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HomeMy WebLinkAbout2015-12-15; City Council; 22164; Authorize Application Broadband Technology Improvement Grant through California State LibraryCITY MGR. CITY ATTY. 12- g•,.) DEPT. DIRECTOR CITY OF CARLSBAD AGENDA BILL 3 AB# 22,164 AUTHORIZE APPLICATION FOR A BROADBAND DATE 12/15/2015 TECHNOLOGY IMPROVEMENT GRANT OF $20,000 DEPT. L&CA THROUGH THE CALIFORNIA STATE LIBRARY RECOMMENDED ACTION: Adopt Resolution No. 2015-305 authorizing application for a Broadband Technology Improvement Grant of $20,000 through the California State Library, and authorizing the Administrative Services Director to appropriate any funds received in accordance with the grant. (Exhibit 1) ITEM EXPLANATION: The California State Library is sponsoring a project to bring high-speed broadband to all of California's public libraries by 2018. The California Research and Education Network (CaIREN) will provide connectivity to a high-capacity 3,800-mile fiber optic network that will be operated by CENIC, the Corporation for Education Network Initiatives in California. Carlsbad City Library is participating in the CENIC program and the State Library is offering Technology Improvement grants for CENIC participants. Carlsbad City Library is eligible to apply for a grant of up to $20,000 in matching funds to assist with implementation costs for connecting to CaIREN. The grant deadline was recently extended from December 11, 2015 to January 8, 2016. Carlsbad City Library's public internet connection to CaIREN will be at 1,000 Mbps or 1 Gigabit, which is 10 times faster than current service levels of 100 Mbps. Additional capacity, up to 10 Gigabits, will be available for public internet upgrades to ensure the right level of public service in the future. FISCAL IMPACT: Total hardware and software costs to upgrade the necessary technology infrastructure are estimated at $74,500 (Exhibit 2). Carlsbad City Library is eligible to receive up to $20,000 of matching grant funds to assist with technology upgrades procured after the grant award. The remaining funding to support CENIC implementation and ongoing maintenance is available in the Library & Cultural Arts Department and Information Technology Department operating budgets. ENVIRONMENTAL IMPACT: Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA, and therefore does not require environmental review. EXHIBITS: 1. Resolution No. 2015-305 to authorize application for $20,000 Broadband Technology Grant 2. California Broadband Technology Improvement Grant Application DEPARTMENT CONTACT: Heather Pizzuto 760-602-2056 heather.pizzuto@carlsbadca.gov FOR CLERK USE. COUNCIL ACTION: APPROVED DENIED CONTINUED WITHDRAWN AMENDED 1.2r. CONTINUED TO DATE SPECIFIC O CONTINUED TO DATE UNKNOWN O RETURNED TO STAFF O OTHER— SEE MINUTES o REPORT RECEIVED 1 EXHIBIT 1 RESOLUTION NO. 2015-305 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING APPLICATION FOR A BROADBAND TECHNOLOGY IMPROVEMENT GRANT OF $20,000 THROUGH THE CALIFORNIA STATE LIBRARY WHEREAS, the Carlsbad City Library is the destination for information, enjoyment of reading, lifelong learning, and cultural enrichment for those who live, work and play in Carlsbad; and WHEREAS, the California State Library is sponsoring a project to bring high-speed broadband to all of California's public libraries; and WHEREAS, the California Research and Education Network (CaIREN) will provide the public with connectivity to a high-capacity 3,800-mile fiber optic network that will be operated by CENIC, the Corporation for Education Network Initiatives in California; and WHEREAS, Carlsbad City Library is participating in the CENIC program and the State Library is offering Technology Improvement grants for CENIC participants; and WHEREAS, Carlsbad City Library is eligible for up to $20,000 of matching funds to assist with implementation costs for connecting to CaIREN; and WHEREAS, the Library & Cultural Arts Department and City Council support the project grant application for Broadband Technology Improvements to participate in CENIC. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council authorizes application for a Broadband Technology Improvement grant of $20,000 through the California State Library. 3. That the Library Director or designee is authorized to execute any and all documentation associated with the application for Broadband Technology Improvement Grant. 4. That the City Council accepts any award of grant funds and authorizes the Administrative Services Director to appropriate all received funds for use which is consistent with the grant. