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HomeMy WebLinkAbout2016-09-27; City Council; ; Approve resolution approving contract documents, plans and specifications for Aviara Park Phase II Construction and Poinsettia Community Park Phase III Construction and authorize request for bidsCA Review __ _ CITY COUNCIL Staff Report Meeting Date: To: From: Staff Contact: Subject: September 27, 2016 Mayor and City Council Kevin Crawford, City Manage~' Barbara Kennedy, Parks Planner barbara.kennedy@carlsbadca.gov or 760-434-2974 Approve a Resolution approving the contract documents, plans and specifications for the Aviara Community Park -Phase II Construction and the Poinsettia Community Park-Phase Ill Construction (CIP Project Nos. 4604 and 4605), and authorizing the city clerk to advertise the projects for public bids. Recommended Action Approval of a Resolution approving contract documents, plans and specifications for the Aviara Community Park -Phase II Construction and the Poinsettia Community Park -Phase Ill Construction (CIP Project Nos. 4604 and 4605), and authorizing the city clerk to advertise the projects for public bids. Executive Summary Construction documents are complete for the Aviara Community Park -Phase II Construction Project (Aviara Phase II) and the Poinsettia Community Park -Phase Ill Construction Project (Poinsettia Phase Ill). The Aviara Phase II project includes a large passive outdoor community gathering space with a small stage, group picnic shelter -with restrooms and a catering support room, and individual picnic areas. The Poinsettia Phase Ill project includes a dog park -with separate areas for large and small dogs, a multi-sports arena field, a new larger playground -with equipment for both younger and older children, and six pickleball courts. The City Council recently approved funding to design and construct the pickleball courts at Poinsettia Community Park. A concept plan for the courts has been prepared and is included in the subject documents as a basis for bidding. Discussion On December 9, 2014 the City Council approved the Parks & Recreation Department's updated Master Plans for the Aviara and Poinsettia Community Parks to ensure future park amenities are consistent with the community's vision -as identified in the 2013 Parks & Recreation Needs Assessment. The updated master plans for the parks focus primarily on those areas of the parks that have yet to be constructed. The Aviara Phase II project is the final component for build out of the park. The site of the proposed improvements is near the northwest corner of the park on a previously graded, vacant pad of about one acre in size. The project consists of a large passive outdoor community gathering space which includes turf area surrounded by a perimeter walkway; a small stage with a custom-designed shade structure; a large covered group picnic area with an outdoor fireplace; a catering support room and restrooms; individual covered and uncovered picnic areas; and a dual port EV charging station. The Item #5 September 27, 2016 Page 1 of 13 improvements will result in a new venue for recreation programs and private rentals for weddings and other special events. The catering support room and restrooms are desirable amenities for visitors to the park, particularly during events and activities. The Poinsettia Phase Ill project includes a multi-sports arena field, a dog park, and a new larger playground. The multi-sport arena is an enclosed oval-shaped 80' x 180' synthetic turf field that will be used for sports such as high-speed soccer, field hockey, and lacrosse. Additional amenities include covered bleachers, two warm-up areas, storage lockers, picnic tables, and seating areas. The off leash dog park will be located in a currently underutilized area near the center of the park. Areas for large and small dogs will each be separated, and are designed to comply with ADA accessibility requirements. Each side of the dog park will contain similar features such as dog agility equipment, drinking fountains, and seating areas. The new playground component replaces the smaller outdated playground with a unique design theme that incorporates three to five foot tall mounds of either synthetic turf or rubberized play surface; a nature-themed line of equipment for younger children; and structures for older children that incorporate a similar color palette. The equipment/structures have been selected to encourage socialization and inclusive group play for all levels of ability. The final component of the Poinsettia Phase Ill project is six lighted and fenced pickleball courts. The courts are a recent addition to the proposed improvements, and their construction documents will be incorporated into the approved plans when complete. Including the pickleball courts as an additive alternate to this bid is expected to result in cost savings