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Home My WebLink About2016-11-29; City Council; ; Adopt a Resolution accepting the Contract for construction of the Library Renovation Projects as complete and directing the City Clerk to record a Notice of Completion and release bonds. Project No. 4020/4030CA Review HS' of cm%CITY COUNCIL a fit-*)Staff Report %Foca" Meeting Date:Nov. 29, 2016 To:Mayor and City Council From:Kevin Crawford, City Manager' Staff Contact:Steve Didier.. Municipal Projects Manager —Public Works/CM&I Steven.didier@carlsbadca.gov or 760-602-7539 Subject:Adopt a Resolution accepting the Contract for construction of the Library Renovation Projects as complete and directing the City Clerk to record a Notice of Completion and release bonds in accordance with state laws and city ordinances, Project No. 4020/4030. Recommended Action Adopt a Resolution accepting the Contract for construction of the Library Renovation Projects as complete and directing the City Clerk to record a Notice of Completion and release bonds in accordance with state laws and city ordinances, Project No. 4020/4030. Executive Summary On June 23, 2015, the City Council of the City of Carlsbad approved Resolution No. 2015-157 to award a Contract of $5,473,968 to PRAVA Construction Services,Inc.for construction of the Library Renovation Projects. On Sept. 13, 2016, City Council approved Resolution No. 2016-183 awarding an additional construction contingency of $250,000. On Sept.13,2016,PRAVA Construction Services,Inc.completed the contract work.Staff inspected the work and found it to be satisfactory. Staff recommends accepting the Contract for Construction of the Library Renovation.Projects as complete and directing the City Clerk to record a Notice of Completion and release bonds in accordance with state laws and city ordinances, Project No. 4020/4030. Discussion This Notice of Completion marks the end of a three year effort to complete refurbishments and enhancements for the Georgina Cole Library (Cole Library) and the Carlsbad City Library (Dove Library). The purpose of this effort was to continue providing top quality services and revitalize Library &Cultural Arts infrastructure to maximize its current and future benefit to the community.Below are examples of the improvements completed through Project No. 4020/4030: Cole Library Improvements More public computers New lighting New patron seating New Friends Bookstore New study room New roof/carpet/paint Teen area Door and window sealants New central "marketplace"Parking lot resurfacing New elevator New landscaping Dove Library Improvements New technology lab New community living room New patron seating New lighting New study rooms Relocated Friends Bookstore Teen area New roof/carpet/paint New west patio with fireplace Door and window sealants New café space New landscaping Fiscal Analysis LIBRARY RENOVATION PROJECTS, PROJECT NO.4020/4030 (PRAVA CONSTRUCTION SERVICES, INC.) Construction Award:$5,473,968 Construction Contingency:$710,000 Additional Contingency (Resolution No. 2016-183):$250,000 Total:$ 6,433,968 Construction Expenditures:$ 6,425,760 Remaining Construction Balance:$8,208 Next Steps Record a Notice of Completion and release bonds in accordance with state laws and city ordinances. Environmental Evaluation (CEQA) The approval of a Notice of Completion is a ministerial process and is exempt from the requirements of the California Environmental Quality Act (CEQA)pursuant to Carlsbad Municipal Code Section 19.04.070A.1.a. Public Notification None required. Exhibits 1.Resolution accepting the Contract for construction of the Library Renovation Projects as complete and directing the City Clerk to record a Notice of Completion and release bonds in accordance with state laws and city ordinances, Project No. 4020/4030. 