HomeMy WebLinkAbout2017-03-14; City Council; ; Adopt a Resolution to reaffirm a commitment to the full term of an agreement with the SANDAG Service Bureau for Expedited Services with the California Coastal CommissionCA Review t /{_
@ CITY COUNC IL
Staff Report
Meeting Date:
To:
From:
Staff Contact:
Subject:
March 14, 2017
Mayor and City Council
Kevin Crawford, City Manage\!-' V
Don Neu, City Planner
don.neu@carlsbadca.gov or 760-602-4601
Adopt a Resolution to reaffirm a commitment to the full term of an
agreement with the SANDAG Service Bureau for Expedited Services with
the California Coastal Commission .
Recommended Action
Adopt a Resolution to reaffirm a commitment to an agreement for the period from July 1, 2017
through June 30, 2018 with the San Diego Association of Governments Service Bureau for a pilot
program to fund additional staffing at the California Coastal Commission in order to enhance the
coordination process and improve and shorten the review period of projects.
Executive Summary
On December 15, 2015 the City Council adopted Resolution 2015-313 approving a pilot program
through the San Diego Association of Governments (SAN DAG) Service Bureau. The purpose of
the pilot program is to provide enhanced coordination and shortened review periods for projects
within the City of Carlsbad requiring California Coastal Commission (CCC) approval. Included is a
provision for the city to terminate the agreement on June 30, 2017 upon 90 days written notice
to SAN DAG. Staff is requesting that the City Council reaffirm a commitment to continue with the
full term of the agreement. The annual cost of the agreement is $166,996 and will be requested
as part of the annual budget process.
Discussion
The SANDAG Service Bureau is facilitating the pilot program between the City of Carlsbad and
the CCC. Under the terms of the agreement the City of Carlsbad provides funding that enables
the CCC to hire an additional Coastal Program Analyst. In exchange the City of Carlsbad receives
enhanced services and expedited review for projects including Coastal Development Permits,
Local Coastal Program updates and amendments, env!ronmental reviews, and other approvals,
as well as guidance from the CCC staff on projects, both public and private, within the City of
Carlsbad. The Coordinated Work Plan (Exhibit 2) contains priority projects that is updated
annually and lists the projects and timeframes for action.
The term of the current agreement is from January 1, 2016 through June 20, 2018. The
agreement provides the City of Carlsbad with an opportunity to terminate the agreement on June
30, 2017. If the cit y elects to terminate the agreement 90 days written notice must be provided
to SANDAG.
Item #4 March 14, 2017 Page 1 of 14
Staff is recommending that the City Council continue with the agreement through its full term.
The City is continuing work on several important multi-year projects that have benefited from
the additional CCC staffing provided. They include:
• Sea Level Rise Analysis
• Comprehensive Local Coastal Program Land Use Plan Update
• Comprehensive Local Coastal Program Implementation Plan Update
• Village and Barrio Parking Study
• Village and Barrio Master Plan Update
• Proposition D Implementation
The work plan has included public and private development projects of high importance such as
the Carlsbad Boulevard Corridor Project and Poinsettia 61. Exhibit 2 contains the first annual
Report of work performed pursuant to the agreement by the CCC staff. The report covers a six
month period from January 1, 2016 through June 30, 2016. As demonstrated in the report CCC
staff has been able to provide additional attention to projects in Carlsbad and was accessible to
discuss issues and possible solutions. Processing times for projects in the Consolidated Work
Plan have been shortened significantly given the arrangement with the CCC. A specific example
is the Local Coastal Program Map and Minor Text Amendments for the General Plan Update
completed in approximately 6 months.
Fiscal Analysis
The cost to continue the program for the 2017-18 fiscal year is $166,996. If the City Council
decides to retain the agreement funding for the final year will be included in the 2017-18
operating budget.
Next Steps
Staff will include the necessary funding as part of the Community and Economic Development
Department budget. Planning staff will also develop the Fiscal Year 2017-18 Coordinated Work
Plan prior to June 30, 2017.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code Section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has no potential to cause either a direct physical change in
the environment, or a reasonably foreseeable indirect physical change in the environment, and
therefore does not require environmental review.