over bidding and constructing the courts separately. Fiscal Analysis Staff is recommending bidding the Aviara Phase II and Poinsettia Phase Ill projects together in order to achieve economies of scale, operational efficiencies and synergies related to construction of the various park components. The table below provides the engineer's estimate and the available funding for each of the park projects. Funding for the Aviara Phase II and Poinsettia Phase Ill projects was approved FY 2015/16 to implement the Master Plan Updates for the respective parks. Funding in the amount of$ 447,000 for the pickleball courts was approved in the FY 2016/17 Capital Improvement Program Budget and is included in the total available funding for Poinsettia Phase Ill shown below. CONSTRUCTION SUMMARY Project Name Engineer's Available Estimate Funding Aviara Community Park -Phase II Construction Project $2,250,000 $2,522,127 Poinsettia Community Park-Phase Ill Construction Project $3,365,000 $3,582,000 Total: $5,615,000 $6,104,127 Next Steps Upon the City Council's approval of the plans and specifications for the project, staff will release contract documents, plans and specifications for soliciting bids. The bid due date for the project will be in November, allowing for a 30 day bid phase. Staff will evaluate the responsive bids received and return to City Council with a recommendation to award the construction contract in December 2016. Construction activities are expected to begin in January 2017. The construction phase is estimated to be completed in one year. Item #5 September 27, 2016 Page 2 of 13 Environmental Evaluation (CEQA) On October 7, 1992, the Planning Commission approved a Conditional Use Permit (CUP 92-5) and adopted a Mitigated Negative Declaration (MND) and a Mitigation Monitoring and Reporting Program (MMRP) for the Poinsettia Community (Alta Mira) Park. On Aug. 6, 2002, the City Council approved a Conditional Use Permit (CUP 01-22) and adopted a Mitigated Negative Declaration (MND) and a Mitigation Monitoring and Reporting Program (MMRP) for the Aviara Community (Zone 19) Park. Both projects are within the scope of the prior environmental documents for the respective parks and no further environmental documentation is required per CEQA Guidelines Section 15162. All applicable mitigation measures contained in the prior environmental document have either been satisfied previously or have been incorporated into the new construction documents. Public Notification Community outreach has occurred throughout the projects, beginning with stakeholder interviews and open public meetings for each park. This input contributed to the development of the Aviara Community Park & Poinsettia Community Park Master Plan Updates (adopted by the City Council in December 2014). On December 10, 2015 staff provided the City Council with an informational report on the implementation of these projects. In addition, monthly Parks & Recreation Commission meetings have included departmental reports -highlighting the progress of these projects. Exhibits 1. Resolution approving plans and specifications for the Aviara Community Park -Phase II Construction and the Poinsettia Community Park -Phase Ill Construction {CIP Project Nos. 4604 and 4605) and authorizing the city clerk to advertise the projects for bid. 2. Site plan, renderings and elevations for the Aviara Community Park-Phase II Construction Project 3. Site plan and renderings for the Poinsettia Community Park -Phase Ill Construction Project 4. Contract documents, plans and specifications for the Aviara Community Park -Phase II Construction and Poinsettia Community Park -Phase Ill Construction {CIP Project Nos. 4604 and 4605) are on file at the Parks & Recreation Administration Office. Item #5 September 27, 2016 Page 3 of 13 RESOLUTION NO. 2016-199 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE CONTRACT DOCUMENTS, PLANS AND SPECIFICATIONS FOR THE AVIARA COMMUNITY PARK -PHASE II CONSTRUCTION AND THE POINSETTIA COMMUNITY PARK-PHASE Ill CONSTRUCTION (CIP PROJECT NOS. 4604 AND 4605) AND AUTHORIZING THE CITY CLERK TO ADVERTISE THE PROJECTS FOR PUBLIC BIDS. EXHIBIT 1 WHEREAS, the City Council of the City of Carlsbad, California has determined that the contract documents, plans and specifications for the Aviara Community Park -Phase II Construction and the Poinsettia Community Park -Phase Ill Construction (CIP Project Nos. 4604 and 4605) have been prepared, are on file in the Parks & Recreation Administration Office, and are incorporated by reference herein; and WHEREAS, construction of the proposed park improvements is desirable and in the public interest of providing park amenities that are consistent with the community's vision as identified in the 2013 City of Carlsbad Parks and Recreation Needs Assessment; and WHEREAS, the projects are consistent with the 2014 City Council adopted Parks & Recreation Department's Updated Master Plans for the Aviara and Poinsettia Community Parks, and consistent with the 2015 City Council adopted Parks & Recreation Department Master Plan; and WHEREAS, sufficient funds are available in the amount of $2,522,127 in the Capital Improvement Program Budget for the Aviara Community Park-Phase II Construction; and, WHEREAS, sufficient funds are available in the amount of $3,582,000 in the Capital Improvement Program Budget for the Poinsettia Community Park-Phase Ill Construction. