HomeMy WebLinkAbout2016-11-08; City Council; ; Approve resolution accepting contract for construction of Dove Library Roof Replacement Project No. 4030 as complete and directing City Clerk to record Notice of Completion and release bondsCA Review 1..... &(_
9 S~~ff R~port
Meeting Date:
To:
From:
Staff Contact:
Subject:
Nov. 8, 2016
Mayor and City Council
Kevin Crawford, City Manage~
Steven Stewart, Municipal Project Manager -Public Works
Steven.stewart@carlsbadca.gov or 760-602-7543
Approve a Resolution accepting the contract for construction of the Dove
Library Roof Replacement, Project No. 4030, as complete and directing the
City Clerk to record a notice of completion and release bonds in
accordance with state laws and city ordinances.
Recommended Action
Approval of a Resolution accepting the contract for construction of the Dove Library Roof
Replacement, Project No. 4030, as complete and directing the City Clerk to record a notice of
completion and release bonds in accordance with state laws and city ordinances.
Executive Summary
On Feb. 23, 2016 the City Council for the City of Carlsbad awarded a contract to Commercial
Waterproofing Systems, Inc. dba ERC Roofing and Waterproofing, in the amount of $326,600 for
the Dove Library Roof Replacement, Project No. 4030. ERC Roofing and Waterproofing completed
the contract work on June 4, 2016 and provided warranty documentation on Sept. 21, 2016. Staff
has inspected the work and found it to be satisfactory. Staff recommends accepting the contract
for construction of the Dove Library Roof Replacement, Project No. 4030, as complete and
directing the City Clerk to record a notice of completion and release bonds in accordance with
state laws and city ordinances.
Discussion
At the Dove Library, the top surface of the existing roofing system showed signs of deterioration,
as indicated in an independent roofing evaluation conducted in the fall of'2015. Since the roof
was still in good condition under the top surface, the scope of this project was limited to applying
a new roof membrane system without removing the existing roofing system. This approach was
recommended by the roofing material manufacturer as a means to achieve a roofing system that
would be warranted for 20 years.
Fiscal Analysis
DOVE LIBRARY ROOF REPLACEMENT,
PROJECT NO. 4030 (ERC ROOFING AND WATERPROOFING)
Construction Award: $326,600
Construction Contingency: $ 42,000
Total: $368,600
Construction Expenditures: $330,257
Remaining Balance: $ 38,343
Item #4 November 8, 2016 1 of 5
Next Steps
Record a notice of completion and release bonds in accordance with state laws and city
ordinances.
Environmental Evaluation (CEQA)
The approval of a notice of completion is a ministerial process and is exempt from the
requirements ofthe California Environmental Quality Act {CEQA) pursuant to Carlsbad Municipal
Code Section 19.04.070A.1.a.
Public Notification
None required.
Exhibits
1. Resolution approving the contract for construction of the Dove Library Roof Replacement,
Project No. 4030, as complete and directing the City Clerk to record a notice of completion
and release bonds in accordance with state laws and city ordinances.
2. Site map.
Item #4 November 8, 2016 2 of 5
RESOLUTION NO. 2016-225
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE CONTRACT FOR CONSTRUCTION OF THE
DOVE LIBRARY ROOF REPLACEMENT, PROJECT NO. 4030, AS COMPLETE
AND DIRECTING THE CITY CLERK TO RECORD A NOTICE OF COMPLETION
AND RELEASE BONDS IN ACCORDANCE WITH STATE LAW AND CITY
ORDINANCES.
Exhibit 1
WHEREAS, the construction of the Dove Library Roof Replacement, Project No. 4030 was
completed to the city's satisfaction by Commercial Waterproofing Systems, Inc. dba ERC Roofing and
Waterproofing on June 4, 2016; and
WHEREAS, proper warranty documentation was submitted to the city on Sept. 21, 2016; and
WHEREAS, the formal Notice of Completion has been prepared; and
WHEREAS, all project costs have been established to date.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the Dove Library Roof Replacement, specifically identified as Project No. 4030, is
deemed complete and is hereby accepted by the City Council of the City of Carlsbad.
3. The City Clerk of the City of Carlsbad is hereby authorized and directed to execute and
record the notice of completion, attached hereto as Attachment A, for the Dove Library
Roof Replacement, Project No. 4030.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 8th day of November, 2016, by the following vote, to wit:
AYES: Hall, Wood, Schumacher, Blackburn, Packard.
NOES: None.
ABSENT: None.
{SEAL)
Item #4 November 8, 2016 3 of 5
RECORDED REQUESTED BY
CITY OF CARLSBAD
AND WHEN RECORDED PLEASE
MAIL TO:
City Clerk
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, California 92008
Space above this line for Recorder's use.
PARCEL NO: n/a ------------------
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is City of Carlsbad, a municipal corporation.
3. The full address of the undersigned is 1200 Carlsbad Village Drive, Carlsbad, California 92008.
4. The nature of the title of the undersigned is: In fee.
5. A work or improvement on the property hereinafter described was completed on June 4, 2016.
6. Warranty documentation for contract work was submitted on September 21, 2016.
7. The name of the contractor for such work or improvement is Commercial Waterproofing Systems,
Inc. dba ERC Roofing and Waterproofing.
8. The property on which said work or improvement was completed is in the City of Carlsbad, County of
San Diego, State of California, and is described as follows: Dove Library Roof Replacement,
Project No. 4030.
9. The street address of said property is 1775 Dove Lane in the City of Carlsbad.
CITY OF CARLSBAD
City Engineer
VERIFICATION OF CITY CLERK
I, the undersigned, say:
I am the City Clerk of the City of Carlsbad, 1200 Carlsbad Village Drive, Carlsbad, California,
92008; the City Council of said City on , 20 __ , accepted the above
described work as completed and ordered that a Notice of Completion be filed.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on ___________ , 20 ___ , at Carlsbad, California.
Word\Masters\Forms\Notice of Completion (City)
CITY OF CARLSBAD
BARBARA ENGLESON
City Clerk
Item #4 November 8, 2016 4 of 5
COLE LIBRARY
SITE
LOCATION MAP
DOVE LIBRARY
SITE
COLE LIBRARY
SITE
NOT TO SCALE
PROJECT NAME
DOVE LIBRARY RENOVATIONS AND
COLE LIBRARY RENOVATIONS .
PAClnC OCEAN
PLOT7ED BY: SCOTT EVANS PLOT DATE:6/17/14 PATH:D: \MISCELLANEOUS\LOCA710N MAPS\40301_40201-001£-CO/.EDWG
PROJECT NUMBER 40301, 47061 (DOVE)
40201, 47051 (COLE)
EXHIBIT
Item #4 November 8, 2016 5 of 5