Public Notification
None required.
Exhibits
1. Resolution reaffirming a commitment to the full term of an agreement with the SANDAG
Service Bureau for expedited services with the California Coastal Commission
2. CCC Carlsbad Coordinated Work Plan Annual Report -January 1, 2016 -June 30, 2016
Item #4 March 14, 2017 Page 2 of 14
RESOLUTION NO. 2017-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, REAFFIRMING A COMMITMENT TO THE FULL TERM OF AN
AGREEMENT WITH THE SANDAG SERVICE BUREAU FOR EXPEDITED
SERVICES WITH THE CALIFORNIA COASTAL COMMISSION
WHEREAS, the City Council ofthe City of Carlsbad, California has determined that the California
Coastal Commission's ("Commission") staffing level without the addition of a Coastal Program Analyst
funded by the pilot program is insufficient to adequately review and take action on all projects under
its jurisdiction in a timely manner; and
WHEREAS, the City of Carlsbad and the Commission have asked the San Diego Association of
Governments (SANDAG) Service Bureau to facilitate a pilot program for enhanced coordination and
shortened review periods for projects within the City of Carlsbad; and
WHEREAS, on December 15, 2015 the City Council adopted Resolution 2015-313 approving an
agreement through SANDAG for the pilot program; and
WHEREAS, the term of the approved agreement is from January 1, 2016 through June 30, 2018
and contains a provision for the City of Carlsbad to terminate the agreement on June 30, 2017 upon 90
days written notice to SANDAG; and
WHEREAS, the benefits of continuing with the pilot program have been demonstrated to the
City of Carlsbad in the Carlsbad Coordinated Work Plan Annual Report prepared by the California
Coastal Commission staff for the period from January 1, 2016 through June 30, 2016; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Council hereby reaffirms its commitment to the full term ofthe agreement.
3. That funding will be included in the 2017-18 operating budget for the Community and
Economic Development Department.
Item #4 March 14, 2017 Page 3 of 14
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 14th day of March, 2017, by the following vote, to wit:
AYES:
NOES:
ABSENT:
M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
None.
None. ---J~tld.$1
MATT HALL, Mayor
(SEAL)
Item #4 March 14, 2017 Page 4 of 14
EXHIBIT 2
STATE OF CALIFORNIA-THE NATURAL RESOURCES AGENCY EDMUND G. BROWN, JR., Governor
CALIFORNIA COASTAL COMMISSION
SAN DIEGO AREA
7575 METROPOLITAN DRIVE, SUITE 103
SAN DIEGO, CA 92108-4421
(619) 767-2370
June 30, 2016
SAND AG
Attn: Cheryl Mason
401 B Street, Suite 800
San Diego, CA 92101
Re: Carlsbad Coordinated Work Plan Annual Report-January 1, 2016 -June 30, 2016
Dear Ms. Mason:
Commission staff is pleased to submit the first Annual Report of work performed
pursuant to the Memorandum of Understanding (MOU) between the California Coastal
Commission and SANDAG for the period of January 1, 2016 through June 30, 2016.
Through SANDAG and its Service Bureau, the City of Carlsbad has agreed to enter into a
pilot program with the Commission staff with the goal of enhancing the coordination
process and improving and shortening the review period of projects, including but not
limited to, Coastal Development Permits, Local Coastal Plan (LCP) updates and
amendments, environmental reviews, and other guidance and approvals from the
Commission on projects in Carlsbad.
Pursuant to the MOU, the City and Commission staff agreed to a Coordinated Work Plan
(CWP) which will be prepared on an annual basis and is to be the focus of our timely
review. As required by Item 7.d. of the MOU, the following is a summary of work
products and coordination between Commission and City staff demonstrating progress
made toward key milestones or deliverables for each project listed in the CWP as
amended on March 31, 2016.