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. Item #5 September 27, 2016 Page 4 of 13 EXHIBIT 1 2. That the contract documents, plans and specifications for the Aviara Community Park- Phase II Construction and the Poinsettia Community Park-Phase Ill Construction (CIP Project Nos. 4604 and 4605) have been prepared, are on file in the Parks & Recreation Administration Office and are hereby approved. 3. The City Clerk of the City of Carlsbad is hereby authorized and directed to publish, in accordance with State law, a Notice to Contractors Inviting Bids for the Aviara Community Park-Phase II Construction and the Poinsettia Community Park-Phase Ill Construction (CIP Project Nos. 4604 and 4605}, in accordance with the plans, specifications and contract documents referred to herein. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 27th day of September, 2016, by the following vote, to wit: AYES: Hall, Wood, Schumacher, Blackburn, Packard. NOES: None. ABSENT: None. MATI HALL, Maydr (SEAL) Item #5 September 27, 2016 Page 5 of 13 SITE PLAN BUILDING FLOOR PLAN -.... __ ------------------ -~---.. ... ___ _ --------- STORAGE 127SF T·THIGH SCREEN WALL.lYP . EXHIBIT 2 Item #5 September 27, 2016 Page 6 of 13 BUILDING ELEVATIONS --~- --~ ~--- BIRD'$ EYE VIEW LOOKING NORTH Aviara Community Park Community Building and Group Picnic Area Item #5 September 27, 2016 Page 7 of 13 BIRO'S EYE VIEW LOOKING SOUTH VIEW LOOKING SOUTH TOWARDS BUILDING AND GROUP PICNIC AREA Item #5 September 27, 2016 Page 8 of 13 EXHIBIT 3 LOCATION MAP NORTH Item #5 September 27, 2016 Page 9 of 13 DOG PARK-SITE PLAN DOG PARK-VIEW LOOKING NORTHWEST Item #5 September 27, 2016 Page 10 of 13 MULTI-SPORTS ARENA-SITE PLAN MULTI-SPORTS ARENA -VIEW LOOKING NORTHEAST Item #5 September 27, 2016 Page 11 of 13 PLAYGROUND-SITE PLAN PLAYGROUND-VIEW LOOKING NORTHWEST Item #5 September 27, 2016 Page 12 of 13 PLAYGROUND -VIEW LOOKING SOUTHEAST PICKLEBALL COURT -SITE PLAN Item #5 September 27, 2016 Page 13 of 13 Andrea Dykes From: Sent: To: Subject: elizabeth payumo <payumoelizabeth@yahoo.com> Tuesday, September 27, 2016 9:37AM Council Internet Email Poinsettia Park P.!l Receive -Agenda Item # 5 For the Information of the: CITY COUNCIL ACM ,/ CA V CC '"(/.; DateCf/2...1/tt<:City Manager-.- My name is Elizabeth Payumo and I have been a Carlsbad home owner for 15 years living in Harbor Pointe. I am writing today regarding the development projects at Poinsettia Park. Let me first begin with the fact that I am in favor of adding new amenities to the park in order to bring those who have not taken advantage of it already. My concern and displeasure relates to the placement of the dog park. This is not about having a dog park or not, because I like dogs and think there should be an area for them as well. What is very bothersome is the location proposed for the dog park. This space is and has been a sacred space for the kids. They love rolling and running down the slopes, playing pretend in the "rock stream," playing chase, having picnics under the trees, and just being kids. I know people think that there are so many other places for the kids to play, but there isn't. The playground is really for the toddlers, and the green space next to the play ground frequently has people playing some type of game involving kicking or throwing a ball or parties. Truly the only space is the bowl, which they cherish very much. I understand that there has been a lot of time put into this project, and I respect that. What seems unacceptable is the fact that the proposed location of each new amenity was not brought to the communities attention sooner and the fact that the people wanting the dog park are not even happy with the location. So why take away from those who want the space and give it to those who don't want the space, that is beyond illogical. Lets not take away a child's right to be a kid and learn the pleasures of rolling down a hill and using their imagination. Too much of what children do these days is the opposite of unstructured play which is unfortunate, and this little piece of real estate provides just such the opportunity to just be a kid. This proposal must be discussed further before proceeding with the tearing out of the green space. Give the community a voice, give the children a voice they are the ones who will be affected and will remember