HomeMy WebLinkAbout2017-01-10; City Council; ; Resolution approving Amendment No. 2 to extend and amend Agreement with Arcadis US Inc for construction management and inspection services for Vista/Carlsbad Interceptor Sewer and Agua Hedionda Sewer Lift Station ProjectsCA Review tig.
csiiik,ste CITY COUNCIL
°Staff Report
C4[IFOW'‘
Meeting Date:Jan. 10, 2017
To:Mayor and City Council
From:Kevin Crawford, City Manager
Staff Contact:Mark Biskup, Associate Engineer
mark.biskup@carlsbadca.gov or 760-438-2722
Subject:Adopt a Resolution approving Amendment No.2 to extend and amend the
Agreement with Arcadis U.S.,Inc.for construction management and
inspection services for the Vista/Carlsbad Interceptor Sewer,Reaches
VC11B—VC15, and the Agua Hedionda Sewer Lift Station Projects.
Recommended Action
Adopt a Resolution approving Amendment No.2 to extend and amend the Professional Services
Agreement with Arcadis U.S.,Inc.for construction management and inspection services for the
Vista/Carlsbad Interceptor Sewer,Reaches VC11B-VC15,and the Agua Hedionda Sewer Lift
Station, Project Nos. 3492, 3886 and 3949.
Executive Summary
Arcadis U.S.,Inc.is providing construction management and inspection services as well as
environmental monitoring and reporting for the Vista/Carlsbad Interceptor Sewer,Reaches
VC11B-VC15, and the Agua Hedionda Sewer Lift Station Projects under a Professional Services
Agreement. The second amendment is necessary because the CEQA document requires that a
paleontologist/archeologist and Native American monitor be present during all earth disturbing
activities.Additionally,environmental monitoring for soil contamination is necessary during
excavation in areas where soil contamination is suspected based on the initial geotechnical
investigation.As a result of soil contamination discovered early in the project that required
special handling and slower than estimated production rates by the contractor,additional
environmental monitoring services are necessary.
Discussion
On May 19, 2015, the City Council adopted Resolution No. 2015-124 awarding a Construction
Contract in the amount of $44,195,300 to Pulice Construction for Reaches VC11B-VC15 of the
Vista/Carlsbad Interceptor Sewer Project and the Agua Hedionda Sewer Lift Station.The
Vista/Carlsbad Interceptor Sewer was constructed in 1965 and is jointly-owned by the City of
Vista and the City of Carlsbad. The project includes a new 140 foot long steel truss utility bridge,
a 33 million gallon per day sewage lift station, and 2 miles of large diameter gravity sewer and
force main pipeline to provide increased capacity and reliability to the sewer system. The project
also includes the construction of 2 miles of recycled water transmission pipeline. The project is
currently 50 percent complete.
On Nov. 4, 2014, the City Council adopted Resolution No. 2014-257, approving an Agreement
with Arcadis U.S.,Inc.to provide construction management and inspection services for the
project. The Agreement was subsequently amended on May 19, 2015,as approved by Resolution
No.2015-125,to include environmental monitoring and reporting services through the
construction phase of the project. As a result of soil contamination discovered early in the project
that required special handling and also slower than estimated production rates by the contractor,
additional environmental monitoring services are necessary from Arcadis U.S.,Inc.to comply
with the CEQA document and project's environmental permit requirements.Therefore,
Amendment No.2 to the Agreement with Arcadis U.S., Inc. is necessary to provide the additional
environmental monitoring services through the end of the project.
Fiscal Analysis
The original fee for construction management and inspection services included in the Agreement
with Arcadis U.S., Inc. was a not-to-exceed fee of $3,639,920. Amendment No.1 provided for an
additional $325,881 and the proposed Amendment No. 2 provides an additional $280,000 for a
total Agreement amount not to exceed $3,919,920.A summary of current and projected project
costs is as follows:
PROJECT COST SUMMARY FOR THE AGUA HEDIONDA SEWER LIFT STATION,
WC INTERCEPTOR SEWER REACHES VC118 —VC15, AND AVENIDA ENCINAS RECYCLED WATER LINE
(PROJECT NOS. 3492, 3886, 3949)
Encumbrances and Expenditures through Dec. 5, 2016 $57,408,676
Remaining Staff Administrative Costs (Estimated)$500,000
Arcadis U.S., Inc. Amendment No.2 $280,000
TOTAL ESTIMATED PROJECT COSTS $58,188,676
CURRENT APPROPRIATION $58,430,000
ADDITIONAL APPROPRIATION REQUIRED $0
Sufficient funds are currently available for the completion of the project. All project related costs
will be shared between the City of Carlsbad and the City of Vista as described within the existing
project agreement between the two cities. Vista is responsible for approximately 65 percent of
the costs related to the sewer project and is using State Revolving Funds to pay for their portion
of the project. Carlsbad's share of the project is funded from the Sewer Connection Fee Fund.
Next Steps
Construction on the project will continue and is expected to be complete by early 2018.
Environmental Evaluation (CEQA)
A Mitigated Negative Declaration (MND)and Mitigation Monitoring and Reporting Program
(MMRP) were prepared for the Agua Hedionda Sewer Lift Station, Force Main and Gravity Sewer
Replacement project (PDP 00-02(C)/SP 144(L)/RP 10-26/CDP 10-17/HDP 10-05/SUP 10-02/HMP
10-03).The MND was adopted by the City Council on Dec.6,2011,in compliance with the
California Environmental Quality Act (CEQA) Guidelines Section 15074.
Public Notification
None required.
Exhibits
1.Resolution approving Amendment No.2 to the Professional Services Agreement with Arcadis
U.S.,Inc.for construction management and inspection services for the Vista/Carlsbad
Interceptor Sewer, Reaches VC11B-VC15, and the Agua Hedionda Sewer Lift Station, Project
Nos. 3492, 3886 and 3949.
2.Location Map.
EXHIBIT 1
RESOLUTION NO. 2017-001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AMENDMENT NO. 2 TO EXTEND AND AMEND THE
PROFESSIONAL SERVICES AGREEMENT WITH ARCADIS U.S.,INC.FOR
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE
VISTA/CARLSBAD INTERCEPTOR SEWER, REACHES VC11B —VC15, AND THE
AGUA HEDIONDA SEWER LIFT STATION PROJECTS
WHEREAS, on Nov. 4, 2014, City Council approved an Agreement with Arcadis U.S., Inc.
for an amount not to exceed $3,314,039 for construction management and inspection services for the
Agua Hedionda Sewer Lift Station, Vista/Carlsbad Interceptor Sewer Reaches VC11B -VC15, and the
Avenida Encinas Recycled Water Line (Project),Project Nos.3492,3886,and 3949,by adopting
Resolution No. 2014-257; and
WHEREAS,on May 19, 2015, City Council approved Amendment No.1 to the Agreement to
include environmental monitoring and reporting during construction for an amount not-to-exceed
$325,881, by adopting Resolution No. 2015-125; and
WHEREAS,additional monitoring and reporting during construction is necessary to comply with
environmental requirements and permits; and
WHEREAS,city staff and Arcadis U.S.,Inc.have negotiated fees in an amount not-to-exceed
$280,000 to provide the additional monitoring and reporting services,as described in Amendment No.
