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Home My WebLink About2017-01-24; City Council; ; Acceptance of bids and award of contract to Southwest Pipeline & Trenchless Corp. for Pipeline Cured-In-Place Pipe Rehabilitation Phase 1, Project No. 5503-11.CA Review U'::::S9 S��fiR�port Meeting Date: To: From: Staff Contact: Subject: Jan. 24,2017 Mayor and City Council r/ Kevin Crawford, City Manage'f"' Robert Secrest, Asset Manager Robert.Secrest@carlsbadca.gov or 760-438-2722 Acceptance of bids and award of contract to Southwest Pipeline & Trenchless Corp. for Pipeline Cured-In-Place Pipe Rehabilitation Phase 1, Project No. 5503-11. Recommended Action Adopt a Resolution accepting bids and awarding a contract to Southwest Pipeline & Trenchless Corp. for the Pipeline Cured-In-Place Pipe Rehabilitation Phase 1, Project No. 5503-11. Executive Summary Many of the wastewater pipelines in the Carlsbad Village area have reached the end of their useful life and are in need of rehabilitation. The defects in these locations include cracked and broken pipe, root intrusion, and groundwater infiltration which increase the risk of sewage blockage and overflow spills. Trenchless methods for pipeline repair will be used to minimize disruption to the community. A project for the installation of 7320 lineal feet (LF) of cured-in place pipe liner {CIPP) has been bid and staff recommends award of a construction contract to Southwest Pipeline & Trench less Corp. in the amount of $392,260. Discussion Inspection of the wastewater pipelines, by closed circuit television (CCTV), has shown many of the pipelines in the Carlsbad Viliage area have reached the end of their useful life. This project includes the rehabilitation of approximately 7000 LF of 6-inch and 8-inch diameter gravity wastewater pipelines now in disrepair, located in the Carlsbad Village area (see Exhibit 2). The project includes the installation of CIPP liner which will result in a full structural restoration of those pipelines. The pipelines' useful life will be extended an additional 30 to 50 years with the rehabilitation. The CIPP method of rehabilitation is a trenchless method of construction. The application of trenchless rehabilitation methods in this project reduces construction cost, construction duration and impacts to the community when compared to the alternative, conventional dig and replace methods of repair. The CIPP method will significantly reduce traffic and pedestrian impacts, minimize or eliminate pavement damage, as well as damage to adjacent utilities and structures. The project includes the installation of 2110 LF of 6-inch CIPP liner, 4040 LF of 8-inch CIPP liner and 1170 LF of 10-inch CIPP liner, for a total installation of 7320 LF. The overall project will Item #1 January 24, 2017 Page 1 of 6 enhance operational efficiency and improve reliability, all reducing the potential of a system failure and sewer overflow. On Oct. 4, 2016, through the adoption of Resolution No. 2016-205, the City Council approved plans and specifications and authorized the City Clerk to advertise to receive bids for the Pipeline CIPP Rehabilitation Phase I, Project No. 5503-11. On Nov. 15, 2016, three sealed bids were received for the construction of this project as shown in the following table. PIPELINE CIPP REHABILITATION PHASE I, PROJECT NO. 5503-11 ADDITIVE TOTAL CONTRACTOR BID ALTERNATIVE CONTRACT ITEM 1. Southwest Pipeline & Trenchless Corp. $304,110 $88,150 $392,260 2. lnsituform Technologies, LLC $348,161 $63,653 $411,814 3. Sancon Engineering, Inc. $384,976 $51,660 $436,636 The engineer's estimate for the project was $633,100. Southwest Pipeline & Trenchless Corp. submitted the lowest bid in the amount of $304,110, and bid $88,150 on the additive alternative bid item in Schedule C, to furnish and install sewer lateral liner by robotically controlled device without excavation. The bid documents specified that the low bidder would be determined on the basis of Schedules A and B only, and that Schedule C was an additive alternative bid item. Staff has completed the review of contract documents and has determined that Southwest Pipeline & Trenchless Corp. is the confirmed low bidder and their bid documents are responsive. Staff recommends that Southwest Pipeline & Trenchless Corp. be awarded the contract. Fiscal Analysis The following table provides a breakdown of the total