the day their playtime came to a halt! Thank you for your attention, Elizabeth Payumo 6964 Sandcastle Drive Carlsbad 1 Andrea Dykes From: Sent: To: Subject: To whom this may concern: Erin Malone < Erin.Malone@Sophos.com > Tuesday, September 27, 2016 12:33 PM Council Internet Email Poinsettia Community Park: Dog Park I'm a Carlsbad, CA resident that lives near the Poinsettia Community Park. I'm presently out of town for work this week, otherwise I would most certainly be there in person for the voting of the dog park location at Poinsettia Park. We are so fortunate to have such a beautiful park so close to our home. I'm a dog owner and I truly urge you to reconsider the location. This is not the right place. There is so much bad in the world and I can tell you when you walk by that part of the park, you see families together and kids laughing. Why do we take away such a beautiful thing? Personally I have so many fond memories of my kids rolling down the hill and picnics as a family. This is a really bad idea and so many people I see in the park agree! EVEN people who own a dog. I do hope you make the best decision. I think it would be a real shame. Regards, Erin Erin Malone I Vice President, NA Channel Sales M + 1-858-220-3700 I erin.malone@sophos.com 1 Morgen Fry From: Sent: To: Subject: LOUISE PETERSON <weesel70@msn.com> Sunday, September 25, 2016 10:00 AM Council Internet Email Dog park, Pointsettia All Receive -Agenaa nem 1F ..5..... For the Information of the: CiTY COUNCIL / ACM if CA ~ CC \:%' Date"'\ l2t1 I II:City Manager I hear that a group of moms is protesting the dog park at the location posted at the park. Remember that over 600 signatures got this dog park set to happen. If the location in the park has to change, just make sure the dog park still happens. What about in the back section where the sign is posted for a multi use field? Or up in the front ofthe park where there is easy access without disturbing the children's play area. Please resolve this without jeopardizing our dog park. Marianna Peterson 909 Hawthorne Ave. Carlsbad, 92011 760-889-3427 1 Morgen Fry From: Sent: To: Subject: Dear Council Members, Brandel! Brooks <brandellrose@gmail.com> Saturday, September 24, 2016 2:15 PM Council Internet Email save our proposed dog park! I would like you to save our proposed dog park scheduled for Poinsettia Park. Mary Le Blanc and hundreds more have worked hard to have a place for our dogs to safely exercise and not disturb others. The other dog park is inconvenient for many of us who live right here near Poinsettia park. There are plenty of locations for small children to play in Carlsbad and not many for dogs to play off leash in South/West Carlsbad. Thank you for your consideration in completing this project which I thought was already set to go! Sincerely, Brandel! & NeiiBrooks 6935 Quiet Cove Dr., Carlsbad, CA. 92011 (760) 438-7644 brandellrose@gmail.com 1 Morgen Fry From: Sent: To: Subject: Dear City Council tallsharon@yahoo.com Saturday, September 24, 2016 1:57 PM Council Internet Email Poinsettia Park Dog Park It has been brought to my attention that there is a group who is opposing the proposed location of the previously approved off leash dog park at Poinsettia Park at this late date. Those of us in SW Carlsbad who supported the original effort to add a dog park-and who assisted in making the approval happen are very concerned that a small group like this could further delay this project which has been needed for decades. Every park in the city is dedicated to tot lits and youth sports. For a city this size to only have two off leash parks-and none in the SW area is a travesty. It is time to approve the plan and begin the building of the dog park as the highest priority for the plan you will be approving at the council meeting next week. As far as I am Aware there is no evidence to support the concerns of this small group-and this last minute effort to stall the building of the dog park should be over-ruled. Thank you for listening to the 600+ residents who made their concerns known when it was appropriate, and who now expect no further delays in the bidding and construction process. Thank you Sharon Corrigan Sent from my iPhone 1 Morgen Fry From: Sent: To: Subject: To all City Council members: Mary LeBlanc <mlb834@gmail.com> Saturday, September 24, 2016 1:40 PM Council Internet Email Poinsettia Park Dog Park It has been brought to our attention that a small group of mothers have pulled together a petition about the location of the proposed dog park in Poinsettia Park. A couple of years ago I appeared before Council with a petition compiled of 600 signatures pleading for a dog park for those of us in SW Carlsbad who have no place to take our dogs off leash. We were so happy when Council voted to have a dog park included. At the time of our initial petition we had requested the upper parcels