2 to the Agreement; and
WHEREAS,city staff and Arcadis U.S., Inc. have agreed to extend the Agreement for a period of
one year; and
WHEREAS,funds have been appropriated in the Capital Improvement Program from the Sewer
Connection Fee Fund and sufficient funds are currently available; and
WHEREAS,Carlsbad will be reimbursed by the City of Vista for its portion of the additional
monitoring and reporting services; and
EXHIBIT 1
WHEREAS,the City Council of the City of Carlsbad, California has determined that it is in the
best interest of the city to execute the amendment to extend and amend the Professional Services
Agreement for environmental mitigation monitoring support.
NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Carlsbad, California,as
follows:
1.That the above recitations are true and correct.
2.That the Mayor of the City of Carlsbad is authorized and directed to execute Amendment
No. 2 to extend and amend the Professional Services Agreement with Arcadis U.S., Inc.,
which is attached hereto as Attachment "A."
PASSED,APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 10th day of January, 2017, by the following vote, to wit:
AYES:M. Hall,K.Blackburn, M. Schumacher,C.Schumacher, M. Packard.
NOES:None.
ABSENT:None.
"Al pi/
A HALL,Mayor
I k_16.5)X
BAR:&:A ENGLESON, City C erk
(SEAL)
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UTIL1139
AMENDMENT NO.2 TO EXTEND AND AMEND AGREEMENT FOR
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE
VISTA/CARLSBAD INTERCEPTOR SEWER, REACHES 11B-15, AND THE AGUA
HEDIONDA SEWER LIFT STATION, PROJECT NO. 3949, 3492, 3886
ARCADIS U.S., INC.
This
teridment
No.2 is entered into and effective as of the 124 day of
,20117.extending and amending the agreement dated
November 4,2014 (the "Agreement")by and between the City of Carlsbad,a municipal
corporation, ("City"), and Arcadis U.S., Inc.,a Delaware corporation ("Contractor") (collectively,
the "Parties")for Construction Management and Inspection Services for the Vista/Carlsbad
Interceptor Sewer, Reaches 11B-15 and the Agua Hedionda Sewer Lift Station.
RECITALS
A.On May 19, 2015, the Parties executed Amendment No.1 to the Agreement to add
Environmental Mitigation Monitoring Support during construction of the Project; and
B.The Parties desire to alter the Agreement's scope of work to include additional
Environmental Mitigation Monitoring Support; and
C.The Parties desire to extend the Agreement for a period of one year; and
D.The Parties have negotiated and agreed to a supplemental scope of work and fee
schedule, which is attached to and incorporated in by this reference as Exhibit "A",Scope of
Services and Fee.
NOW,THEREFORE,in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1.In addition to those services contained in the Agreement,as may have been
amended from time to time, Contractor will provide those services described in Exhibit "A".
2.City will pay Contractor for all work associated with those services described in
Exhibit "A" on a time and materials basis not-to-exceed two hundred thousand eight hundred
eighty dollars ($280,000)dollars.Contractor will provide City,on a monthly basis,copies of
invoices sufficiently detailed to include hours performed, hourly rates, and related activities and
costs for approval by City.
3.Contractor will complete all work described in Exhibit "A" by November 3, 2018.
4.All other provisions of the Agreement, as may have been amended from time to
time, will remain in full force and effect.
5.All requisite insurance policies to be maintained by the Contractor pursuant to the
Agreement,as may have been amended from time to time,will include coverage for this
Amendment.
City Attorney Approved Version 1/30/13
1
UTIL1139
6.The individuals executing this Amendment and the instruments referenced in it on
behalf of Contractor each represent and warrant that they have the legal power, right and actual
authority to bind Contractor to the terms and conditions of this Amendment.
CONTRACTOR,CITY OF CARLSBAD, a municipal
C,a Delaware corporation of the State of California
DIMAINKOtiPn
Notary Pubk -Arizona
I •Wimps County
0 *4 ?P'My Comm. Expires fun.,201$
By:vintosts."...6.0241—e4-l'e-ir ----)(‘<'0 Sf /1j°
(sign here MATT LL
Mayor
Jon Westervelt, Vice President
(print name/title)
ATTEST:
By:
/17 •
11 fp_
F -R G
,..(sign here)BARBA -li ENGLESON1.IN
NOIAHY P.JP.LiC City Clerk
Ar ;OR AD('Johan R.Bouten, CFO
1
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VXr''C'E T"-"I 113r nt name/title)ategdd do
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aClorer aald
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Douglas
December, 2016 by Johann R.Bouten.
/711 Notary Public k.i."If required by City, proper notarial ackn w e men of execution by Contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups:
Group A Group B
Chairman,Secretary,
President,or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise,the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:
reputy City Attorney
City Attorney Approved Version 1/30/13
2
EXHIBIT "A"
A ARCADIS Design & Consultancy
for ristunlandbawds
City of Carlsbad
AGUA HEDIONDA SEWER FORCE
MAIN AND LIFT STATION
Additional Environmental Mitigation Monitoring
Support
November 2016
//'
,/
CONTENTS
Introduction 3
Scope of Work 3
Task 1.0: MMRP Management 4
Task 1.1: Meetings 4
Task 1.2: Reporting 4
Task 2.0: Environmental Compliance Monitoring 5
Task 2.1: Compliance Monitoring 5
Cost estimate 7
TABLES
Table 1.Cost Estimate 8
APPENDIX
Appendix A. MMRP 9
This proposal and its contents shall not be duplicated, used, or disclosed — in whale orIn part — for any purpose other than to
evaluate the proposal. This proposal is not intended to be binding or form the terms of a contract. The scope and price of this
proposal will be superseded by the contract ifthis proposal is accepted and a contract is awarded to Amedis as a result of— or in
connection with — the submission ofthis proposal, Arcadis and/or the client shall have the right to make appropriate revisions of its
terms, including scope and price, for purposes of the contract. Further, client shall have the right to duplicate, use or disclose the
data contained in this proposal only to the extent provided in the resulting contract
arcades corn Use or disclosure of this information is subject to the disclaimer located on the table of contents of this document.
cAuserabhavortIdoasneniSitenhhilenv mosofing‘connatemenaninivaNs amendment Framer 11-01-2016.cloc.2
INTRODUCTION
Arcadis is pleased to present the City of Carlsbad (City) this proposal to provide ongoing mitigation
monitoring and compliance services in support of the Agua Hedionda Sewer Lift Station and Force Main
Project (Project).
Arcadis has prepared this proposal to supplement Amendment No.1 to Agreement for Construction
Management and Inspection Services for the Vista/Carlsbad Interceptor Sewer Reaches 116-15, and the
Agua Hedionda Sewer Lift Station Project No. 3949, 3492, 3886 executed May 19, 2015. This proposal
covers additional costs required for ongoing environmental compliance monitoring. Primary goals of the
monitoring program are to:
•Conduct monitoring of Project construction activities.
•Evaluate compliance or non-compliance with Project mitigation measures, permits, stipulations,
conditions, or other regulatory requirements.
•Document compliance or non-compliance with the project specific requirements.
Additional goals include:
•Act as an extension of City staff by serving as the City's "eyes and ears* at the Project site during
construction.
•Perform compliance monitoring activities as part of the Contractor and City team in a proactive,
constructive, and cost effective manner.
•Provide expert compliance monitoring consulting services to develop creative and innovative
solutions to unanticipated challenges that occur during construction of the Project.