As specified in the MOU, this work is carried out by a number of Commission staff
members, particularly the coordination meetings which draw on the expertise of two
Coastal Program Managers and a coastal program analyst who has been assigned to
primarily work on Carlsbad projects. Of particular note, at the start of this reporting
period, Commission staff and City staff agreed to extend the time for monthly
coordination meetings from one hour (typical of the Commission's coordination meetings
with other cities) to two hours to provide additional time to focus on Local Coastal
Program update and sea level rise related work included in the CWP. The attached
document indicates the number of meetings and contact required for all the items on the
CWP with the positive results being much reduced time for processing two LCP
amendments (Comprehensive Map and Text Changes and Westin Hotel) and for
Commission staff review of key documents related to the Comprehensive LCP Update
( draft Vulnerability Assessment).
Through the MOU it was agreed that the completed work would be performed by one or
more employees in the Commission San Diego 9ffice assigned to work on Carlsbad
Item #4 March 14, 2017 Page 5 of 14
June 30, 2016
Page2
projects. We reported to the City that we've had a staff vacancy in the San Diego office
during this initial 6 month term of the pilot project; however, Commission staff
prioritized the projects in the CWP so as to assure the vacancy did not affect the ability to
meet the projected coordination efforts and work products identified in the CWP. We
trust the City will agree our coordination and efficiency has been much improved in the
last six months when compared to previous years. We attribute that improvement to the
City's funding and pilot program.
We look forward to continuing to work with the City of Carlsbad in the next phase of the
Services Agreement. Please don't hesitate to call me if you have any questions or
concerns regarding this Annual Report.
cc: Don Neu, City of Carlsbad
Sincerely,
Sherilyn Sarb
Deputy Director
San Diego District
Enclosures: Annual Repo1t for January 1, 2016 to June 30, 2016
Item #4 March 14, 2017 Page 6 of 14
Annual Report for January 1, 2016 to June 30, 2016
Page 1 of8
The following summary of work represents the Annual Report required by Item 7.d. ofthe MOU
for the period between January 1, 2016 and June 30, 2016. This summary describes monthly
coordination meetings and project-specific meetings and communications between Commission
and City staff demonstrating progress made toward key milestones or deliverables for each
project listed in the Coordinated Work Plan.1
At the start of this reporting period, Commission staff and City staff agreed to extend the time for
monthly coordination meetings from one hour (typical of the Commission's coordination
meetings with other cities) to two hours to provide additional time to focus on Local Coastal
Program update and sea level rise related work included in the Coordinated Work Plan. In
addition to expanding the time devoted to coordination meetings, significant staff time was
dedicated to preparation for each identified meeting and deliverable.
1. Proposition D Implementation
• January 7, 2016: Discussed revisions to Carlsbad Ranch Specific Plan at monthly
coordination meeting.
• January 28, 2016: Discussed applicant's response to Specific Plan revisions at monthly
coordination meeting. City staff raised questions regarding prior Commission approval of
trails on the site.
• February 9, 2016: Conference call with City staff to provide follow up and review of
internal Coastal staff discussion regarding proposed language and maps. City staff also
provided updated materials regarding Phase I improvements on the site and how they
were found consistent with existing Specific Plan.
• February 25, 2016: Discussed trails and entitlement process at monthly coordination
meeting. City advised that project applicant is in agreement with the draft revised
language to the Specific Plan.
• March 24, 2016: Final discussion with City staff regarding revisions to Carlsbad Ranch
Specific Plan. Project applicant, Coastal staff and City staff all in agreement on language
and trail maps. City staff and Council will decide when to move forward with public
hearing process.
Commission staff coordinated with City staff on proposed revisions. No LCP amendment
submitted as of June 30, 2016.
1 The Coordinated Work Plan was amended March 31, 2016 to remove the AguaHedionda South Shore Specific
Plan from the list of projects.