at the main entry to the park since the parcels were adjacent to the parking area and would eliminate people walking their dogs down through the park. After speaking with Barbara Kennedy at Parks & Rec I understand that those parcels are now dedicated to the community center and pickle bailers. Our dog park is next to the tot lot which is upsetting the mothers. We do not want to lose this dog park. Is the lower lot that now just stores a dumpster available as an alternate site to make everyone happy? If we don't have an alternate site, then let the 600 signatures prevail and allow us a place for our doggies. As you well know the SW quadrant has an abundance of condos and zero lot line homes. Our only option right now is to drive to Encinitas. People who live near the Alga Norte dog park are not exactly the most welcoming group of people and is also a 4-5 mile drive. Even when you get there you are lucky to find any parking. Most of us could walk to Poinsettia Park! Thank you in advance for supporting us and our doggies! Mary 1 Morgen Fry From: Sent: To: Subject: Jessica Price <jessicalangprice@gmail.com > Thursday, September 22, 2016 10:17 AM Manager Internet Email Please add Poinsettia Park Open Space to Agenda A group of us would like to discuss. Thanks! Jessica Sent from my phone 1 Morgen Fry From: Sent: To: Subject: To: City of Carlsbad Caryn Curran <cacurran7@gmail.com> Sunday, September 25, 2016 9:42 PM Council Internet Email Keep grassy bowl area of Poinsettia Park! Keep grassy bowl area of Poinsettia Park! All Receive -Agenda Item # .12_ For the Information of the: CITY COUNCIL / ACM v CA / CC_/ Date "'l;t.>lt~oCity Manager .JC_ I am in whole hearted agreement with keeping the grassy bowl area open and NOT converting it to a dog park, and am very glad that someone started this petition to protect our neighborhood's communal space. I think a dog park is much better suited on the periphery of this lovely park. I am also disappointed that the city has decided to develop all of the open space in the park, designating it for some kind of specific activity rather than just the enjoyment of natural and open area. I think it will make the environment feel contested and too structured. I have been a homeowner in this neighborhood for 16+ years, and do not remember anyone from the City asking us our opinion on the development of our neighborhood park. When and how were these decisions made? It makes a bad feeling in the community when others make the decision for those who live here .. please don't do this in our wonderful town of Carlsbad. I look forward to hearing from you and addressing my concerns, Caryn Curran Caryn S i bus cas resultados distintos, no hagas Jiempre lo mismo. (Albert Einstein) 1 Morgen Fry From: Sent: To: Subject: Dear City of Carlsbad council, Sam Murphy <sam.h.murphy@gmail.com> Sunday, September 25, 2016 1:09 PM Council Internet Email Dog park at Poinsettia Park I am writing to ask for your help in reconsidering the placement of the dog park at Poinsettia Park. I am very excited that the park will be re-done and appreciate your involvement to better our community. The proposed placement of the park is in a location where children love to play and a fun open area for them. It would be sad for them and families to lose this special area. In addition, the proposed space is not near a parking lot ... So people will bring their dogs through the entire park (making the whole park essentially open to dog use). Instead, please consider moving the park to a location near the parking areas, such as to the east of the basketball courts. I think this area would be more convenient for both dog owners and also other members ofthe community ... who would like to enjoy some other areas of the park without dogs. Thank you for your consideration and of course, please feel free to contact me if you would like to discuss in more detail or have questions. Sincerely, Samantha Murphy 7 60-846-4448 Sorrel Court Carlsbad, CA 92011 1 Morgen Fry From: Sent: To: Subject: Christiana Lawson <essenza_bella@hotmail.com> Sunday, September 25, 2016 12:41 PM Council Internet Email Pointsettia Park Dog Park Please please *please* consider moving the dog park to another area of Pointsettia Park. The green area that you are going to build it on has long been an important open space for children in our community. Also, putting the dog park at the back ofthe park and right next to the playground is only going to cause problems. It's hard on the dogs and it's hard on the children. Please don't take away our children's green space and please don't make the dogs suffer because they have to be in the middle of loud children. Thank you, Christiana Lawson 693 7 Co pal Place 1 Morgen Fry From: Sent: To: Subject: stacy.king.us@gmail.com Sunday, September 25, 2016 12:49 AM Council Internet Email Poinsettia Park Dog Location Proposal Dear