•Treat all project personnel and stakeholders in a professional manner with respect at all times.
The Arcadis team offers the City the compliance monitoring experience, subject matter expertise, and
project management expertise to deliver cost effective comprehensive compliance monitoring services.
Our approach has been developed based on our experience providing similar compliance monitoring
services for our clients in Southern California.
Scope of Work
The Arcadis team has developed a scope of work and level of effort for additional environmental
compliance monitoring in careful consideration of the mitigation monitoring requirements as outlined in
the MMRP as well as our experience providing these services on multiple similar projects in Southern
California. Core project objectives include construction of the Project in compliance with all applicable
environmental permit conditions and approved mitigation measures, meeting regulatory expectations, and
creating a positive impression on stakeholders and regulatory agencies. The following sections describe
how Arcadis will accomplish the primary tasks associated with implementation of the MMRP.
Assumptions utilized in developing the scope of work that in turn drive the cost estimate are provided
where appropriate per task and subtask.
arrad's con Use or disclosure of this information is subject to the disclaimer located on the table of contents of this document
c aersyttaworMocurnordsWes \ ahWenv monitoring \ cordractUrnendrnentaNs amencknent proposal 11-01-2016 doer 3
Task 1.0: MMRP Management
Arcadis will manage the overall implementation of the MMRP and associated permit conditions such as
those contained in the USAGE of Engineers 404 Permit and California Coastal Commission Coastal
Development Permit (CDP). Attached in Appendix A is an annotated copy of the MMRP indicating the
specific mitigation measures Arcadis will lead and those assumed to be managed by others such as the
City of Carlsbad and the construction Contractor.
Arcadis will provide a Compliance Manager to oversee implementation of MMRP tasks our team is
responsible for implementing. The Compliance Manager will serve as the liaison between the monitoring
team and the City and direct the monitoring activities as well as providing progress reports, budget status
reports, compliance reports and other communications with the City as necessary.
Task 1.1: Meetings
The Compliance Manager will attend and participate in project meetings including:
•Construction progress meetings held at City offices (assumed to occur once per month)
•Weekly project conference calls (meetings assumed to last up to one hour)
Task 1.2: Reporting
Routine Reporting
To keep the City apprised of the status of the construction compliance program as well as provide
environmental documentation as required by the State Revolving Funding agreement, Arcadis will assist
in the preparation of quarterly compliance status reports using standard compliance report formats.
Notice of Violation or Emergency Reporting
In the event of a serious non-compliance event (after responding to the serious non-compliance via stop
work), the City will be notified immediately via phone, email, or other means. The purpose of the
notification will be to provide the City with real-time information about the incident, the plan for mitigation,
corrective action, and respond to media, public, or other stakeholder inquiries as needed. Additionally, the
notification will allow the Compliance Manager to confer with the City regarding appropriate steps to
address the incident. A summary report of the incident will be provided to the City within 24 hours of the
incident, followed by a non-compliance report within 48 hours in the event of any non-compliance event.
Assumptions:
1.City to provide list of Notice of Violation and emergency contacts.
2.Written notifications to be provided to City in digital format
Project Completion Environmental Compliance Report
Arcadis will prepare a Project Completion Environmental Compliance Report within 30 days of Project
completion that summarizes the environmental monitoring activities conducted throughout the
construction process. The report will draw from the weekly and monthly compliance reports submitted to
the City during the construction phase and provide information on environmental compliance in a
tir dd .Orl'Use or disclosure of this information is subject to the disclaimer located on the table of contents of this document.
\usentWhavottdocurneeesWettatesetnv monitonnincontrathemendmennalis amendment proposal 11-01 -2016. none 4
summary tabular format. Any reports generated during the course of environmental compliance
monitoring or summary reports for biological or cultural resources monitoring will be appended to the
Project Completion Environmental Compliance Report.
Assumptions:
1.Draft Project Completion Environmental Compliance Report to be provided to City within 30 days of Project
completion.
2.Project Completion Environmental Compliance Report to be revised and finalized within two weeks of receipt
of consolidated comments from City.
Project Completion Environmental Compliance Report to be provided to City in hard copy and digital
formats. Assume three hard copy reports to be produced
Task 2.0: Environmental Compliance Monitoring
Construction projects are subject to changing conditions associated with weather, construction
sequencing, means and methods, biological and cultural resources, agency inspection/permit
requirements, availability of construction crews, traffic conditions, and a wide array of other challenges.
The Arcadis team has the experience and expertise to appropriately and efficiently recognize and rapidly
communicate changing conditions to our compliance monitoring team and the City, work collaboratively to
develop corrective actions or implement contingency measures, and prepare the necessary compliance
and inspection documentation. Accordingly, Arcadis will work closely with the City and the construction
Contractor to:
•Anticipate, define, manage, and document field activity, schedule, and staffing changes
•Identify, assess, communicate, document, and obtain necessary authorizations for deviations from
required mitigation measures
•Identify, document, evaluate, and correct near-miss environmental compliance issues
•Identify, document, evaluate, communicate, and resolve environmental compliance incidents
Non-compliance issues commonly occur when there has been a change in conditions or when the project
construction approach has been modified. As such, Arcadis closely monitors and addresses changes in
construction to achieve project compliance. Arcadis believes that it is crucial to identify and document
construction changes in advance of deployment through weekly and monthly schedule review and
evaluation of near-miss conditions for environmental compliance and monitoring. Through this process of
evaluating proposed construction changes and near-miss conditions we are able to recognize potential
risk factors, develop corrective actions to reduce the potential for an environmental compliance violation
or other significant incident, and communicate recommended corrective actions to the construction team.
Task 2.1: Compliance Monitoring
Arcadis will provide compliance monitors in the following subject matter areas:
•Cultural Resources
•Paleontological Resources
:,r(cols cow Use or disclosure of this information is subject to the disclaimer located on the table of contents of this document.
c‘usarabhrreroitIdocumentWitserrhiMenv moratosindtcontractdrnendmennahla amendment pnapose111-01-2016.doot 5
Archaeological and Paleontological Monitoring: As required by mitigation measure CUL-1 and CUL-3,
Arcadis will subcontract with Brian F. Smith & Associates, Inc. (BFSA) to monitor ground-disturbing
activities and will be on-site during all grading, trenching, and other ground disturbing activities. Arcadis
proposes to utilize the services of BFSA to provide cross-trained archaeological and paleontological
monitors resulting in significant cost savings rather than staffing this monitoring effort with separate
archaeological and paleontological monitors.
Following completion of the project, BFSA will prepare a summary report of the archaeological and
paleontological resources monitoring task. Please note that this scope of work does not include costs
associated with artifact evaluation, data recovery, artifact processing, reporting, or curation of significant
finds. Should field data analysis and recovery be required, Arcadis will provide the City with an estimated
cost to complete the work for review and approval prior to conducting the work.
Assumptions:
1.One cross-trained archaeological-paleontological monitor will be sufficient to monitor trenching and other
ground disturbing activities.
2.Trenching and other ground disturbing activities will occur over an additional 60 weeks.
3.Construction trenching will occur 5 days per week, 6 hours per day.
4.This scope of work does not include costs associated with artifact evaluation, data recovery, artifact
processing, reporting, or curation of significant finds.
Native American Monitoring: As required by mitigation measure CUL-2, Arcadis will subcontract with
Saving Sacred Sites, a qualified Native American monitor, to monitor ground-disturbing activities and will
be on-site during all grading, trenching, and other ground disturbing activities.