Item #4 March 14, 2017 Page 7 of 14
Annual Report for January 1, 2016 to June 30, 2016
Page 2 of8
2. Comprehensive LCP Map and minor text amendments (LCP Amendment No. LCP-6-CAR-
16-0034-2)
• February 12, 2016: Commission and City staff meeting to discuss map inconsistencies,
net change in visitor serving commercial, agricultural, and open space designations, open
space boundary change along Terramar.
• February 17, 2016: Email exchanged with Jennifer Jesser regarding additional
information and clarifications.
• February 24, 2016: Email exchanged with Jennifer Jesser regarding noticing list and to
provide a summary of open space changes by APN.
• March 9, 2016: Call with Jennifer Jesser to discuss open space designation at Terramar
and a preliminary list of suggested modifications. Jennifer Jesser emailed a copy of the
open space easements on Terramar lots.
• March 10, 2016: Email exchange with Jennifer lesser regarding church parcels, open
space zoning at Bristol Cove, and Marja Acres.
• March 24, 2016: Discussed Marja Acres, churches designated as visitor serving at
monthly coordination meeting.
• April 5, 2016: Call with Jennifer Jesser to discuss deleting Terramar open space
designation, Marja Acres, and Commercial-Tourist mixed use revisions from the LCP
amendment; request for additional coordination and review; reasons for converting
Residential Agriculture zones; acknowledgement that churches are not providing
valuable visitor serving uses.
• April 13, 2016: Call with Jennifer Jesser and Dave de Cordova to discuss the open space
designation at Terramar, Marja Acres, Residential Agriculture zone changes, removal of
Commercial Tourist mixed use revisions, no Commission action on zone changes in
Agua Hedionda deferred certification area, and how to address churches designated for
Visitor Commercial.
• April 14, 2016: Call with Allison Rolfe to discuss Marja Acres.
• April 19, 2016: Emailed City staff summarizing discussion in our April 13 call and
describing additional information needs to evaluate the Marja Acres site.
• April 20, 2016: Call with Allison Rolfe regarding willingness of project proponent to
have Marj a Acres removed from current LCP amendment.
• April 21, 2016: Call with Don Neu and Jennifer Jesser to discuss suggested modifications
including map notes rega:i;ding the Terramar open space designation boundary and zoning
in deferred certification areas where the Commission retains permitting jurisdiction. Also
discussed deleting Marja Acres from this submittal for more detailed analysis in a
separate, future amendment request.
• April 22, 2016: Email exchanged with Jennifer Jesser regarding suggested map note
language for suggested modifications regarding zoning in deferred certification areas and
Item #4 March 14, 2017 Page 8 of 14
Annual Report for January 1, 2016 to June 30, 2016
Page 3 of 8
open space boundary in Terramar. Email from Jennifer Jesser with excel spreadsheet 9f
all proposed land use and zoning changes by APN for staff report exhibits.
• April 27, 2016: Dave de Cordova emailed Land Use and Zoning Map changes to be used
as exhibits for staff report.
• April 28, 2016: Call with Allison Rolfe to discuss Marja Acres.
• April 28, 2016: fu response to previous discussions, City staff submitted letter requesting
to remove Marja Acres site, zoning in deferred certification areas, and mixed use in
Commercial Tourist zone from the amendment request. Discussed potential Marja Acres
site visit; procedural requirements for City to request permit authority in areas of deferred
certification at monthly coordination meeting.
• April 29, 2016: Staff report published to Commission website. Requested City staff
corrections or additional information for submission to the Commission by May 5, 2016.
• May 4, 2016: Call and email exchanged with Jennifer Jesser to discuss corrections to the
staff report.
• May 4, 2016: Call with Allison Rolfe to discµss Marja Acres and request clarification on
staff report.
• May 5, 2016: Jennifer Jesser emailed letter from City for inclusion in the addendum.
• May 6, 2016: Addendum to the staff report published on Commission website.
Addendum included letters received from members of the public. Significant staff time
was devoted to responding to phone calls, letters, and emails between March 11, 2016
and the hearing May 26, 2016.
• May 10, 2016: Second Addendum to the staff report published on Commission website.
