HomeMy WebLinkAbout2016-09-13; City Council; ; Approve a resolution authorizing an increase in the construction contingency in the amount of $250,000 for the Carlsbad City Library Renovation Projects Nos. 4020 and 4030CA Review /1 S
CITY COUNCIL
Staff Report
Meeting Date:
To:
From:
Staff Contact:
Subject:
Sept. 13, 2016
Mayor and City Council _1/
Kevin Crawford, City ManagerV"'
Steve Didier, Municipal Projects Manager
Email: steven.didier@carlsbadca.gov Phone: 760-602-7539
Approve a Resolution authorizing an increase in the construction
contingency in the amount of $250,000 for the Carlsbad City Library
Renovation Projects, Project Nos. 4020 and 4030.
Recommended Action
Approval of a Resolution authorizing an increase in the construction contingency in the amount
of $250,000 for the Carlsbad City Library Renovation Projects, Project Nos. 4020 and 4030.
Executive Summary
On June 23, 2015, City Council approved Resolution 2015-157 accepting bids and authorizing
Award of Contract for construction of renovations at the Georgina Cole Library (Cole) and
Carlsbad City Library on Dove Lane (Dove). Staff is requesting authorization for additional
contingency to close out the final Change Order and complete the project. Funds are available
in the project budget to support this request.
Discussion
On June 23, 2015, the City Council authorized a Contract with Prava Construction Services, Inc.
for $5.5 million to complete renovations for both the Cole and Dove Library projects. City Council
also authorized a $710,000 construction contingency to cover unforeseen changes that arise
during construction. Change Orders totaling $705,000 have been approved to date. Staff
negotiated a final Change Order with Prava and recommends increasing the construction
contingency by $250,000 to cover the cost of that Change Order. Funds are available to support
this request in the project budget. These funds will be used for items such as data cabling
upgrades, a new lighting control system and switches, commercial plumbing for the new cafe, a
new wheelchair lift, emergency exit push bars on exterior doors, and changes in the west patio
design.
Item #3 September 13, 2016 Page 1 of 4
Fiscal Analysis
Funds are available to support this request in the project budget.
TOTAL ADDITIONAL CONSTRUCTION CONTINGENCY AND CAPITAL PROJECT BUDGET
Original Construction Contract Budget (Both Cole & Dove Projects) $ 5,473,966
Original Construction Contingency $ 710,000
Additional Construction Contingency Request $ 250,000
Revised Total Construction Budget $ 6,433,966
Total Project Budget (Both Cole and Dove Projects) $ 11,346,119
Total Expenditures to Date $ 9,575,892
Remaining Encumbrances & Uses* $ 1,501,376
Total Estimated Budget Use $ 11,077,268
Available to support recommendation for additional contingency $ 268,851
Additional Construction Contingency Request $ 250,000
Estimated Project Budget Balance at Completion* $ 18,851
* Estimated through remainder of project
Next Steps
The next steps are to complete project close-out activities and return to City Council with a
recommendation to accept the Contract as complete and file a Notice of Completion.
Environmental Evaluation (CEQA)
This project is exempt from California Environmental Quality Act (CEQA) review pursuant to CEQA
Guidelines Section 15301(d)-Existing Facilities-restoration or rehabilitation of existing facilities
that are deteriorated or damaged and are required to meet current standards of public health
and safety involving negligible or no expansion of use.
Public Notification
None required.
Exhibits
1. Resolution approving an increase in the construction contingency for the Carlsbad Library
Renovation Projects, Project Nos. 4020 and 4030.
Item #3 September 13, 2016 Page 2 of 4
RESOLUTION NO. 2016-183
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING AN INCREASE IN THE CONSTRUCTION
CONTINGENCY IN THE AMOUNT OF $250,000 FOR THE CARLSBAD CITY
LIBRARY RENOVATION PROJECTS, PROJECT NOS. 4020 AND 4030.
EXHIBIT 1
WHEREAS, by Resolution No. 2015-157 dated June 23, 2015, the City Council accepted the bid
submitted by Prava Construction Services, Inc. and authorized the Mayor to execute the Contract for
the Carlsbad City Library Renovation Projects, Project Nos. 4020 and 4030; and
WHEREAS, the City of Carlsbad and Prava Construction Services, Inc. entered into an Agreement
for furnishing of all labor, materials, tools, equipment, transportation, and other expenses necessary
or incidental to the Carlsbad City Library Renovation Projects; and
WHEREAS, Resolution No. 2015-157 authorized the City Manager to approve Construction
Change Orders up to $710,000 for Project Nos. 4030 and 4020; and
WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary and
in the public interest to increase the contingency for Project Nos. 4020 and 4030 by $250,000; and
WHEREAS, funding for the increased contingency amount is available in the project budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
II
II
II
1. That the above recitations are true and correct.
2. That the construction contingency for the Carlsbad City Library Renovation Projects,
Project Nos. 4020 and 4030 is increased from $710,000 to $960,000.
3. The City Manager is hereby authorized to approve Change Orders up to $960,000.
Item #3 September 13, 2016 Page 3 of 4
EXHIBIT 1
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 13th day of September, 2016, by the following vote, to wit:
AYES: Wood, Schumacher, Blackburn, Packard.
NOES: None.
ABSENT: Hall. ~/Lt«;< 2zm_
OR AINE WOOD, Mayor Pro Tern
~Un-_,) ~ 8AR RAENGLEsoN, cky~
(SEAL)
Item #3 September 13, 2016 Page 4 of 4