Assumptions:
1.Native American monitoring will occur during trenching and other ground disturbing activities over an
additional 60 weeks, 5 days per week, 6 hours per day.
Final Monitoring Compliance Report: A final monitoring report will be prepared for compliance
documentation.The report will include the paleontological context for the general site area, site-
specific geology and stratigraphy, summary of the field techniques, results of monitoring and
analyses,and conclusions including future mitigation recommendations.Field forms will be
attached to the report as an appendix. The report will meet or exceed all local,state,and
federal standards and will be provided in electronic (PDF) format.For the purposes of the cost
proposal, a negative findings report is assumed.
Assumptions:
1.One cross-trained archaeological-paleontological monitor will be sufficient to monitor trenching and other
ground disturbing activities.
2.Trenching and other ground disturbing activities will occur over an additional 60 weeks.
3.Construction trenching will occur 5 days per week, 6 hours per day.
4.This scope of work does not include fossil recovery, identification, or curation.
-r r 1i:16.I el1 I Use or disclosure of this information is subject to the disclaimer located on the table of contents of this document
c tutenebterworndocutnetteleatnAtehlMenv mannormateontrecaarnendmenfeelas amendment proposal 11.01-2016sloce 6
COST ESTIMATE
ARCADIS' cost estimate to provide the services described in this proposal is presented below. Work will
be billed on a time and materials basis with a not to exceed limit of $260,040 that will not be exceeded
without prior authorization from the City. Project pricing detail is provided on the attached table.
arcadis corn Use or disclosure of this information is subject to the disclaimer located on the table of contents of this document.
canentathawornclocurnantstsitestahlMenv monemingleontracttomandmandahls amendment proposal 11-01-2016.d=7
TABLE
Cost Estimate
///7/
Table 1 -Cost Summary
Agua liedlonda Sewer Force Main and Litt Station A ARCADIS I St .r...CO 14 L.')MangSi
I baws.
Additional Environmental Mitigation Monitoring Support
Task 1 Task 2
Additional ComplianceProject Management TotalMonitoring
In Rate Hours Cost Hours Cast
Total
Hours
Total
Cast-•s Compliance Manner S 150 180 S 27,000 $-180 S 27,000
Principal Archeoceiso Consultant S 150 $20 $3,000 20 S 3,000
Senior Archaeologist S 90 $-80 S 5,400 60 S 5,400
Archaeo/Paleo Monitor S 65 S -1800 $117,000 1800 S 117,000
Native Atnetican Monitor S 55 S -1800 $99,000 1800 $99,000
LABOR SUBTOTAL 5 27,000 $224 400 S 251,400
Other Direct Costs
Unit Rates Units Cost Units Cost Units Cost
Report Materials and Mailing S --S S -
Misc. field consonables S --S S -
Truck $--2 S -
M'•10.540 $-16000 S 8 840 16000 S 8 840
ODC SUBTOTAL S -S 8 640 $8 640
Total Cost Estimate:1 27,000 S 233,040 S 260,040
AILS Amosirmord Cost Tale 11012016 1/1
APPENDIX A
MMRP
/
/
Page 1 of 14
Mitigation Measure Primary Responsibility Codes
City of Carlsbad
Contractor
ARCADIS
Monitoring Monitoring Shown on VerifiedMitigation Measure RemarksTypeDepartmentPlansImplementation
AIR QUALITY
AQ-1 -All construction equipment will be maintained at Project Engineering -Construction
appropriate mechanical and electronic tuning levels per Utilities Contractor
the manufacturers specifications.Diesel equipment Department &responsible
standing idle for more than five minutes shall be turned off.Construction per
This would include dump trucks waiting to deliver or Contractor Construction
receive soil, gravel, aggregate or other bulk materials.Plans
andSpecifications
Environmental
Note #1.
AQ-2 -Project construction shall implement the following Project Engineering -Construction
measures in order to minimize construction-related Utilities Contractor
emissions due to dust:Department &responsible
•Water all active construction areas at least twice Construction per
Constructiondaily.Contractor Plans and•Cover all trucks hauling soil, sand, and other loose Specificationsmaterials or require all trucks to maintain at least 2 Environmental
feet of freeboard.Note #2.
•Pave,apply water three times daily,or apply soil
stabilizers on all unpaved access roads,parking
areas, and staging areas at the construction sites.
•Sweep streets daily (with water sweepers) if visible
soil material is carried onto adjacent public streets.
•Apply soil stabilizers or hydrosseed to previously-
graded inactive construction areas.
•Cover,enclose or apply soil binders to exposed
stockpiles.
gxolipatIon of Hoodinoc.
Type =Project ongoing. cumulative.Verified Implementation =When mitigation measure has been implemented.
Monitoring Dept. a Department, or Agency, responsible for monitoring a particular this column will be initialed and dated.
mitigation measure.Remarks =Area for describing status of ongoing mitigation measure. or for other
information.
Shown on Plans =Wien mitigation measure is shown on plans. this column will be RD -Appendix P.
initialed and dated.
Page 2 of 14
Monitoring Monitoring Shown on VerifiedMitigation Measure RemarksTypeDepartmentPlansImplementation
•Limit traffic speeds on unpaved roads to 15 mph.
•Replant vegetation in disturbed areas as quickly as
possible.
AQ-3 -Grading,construction and pipe laying operations Project Engineering -
on the north side of the Agua Hedionda Lagoon channel,Utilities
including construction of the channel bridge,shall be Department &
accomplished with the cooperation of the YMCA youth Construction
recreation facility staff to ensure no children are present Contractor
during construction of this segment.
BIOLOGICAL RESOURCES
B10-1 -Mitigation for permanent and temporary impacts to Project Planning
upland vegetation communities (HMP Habitat Groups D,E Division
and F)will be mitigated by debiting the appropriate
acreage (total 1.20 acres)from the Lake Calavera
Mitigation Parcel at the ratios indicated in Table 4 in the
EIA Part II (except Diegan coastal sage scrub mitigation
acreage shall include a minimum 1:1 creation component,
as indicated in Mitigation Measure #2 below).The Lake
Calavera property was identified in the City's Habitat
Management Plan as a public project mitigation parcel for
municipal projects.The total acreage available for credit
at its inception was 186.55 acres.That acreage is
available to mitigate for habitat impacts from City projects
on an acre-for-acre basis regardless of the type of habitat
being impacted, except for Group A, B or C habitat groups,
none of which are impacted by the proposed project The
mitigation provided for each City project by the Lake
Calavera parcel is tracked and reported on an annual
basis in the City's HMP Annual Report.As of the end of
the last reporting period (October 2009), a total of 183.8
acres of mitigation land was still available.
B10-2 -Pursuant to Conservation Standards 7-8 and 7-9 Project Planning
(p. D-115) of the HMP, the project applicant shall mitigate Division 8.1
for the loss of 0.09 acre of coastal sage scrub by creation Engineering-
explanation of Heaclinac,
Type =Project. ongoing, cumulative.Verified Implementation =Wren mitigation measure has been implemented,
Monitoring Dept.=Department. or Agency. responsible for monitoring a particular this column will be initialed and dated.
mitigation measure.Remarks =Area for describing status of ongoing mitigation measure, or for other
Information.
