HomeMy WebLinkAbout2016-06-28; City Council; 22334; APPROVE THE ANNUAL REPORT OF THE CARLSBAD GOLF LODGING BUSINESS IMPROVEMENT DISTRICTCITY OF CARLSBAD -AGENDA BILL 12
AB# 22,334 APPROVE THE ANNUAL REPORT OF THE DEPT. DIRECTOR :;,,_
MTG. 6-28-16 CARLSBAD GOLF LODGING BUSINESS CITY ATTY. 1!-fl
DEPT. FIN IMPROVEMENT DISTRICT CITYMGR. \ 1-?---
RECOMMENDED ACTION:
Adopt a Resolution approving the annual report ofthe Carlsbad Golf Lodging Business Improvement District, and
continuing the programs and assessments for Fiscal Year 2016-17.
ITEM EXPLANATION:
On November 27, 2012 the City Council adopted Ordinance No. CS-194 forming the Carlsbad Golf Lodging
Business Improvement District (CGLBID) pursuant to the Parking and Business Improvement Law of 1989. The
ordinance authorized the levying of $2 per room night assessment of each occupied room, of the properties
within the City that have elected to be part of the district, effective January 1, 2013. The CGLBID Board is required
to present an annual report for City Council's review and approval for each fiscal year for which assessments are
to be levied and collected to pay the costs for the improvements and activities described in the report. This
report (Exhibit 2) was approved by the CGLBID Board at their May 25, 2016 meeting.
Section 36535 (d) of the Streets and Highways Code of the State of California, allows the City Council to "adopt a
resolution confirming the report submitted by the advisory [board]", or to "adopt a resolution continuing the
program and assessments as levied in the then current year without change, and that resolution shall constitute
the levy of an assessment for the fiscal year referred to in the report." If the Council makes no changes to the
report or programs, no public hearing is necessary.
The CGLBID Board is not recommending any changes to the programs and assessments of the CGLBID, and no
additional properties have elected to be part of the district in Fiscal Year 2016-17. However, ifthe Council wishes
to make changes to the report, programs or proposed assessments, a public hearing is necessary, and would be
scheduled for next available Council meeting following the necessary notice period.
The hotels that have opted into the District for Fiscal year 2016-17 are Sheraton Carlsbad Resort and Spa, Grand
Pacific Palisades Hotel, Park Hyatt Aviara and Carlsbad by the Sea Resort.
Staff is recommending that the Council approve the annual report, and continue the existing programs and
assessments of the CGLBID by adopting the attached resolution.
DEPARTMENT CONTACT: Cheryl Gerhardt, 760-602-2753, cheryl.gerhardt@carlsbadca.gov
FOR CITY CLERKS USE ONLY.
COUNCIL ACTION: APPROVED (t£ CONTINUED TO DATE SPECIFIC D
DENIED D CONTINUED TO DATE UNKNOWN D
WITHDRAWN D RETURNED TO STAFF D
AMENDED D COUNCIL RECEIVED THE D
REPORT /PRESENTATION
OTHER-SEE MINUTES D
Item No. 12 - AB #22,334 June 28, 2016 Page 1 of 7
Page 2
FISCAL IMPACT:
The CGLBID generated approximately $440,000 in revenue during Fiscal Year 2015-2016. The costs incurred by
the district during this same period were approximately $410,000. The projected fund balance at the end of Fiscal
Year 2015-16 is $179,000. For Fiscal Year 2016-17, the CGLBID has estimated revenues of $450,000 and a budget
of $450,000 with a projected fund balance of $179,000 at June 30, 2016.
ENVIRONMENTAL IMPACT:
This action does not qualify as a project under the California Environment Quality Act ("CEQA") and will not have
a physical adverse effect on the environment. (CEQA Regulation 15378(b)).
EXHIBITS:
1. Resolution approving the annual report of the Carlsbad Golf Lodging Business Improvement District, and
continuing the programs and assessments for Fiscal Year 2016-17.
2. CGLBID Annual Report.
Item No. 12 - AB #22,334 June 28, 2016 Page 2 of 7
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RESOLUTION NO. 2016-129
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE CARLSBAD GOLF LODGING BUSINESS
IMPROVEMENT DISTRICT (CGLBID} ANNUAL REPORT, AND CONTINUING
THE CGLBID PROGRAMS AND ASSESSMENTS FOR FISCAL YEAR 2016-17
EXHIBIT 1
WHEREAS, the CGLBID was formed in accordance with the California Government Code
Parking and Business Improvement Area Law of 1989 (Sections 36500, et. Seq. of the Streets and Highways
Code); and
WHEREAS, Section 36533 of the Code requires the CGLBID Advisory Board to present an
annual report to the City Council's for their review and approval for each fiscal year for which assessments
are to be levied and collected to pay the cost for the improvements and activities described in the report;
and
WHEREAS, an Annual Report has been submitted to the City Council for Fiscal Year 2016-
17;and
WHEREAS, Section 36535 (d) of the Streets and Highways Code of the State of California,
allows the City Council to " ... adopt a resolution continuing the program and assessments as levied in the then
current year without change, and that resolution shall constitute the levy of an assessment for the fiscal year
referred to in the report"; and
WHEREAS, the City Council must adopt a new resolution each year in order to levy and
assessment for that fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Carlsbad, California,
as follows:
1. That the above recitations are true and correct.
2. That the Annual Report is approved as submitted by the Board of Directors of the
Carlsbad Golf Lodging Business Improvement District. (Report on file with City Clerk)
3. That the program and assessments as levied in the current fiscal year (2015-16) shall
continue without change.
