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Home My WebLink About2015-11-10; City Council; 22135; Report Prepare, Respond to El Nino 2015-16CITY OF CARLSBAD - AGENDA BILL AB# 22,135 REPORT ON ACTIVITIES TO PREPARE FOR AND RESPOND TO A FORECASTED Et NINO STORM EVENT IN 2015-16 DEPT DIRECTOR 'T^TT' DATE 11/10/15 REPORT ON ACTIVITIES TO PREPARE FOR AND RESPOND TO A FORECASTED Et NINO STORM EVENT IN 2015-16 CITY ATTY. ffs, DEPT. PW REPORT ON ACTIVITIES TO PREPARE FOR AND RESPOND TO A FORECASTED Et NINO STORM EVENT IN 2015-16 CITY MGR. RECOMMENDED ACTION: Receive a report on activities to prepare for and respond to a forecasted El Nino storm event in 2015-16. ITEM EXPLANATION: El Nifio is a weather phenomenon that involves warming sea surface temperatures and a change in wind that changes weather patterns in the atmosphere worldwide. The National Weather Service is forecasting a powerful El Nino that will bring heavy winter storms to Southern California during winter 2015 and spring 2016. In preparation for these storms, a cross-functional staff team has performed a risk assessment to identify areas in the city that are potentially vulnerable to flooding, erosion, traffic impacts and other hazards. Tools used to perform the assessment included the Federal Emergency Management Agency (FEMA) lOO-year flood maps, the burn area defined by the 2014 Poinsettia Fire, historical data from prior storm events, construction plans for both Capital Improvement Projects and private devetopment, and lessons learned from other agencies. Staff has Initiated mitigation activities for several potentially vulnerable sites. Staff is also planning for the procurement of additional supplies and resources, such as sand bags, heavy equipment, moveable signage, and supplemental emergency response personnel. Funding for these activities will come from department contingency accounts in the existing operating budget. Should the severity and duration of the storms require additional funding, staff will return to City Council with a request. Information for residents, businesses and other special audiences on how to prepare for winter storms is available on the city website and newsletters, and will be made available throughout the storm period. Staff wilt also repori: on plans for response and recovery activities to protect life, property and the environment during the anticipated storm season. Systems for tracking and monitoring of storm-related activities have been activated to help the city prepare applications for state and federal disaster relief funding should it become available. FISCAL IMPACT: None. DEPARTMENT CONTACT: Craddock Stropes 760-602-2726 Craddock.Stropes@carlsbadca.gov FOR CLERK USE. COUNCIL AaiON: APPROVED CONTINUED TO DATE SPECIFIC • DENIED • CONTINUEDTO DATE UNKNOWN • CONTINUED • RETURNED TO STAFF • WITHDRAWN • OTHER - SEE MINUTES • AMENDED • REPORT RECEIVED • Report on Activities for El Nino November 10, 2015 Page 2 of 2 ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code Section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. PUBUC NOTIFICATION: None required. EXHIBITS: None El Niño Preparation and Response Nov. 10, 2011 Presentation Overview •Winter Weather Outlook 2015-16 •Preparation and Mitigation •Response and Recovery Winter Weather Outlook 2015-16 •Alex Tardy, NOAA / National Weather Service Preparation and Mitigation •Risk assessment •Areas of assessment •Activities Risk Assessment •Performed by a cross-functional staff team •Identify and prioritize potentially vulnerable areas •Identify associated risks, mitigation strategies and opportunities for coordination •Implement mitigation strategies where feasible Risk Assessment Methodology •Federal Emergency Management Agency (FEMA) 100-year flood maps •2014 Poinsettia Fire burn area •Historical data from prior storm events •Construction plans for both Capital Improvement Projects and private development •Lessons learned from other agencies Potential Risks •Flooding •Water intrusion •Swift water •Road impacts (tree limbs, erosion) •Traffic impacts •Wind and rain •Extended power outages Assessment Area –Poinsettia Fire Burn Area Assessment Area –Northwest Quadrant •Drainage projects •Flooding •Parks –Hosp Grove –Maxton Brown –Laguna Riviera •Buena Vista Lagoon Assessment Area –Carlsbad Blvd. •Flooding •Traffic impacts •Bluff erosion Carlsbad Blvd. (2010) Assessment Area –El Camino Real •Traffic impacts –Tamarack to Chestnut –Robertson Ranch –Cannon Road bridge •Rancho Carlsbad HOA •Sunny Creek area Assessment Area –La Costa •Drainage projects •Traffic impacts •Erosion Preparation and Mitigation Activities •Capital Projects •Preventive maintenance and inspections •Corrective measures from prior storms •Staff training •Coordination with County Office of Emergency Services •Access to California Conservation Corps, Urban Corps and CalFire resources Preparation and Mitigation Activities •CIP Drainage Projects –16 projects scheduled in 2015-16, approx. $5.2 MM –Northwest Quadrant Storm Drain Improvement Program –Drainage Master Plan (2008) •Storm Drain Maintenance Program –All outfalls cleaned and inspected by end of 2015 Preparation and Mitigation Activities •Construction activities: Private and CIP –Schedule adjustments –Project adjustments –Rain event action plans •Updated weekly during rainy season –Inspections Preparation and Mitigation Activities •Water operations –Maerkle Reservoir –Lake Calavera Dam •Sewer operations –Lift stations –Spill prevention Preparation and Mitigation Activities •Procurement –Sand bags available for public –Erosion control –Moveable signage •On-call contracts –Heavy equipment –Erosion control –Hazardous materials –Supplemental personnel (road clearing, tree limb removal) Response •Goals •Impacts •Emergency Operations Response Activities –Severe Weather •Unique impacts •Longer duration •Varying intensity •Citywide engagement in response activities (not limited to Public Safety) •Regional impact Response Activity Goals •Protecting life, property and the environment •Keeping public right-of-ways clear •Traffic signals management •Continuity of Operations •Inter-agency coordination •Property, infrastructure and storm water inspections Severe Weather Impacts •Life –Injuries, casualties –Extended power outage and medically fragile power-dependent –Health and sanitation •Property –Conservation –Damage assessment •Environment –Sewage spill –Hazardous material spill –Run-off/debris into lagoons (storm drain failure) Potential Damage •Embankment failure •Drainage channel plugged •Irrigation line damage •Bridge abutment undermined •Sewage spills •Water flooding roadways •Drainage pipe washed out •Sidewalk undermined •Roadway sinking, hazards •Facility water intrusion •Extended power outage •Traffic Management Center signal operations system failure •Fallen trees •Clogged storm drains •Fallen light poles •Downed limbs and palm fronds •Roof failure •Traffic collisions •Solar panels damage •Coastal erosion EOC Incident Objectives –Severe Weather •Details, consequences and impacts of the severe weather incident •Continue to provide for public safety and welfare of the community •Access and functional needs support and assistance •Provide for safety of all EOC staff and first responders •Manage traffic flow •Continuity of city services, functions and departmental operations •Development of Local Proclamation of Emergency •Fuel capacity and generator status and requirements •Damage assessment •Initial Recovery Operations Recovery -Categories of Work •Debris Removal •Emergency Protective Measures •Roads and Bridges •Water/Sewage Control Facilities •Buildings and Equipment •Utilities •Parks, Recreational, and Other Encouraging Preparedness Outreach •Currents newsletter •News release and media coverage •E-newsletter to 8,000+ subscribers •Article in Nov/Dec Carlsbad magazine •Social media posts with tips •City website El Niño pages •Community presentations •Targeted communications for special populations as needed