Shown on Plans =When mitigation measure is shown on plans. this column will be RD •Appendix P.
initialed and dated.
Page 3 of 14
Monitoring Monitoring Shown on VerifiedMitigation Measure RemarksTypeDepartmentPlansImplementation
of at least 0.09 acre (no net loss) of creation of coastal Utilities
sage scrub in a location acceptable to the Carlsbad Department
Planning Department and the Wildlife Agencies.Upon
agreement as to the selected site,the applicant shall
prepare a restoration program for review and approval by
the City and Wildlife Agencies.The restoration program
shall include a five-year maintenance and monitoring
program,with a requirement to meet City/Wildlife
Agencies-approved success criteria.This restoration
program shall be approved prior to the commencement of
any clearing of coastal sage scrub associated with project
construction.The restoration program shall include site
preparation guidelines,implementation monitoring,
performance standards,long-term maintenance and
monitoring methodology, and contingency measures with a
commitment to funding.
B104 -In order to avoid impacts to adjacent open space Project Planning Construction
habitats during construction,all impacted open space Division &Contractor
interfaces will require temporary orange construction Biological responsible
fencing which clearly delineates the edge of the approved Monitor photo
limits of grading and clearing and environmentally documentation
sensitive areas beyond.This fencing shall be installed in and
forinstallation ofall areas adjacent to protected open spaces, and shall be temporary
installed prior to construction,and maintained for the orange
duration of construction activity.Fencing shall be installed construction
in a manner that does not impact habitats to be avoided.fencing per
The applicant shall submit to the City for approval, at least Construction
seven days prior to initiating project impacts,the final Plans and
plans and photographs for initial clearing and grubbing of Specifications
habitat and project construction.These final plans shall Environmental
include photographs that show the fenced limits of impact Boo#4.Biologicaland all areas to be impacted or avoided.If work occurs Monitor tobeyond the fenced or demarcated limits of impact, all work verify
shall cease until the problem has been remedied and compliance.
gkommtion of Headings:
Type =Project. ongoing, cumulative.Verified Implementation =When mitigation measure has been implemented.
Monitoring Dept.=Department. or Agency. responsible for monitoring a particular this column MU be initialed and dated.
mitigation measure.Remarks =Area for describing status of ongoing mitigation measure. or for other
information.
Shown on Plans =When mitigation measure is shown on plans, this column wig be RD -Appendix P.
initialed and dated.
Page 4 of 14
Monitoring Monitoring Shown on VerifiedMitigationMeasureRemarksTypeDepartmentPlansImplementation
mitigation identified,to the satisfaction of the biological
monitor.Temporary orange construction fencing shall be
removed upon project completion of construction of the
project
810-4 -The developer shall hire a biological monitor to Project Planning
monitor the construction operations.The biological Division &
monitor shall have the ability to halt construction work,if Engineering-
necessary and confer with the City and Wildlife Agencies Utilities
to ensure the proper implementation of species and habitat Department
protection measures.The biologist shall report any
violation to the USFWS within 24 hours of its occurrence.
The biological monitor shall be present to monitor clearing,
grading,and construction activities in the vicinity of
biological open space areas.The biological monitor shall
have the authority to stop construction and require
additional precautions or conservation measures to protect
the proposed open space preserve areas,including the
wildlife movement corridor, as necessary.Implementation
of this measure shall be verified by the City prior to and
concurrent with construction.
8104 -Prior to the commencement of any ground-Project Planning
disturbing activities (i.e.,clearing,grubbing,trenching,Division &
grading)that occur between January 15 and September Biological
15,a preconstruction (s 3 days),biological survey by a Monitor
qualified biologist shall be conducted of the project area.If
active raptor and/or migratory bird nests are observed
during the construction phase, a buffer area of adequate
width (typically 500 feet), as determined by the monitoring
biologist,shall be established between the construction
activities and the nest so that nesting activities are not
interrupted.To avoid potential impacts,trees shall be
removed outside of the breeding season of local raptor
species (trees shall be removed between September 15
and January 15).Noise attenuation and buffer (if required)
Expiration of Headings'
Type =Project, ongoing, cumulative.Verified Implementation =When mitigation measure has been Implemented,
Monitoring Dept.=Department. or Agency. responsible for monitoring a particular this column will be initialed and dated.
mitigation measure.Remarks =Area for describing status of ongoing mitigation measure. or for other
information.
Shown on Plans =When mitigation measure is shown on plans. this column will be RD -Appendix P.
initialed and dated.
Page 5 of 14
Monitoring Monitoring Shown on VerifiedMitigation Measure RemarksTypeDepartmentPlansImplementation
shall remain in place until the construction activities are
completed or the nest is no longer active. Implementation
of this measure shall be verified by the City.
B104 -Construction noise created during the breeding Project Planning Biological
season that could affect the breeding of the California Division &Monitor to
gnatcatcher,migratory songbirds and other bird species Biological monitor noise
associated with the adjacent sensitive open water,Monitor in proximity to
wetlands, riparian, and coastal sage scrub habitat shall be breeding/nestingbirds.avoided.This restriction can be waived by the City, with Contractorconcurrence from the Wildlife Agencies, upon completion responsible for
of a breeding/nesting bird survey of the area in accordance modifying work
with the Migratory Bird Treaty Act.A biological monitor of if required to
the construction operation is required.If nests are comply with
present,no loud construction (exceeding 60 dBA hourly noise
average, adjusted for ambient noise levels, at the nesting limitations per
site) may take place within 500 feet of active nesting sites Construction
during the nesting/breeding season (January 15 through Plans and
SpecificationsSeptember 15).Environmental
Note #7.
B10-7 -The developer shall train all contractors and Project Planning This training
construction personnel on the biological resources Division &will also satisfy
adjacent to portions of this project and ensure that training Biological USAGE 404
is implemented by construction personnel.At a minimum,Monitor Permit Pie-
training shall include:1)the purpose for resource Construction
protection;2)a description of the gnatcatcher and its condition #6.
habitat;3)limiting activities,vehicles,equipment,and
construction materials to the fenced project footprint to
avoid sensitive resource areas in the field (i.e.,avoided
areas delineated on maps or on the project site by
fencing); 4) the protocol to resolve conflicts that may arise
at any time during the construction process:and,5)the
general provisions of the Endangered Species Act,the
need to adhere to the provisions of the Endangered
Species Act,the penalties associated with violating the
twlanstIon of HoodInas:
Type =Project, ongoing, cumulative.Verified Implementation =When mitigation measure has been implemented,
Monitoring Dept. =Department. or Agency. responsible for monitoring a particular this column will be initialed and dated.
mitigation measure.Remarks =Area for describing status of ongoing mitigation measure. or for other
Information.
Shown on Plans =When mitigation measure is shown on plans, this column vAll be RD -Appendix P.
initialed and dated.
Page 6 of 14
Monitoring Monitoring Shown on VerifiedMitigation Measure RemarksTypeDepartmentPlansImplementation
Endangered Species Act.