• May 11, 2016: LCP Amendment Request approved with changes by the Commission at
hearing in Newport Beach.
• May 13, 2016: Commission staff sent City staff the Certification Letter documenting
Commission action.
• May 18, 2016: Call with Allison Rolfe regarding Marja Acres and next steps going
forward.
• May 19, 2016: Call with Jennifer Jesser to discuss process for City acceptance of
suggested modifications and Commission approval. Jennifer indicated that they were
hoping to take the suggested modifications to the City Council in June.
e June I 0, 2016: Emailed and left voicemail for Corey Funk regarding noticing for City
Council action on suggested modifications.
• June 21, 2016: Call with Allison Rolfe to discuss information needs to support Marja
Acres 'LUP amendment; direction given to analyze historic and current agricultural uses
at the subject site and in surrounding vicinity, and the feasibility of future agricultural
operations.
• June 23, 2016: Discussed timing of City Council action on suggested modifications and
timing on taking that back to Commission at monthly coordination meeting.
Item #4 March 14, 2017 Page 9 of 14
Annual Report for January 1, 2016 to June 30, 2016
Page 4 of8
• June 29, 2016: Exchanged emails with Jennifer Jesser regarding timing for Certification
Review of City Council action on suggested modifications.
LCP Amendment No. LCP-6-CAR-16-0034-2 was submitted on November 9, 2015 and filed
as complete on December 14, 2015. Commission approved LCP amendment with suggested
modifications on May 11, 2016. Total processing time of approximately 6 months.
3. Village and Barrio Master Plan update
• February 11, 2016: Pam Drew emailed draft parking study proposal and project area map
for Commission review and comment. Requested comments by February 17, 2016.
• February 12, 2016: Commission staff sent comment letter to City staff on draft Village
and Barrio Master Plan.
· • February 17, 2016: Commission staff conducted review and provided written comments
on the parking study boundary maps and draft RFP for the Village and Barrio Plan
Parking Study.
• April 14, 2016: Call with Pam Drew and consultant team to review data collection
methodology for Village and Barrio Plan Parking Study.
• April 15, 2016: Pam Drew emailed Outreach and Involvement Plan for Parking Study for
Commission review and comment.
• April 27, 2016: Scott Donnell emailed a link to the updated draft Master Plan for review
and comments.
• April 28, 2016: City staff provided hard copy of draft Master Plan at monthly
coor4ination meeting and suggested that they would submit the Master Plan LCP
amendment request in August 2016.
• May 9, 2016: Pam Drew emailed updated draft Intercept Survey questions and Online
Questionnaire for Commission staff review and comments.
• May 10, 2016: Commission staff emailed comments on Online Questionnaire, Intercept
Survey, and Scope of Work. Pam Drew emailed responses to Commission staff
comments, including cost/staffing issues preventing collection of survey and vehicle
license plate data in July instead of June.
• May 13, 2016: Commission staff emailed suggesting compromise with intercept surveys
in May and June and license plate reader in May, June and July. Pam Drew emailed to
suggest intercept surveys in May and June and license plate reader in May and July.
• May 26, 2016: Discussed Master Plan schedule at monthly coordination meeting. City
advised that the timeline for the Master Plan had been delayed and Commission
comments are not needed until late summer.
• June 23, 2016: Discussed Master Plan schedule at monthly coordination meeting. City
requested Commission comments on the second draft by August.
Item #4 March 14, 2017 Page 10 of 14
Annual Report for January 1, 2016 to June 30, 2016
Page 5 of8
City submitted draft of Village and Barrio Master Plan in early December 2015.
Commission staff provided comments on February 12, 2016. City submitted a second draft
for Commission review and cominents on April 27, 2016, but due to shifting timelines no
LCP amendment submitted by June 30, 2016.
4. Comprehensive LCP LUP/IP Update
• January 1, 2016: Agreement between City and Coastal staff to extend time for monthly
coordination meetings to 2 hours in order to allow for additional time to focus on LCP
update and SLR related work (typical coordination meetings with coastal cities are one
hour in length).