Item No. 12 - AB #22,334 June 28, 2016 Page 3 of 7
4. That this resolution constitutes the levy of an assessment of $2.00 per room-night,
for the following hotels that have opted into the district, as defined in the formation documents for the
CGLBID, for the Fiscal Year 2016-17:
Sheraton Carlsbad Resort and Spa
Grand Pacific Palisades Hotel
Park Hyatt Aviara
Carlsbad by the Sea Resort
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PASSED, APPROVED AND ADOPTED at a Regular Meeting ofthe City Council ofthe City of
Carlsbad on the 28th day of June, 2016, by the following vote to wit:
AYES: Halt Wood, Schumacher, Blackburn, Packard.
NOES: None.
ABSENT: None.
...
BARBARA ENGLESON, City Clerk
-3-
Item No. 12 - AB #22,334 June 28, 2016 Page 5 of 7
EXHIBIT 2
Carlsbad Golf Lodging Business Improvement District (CGLBID)
Annual Report
2016-2017
Method of Assessment: The CGLBID includes all hotel businesses in the City of Carlsbad that have
elected to participate in the district. The assessment shall be levied on all hotel businesses, that
have elected to participate in the district, within the City of Carlsbad based upon a flat fee of $2.00
per occupied room per night for all transient occupancies as defined in section 3.12.020(7) of the
Carlsbad Municipal Code. The amount of assessment shall be separately stated from the amount
of the rent and other taxes charged, and each transient shall receive a receipt for payment from
the operator. The assessment will be remitted monthly, based on $2.00 per occupied room per
night in revenues for the previous month.
Assessment Funding Purpose: The proceeds of the CGLBID assessment shall be spent to promote
golf-related tourism within the boundaries of the CGLBID, as well as marketing related capital
improvements such as golf-related signage, golf related equipment and to pay for related
administrative costs.
2016-17 Work Plan: The CGLBID was established in January 1, 2013. For the initial period the
district, Fiscal Year 2012-2013 (1/1/13-6/30/13) and the next fiscal year 2013-14, three hotels;
the Sheraton Carlsbad, the Park Hyatt Aviara and the Grand Pacific Palisades Hotel, opted into the
district. In 2015-16 the Carlsbad by the Sea Resort opted into the district. These four hotels are
expected to collect a total of $440,000 in CGLBID Assessments in Fiscal Year 2015-16. Each
assessed business determines how to spend the funds collected by their respective property
provided the expenditures are for an approved golf related expense. Reimbursement of these
expenses are made quarterly upon approval from the advisory board up to the amount collected
per property minus administrative fees. The administrative fees pay for the collection of
assessments and administration of the district. Monies not spent by the end of the fiscal year will
carry forward to the next fiscal year.
For Fiscal Year 2016-17, no additional hotels have elected to participate in the district so the
district will include the same four hotels as Fiscal Year 2015-16. It is estimated that these four
hotels will collect a total of $450,000 in CGLBID assessments. Based on this revenue estimate, the
budgeted amount for reimbursement to the hotels is $432,000. This amount plus any carry
forwards from the previous fiscal year will be available to the assessed hotels for reimbursement.
Administrative fees for Fiscal Year 2016-17 are budgeted at $18,000, which is 4% of the revenues.
Detail of the 2016-17 budget is shown on the following page.
Item No. 12 - AB #22,334 June 28, 2016 Page 6 of 7
EXHIBIT 2
2016-17 CGLBID Buds:let
Program Areas Description
2012-13
Actuals
2013-14
Actuals
2014-15
Actuals
2015-16
Budget
Actuals as of
5/31/2016
Projected
2015-16 Actuals
Recommended
2016-17 Budget
Carryover Fund Balance $0 $7,900 $158,637 $149,264 149,264 149,264 179,664
Revenues:
CGLBID Assessment * $2 per room night 135,156 354,525 440,239 450,000 395,323 440,000 450,000
Interest Earnings -66 1,348 1,043 1,222 0
Total Estimated Revenues 135,090 355,873 441,282 450,000 396,545 440,000 450,000
Expenditures:
2% Admin. Fee - City For collection of CGLBID assessment and accounting
for CGLBID - 2% of CGLBID assessment revenue 2,703 7,090 8,804 9,000 7,906 8,800 9,000
Reimbursement to member hotels for golf related Reimbursements expenditures 121,651 192,095 433,447 432,000 372,911 392,000 432,000
Staff su
Staff support to the CGLBID - 2% of CGLBID pport assessment revenue 2,836 5,951 8,404 9,000 8,889 8,800 9,000
Total Expenses 127,190 205,136 450,655 450,000 389,706 409,600 450,000
Ending Fund Balance Contingency for Revenue shortfall $7,900 $158,637 $149,264 $149,264 $156,103 179,664 179,664
" Member hotels for FY2012-13 and FY 2013-14 include Sheraton Carlsbad, Park Hyatt Aviara and Grand Pacific Palisades.
* Member hotels for FY2014-15 and FY 2015-16 include Sheraton Carlsbad, Park Hyatt Aviara, Grand Pacific Palisades, and Carlsbad by the Sea Resort.
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