BIO-8 -In order to adequately protect the adjacent open Project Engineering —
spaces,the applicant shall ensure that the following Utilities
mitigation measures are implemented during project Department &
construction:Construction
Contractor
•Employees shall strictly limit their activities,
vehicles, equipment and construction materials to
the fenced project footprint;
•Pets of project personnel shall not be allowed on
the project site;
•Disposal or temporary placement of excess fill,
brush or other debris shall not be allowed in
waters of the United States or their banks;
•All equipment maintenance,staging,and
dispensing of fuel, oil, coolant, or any other such
activities shall occur in designated areas within the
fenced project impact limits and in such a manner
as to prevent any runoff from entering offsite open
spaces,and shall be shown on the construction
plans.Fueling of equipment shall take place
within existing paved areas greater than 100 feet
from the Agua Hedionda Lagoon channel shore.
Contractor equipment shall be checked for leaks
prior to operation and repaired as necessary. "No-
fueling zones" shall be designated on construction
plans; and
•Night lighting, if any, of construction staging areas
shall be of the lowest illumination necessary for
human safety,selectively placed,shielded,and
ixolanatIon of Hemlines;
Type =Project. ongoing, cumulative.Verified Implementation =When mitigation measure has been implemented,
Monitoring Dept. =Department. or Agency, responsible for monitoring a particular this column v411 be initialed and dated.
mitigation measure.Remarks =Area for desalbing status of ongoing mitigation measure. or for other
information.
Shown on Plans =When mitigation measure is shown on plans. this column will be RD -Appendix P.
initialed and dated.
Page 7 of 14
Monitoring Monitoring Shown on VerifiedMitigation Measure RemarksTypeDepartmentPlansImplementation
directed away from adjacent natural habitats.
B10-9 -The hydroseed mix or landscape mix in areas Project Engineering —Construction
adjacent to open spaces shall not involve the use of Utilities Contractor
invasive exotic seeds or plants.The list of invasives shall Department &responsible for
be those identified on List A and List B of the California Biological application of
Exotic Plant Council's List of Exotic Plants of Greatest Monitor hydroseed.
BiologicalEcological Concern in California, as of October, 1999, and Monitor willupdatedif applicable.Implementation of this measure review seedshall be verified by the City during review of the Erosion mix for
Control Plans.compliance
with approved
seed lists.
B10-10 -During construction,the project applicant shall Project Engineering—Construction
install temporary sift barriers along the limits of project Utilities Contractor
impacts (including construction staging areas and access Department &responsible for
routes)adjacent to open space habitats to prevent Biological installation of
additional habitat impacts and prevent the spread of sift Monitor temporary sift
fencing perfromtheconstructionzoneintoadjacenthabitatstobeConstructionavoided.Sift fencing shall be installed in a manner that Plans anddoes not impact habitats to be avoided.All work activities Specifications
occurring near the Agua Hedionda Lagoon channel in Environmental
particular will utilize sift fencing to completely control any Note #10.
disturbed soils from entering the Agua Hedionda Lagoon
channel.Runoff from project construction and landscaped
areas shall not be allowed to enter the channel.All runoff
will remain within landscaped areas or be filtered through
appropriate storm drain facilities.
B10-11 —Prior to beginning construction work, the project Project Planning
contractor shall notify the City Engineer, City Planner and Division,
Coastal Commission Staff as necessary, of the completion Engineering —
of a final, site specific, Spill Contingency Plan that outlines Utilities
actions to be taken in the event that an accidental Department &
Bilogicaldischargeofconstructionfluidsoccurs.Such Spill MonitorContingencyPlanshallinclude,at a minimum,the
Exalsoillansthosilna
Type =Project, ongoing, cumulative.Verified Implementation =When mitigation measure has been Implemented,
Monitoring Dept.=Department, or Agency. responsible for monitoring a particular this column will be initialed and dated.
mitigation measure.Remarks =Area for describing status of ongoing mitigation measure. or for other
information.
Shown on Plans =When mitigation measure is shown on plans, this column will be RD -Appendix P.
initialed and dated.
Page 8 of 14
Monitoring Monitoring Shown on VerifiedMitigaUon Measure RemarksTypeDepartmentPlansImplementation
following requirements:
a.In the event that a "frac-out,' (escape of bentonite slurry
into the environment) or other spill or accidental discharge
of drilling fluids occurs during the drilling operations,all
construction shall cease and shall not recommence except
as provided below:
b.Following discovery of the sfrac-out," spill or accidental
discharge of drilling fluids, the applicant shall immediately
implement the above stated Spill Contingency Plan.No
work shall continue until all spilled fluids have been
contained and/or removed and measures taken to prevent
a recurrence consistent with the approved contingency
plan.If the spill or accidental discharge results in a
change to the approved project description or to the scope
of the impacts to resources, the permittee shall notify the
biological monitor to immediately conduct an assessment
of the biological impacts, and submit to the City Planner,
and Executive Director of the California Coastal
Commission as necessary,a revised project and
restoration plan prepared by qualified professional(s) that
provides for (1)necessary revisions to the proposed
project to avoid further spill or accidental discharge of
fluids;and (2)restoration of the area(s)affected by the
spill or accidental discharge to pre-project conditions.The
revised project and restoration plan shall be consistent
with any applicable requirements of the USFWS,CDFG
and/or San Diego RWQCB.The revised project and
restoration plan shall be processed as an amendment to
the coastal development permit.The trenchless
construction operations may not recommence until after an
amendment to this permit is approved by the City Planner,
and Executive Director of the Califomia Coastal
Explanation of Headincis:
Type =Project, ongoing, cumulative.Verified Implementation =When mitigation measure has been implemented,
Monitoring Dept. =Department. or Agency, responsible for monitoring a particular this column will be initialed and dated.
mitigation measure.Remarks =Area for describing status of ongoing mitigation measure, or for other
Information.
Shown on Plans =Mien mitigation measure is shown on plans. this column will be RD -Appendix P.
initialed and dated.
Page 9 of 14
Monitoring Monitoring Shown on VerifiedMitigadon Measure RemarksTypeDepartmentPlansImplementation
Commission as necessary,unless the City Planner,and
the Executive Director as necessary,determines that no
amendment is legally required.
B10-12 -Prior to removal of the existing sewer and/or gas Project Engineering —
trestle bridges or construction of the new bridge over the Utilities
Agua Hedionda Lagoon channel,the project proponent Department
shall apply for and receive approval of a Nationwide Permit
12 (Utility Line Activities)pursuant to Section 10 of the
River and Harbors Act.This bridge removal and
construction activity shall also necessitate water quality
certification issued by the San Diego Regional Water
Quality Control Board pursuant to Section 401 of the Clean
Water Action,and issuance of a Streambed Alteration
Agreement with the California Department of Fish and
Game.No additional mitigation beyond removal of the
existing trestle bridges is anticipated to be required.
CULTURAL RESOURCES
CUL-1 -Prior to the commencement of ground-disturbing Project Planning
activities,the project developer shall retain a qualified Division,
archaeologist to monitor ground-disturbing activities.The Engineering—
qualified archaeologist shall be on-site during all grading,Utilities
trenching,and other ground-disturbing activities unless Department
otherwise agreed upon by the archaeologist and City Staff.
In the event any potential cultural resource is uncovered
during the course of the project construction,ground-
disturbing activities in the vicinity of the find shall be
redirected until the nature and extent of the find can be
evaluated by the archaeological monitor.If cultural
resources are encountered,the archaeologist shall have
the authority to temporarily halt or redirect
grading/trenching while the cultural resources are
documented and assessed.If archaeological resources
are encountered during excavation or grading,the
archaeological monitor shall direct the contractor to avoid
gisofination of Headlnar
Type Project. ongoing, cumulative.Verified Implementation -When mitigation measure has been implemented.