project costs: PROJECT CONSTRUCTION COST SUMMARY PIPELINE CIPP REHABILITATION PHASE I, PROJECT NO. 5503-11 Engineering Design Services & Staff Administration $92,093 Construction Contract (Southwest Pipeline & Trenchless Corp.) $304,110 Additional Work (Sewer Lateral Liners as needed)1 $88,150 Construction Contingency (10%) $39,226 Construction Management, Inspection & Material Testing $58,839 TOTAL PROJECT COST $582,418 CURRENT APPROPRIATION $1,481,472 1 Additional work will be in the form of sewer lateral liners that will be used as needed to re-establish sewer lateral connection to the main. There are 41 possible locations at a unit price of $2,150 and will be used as needed to ensure sewer system integrity is maintained to the lateral without possibility of root intrusion from poor lateral connection to the new liner. . . • Item #1 January 24, 2017 Page 2 of 6 There are sufficient appropriations from the Sewer Line Refurbishment and Replacement Fund for the construction of the Pipeline Cured-In-Place Pipe Rehabilitation Phase I, Project No. 5503-11. Next Steps Staff will provide the Public Works contract to Southwest Pipeline & Trenchless Corp. for their execution, and request that Southwest Pipeline & Trenchless Corp. provide the required bonds and proof of insurance. Once this task is complete, staff will schedule a pre-construction meeting with Southwest Pipeline & Trenchless Corp. and a Notice-to-Proceed will be issued. The duration of the construction contract is 100 working days, exclusive of rain days and change orders that may extend the contract duration. Upon the successful completion of the project, staff will request that the City Council accept the installation of Pipeline CIPP Rehabilitation Phase I and direct the City Clerk to record a Notice of Completion and to release bonds. Environmental Evaluation (CEQA) The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15301(b) -minor alteration of existing facilities of public utility services involving negligible or no expansion. Public Notification None required. Exhibits 1.Resolution accepting bids and awarding the contract to Southwest Pipeline & Trenchless Corp. for the installation of the Pipeline Cured-In-Place Pipe Rehabilitation Phase I, Project No. 5503-11. 2.Location Map. Item #1 January 24, 2017 Page 3 of 6 RESOLUTION NO. 2017-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A CONTRACT TO SOUTHWEST PIPELINE & TRENCHLESS CORP. FOR THE PIPELINE CURED- IN-PLACE PIPE REHABILITATION PHASE I, PROJECT NO. 5503-11. EXHIBIT 1 WHEREAS, the City Council of Carlsbad, California has determined it necessary, desirable, and in the public interest to install the Pipeline Cured-In-Place Pipe (CIPP) Rehabilitation Phase I, Project No. 5503-11; and WHEREAS, on Oct. 4, 2016 through the adoption of Resolution No. 2016-205, the City Council approved plans and specifications, and authorized the City Clerk to advertise to receive bids for the Pipeline CIPP Rehabilitation Phase I, Project No. 5503-11; and WHEREAS, three sealed bids were received on Nov. 15, 2016, by the City of Carlsbad for the construction of this project; and WHEREAS, bid documents specified the low bidder would be determined on the basis of Schedule A and B only and the Schedule C was an additive alternative bid item; and WHEREAS, the lowest responsive and responsible bid for Schedule A and B was submitted by Southwest Pipeline & Trench less Corp. in the amount of $304,110; and WHEREAS, Southwest Pipeline & Trench less Corp. provided a bid of $88,150 for Schedule C, the alternative additive bid item; and WHEREAS, staff recommends the contract amount to include the low bid of Schedules A and B along with the alternative additive bid of schedule C for a total of $392,260; and WHEREAS, funds have been appropriated from the Sewer Replacement Fund and are sufficient for the completion of this project; and WHEREAS, The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15302(c) -Concerning replacement or reconstruction of existing Item #1 January 24, 2017 Page 4 of 6 NOT TO SCALE BUENA VISTA LAG ON PACIFIC OCEAN LEGEND: PIPES TO BE REHABILITATED PROJECT NAME REHABILITATION OF WASTEWATER PIPES IN THE CARLSBAD VILLAGE AREA PLOTTED BY: SCOTT £VANS PLOT DAJE:8/Jl/16 PATH:D: wnunrs D£PAR1M£NT\LOCAnON I.IAPS\AUTOCAD\5503.DWG PROJECT NUMBER 5503 EXHIBIT 2 LOCATION MAP Exhibit 1 Item #1 January 24, 2017 Page 6 of 6