HomeMy WebLinkAbout2017-03-28; City Council; ; Adopt resolution to approve the memorandum of understanding between the City of Carlsbad and Carlsbad Unified School District for the School Resource Officer Program for the 2016-17 school year@ S~~fiR~port
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Meeting Date:
To:
From:
Staff Contact:
Subject:
3/28/17
Mayor and City Council
Kevin Crawford, City Manager v-(
Cindy Anderson, Senior Management Analyst
cindy.anderson@carl sbadca .gov or 760-931-2170
Adopt resolution to approve the memorandum of understanding between
the City of Carlsbad and Carlsbad Unified School District for the School
Resource Officer Program for the 2016-17 school year
Recommended Action
Adopt resolution to approve the memorandum of understanding {MOU) between the City of
Carlsbad and Carlsbad Unified School District {CUSD) for the School Resource Officer Program
(SRO) for the 2016-17 school year.
Executive Summary
The City of Carlsbad and CUSD have an ongoing partnership to ensure the safety of students
and staff on CUSD school campuses. The police department provides CUSD with a school
resource officer {SRO) during the school year. Per the agreement, CUSD will pay for one-half the
cost of one full-time police officer for nine months of the year. CUSD's share is $52,147 which
will be used to reimburse the General Fund. The MOU is effective from August 30, 2016 to the
end of the school year on June 15, 2017.
Discussion
The City of Carlsbad and CUSD have an ongoing partnership to ensure the safety of students
and staff on CUSD school campuses. Campus security is enhanced by the presence of police
officers who will interact with the students in a positive and proactive manner. Toward that
end, the police department provides CUSD with an SRO every school year. A uniformed police
officer will be provided at Carlsbad High School, Sage Creek High School, the middle and
elementary schools, Carlsbad Village Academy, and district offices located in the City of
Carlsbad.
SRO duties include: responding to all law enforcement related matters as they occur during
regular school hours while the officer is on or near the above mentioned facilities, documenting
all incidents and crimes and providing follow-up investigations as needed, attending sporting
events and school activities, and attending parent conference and meetings as needed. SROs
will also conduct criminal investigations as assigned by the supervisor of the Family Services
Unit in ongoing criminal investigations that are related to the school campus, work with school
staff in the matters of mutual concerns on and off campus, and provide liaison in the following
areas: School Attendance Review Board, point of contact for CPS visits, truancy sweeps, home
Item #5 March 28, 2017 Page 1 of 9
visitations, district-wide critical response plan training, school safety plans, and training of
school campus supervisors and noon duty personnel.
For the 2016-17 school year, CUSD will pay for one-half the cost of one full-time police officer
for nine months of the year. The annual cost for one officer is $139,057, which includes salaries
and benefits, and does not include equipment and maintenance. Carlsbad Unified School
District's share is $52,147. The MOU is effective for the 2016-17 school year, beginning on
August 30, 2016 and ending June 15, 2017. CUSD will pay annually to the Finance Director of
the City of Carlsbad through a reimbursement check at the end of the school year. For fiscal
year 2017-18, the MOU will be executed prior to the beginning of the school year with the
reimbursement to be collected at the end of the school year.
Fiscal Analysis
The Police Department budgets for the cost of the entire SRO Program. CUSD's cost-sharing
payment of $52,147 will be used to reimburse the General Fund and reduce the impact of the
SRO Program to the city.
Next Steps
If Council approves the memorandum of understanding, CUSD will be billed for $52,147 for the
2016-17 school year.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has no potential to cause either a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the environment,
and therefore, does not require environmental review.
Public Notification
None required.
Exhibits
1. Resolution approving the memorandum of understanding between the City of Carlsbad and
the Carlsbad Unified School District for the 2016-17 school year.
Item #5 March 28, 2017 Page 2 of 9
RESOLUTION NO. 2017-050
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF CARLSBAD AND CARLSBAD UNIFIED SCHOOL
DISTRICT FOR THE FISCAL YEAR 2016-17 SCHOOL RESOURCE OFFICER
PROGRAM
EXHIBIT 1
WHEREAS, the City of Carlsbad Police Department and the Carlsbad Unified School District
(CUSD) have an ongoing partnership to ensure the safety of students and staff on CUSD school
campuses; and
WHEREAS, toward that end, the Police Department provides the Carlsbad Unified School
District with a school resource officer every school year; and
WHEREAS, CUSD agrees to pay for one-half the cost of one full-time police officer for nine
months of the year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California as
follows:
1. That the above recitations are true and correct.
2. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute the
Memorandum of Understanding for the School Resource Officer Program between the
City of Carlsbad and the Carlsbad Unified School District for the 2016-17 school year
attached hereto as Attachment A.
3. Carlsbad Unified School District's cost-sharing payment of $52,147 will be used to
reimburse the General Fund and reduce the impact of the SRO Program to the city.
Item #5 March 28, 2017 Page 3 of 9
EXHIBIT 1
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 28th day of March, 2017, by the following vote, to wit:
AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
NOES: None.
ABSENT: None.
(SEAL)
Item #5 March 28, 2017 Page 4 of 9
MEMORANDUM OF UNDERSTANDING
BETWEEN
CARLSBAD UNIFIED SCHOOL DISTRICT
AND
CITY OF CARLSBAD
The City of Carlsbad Police Department and the Carlsbad Unified School District desire to
provide a safe and secure, teaching and learning environment for all students and staff within
the City of Carlsbad by protecting life and property.
