUNITY PARK TO
ASPHALT, FABRIC & ENGINEERING, INC., IN A
NOT TO EXCEED AMOUNT OF $768,200
CITY MGR.
RECOMMENDED AaiON:
Adopt Resolution No. 2015-274 _awardlng a contract for the replacement of the synthetic turf at
Aviara Community Park soccer field - Contract No. PWS 16-02PKS - to Asphalt, Fabric & Engineering, Inc.,
in a not-to-exceed amount of $768,200.
ITEM EXPLANATION:
The Parks & Recreation Department recently completed an advertisement for bid to replace the
synthetic turf at the Aviara Community Park soccer field. The existing synthetic turf soccer field at Aviara
Community Park is nearly 10 years old and is in need of replacement due to age and wear. The heavy use
of this field has resulted in corresponding splits/tears and diminished overall quality of the synthetic turf.
This replacement project includes removal of the existing synthetic turf from the soccer field, minor re-
grading and re-compaction of the subsurface, and installation of a new high quality synthetic turf. The
new synthetic turf is expected to meet the high usage demand of this field, and last another decade plus.
The overall playability ofthe field will be considerably enhanced as a result ofthis project.
On July 28, 2015 the City Council adopted Resolution 2015-199 approving contract documents and
authorizing the City Clerk to advertise for bid the replacement of the synthetic turf at Aviara Community
Park - Contract No. PWS 16-02PKS. The Engineer's estiniate for the project was $800,000. On
September 24, 2015, four bids for the project were received and opened by staff. They were as follows:
CONTRACTOR NAME BASE BID AMOUNT
Asphalt, Fabric & Engineering $667,999.00
Sprinturf $714,000.00
Byrom-Davey, Inc. $763,425.00
Ohno Construction Company $795,000.00
Staff is recommending the award of a contract to Asphalt, Fabric Engineering, Inc., in a not-to-exceed
amount of $768,200 (base bid plus 15% contingency).
ENVIRONMENTAL IMPACT
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines
Section 15301 - minor alteration of existing public facilities or structures involving negligible or no
expansion.
DEPARTMENT CONTACT: Kyle Lancaster, 760-434-2941, kyle.lancaster(5)carlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED CONTINUED TO DATE SPECIFIC •
DENIED • CONTINUEDTO DATE UNKNOWN •
CONTINUED • RETURNED TO STAFF •
WITHDRAWN • OTHER - SEE MINUTES •
AMENDED • REPORT RECEIVED •
FISCAL IMPACT:
During the FY 15/16 Capital Improvement Program Budget review, funding for this project was approved
by the City Council in the amount of $868,000.00. That allocation is adequate to cover the not-to-exceed
amount ofthe proposed contract.
EXHIBITS:
Resolution No. 2015-274 , awarding a contract for the replacement of the synthetic turf at Aviara
Community Park soccer field - Contract No. PWS 16-02PKS - to Asphalt, Fabric & Engineering, Inc., in a
not-to-exceed amount of $768,200.
EXHIBIT 1
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RESOLUTION NO. 2015-274
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AWARDING A CONTRACT FOR THE REPLACEMENT OF
4 THE SYNTHETIC TURF AT AVIARA COMMUNITY PARK SOCCER
FIELD-CONTRACT NO. PWS16-02PKS TO ASPHALT, FABRIC &
5 ENGINEERING, INC., IN A NOT TO EXCEED AMOUNT OF $768,200
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7 WHEREAS, the contract documents, general provisions, supplemental provisions, and
8 technical specifications necessary to perform the replacement of the synthetic turf at the
^ Aviara Community Park soccer field have been prepared, are on file in the City Clerk's office,
and are incorporated by reference herein; and
WHEREAS, the existing synthetic turf soccer field at Aviara Community Park is nearly 10
years old and is in need of replacement due to age and wear; and
14 WHEREAS, the heavy use of this field has resulted in corresponding splits/tears and
15 diminished overall quality of the synthetic turf; and
WHEREAS, on July 28, 2015 the City Council adopted Resolution 2015-199 approving
contract documents, plans, provisions and specifications, and authorizing the City Clerk to
advertise for bid the replacement of the synthetic turf at the Aviara Community Park soccer
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20 field - Contract No. PWS16-02PKS; and
21 WHEREAS, on September 24, 2015 four bids for the project were received and opened
by staff; and
WHEREAS, the engineer's estimate forthe project was $800,000; and
WHEREAS, Asphalt, Fabric & Engineering, Inc., the apparent low bidder, submitted a bid
that was subsequently determined to be responsive to the advertised contract documents; and
1 WHEREAS, staff is recommending award of a contract for this project to Asphalt, Fabric
2 & Engineering, Inc., in a not-to-exceed amount of $768,200 (base bid plus 15% contingency);
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and
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WHEREAS, sufficient funds are available in the Capital Improvement Program Project
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Budget to cover the not-to-exceed amount of the proposed contract.
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7 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
8 California, as follows that:
1. The above recitations are true and correct.
The City Council of the City of Carlsbad awards a contract for the replacement of
the synthetic turf at Aviara Community Park soccer field - Contract No. PWSW16-
02PKS - to Asphalt, Fabric & Engineering, Inc.
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14 3. The Mayor of the City of Carlsbad is hereby authorized to execute a contract
15 vvith Asphalt, Fabric & Engineering, Inc. for replacement of the synthetic turf at
Aviara Community Park soccer field - Contract No. PWSW16-02PKS - in accordance
with the plans, specifications, and contract documents referred to herein.
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City
of Carlsbad on the 3^"^ day of November, 2015, by the following vote to wit:
AYES:
NOES:
Council Members Hall, Blackburn, Schumacher, Wood, Packard.
None.
ABSENT: None.
MATT HALL, Mayor
ATTEST:
BARBARA ENGLESON,
(SEAL) S^^e^
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