City Council members, Lorraine Wood, Keith Blackburn, Matt Hall, Michael Schumacher and Mark Packard, I would like to request time at the upcoming City Council meeting on September 27, 2016 to discuss the Poinsettia Park proposed dog park location and an alternative location for the dog park. This area in Poinsettia Park is an open grass space that my children love. It is an area where they run openly, roll down the hill, play tag, have Nerf contests, and locate bugs with their friends. It is a sizable enough area that it can fit a lot of children of all ages who just want to play and run without structure, poop or organized sports. It is a safe location, away from cars, and is a great location for parents to keep a close eye on their kids. The houses in this area are close together and have little yard for kids to run around. We have very few open grass places. School playgrounds are locked when school isn't in session and when it is, preschoolers get a safe, open space of their own at this location. I've used it countless times with my own children and their friends. I would like to ensure that this location is preserved for years to come. Based on feedback from dog owners, it seems that both sides are in agreement that this isn't the ideal place for the park, but from the dog owners' point of view, it's better than not having it at all. Please consider adding this item to your agenda to determine if we can fmd a viable alternative for the dog park without losing the current open space. Thank you, Stacy King 1 Morgen Fry From: Sent: To: Subject: Katie Johnson <katie.hJohnson@gmail.com> Friday, September 23, 2016 9:24 PM Council Internet Email Poinsettia Park Dog Park Location We and many of our friends love the open bowl area at Poinsettia Park and don't want it to be taken away. The proposed park plans look great, but we are concerned about our kids favorite area being made into a dog park. The fact that it is in the center/back ofthe park is not the best location for a dog park. The dog park should be at the perimeter of the park. We love dogs and think a park for them is a great idea, just don't love the proposed location. Thanks for your consideration. Katie Johnson 1 Morgen Fry From: Sent: To: Subject: To whom it may concern, Ashley Andrews <ashleynandrews@gmail.com> Thursday, September 22, 2016 10:21 AM Manager Internet Email Dog park location I would like to request that you add moving the dog park at Poinsettia Park to another location within the park to Tuesday night's agenda. Please consider this request. Many citizens and neighbors of the park have just become aware of the current proposed location and are concerned. Thank you, Ashley Andrews 1258 Mariposa Road Carlsbad, CA 92011 (760) 500-4400 Sent from my iPhone 1 Morgen Fry From: Sent: To: Subject: Follow Up Flag: Flag Status: To Whom It May Concern: Amy Livingston <amyleighlivingston@gmail.com> Thursday, September 22, 2016 8:52 AM Manager Internet Email topic for 9/27/2016 agenda: change placement of dog park at Poinsettia Park Follow up Flagged I am writing to request that a review of the placement of the dog park in the renovation plans be added to the agenda for the September 27, 2016 City Council meeting. I believe the City Council will finalize the plans for the dog park at this meeting so a discussion of the topic needs to happen at that meeting. Many of the people living around Poinsettia Park are upset about losing the open space to the dog park and would like the City to consider another place for the dog park. See citizens' comments here: https://www.change.org/p/carlsbad-city-council-get-the-carlsbad-city-council-to-move-the-new-dog-park- proposed-for-poinsettia-park-to-another-location-within-the-park Thank you! Amy Livingston 6398 Topmast Dr. Carlsbad, Ca 92011 (760)613-3395 1 Andrea Dykes From: Sent: To: Subject: Hello, Ashley McDaniels <ashleymcdoniels@gmail.com> Tuesday, September 27, 2016 2:19 PM Council Internet Email Poinsettia dog park r- Ail Receive -Agenda Item # ::::) For the Information of the: CITY COUNCIL ACM ·/CA ,/CC / Date"' b-1 [t£ity Manager __::::::_ I am a Carlsbad community member who signed the petition for the dog park to be relocated from the planned area. My 2 boys (4 & 6 years old) have enjoyed running and exploring that area for years. It has provided an open space for them to be creative and have room to just be boys. I would like for the council to consider another location for the dog park so generations of children will have the opportunity to enjoy it as much as we have. Thank you for your time. Ashley McDaniels 619-379-9071 1 Aviara and Poinsettia Community Park Improvements City Council Meeting September 27, 2016 Chris Hazeltine, Parks & Recreation Director Kyle Lancaster, Parks Services Manager Parks & Recreation Needs Assessment •Community-wide assessment of what was needed in parks & rec. Conducted