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Home My WebLink About2016-09-20; City Council; ; Approve a resolution appropriating $1, 946, 133 from the General Fund Balance for FY 2016-17 for the NextGen RCSCA Review gt(__ CITY COUNCil Staff Report Meeting Date To: From: Staff Contact: Subject September 20, 2016 Mayor and City Council Kevin Crawford, City Manage!\~<"" Mike Davis, Fire Chief michael.davis@carlsbadca.gov or 760-931-2141 Approve a Resolution Appropriating $1,946,133 from the General Fund Balance for FY 2016-17 for the NextGen RCS Recommended Action Approval of a Resolution authorizing a funding appropriation of $1,946,133 from the General Fund balance for FY 2016-17 for the NextGen Regional Communications System (RCS). Executive Summary The City of Carlsbad has participated in the Regional Communication System agreement since 1995. The existing communication system has provided high quality voice communications citywide and throughout the region in both San Diego and Imperial Counties. The NextGen RCS will replace a communication backbone that is outdated and no longer serviceable by the vendor Motorola. Failed portions of the system have been repaired as parts availability allows or replaced when parts are not available. Replaced parts will be reused in the new system helping to bring down the initial investment cost of the new communication backbone. The next generation system will provide effective and reliable voice radio communications for routine intra-and interagency operations as well as interagency communications throughout the region during essential day-to-day operations, mutual aid and disaster operations. Discussion Agencies throughout San Diego and Imperial Counties are a part of NextGen RCS agreement that was executed in 2014. Each agency shares the total infrastructure cost based upon the final contract cost and the total number of radios they have assigned to the network. For Carlsbad, a citywide radio inventory and needs assessment was completed to ensure voice communication is adequate for daily and anticipated disaster emergency response and recovery. This needs assessment was also conducted to ensure cost containment for ongoing maintenance. The city has received their portion of the infrastructure cost, which is $1,946,133. This amount is due in full September 30, 2016. Fiscal Analysis The fiscal impact to the city is the appropriation of $1,946,133 from the General Fund balance for FY 2016-17. Item #2 September 20, 2016 Page 1 of 4 Item #2 September 20, 2016 Page 1 of 4 Next Steps Authorization from Council to appropriate $1,946,133 from the General Fund balance for FY 2016-17. Environmental Evaluation (CEQA) Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require further environmental review. Climate Action Plan Consistency N/A Public Notification N/A Exhibits 1. Resolution approving a funding appropriation of $1,946,133 from the General Fund balance for FY 2016-17 for the NextGen Regional Communications System (RCS). Item #2 September 20, 2016 Page 2 of 4 RESOLUTION NO. 2016-192 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING A FUNDING APPROPRIATION OF $1,946,133 FROM THE GENERAL FUND BALANCE FOR FY 2016-17 FOR THE NEXTGEN REGIONAL COMMUNICATION SYSTEM (RCS). WHEREAS, the City of Carlsbad, California has participated in the Regional Communication System agreement since 1995; and WHEREAS, the existing communication system has provided high quality voice communications citywide and throughout the region in both San Diego and Imperial Counties; and WHEREAS, the NextGen RCS will replace a communication backbone that is outdated and no longer serviceable by the vendor Motorola. Failed portions of the system have been repaired as parts availability allows or replaced when parts are not available. Replaced parts will be reused in the new system; and WHEREAS, the next generation system will provide effective and reliable voice radio communications for routine intra-and interagency operations as well as interagency communications throughout the region during essential day-to-day operations, mutual aid and disaster operations; and WHEREAS, each agency shares the total infrastructure cost based upon the final contract cost and the total number of radios they have assigned to the network. The City of Carlsbad's portion is $1,946,133; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the Council authorizes the appropriation of $1,946,133 from the General Fund balance for FY 2016-17 for the NextGen Regional Communication System. Item #2 September 20, 2016 Page 3 of 4 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the ~day of Sept· 2016, by the following vote, to wit: AYES: Hall, Wood, Schumacher, Blackburn and Packard NOES: None. ABSENT: None. ~c~~ BARBARA ENGL~ ? (SEAL) Item #2 September 20, 2016 Page 4 of 4 Fire Chief Mike Davis Police Chief Neil Gallucci September 20, 2016 Regional Communication System Today’s Presentation •Background •Carlsbad’s role •Benefits •New contract Before RCS •Variety of systems •Did not work together •Gaps in coverage The Vision •1992 (20 years ahead of its time) •Region-wide interoperability –Economies of scale •Improved safety •Carlsbad led the way Governance? •2 counties •64 law enforcement agencies •6 lifeguard agencies •14 dispatch centers •114 public service users Innovative Approach •Board of Directors –Public safety leaders make policies •Sheriff Wireless Services –Day to day operations Benefits •Buildings, topography no longer interfere •Agencies can communicate with each other –Share information –Mutual aid •Communication = saves lives •Economies of scale/shared cost Current Status •System is 25 years old •At capacity for number of users •Equipment upgrades to newer technology Contract •2014: City Council approved new contract •Total cost $70 million •Phased implementation Carlsbad’s Share •Estimate:$2.7 million •Actual:$1.9 million Staff Recommendation Direct the appropriation of $1,946,133 from the General Fund balance for FY 2016-17 for the NextGen Regional Communication System.