2.Site map. EXHIBIT 1 RESOLUTION NO. 2016-232 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA,ACCEPTING THE CONTRACT FOR CONSTRUCTION OF THE LIBRARY RENOVATION PROJECTS AS COMPLETE AND DIRECTING THE CITY CLERK TO RECORD A NOTICE OF COMPLETION AND RELEASE BONDS IN ACCORDANCE WITH STATE LAW AND CITY ORDINANCES,PROJECT NO. 4020/4030. WHEREAS,the construction of the Library Renovation Projects, Project No. 4020/4030 were completed to the city's satisfaction by Prava Construction Services, Inc. on Sept. 13, 2016; and WHEREAS,the formal Notice of Completion has been prepared. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Carlsbad, California,as follows: 1.That the above recitations are true and correct. 2.That the Library Renovation Projects, specifically identified as Project No. 4020/4030, are deemed complete and are hereby accepted by the City Council of the City of Carlsbad. 3.The City Clerk of the City of Carlsbad is hereby authorized and directed to execute and record the Notice of Completion,attached hereto as Attachment A,for the Library Renovation Projects, Project No. 4020/4030. PASSED,APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 29th day of November, 2016, by the following vote, to wit: AYES:Hall, Wood, Schumacher, Blackburn, Packard. NOES:None. ABSENT:None. MA HALL,Mayor BARBARA ENGLESOI& City Clerk (SEAL) RECORDED REQUESTED BY CITY OF CARLSBAD AND WHEN RECORDED PLEASE MAIL TO: City Clerk City of Carlsbad 1200 Carlsbad Village Drive Carlsbad, California 92008 Space above this line for Recorder's use. PARCEL NO:n/a NOTICE OF COMPLETION Notice is hereby given that: 1.The undersigned is owner of the interest or estate stated below in the property hereinafter described. 2.The full name of the undersigned is City of Carlsbad,a municipal corporation. 3.The full address of the undersigned is 1200 Carlsbad Village Drive, Carlsbad, California 92008. 4.The nature of the title of the undersigned is:In fee. 5.A work or improvement on the property hereinafter described was completed on Sept.13, 2016. 6.The name of the contractor for such work or improvement is Prava Construction Services, Inc. 7.The property on which said work or improvement was completed is in the City of Carlsbad, County of San Diego,State of California,and is described as follows:Project No.4020/4030,Library Renovation Projects. 8.The street addresses of said properties are 1775 Dove Lane and 1250 Carlsbad Village Drive in the City of Carlsbad. CITY OF CARLSBAD City Engineer VERIFICATION OF CITY CLERK I,the undersigned, say: I am the City Clerk of the City of Carlsbad,1200 Carlsbad Village Drive, Carlsbad, California, 92008; the City Council of said City on ,20 ,accepted the above described work as completed and ordered that a Notice of Completion be filed. I declare under penalty of perjury that the foregoing is true and correct. Executed on ,20 ,at Carlsbad, California. CITY OF CARLSBAD BARBARA ENGLESON City Clerk tiCkek-4t- Word \ Masters \ Forms\ Notice of Completion (City)3/9/98 oi-ki LOCATION MAPMAP COLE LIBRARY SITE al., ,--els ,v \mill is' -.es.,.A.1ez6ei\\\1 vc... Th 0 \--, (-A F9 • • on_MI,<<"% 2 DR. >.*„..,...,'4'Ntie\ ilL7 u-'-i -Illallk4vz_DOVE LIBRARY ..°. (%41:SITE y- LN.43 -t 7.- ..4. ,..‘,\ti A!...12 ...4 oe.( ox0.0 1 -Al.„AR.PKWY.0 gli0 \. NCk' '- Mk_RD. )4•c\y4 ?0. \ c? ")\. N4 ALGA i - CITY OF OCEANSIDE HIGHWAY *ILArkii.VICINITYkii.41***4 NOT TO COLE LIBRARY SCALE SITE -40-ik itCITY OF VISTA Ptgrg \\1011111111," YrDOVE LIBRARY 4161 CITY OF 1:. .11h 44011.11401111101lASA:RCOSNOTTOSCALESITE .40 CRY OF ENCINITAS PROJECT NAME PROJECTBER EXHIBITNUMDOVE LIBRARY RENOVATIONS AND 40301, 47061 (Dom 2COLE LIBRARY RENOVATIONS 40201, 47051 (COLE) PLOTTED BY:SCOTT EVANS PLOT DATE:647/14 PARD:WISCELLANEOUS\LOCAIION MAPS\40.301_40201-DOVE-COLE.DM