• March 15, 2016: City submitted draft LUP outline and memo on Coastal Zone boundary
issues.
• March 16, 2016: City submitted draft Vulnerability Assessment for review and comment.
• March 16, 2016: Commission and City staff meeting to discuss draft Vulnerability
Assessment, LCP outline and Coastal Zone boundary issues. Commission staff agreed to
provide comments on draft Vulnerability Assessment by April 8, 2016.
• April 8, 2016: Commission staff sent written comments on draft Vulnerability
Assessment via email.
o April 20, 2016: Reviewed City's noticing list for the May 19 public outreach meeting.
• April 28, 2016: Discussed at monthly coordination meeting including how to deal with
shoreline armoring in the draft Vulnerability Assessment given that the CoSMoS model
did not include shoreline armoring, Buena Vista Lagoon weir, and how to introduce the
vulnerability assessment to City residents at the public workshop.
• May 19, 2016: Commission staff attended Sea Level Rise Public Outreach meeting.
o May 25, 2016: Meeting with Coastal staff (including mapping unit), City staff and
consultants to review Coastal Zone mapping questions and next steps to finalize post cert
map.
• June 23, 2016: City submitted second draft Vulnerability Assessment out for public
review until July 18, 2016. Carl Stiehl sent a cover email describing areas of draft that
were updated and to focus Commission review. Commission staff to get comments to
City by July 18, 2016.
City submitted draft LUP outline on March 15, 2016 and Commission staff provided
feedback on March 16, 2016. City submitted first draft of Vulnerability Assessment on
March 16, 2016 and Commission staff provided comments on April 8, 2016. City submitted
a second draft of Vulnerability Assessment on June 23, 2016 for Commission review and
comments by July 18, 2016.
Item #4 March 14, 2017 Page 11 of 14
Annual Report for January 1, 2016 to June 30, 2016
Page 6 of8
5. Carlsbad Blvd Corridor Project
• January 21, 2016: Coastal Commission staff do site visit with City staff for Tamarack
Avenue/Carlsbad Blvd traffic improvements and Terramar bluff public access
improvements.
• February 19, 2016: Call with Pam Drew regarding jurisdictional boundaries at Tamarack
Ave and Cannon Road and provided feedback on design concepts at Terramar bluff and
Tamarack Ave/State Beach.
• March 3, 2016: Attended meeting with other resource agencies regarding the Carlsbad
Trail Master Plan.
Commission staff provided feedback on project proposals and planning efforts.
6. Agua Hedionda South Shore Specific Plan
• March 31, 2016: City requested this project be deleted from the Coordinated Work Plan.
Project was removed from the Coordinated Work Plan.
7. Westin Hotel and Timeshare Lot 9 (LCP Amendment No. LCP-6-CAR-16-0015-2 Part A)
• March 1, 2016: Phone call with Bill Hofman to set up pre-application meeting regarding
this amendment request
• March 18, 2016: City submittedLCP amendment request no. LCP-6-CAR-16-0015-2
Part A
• March 24, 2016: Discussed amendment request and underlying hotel and timeshare
project with project applicant and City staff at monthly coordination meeting
• April 4, 2016: Commission staff determined amendment request submittal was
incomplete and sent non-filing letter requesting additional information; Bill Hofman
provided some additional information via email.
• April 6, 2016: Call with Christer Westman to confirm that we received Bill Hofman's
summary of public access amenities and services, but additional infonnation detailed in
incomplete letter remains outstanding
• April 20, 2016: Received additional information from the City in response to incomplete
letter; Call with Bill Hofman to discuss submission of a STR ("Smith Travel Research")
report and analysis of hotel mitigation fees assessed by the Commission in the past with
distance of the hotel from coastal resources.
• April 22, 2016: Call with Bill Hofman to discuss a meeting to review the STR report and
past Commission mitigation fees.
• May 3, 2016: Commission staff determined that the amendment request was still
incomplete and sent a second non-filing letter requesting additional information.