Monitoring Dept.=Department. or Agency. responsible for monitoring a particular this column will be initialed and dated.
mitigation measure.Remarks =Area for describing status of ongoing mitigation measure. or for other
information.
Shown on Plans =When mitigation measure is shown on plans. this column will be RD -Appendix P.
initialed and dated.
Page 10 of 14
Monitoring Monitoring Shown on VerifiedMitigation Measure RemarksTypeDepartmentPlansImplementation
all work in the immediate area for a reasonable period of
time to allow the archaeologist to evaluate the significance
of the finding and determine an appropriate course of
action. The appropriate course of action may include, but
not be limited to avoidance,recordation,relocation,
excavation,documentation,curation,data recovery,or
other appropriate measures.The Project Contractor shall
provide a reasonable period of time for pursuing the
appropriate activities,including salvage of discovered
resources.Salvage operation requirements pursuant to
Section 15064.5 of the CEQA Guidelines shall be followed.
Recovered artifactual materials and data shall be
cataloged and analyzed.A report shall be completed
describing the methods and results of the monitoring and
data recovery program.Artifacts shall be curated with
accompanying catalog to current professional repository
standards or the collection will be repatriated to the
appropriate Native American Tribe(s),as specified in the
pre-excavation agreement.If any human remains are
discovered,all construction activity in the immediate area
of the discovery shall cease immediately,and the
Archaeological monitor shall notify the County Medical
Examiner pursuant to California Health and Safety Section
7050.5.Should the Medical Examiner determine the
human remains to be Native American;the Native
American Heritage Commission shall be contacted
pursuant to California Public Resources Code Section
5097.98.The Native American Monitor (pursuant to
Mitigation Measure CUL-2), in consultation with the Native
American Heritage Commission,shall inspect the site of
the discovery of the Native American remains and may
recommend to the City of Carlsbad and the Project
Contractor actions for treating or disposing,with
appropriate dignity,the human remains and any
palmation of Madinat
Type a Project, ongoing, cumulative.Verified Implementation =When mitigation measure has been implemented.
Monitoring Dept. =Department. or Agency, responsible for monitoring a particular this column will be initialed and dated.
mitigation measure.Remarks -Area for describing status of ongoing mitigation measure. or for other
information.
Shown on Plans a When mitigation measure is shown on plans. this column will be RD -Appendix P.
Initialed and dated.
Page 11 of 14
Monitoring Monitoring Shown on VerifiedMitigation Measure RemarksTypeDepartmentPlansImplementation
associated grave goods.The recommendation may
include the scientific removal and nondestructive analysis
of human remains and items associated with Native
American burials.The Project Contractor shall provide a
reasonable period of time for salvage of discovered human
remains before resuming construction activities.
CUL-2 -Prior to the commencement of ground disturbing Project Planning
activities, the project developer shall retain the services of Division,
a Native American monitor.The purpose of this Engineering—
monitoring will be to allow for tribal observation of Utilities
trenching excavation including formalized procedures for Department
the treatment of Native American human remains and
burial, ceremonial, or cultural items that may be uncovered
during any ground disturbance activities.Prior to
implementation of the monitoring,a pre-excavation
agreement shall be developed between the appropriate
Native American Tribe and the City of Carlsbad.The
Native American representative(s)shall attend the pre-
grading meeting with the contractors to explain the
requirements of the program.The Native American
monitor shall be on-site during all grading, trenching, and
other ground-disturbing activities unless otherwise agreed
upon by the monitor and City Staff.
CUL-3 -Prior to any excavation or trenching into Project Planning
undisturbed,older Pleistocene sediment,the project Division,
developer shall retain a qualified paleontologist during Engineering—
construction excavations within these sediment deposits,ifUtilities
any, to observe construction excavations.In the event that Department
any unique paleontological resources are encountered, the
resources shall be salvaged, recorded, and curated, under
the direction of the monitoring paleontologist.
GEOLOGY AND SOILS
GEO-1 -Grading and construction of the southern bridge Project Engineering —
abutment shall comply with the geotechnical Utilities
Explanation of Ifoadenos:
Type a Project, ongoing, cumulative.Verified Implementation =when mitigation measure has been implemented,
Monitoring Dept. a Department. or Agency, responsible for monitoring a particular this column will be initialed and dated.
mitigation measure.Remarks =Area for describing status of ongoing mitigation measure, or for other
information.
Shown on Plans =When mitigation measure is shown on plans. this column will be RD -Appendix P.
initialed and dated.
Page 12 of 14
Monitoring Monitoring Shown on VerifiedMitigation Measure RemarksTypeDepartmentPlansImplementation
recommendations contained in the Geotechnical Department
Evaluation prepared by Ninyo & Moore, dated August 3,
2009, in order to reduce the potential for settlement due to
seismically-induced liquefaction or lateral spread.These
recommendations shall include the use of deep
foundations and the removal and recompaction of surface
soils prior to construction.
HAZARDS AND HAZARDOUS MATERIALS
HAZ-1 -A site-specific Health and Safety Plan (HASP)Project Engineering—
shall be prepared prior to subsurface construction activities Utilities
in the vicinity of;(a)the lift station site and (b)Avenida Department
Encinas just south of Palomar Airport Road.The HASP
shall be prepared in accordance with the requirements of
Occupational Safety and Health Administration (OSHA)
standards, and with the California OSHA requirements for
hazardous waste operations and emergency response
regulations.The HASP shall be reviewed and signed by a
Certified Industrial Hygienist and include a community
health and safety component.Anyone performing
subsurface work in these areas should be alerted to the
potential for encountering petroleum hydrocarbons and/or
pesticides in soil and petroleum hydrocarbons and/or
VOCs in groundwater and have received the appropriate
training in accordance with the approved site-specific
Health and Safety Plan (HASP).
HAZ-2 -A Soil Management Plan (SMP) shall be prepared Project Engineering —
prior to subsurface construction activities in the vicinity of,Utilities
(a) the lift station site, (b) approximately 300-400 feet south Department
of the lift station site,(c)Avenida Encinas just south of
Palomar Airport Road,and in Avenida Encinas just south
of Cannon Road and 400-500 feet north of Palomar Airport
Road,if dewatering activities are determined to be
necessary.If dewatering activities are to be performed
during construction,the SMP should include a
ZolipatIon of Headings:
Type 22 Project, ongoing, cumulative.Verified Implementation =When mitigation measure has been implemented,
Monitoring Dept.=Department, or Agency. responsible for monitoring a particular this column will be initialed and dated.
mitigation measure.Remarks =Area for describing status of ongoing mitigation measure. or for other
information.
Shown on Plans =When mitigation measure is shown on plans. this column will be RD -Appendix P.
initialed and dated.
Page 13 of 14
Monitoring Monitoring Shown on VerifiedMitigation Measure RemarksTypeDepartmentPlansImplementation
groundwater management component for dewatering
activities.If dewatering activities are proposed to be
discharged to surface waters or the sewer system,the
concentrations of metals in the extracted groundwater
should meet the requirements provided in the permit from
either the RWQCB (General Waste Discharge
Requirements and NPDES permit or the City of Carlsbad.
The SMP shall be prepared by a professional
environmental consultant in accordance with the County of
San Diego Department of Environmental Health's Site
Assessment and Mitigation Manual,RWQCB guidelines,
and the standard of care of the industry.