surveys, focus groups and public input meetings during 2013 Identified priority rankings for park facilities/amenities and rec. programs Report/action plan accepted by Commissions & Council in December 2013 Short term actions included updating the Community Parks Master Plans Community Parks Master Plan Updates •Updates specific to Pine Ave., Aviara & Poinsettia Community Parks Conducted surveys, focus groups and public input meetings during 2014 Identified new facilities/amenities for each park based on the input received Developed conceptual updates, incorporating the new facilities/amenities Master plan updates accepted by Commissions & Council in Nov./Dec. 2014 Overall Ranking New Facility/Amenity Improvements Based on Needs Assessment Ranking Pine Ave Park Aviara Park Poinsettia Park 1 Family Picnic Areas √√√ 3 Ornamental Gardens √ 4 Community Gardens √ 5 Off Leash Dog Parks √ 7 Playground Equipment √ 8 Dining √ 10 Youth Multi-purpose Fields √ 11 Multi-generational Community Center √ 13 Adult Multi-purpose Fields √ 17 Concessions √ 19 Teen Center √ 20 Arena/Speed Soccer √ 22 Synthetic Turf Fields √ 23 Outdoor Pickleball Courts √ Community Parks Master Plan Improvements •All pending improvements were reviewed by the Planning Division Determined to be consistent with parks’ original Conditional Use Permits Any original mitigation measures that are applicable will be addressed Existing amount of parking spaces was surveyed, and found to be sufficient Community Parks Master Plan Improvements •Pine Avenue Park Project under separate design firm/schedule Pine Avenue: Community Center and Ornamental/Community Gardens •Aviara and Poinsettia Park Projects under same design firm/schedule Aviara: Outdoor Gathering Area with Catering Support Room/Restrooms Poinsettia: Arena Sport Field, Dog Park, Tot Lot and Pickleball Courts Community Parks Master Plan Improvements •Provided Opportunities for Public Input throughout Design Period Quarterly updates at focus group meetings and as-needed communications Monthly updates at Parks & Recreation Commission meetings Periodic updates at City Council meetings Ongoing postings of status/images on city’s website and at amenity locations Aviara Community Park Improvements \Ill 1>1 l .111-,b.td Poinsettia Community Park Improvements Poinsettia Community Park Improvements Aviara Community Park Improvements Aviara Community Park Location Map Aviara Community Park Site Plan Catering support room / restrooms Large shade structure over group picnic area Outdoor fireplace Passive lawn area Small stage w/ shade cover Picnic nodes Aviara Community Park Catering support room / restrooms -floor plan Community Room Aviara Community Park Community building and shade structure Community Room Aviara Community Park Bird’s eye view looking north Aviara Community Park Bird’s eye view looking south Aviara Community Park View looking south towards large group picnic area Poinsettia Community Park Improvements Poinsettia Community Park Location Map Multi-sports arena Dog Park Playground Pickleball courts 11 2 33 4 4 2 Regulation size arena field Bleachers Warm-up areas Picnic areas Poinsettia Community Park –Multi-Sport Arena Field Poinsettia Community Park –Multi-Sport Arena Field View looking northeast Poinsettia Community Park -Dog Park Small dog park Large dog park Entry pavilion Secondary entry/overlook Seating areas SMALL DOGS LARGE DOGS Poinsettia Community Park -Dog Park View looking northwest Poinsettia Community Park -Playground Co-located play areas (ages 2-5 & ages 5-12) Integrates rubberized & synthetic turf mounds in play areas Meets standards for universal accessibility Poinsettia Community Park –Playground View looking northwest Poinsettia Community Park –Playground View looking southeast Poinsettia Community Park -Pickleball 6 regulation size courts Fencing Lighting Bleachers Recent Action by Commission •On September 19, 2016, the Parks & Recreation Commission acted to: Accept a report on the Aviara Community Park Improvements (Phase II Construction) and the Poinsettia Community Park Improvements (Phase III Construction), and advise staff to seek City Council approval of the projects’ plans/specifications, and authorization to advertise the projects for public bids. Next Steps in the Process •Aviara and Poinsettia Community Park Improvements: Commence a public bid process for construction of the project: October Request Council’s award of contract to construction contractor: December Issue Notice to proceed on construction of the project: January Recommended Action •Approval of a Resolution approving contract documents, plans and specifications for the Aviara Community Park -Phase II Construction and the Poinsettia Community Park -Phase III Construction (CIP Project Nos. 4604 and 4605), and authorizing the city clerk to advertise the projects for public bids. Questions and Answers