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 // // // // // // // // // // // // // // // // PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 15th day of December 2015, by the following vote to wit: AYES: Council Members Hall, Blackburn, Schumacher, Wood, Packard. NOES: None. ABSENT: None. MATT HALL, Mayor ATTEST: L(13 BARBARA ENGLESON, City/lerk EXHIBIT 2 California Public Library Broadband Project Grant Application Program 2015-2016 California Public Library Broadband Project Grant Assistance Application ELEMENT 1: INFORMATION Applicant Information 1. Library Full Name Carlsbad City Library 2. Library DUNS Number 073333932 3. County San Diego 4. Street Address 1775 Dove Lane 5. City, State Zip+4 92011-4048 6. Website URL: www.carlsbadlibrary.org 7. Contact Name and Title Heather Pizzuto 8. Contact Phone Number 760-602-2056 9. Contact Email Address heather.pizzuto@carlsbadca.gov Project Purpose (Please check all that apply) I A Technology Hardware Funding covering network equipment, and equipment installation and configuration. B Architectural and Building Funding covering building modifications necessary to install and operate the network equipment. C Network Consulting Funding covering consultant costs associated with equipment configuration. Project Timeline 10. Estimated completion date October 2016 Project Budget 11. Amount of grant funding request $20,000 12. Amount of matching funds $54,500 13. Total Project Cost $74,500 As an authorized representative of the library listed above, I hereby certify that the information contained in this application is true and correct. I agree to the terms and conditions surrounding use of this funding if awarded. Signature of Library Director Date 2 Activity Procure and install all equipment that comply with CENIC requirements for increased wired and wireless access capabilities CALREN: configure CALREN connection to high speed broadband system Timeline January through May 2016 July 2016, but may connect prior to that if the library is able to cover the full undiscounted costs of connecting, both the non-recurring and monthly recurring costs. ELEMENT 2: ACTIVITIES 3 ELEMENT 3: BUDGET Provide specific budget information for each project you are proposing. • Do NOT include costs that are ineligible for grant funding, such as your own staff time. • Column A should detail what will be purchased. Column B should list expected costs from the vendor you intend to purchase items and services from. • Where further explanation is needed or could be helpful, use the space provided. • Round all costs to the nearest dollar. • If the grant request does not cover the full cost of any item listed in the application, detail the amount and sources of funds to be used to pay for the balance in the Explanation field. • Please attach a detailed outline of your cash match, both cash and in-kind. Proposed Budget for Grant Eligible Project Costs Column A Column B Project Budget Detail Project Costs A Technology Hardware Funding Four Cisco ASR 1001 Routers $60,000 One Cisco 4351 Router $4,500 Cisco ADA 5525-X security appliance $10,000 Subtotal $74,500 Explanation: The requested grant funds will support $20,000 of the costs of the new hardware The remaining matching funding, all cash with no in-kind, will be provide by the City of Carlsbad. Project Budget Detail and software needed. Project Costs B Architectural and Building Funding- $0 Subtotal $0 Explanation: Project Budget Detail Project Costs C Network Consulting Funding- Subtotal $0 Explanation: Total Cost of Eligible Projects (Consulting Fees, Materials, Hardware, Software) $74,500 100% Cash Match Committed by Library (May be cash or in-kind) $20,000 Additional Match $34,500 Total Grant Funding Requested $20,000 4 ELEMENT 4: SUSTAINABILITY Susta inability Will there be ongoing costs? If yes, what will they be to continue to support this project? Routine service/equipment maintenance costs for Blue Coat, wireless controllers, and Access Point. These costs are estimated at approximately $12,000 to $15,000 annually. Explain how you will fund and support any ongoing costs to support this project after FY 2015/2016. These costs are currently budgeted in our annual operating budgets between our city IT department and the library. ELEMENT 5: ATTACHMENTS If you have additional resources that support your grant, please attach them after this page. • Be sure to scan the application with attachments. ELEMENT 6: SUBMISSION Deadline: December 11, 2015 (Extended to January 81 2016) Please submit applications to: By Mail: Southern California Library Cooperative 248 E. Foothill Blvd, Suite 101 Monrovia, California 91016-5525 Attn: Broadband Grants By Email*: Send to BroadbandOsocallibraries.org * If you email your application, the signed original will need to be received within 7 days of the emailed application. 5