Item #4 March 14, 2017 Page 12 of 14
Annual Report for January 1, 2016 to June 30, 2016
Page 7 of 8
• May 4, 2016: Call with Bill Hofinan to discuss a potential meeting to review additional
information request and updated STR report. Advised that we could not meet in person
before the Commission hearing.
• May 6, 2016: Call with Bill Hofman to discuss additional clarifications for information
needed in an updated STR report. Agreed to meet at the Commission hearing on May 11,
2016 and Bill would provide the updated STR report at that time.
• May 11, 2016: Meeting with Bill Hofman and Tim Stripe at Commission hearing in
Newport Beach to go over additional information submitted on this date. Advised that
this project would not be on the June Commission hearing agenda, but we could work
toward the July hearing.
• May 16, 2016: Call with Christer Westman to advise received updated STR report from
Bill Hofinan and that staff would continue to review; requested clarification on the
number of hotel rooms vs. timeshare units.
• May 25, 2016: Commission staff determined that the amendment request was still .
incomplete and sent a third non-filing letter requesting additional information. Call with
Bill Hofman to discuss additional information needs.
• May 26, 2016: Discussed project status at monthly coordination meeting and advised that
Commission staff would develop a suggested modification for a new Mello II LUP policy
addressing protection and provision of affordable overnight accommodations. Call with
Bill Hofman to discuss online research of 2016 room rates for hotels within the coastal
zone.
• May 31, 2016: Emailed City staff with a draft suggested modification adding a new
policy to the Mello II LCP to address affordability of overnight accommodations.
• June 2, 2016: Bill Hofinan emailed updated list of economy class hotels within the
coastal zone and details on room types and pricing.
• June 7, 2016: Dave de Cordova emailed City concerns regarding draft suggested
modification.
• June 9, 2016: Call with Bill Hofman to discuss free amenities available to hotel guests
and draft suggested modification sent to City staff. Bill emailed a list of free amenities
and an updated list of hotel rates.
• June 15, 2016: Bill Hofinan emailed information regarding alternative transit program the
Westin hotel will run. Commission staff determined that the amendment request is
complete.
• June 23, 2016: Discussed status at monthly coordination meeting and advised that staff
report will recommend the suggested modification we previously provided. Call with Bill
Hofman to discuss staff recommendation:
• June 27, 2016: Staff report published to Commission website. Requested City
staffi'applicant corrections or additional information for submission to the Commission by
July 6, 2016.
Item #4 March 14, 2017 Page 13 of 14
Annual Report for January 1, 2016 to June 30, 2016
Page 8 of 8
• June 29, 2016: Call with Bill Hofman to discuss staff report and applicant attendance at
the Commission hearing.
LCP amendment request no. LCP-6-CAR-16-0015-2 Part A was submitted on March 18,
2016 and filed as complete on June 15, 2016. Item scheduled for Commission hearing on
July 13, 2016. Total processing time of approximately 4 months.
8. Poinsettia 61
• Initial meetings to receive information and review on this projectwere conducted in
2015.
• March 25, 2016: Commission staff meeting with project applicants to discuss on-vs. off-
site mitigation requirements and opportunities, allowable uses in the upland buffer area.
• April 12, 2016: Preliminary review and feedback by Coastal staff ecologist on updated
development and associated mitigation proposal.
• April 18, 2016: Emailed project applicants to advise that their proposed management of
open space preserved by the Viadana and Pavoreal HOAs was not sufficient benefit to
fulfill the mitigation requirement. Advised that the Veterans' Park site offered better
mitigation potential. Also raised concerns about development shown on plans within the
20ft buff er area.
• May 4, 2016: Commission staff meeting with project applicants to discuss potential
mitigation options at Veterans' Memorial Park, Aviara Community Park and The
Crossings Golf Course. Also discussed prohibition on development within the 20 foot
upland buffer.
Commission staff continued to review proposal and provide feedback to project proponent.
No LCP amendment submitted as of June 30, 2016.
Item #4 March 14, 2017 Page 14 of 14