HAZ-3 -Prior to any excavation or trenching,the Project Engineering—
construction contractor shall prepare a contingency plan Utilities
documenting the procedures to be used should an Department
unexpected pocket of hazardous materials be encountered
during excavation and/or trenching activities.This plan
shall be reviewed and approved by the City Engineer.
HAZ-4 -A qualified air monitor shall be retained to monitor Project Engineering —
air quality during trenching and grading operations.Air Utilities
monitoring shall be conducted in accordance with the Department
requirements of HAZ-1 and HAZ-2 and the
recommendations of the HASP and SMP. This instrument
is capable of detecting both petroleum hydrocarbons and
organic solvents and will provide assurance that
construction workers are not inadvertently exposed to
potentially harmful organic vapors.
HAZ-5 -A minimum 12-foot wide,unobstructed Project Engineering -
emergency,construction and operations access shall be Utilities
maintained at all times during construction trenching and Department &
installation of the recycled water line segment between the Construction
sewer lift station site and Cannon Road.Contractor
TRANSPORTATION/TRAFFIC
TRAF-1 -Prior to the commencement of development of Project Engineering —
giuslimation of HeadInas;
Type =Project. ongoing, cumulative.Verified Implementation =When mitigation measure has been implemented.
Monitoring Dept.=Department. or Agency, responsible for monitoring a particular this column will be initialed and dated.
mitigation measure.Remarks =Area for describing status of ongoing mitigation measure. or for other
information.
Shown on Plans =When mitigation measure is shown on plans, this column will be RD -Appendix P.
initialed and dated.
Page 14 of 14
Monitoring Monitoring Shown on VerifiedMitigation Measure RemarksTypeDepartmentPlansImplementation
the proposed project, the developer shall coordinate with Utilities
NCTD to determine an acceptable routing during the Department
construction period of NCTD transit service for buses that
are scheduled on Avenida Encinas,south of Palomar
Airport Road, within the alignment of the proposed project.
laolanallon of Headinas;
Type =Project, ongoing, cumulative.Verified Implementation =When mitigation measure has been implemented,
Monitoring Dept. a Department. or Agency. responsible for monitoring a particular this column will be initialed and dated.
mitigation measure.Remarks =Area for describing status of ongoing mitigation measure. or for other
Information.
Shown on Plans =When mitigation measure is shown on plans. this column WA be RD -Appendix P.
initialed and dated.
A ARCADIS DesignFLConsultancyfornotunintbueassets
Arcadis U S Inc
2175 Salk Avenue
Suite 130
Carlsbad, California 92008-7346
Tel 760 602 3800
Fax 760 602 3838
www.arcadis.com
LOCATION MAP
BUENA VISTA _...___-_...,.-__.;%::"11.1.4Zez_.:4-Z.(43..,'11
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PROJECT NAME PROJECT EXHIBIT
AGUA HEDIONDA LIFT STATION &VISTA/CARLSBAD NUMBER
3492,
INTERCEPTOR SEWER REACHES VC11B THROUGH VC15 3886 &3949
DRAW BY:SCOTT EVANS:CARLSBAD UTILITIES DEPT.1/13/11 C:\UTILITIES DEPARTMENT\LOCAVON MAPS\AHLS &VC11B-VC15.DWG
All Receive -Agenda Item #aFor the Information of the:
CITY COUNCIL
ACM VCA VOC
(City of Date ymi I?City Manager
Carlsbad
Memorandum
January 10, 2017
To:Mayor and City Council Members
From:Mark Biskup, Associate Engineer
Via Wendy Chambers, Utilities Director
Re:Additional Material/Information Regarding Staff Report Item #2 -Adopt a
Resolution approving Amendment No.2 to extend and amend the Agreement
with Arcadis U.S., Inc.for construction management and inspection services for
the Vista/Carlsbad Interceptor Sewer,Reaches VC11B-VC15,and the Agua
Hedionda Sewer Lift Station Projects.
The fee for construction management and inspection services included in the Fiscal Analysis
section of the above referenced staff report was incorrectly reported.The original fee for
construction management and inspections services included in the Agreement with Arcadis U.S.,
Inc. was not to exceed $3,314,039 rather than $3,639,920 as included in the report.
The following is the corrected Fiscal Analysis language:
Fiscal Analysis
The original fee for construction management and inspection services included in the Agreement
with Arcadis U.S.,Inc.was a not-to-exceed fee of $3,639,920 $3,314,039. Amendment. No.1
provided for an additional $325,881 and the proposed Amendment No.2 provides an additional
$280,000 for a total Agreement amount not to exceed $3,919,920.
The attached Resolution reflects the correction to the original agreement amount along with the
correct Resolution number approving the initial agreement in November 2014.
Attachment:Exhibit 1— Revised resolution approving amendment No.2 to extend and amend
the Professional Services Agreement with Arcadis U.S., Inc.
C:City Manager
City Attorney
City Clerk Services Manager
egili bl+I
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AMENDMENT NO. 2 TO EXTEND AND AMEND THE
PROFESSIONAL SERVICES AGREEMENT WITH ARCADIS U.S.,INC.FOR
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE
VISTA/CARLSBAD INTERCEPTOR SEWER, REACHES VC11B —VC15, AND THE
AGUA HEDIONDA SEWER LIFT STATION PROJECTS
WHEREAS, on Nov. 4, 2014, City Council approved an Agreement with Arcadis U.S., Inc.
for an amount not to exceed $3,639,920$3,314,039 for construction management and inspection
services for the Agua Hedionda Sewer Lift Station, Vista/Carlsbad Interceptor Sewer Reaches VC11B -
VC15, and the Avenida Encinas Recycled Water Line (Project), Project Nos. 3492, 3886, and 3949, by
adopting Resolution No. 2015 1212014-257; and
WHEREAS, on May 19, 2015, City Council approved Amendment No.1 to the Agreement to
include environmental monitoring and reporting during construction for an amount not-to-exceed
$325,881, by adopting Resolution No. 2015-125; and
WHEREAS,additional monitoring and reporting during construction is necessary to comply with
environmental requirements and permits; and
WHEREAS,city staff and Arcadis U.S.,Inc.have negotiated fees in an amount not-to-exceed
$280,000 to provide the additional monitoring and reporting services,as described in Amendment No.
2 to the Agreement; and
WHEREAS,city staff and Arcadis U.S., Inc. have agreed to extend the Agreement for a period of
one year; and
WHEREAS, funds have been appropriated in the Capital Improvement Program from the Sewer
Connection Fee Fund and sufficient funds are currently available; and
WHEREAS,Carlsbad will be reimbursed by the City of Vista for its portion of the additional
monitoring and reporting services; and
WHEREAS;the City Council of the City of Carlsbad, California has determined that it is in the
best interest of the city to execute the amendment to extend and amend the Professional Services
Agreement for environmental mitigation monitoring support.
NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Carlsbad, California,as
follows:
1.That the above recitations are true and correct.
2.That the Mayor of the City of Carlsbad is authorized and directed to execute Amendment
No. 2 to extend and amend the Professional Services Agreement with Arcadis U.S., Inc.,
which is attached hereto as Attachment "A."
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the day of ,2017, by the following vote, to wit:
AYES:
NOES:
ABSENT:
MATT HALL, Mayor
BARBARA ENGLESON, City Clerk
(SEAL)