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Home My WebLink About2016-11-15; City Council; ; Adopt Ordinance No. CS-309 Repealing Title 2, Chapter 2.20 of the Carlsbad Municipal Code Regarding Financial Management Director and Adopting Title 2, Chapter 2.20 Creating COO PositionCA Review Op cA%CITY COUNCIL rjt:g4)Staff Report 047oroco- Meeting Date:November 15, 2016 To:Mayor and City Council From:Kevin Crawford, City Managelf-4--- Staff Contact:Sheila Cobian, City Clerk Services Manager sheila.cobian@carlsbadca.gov or 760-434-2917 Subject:Adopt Ordinance No.CS-309 Repealing Title 2,Chapter 2.20 of the Carlsbad Municipal Code (CMC) Regarding Financial Management Director and Adopting Title 2,Chapter 2.20 of the CMC Creating the Chief Operations Officer Position, and Amending CMC Section 2.12.025. Recommended Action Adopt Ordinance No.CS-309 repealing Title 2,Chapter 2.20 of the Carlsbad Municipal Code (CMC) Regarding Financial Management Director and Adopting Title 2,Chapter 2.20 of the CMC Creating the Chief Operations Officer Position, and Amending CMC Section 2.12.025. Executive Summary /Discussion Ordinance No.CS-309 was introduced and first read at the City Council meeting held on November 8, 2016.The City Council voted 5/0 to introduce the Ordinance.The second reading allows the City Council to adopt the ordinance which will become effective thirty days after adoption. Fiscal Analysis The potential fiscal impact is a maximum of $51,000 per year,should the compensation negotiated reach the maximum allowed. This represents the additional funding needed, above and beyond the funding already allocated to the assistant city manager position that is being eliminated. The actual fiscal impact will be determined once a candidate is appointed.This additional cost,if any,will be covered within the existing FY 2016/17 City Manager's Office budget, due to salary savings from vacant positions. The FY 2017-18 budget will reflect the actual salary of the chief operations officer position. Next Steps The City Clerk will have the ordinance or a summary of the ordinance published in a newspaper of general circulation within fifteen days following adoption of the ordinance. Environmental Evaluation (CEQAI Pursuant to Public Resources Code section 21065, this action does not constitute a "project" within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification The City Clerk will have the ordinance or a summary of the ordinance published within fifteen days,if adopted. Exhibits 1.Ordinance No.CS-309 ORDINANCE NO.CS-309 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, REPEALING TITLE 2, CHAPTER 2.20 OF THE CARLSBAD MUNICIPAL CODE REGARDING FINANCIAL MANAGEMENT DIRECTOR AND ADOPTING TITLE 2,CHAPTER 2.20 OF THE CARLSBAD MUNICIPAL CODE CREATING THE CHIEF OPERATIONS OFFICER POSITION AND AMENDING CARLSBAD MUNICIPAL CODE SECTION 2.12.025. The City Council of the City of Carlsbad, California, does ordain as follows: SECTION 1:That Title 2,Chapter 2.20 of the Carlsbad Municipal Code is repealed in its entirety: SECTION 2: That Title 2, Chapter 2.20 of the Carlsbad Municipal Code is enacted in its entirety and reads as follows: Title 2 ADMINISTRATION AND PERSONNEL Chapter 2.20 CHIEF OPERATIONS OFFICER 2.20.010 Position created—Authority. 2.20.020 Appointment. 2.20.030 Qualifications. 2.20.040 Compensation. 2.20.050 Powers and duties. 2.20.060 Office of the City Attorney 2.20.070 Absence or disability. 2.20.010 Position created—Authority. The position of chief operations officer is created and established. The chief operations officer shall consolidate all operational matters of the city into an entirely separate and distinct position, reporting directly to the city manager. 2.20.020 Appointment. The position of chief operations officer shall be appointed by the city manager. 2.20.030 Qualifications. The chief operations officer shall be qualified by sufficient education, technical training, skill and experience to be proficient in the position. 2.20.040 Compensation. The chief operations officer shall receive such compensation as set by the city manager. The chief operations officer's base salary shall not exceed eighty percent (80%)of the base salary of the city manager and shall be a proper charge against such funds of the city as the City Council designates. 2.20.050 Powers and duties. The chief operations officer shall have the power and is required to do the following: A.Administration of City Affairs. The chief operations officer shall have charge of the day-to-day operations,as assigned by and under the direction of the city manager, to ensure the efficient and effective delivery of services. B.Leadership and Support.The leadership and support provided by the chief operations officer shall facilitate a high performing organization and the fulfillment of the city mission, values and goals. C.Planning.The chief operations officer,in collaboration with the city manager and other executive level city staff, shall develop operating strategies to achieve the city's mission, values and goals,as well as City Council policy direction. D.Resourcing.The chief operations officer,in collaboration with department directors, shall identify resources needed to carry out the core functions of the city, as well as any special projects,initiatives or goals to support City Council policy direction, at a level that reflects Carlsbad's high standard of service. E.Other Functions. The chief operations officer shall perform such other functions as the city manager may from time to time specify, or assign. 2.20.060 Office of the City Attorney. This chapter shall not apply to the role and functions of the City Attorney and employees of the City Attorney's Office. 2.20.070 Absence or disability. Should the chief operations officer be absent or disabled, the city manager may at his or her sole discretion designate a temporary acting chief operations officer. SECTION 3:That Title 2,Chapter 2.12, Section 2.12.025 of the Carlsbad Municipal Code is amended to read as follows: 2.12.025 Manager pro tempore—Acting city manager. The chief operations officer shall serve as manager pro tempore during any temporary absence or disability of the city manager.In the event there is no chief operations officer, the city manager, by filing a written notice with the city clerk, shall designate the assistant city manager or another qualified city employee to exercise the powers and perform the duties of the city manager during his or her temporary absence or disability.In the event the city manager's absence or disability extends beyond a two- month period, the City Council may, after the two-month period, appoint an acting city manager.Notwithstanding the aforementioned provisions of this section,the city manager may, by filing a written notice with the city clerk, designate a qualified city employee to exercise the powers and perform the duties of the city manager during his or her temporary absence of a period less than two months. EFFECTIVE DATE: This ordinance shall be effective thirty days after its adoption and the City Clerk shall certify the adoption of this ordinance and cause it to be published at least once in a newspaper of general circulation in the City of Carlsbad within fifteen days after its adoption. INTRODUCED AND FIRST READ at a regular meeting of the Carlsbad City Council on the 8TH day of November, 2016, and thereafter. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad on the 15TH day of November, 2016, by the following vote, to wit AYES:Hall, Wood, Schumacher, Blackburn, Packard. NOES:None. ABSENT: None. APPROVED AS TO FORM AND LEGALITY CELIA A. BREWER, City Attorney 2 MATT ALL,Mayor ATTEST: Nz1-.\3OLS2'-.(112 -64Y ) BARABA ENGLESON, City Clerk 0.111111N, (Seal)v.S BAD /0,........0 01.•4.I° ..... •„ tl%