HomeMy WebLinkAbout2015-12-15; City Council; 22162; Funds to Cover Costs with Special Election Tuesday February 23 2016
CITY OF CARLSBAD - AGENDA BILL
AB#
22,162
APPROPRIATE FUNDS IN AN AMOUNT NOT TO
EXCEED $650,000 FROM COUNCIL CONTINGENCY
AND AUTHORIZE THE ADMINISTRATIVE SERVICES
DIRECTOR TO TRANSFER THE FUNDS AS
APPROPRIATE TO COVER ALL COSTS ASSOCIATED
WITH THE SPECIAL ELECTION TO BE HELD ON
TUESDAY, FEBRUARY 23, 2016
DEPT.
DIRECTOR
CITY ATTY.
CITY MGR.
MTG. 12/15/2015
DEPT. City Manager
RECOMMENDED ACTION:
Adopt Resolution No. 2015-303 , appropriating funds in an amount not to exceed $650,000
from the General Fund — City Council Contingency account and authorizing the Administrative
Services Director to transfer the funds as appropriate to cover all costs associated with the special
election to be held on Tuesday, February 23, 2016.
ITEM EXPLANATION:
On November 17, 2015, the City Council adopted Resolution No. 2015-293, ordering a special
election to be held on Tuesday, February 23, 2016, for the Agua Hedionda South Shore Specific
Plan to the qualified voters of Carlsbad.
The County of San Diego Registrar of Voters has estimated the cost of the special election at
$450,000 to $550,000. In addition, the Registrar's office has invoiced the City of Carlsbad
$26,953.36 for the costs associated with verifying the referendum petition signatures.
Finally, with their action on November 17, 2015, the City Council also directed city staff to develop
and provide informational material giving a fair presentation of the facts to the public within the
bounds of the law without advocating for or against the passage of the Agua Hedionda South
Shore Specific Plan measure. Government Code section 54964 authorizes a local agency to spend
funds to provide information to the public about the possible effect of a ballot measure on the
activities, operations or policies of the local agency when the informational activities are lawful
and the information provided constitutes an accurate, fair and impartial presentation of relevant
facts to aid the voters in reaching an informed judgment about the ballot measure. The
information produced by the city will be reviewed for compliance with Government Code section
54964 and applicable case law and will be consistent with past city practice in previous elections.
Costs associated with the efforts necessary to implement the City Council's direction will include
graphic and text material development, printing and mailing charges, and communications and
legal review services.
DEPARTMENT CONTACT: Gary T. Barberio 760-434-2821 Gary.Barberio@carlsbadca.gov
FOR CLERK USE.
COUNCIL ACTION: APPROVED \,Er CONTINUED TO DATE SPECIFIC 0
DENIED 0 CONTINUED TO DATE 0
UNKNOWN
CONTINUED 0 RETURNED TO STAFF 0
WITHDRAWN 0 OTHER— SEE MINUTES 0
AMENDED 0 REPORT RECEIVED
Appropriation of funds for Special Election
Page 2
As none of these costs were anticipated at the time of adoption of the FY 2015/16 Budget, staff is
recommending that the City Council authorize the appropriation of funds in an amount not to
exceed $650,000 from the General Fund — City Council Contingency account and authorize the
Administrative Services Director to transfer the funds as appropriate to cover all costs associated
with the special election to be held on Tuesday, February 23, 2016.
ENVIRONMENTAL IMPACT:
Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within
the meaning of CEQA in that it has no potential to cause either a direct physical change in the
environment, or a reasonably foreseeable indirect physical change in the environment, and
therefore does not require environmental review.
FISCAL IMPACT:
Staff is recommending that the City Council authorize the appropriation of funds in an amount not
to exceed $650,000 from the General Fund — City Council Contingency account and authorize the
Administrative Services Director to transfer the funds as appropriate to cover all costs associated
with the special election to be held on Tuesday, February 23, 2016, as follows:
EXHIBIT:
1. Resolution No. 2015-303 , appropriating funds in an amount not to exceed $650,000
from the General Fund — City Council Contingency account and authorizing the Administrative
Services Director to transfer the funds as appropriate to cover all costs associated with the
special election to be held on Tuesday, February 23, 2016.
RESOLUTION NO. 2015-303
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROPRIATING FUNDS IN AN AMOUNT NOT TO
EXCEED $650,000 FROM THE GENERAL FUND — CITY COUNCIL
CONTINGENCY ACCOUNT AND AUTHORIZING THE
ADMINISTRATIVE SERVICES DIRECTOR TO TRANSFER THE FUNDS AS
APPROPRIATE TO COVER ALL COSTS ASSOCIATED WITH THE
SPECIAL ELECTION TO BE HELD ON TUESDAY, FEBRUARY 23, 2016.
WHEREAS, under the requirements of the laws of the State of California, a Special
Municipal Election shall be held on February 23, 2016, for the purpose of submitting a proposed
measure regarding the Agua Hedionda South Shore Specific Plan to the qualified voters of
Carlsbad.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California,
as follows:
1. That the above recitations are true and correct.
2. That pursuant to the requirements of the laws of the State of California relating to
Special Elections, there is called and ordered to be held in the City of Carlsbad,
California, on Tuesday, February 23, 2016, a Special Election for the purpose of
submitting a proposed measure regarding the Aqua Hedionda South Shore Specific
Plan.
3. That the City Council authorizes the appropriation of funds in an amount not to exceed
$650,000 from the General Fund — City Council Contingency account and authorizes
the Administrative Services Director to transfer the funds as appropriate to cover all
costs associated with the special election to be held on Tuesday, February 23, 2016.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 15th day of December 2015, by the following vote to wit:
AYES: Council Members Hall, Blackburn, Schumacher, Wood, Packard.
NOES: None.
ABSENT: None.
147,1/1.0
MATT HALL, Mayor
ATTEST:
-11
BARBARA ENGLESON ity Clerk
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Appropriation of Funds
Special Election
February 23, 2016
Gary T. Barberio
December 15, 2015
Background
•City Council action of Nov. 17, 2015
–Ordered Special Election for Feb. 23, 2016
–Directed staff to develop and provide informational material
consistent with Government Code Section 54964
•Registrar of Voters referendum signature count invoice
Appropriation of Funds
•Special Election $450,000 –$550,000
•Informational material approximately $75,000
–Graphic and text material development, printing and mailing
charges, and communications and legal review services
•ROV Invoice $26,953.36
•Not to exceed $650,000
3
Recommendation
•Adopt Resolution No. 2015-303, appropriating funds in an
amount not to exceed $650,000 from the General Fund –City
Council Contingency account and authorizing the
Administrative Services Director to transfer the funds as
appropriate to cover all costs associated with the special
election to be held on Tuesday, February 23, 2016.
4