Ensuring the safety of students and staff on school campuses in Carlsbad is a priority to the
school administration and the police department. Campus security will be enhanced by the
presence of police officers that will interact with the students in both a positive and proactive
manner. Police officers on campus will help improve relations between the police department
and the youth of the community. Therefore, the Carlsbad Unified School District and the City of
Carlsbad have the following expectations and agree to undertake the listed responsibilities to
achieve these mutual objectives:
A. SCHOOL DISTRICT'S ROLE AND RESPONSIBILITY
1. To ensure student welfare portal to portal;
2. To develop procedures to handle campus safety issues;
3. To establish and follow procedures for referring police involvement; and
4. To cooperate with and support in a proactive manner the City of Carlsbad Police
Department to ensure the success of programs involving students, school personnel,
parents and the community.
B. SCHOOL RESOURCE OFFICER'S ROLE AND RESPONSIBILITY
1. T.o provide enforcement/prevention/intervention by:
• Providing a uniformed police officer presence at Carlsbad High School, Sage
Creek High School, the middle and elementary schools, Carlsbad Village
Academy, and district offices located in the City of Carlsbad;
• Responding to all law enforcement related matters as they occur during regular
school hours while the officer is on or near the above facilities and able to do so;
• Documenting all incidents of crime that occur at the above facilities as per
department regulations, performing the necessary follow-up investigations as
Attachment A
Item #5 March 28, 2017 Page 5 of 9
Memorandum of Understanding
2016-2017 School Year
Page - 2 -
needed to identify perpetrators of crime, and performing any follow-up on cases
as deemed necessary;
• Attending various sporting events and school activities as needed for proactive
enforcement and interaction;
• Attending parent conferences/meetings as needed.
2. To conduct criminal investigations as assigned by the supervisor of the Family Services
Unit and to assist other law enforcement officers who are engaged in ongoing criminal
investigations that bring them onto the school campus.
3. To work with school staff in the matters of mutual concern such as: alcohol and drug
use on campus; safety of students and staff on and off campus; gang-related violence
and crime; campus intrusion; and loss and/or damage to property.
4. To provide liaison in the following areas: School Attendance Review Board; point of
contact for CPS visits; truancy sweeps; home visitations; district-wide critical response
plan training; school safety plans; and training of school campus supervisors and noon
duty personnel.
C. TERM OF AGREEMENT
This Memorandum of Understanding will remain in effect for the 2016-2017 public school
fiscal year. Either party will have the right to cancel this Memorandum of Understanding
upon 90 days advance written notice during the term of this agreement.
D. SPAN OF CONTROL/JURISDICTION
One full-time police officer will be assigned to provide the School Resource Program at
Carlsbad High School, Carlsbad Village Academy, and district offices located in the City of
Carlsbad.
Enforcement/prevention/education/training/proactive activities will take place at these
facilities and at public meeting places within the community as they relate to the activities
at these facilities.
The officer will remain under the direction and control of the City of Carlsbad Police
Department. Requests for work assignments from these facilities will be given to the
Family Services sergeant of the Carlsbad Police Department, who will thereafter assess the
request and direct the school resource officer to respond appropriately.
Item #5 March 28, 2017 Page 6 of 9
Memorandum of Understanding
2016-2017 School Year
Page - 3 -
E. RESOURCE
Resource and local management will be coordinated at:
Carlsbad Unified School District, 6225 El Camino Real, Carlsbad, California, 92009, (760)
331-5000.
City of Carlsbad Police Department, 2560 Orion Way, Carlsbad, California, 92010, (760) 931-
2100.
F. COST
Cost sharing will be based upon the services of one-half of one full-time police officer for
nine months of the school year. The portion funded by the District will be prorated based
upon the school year (nine months) at a rate of one half of the total salary of one full-time
sworn police officer for a total cost of $52,147 (excluding Summer School options). See
Exhibit A for details.
This Memorandum of Understanding will be effective August 30, 2016 and the Carlsbad
Unified School District will pay annually to the Finance Director of the City of Carlsbad the
agreed amount as outlined above. If the agreement is canceled as herein permitted, the
city shall return to the district the portion of such payment allocable to the period of the
term subsequent to the effective date of cancellation.
G. SICK/INJURY/EMERGENCY ABSENCES
The City of Carlsbad Police Department will provide general law enforcement services to
Carlsbad High School, the middle and elementary schools, Carlsbad Village Academy, and
the district offices via the patrol division whenever the regularly assigned school resource
officer is temporarily unable to provide said services due to illness, injury or emergency
leave, or when called away to perform other duties that preclude the officer's presence at
the school. In the event of such occurrence, calls for service will be handled based on need
in relation to other demands for police services.
H. CITY EMPLOYEES
City employees who perform duties under this agreement are not, for any purposes
whatsoever, employees of the School District.
Item #5 March 28, 2017 Page 7 of 9
Memorandum of Understanding
2016-2017 School Year
Page-4-
I. NO RIGHTS IN THIRD PARTIES
This Memorandum is not intended to benefit any third parties, create rights in favor of any
third parties, or create a special relationship between any City of Carlsbad employee and
any other person.
J. LIABILITY AND INDEMNIFICATION
Pursuant to Section 895.4 of the Government Code, the City of Carlsbad and Carlsbad
Unified School District agree that each will assume the full liability imposed upon it for any
of its officers, agents, or employees for injury caused by a negligent or wrongful act or
omission occurring in the performance of this agreement, and each party agrees to
indemnify and hold harmless the other party for any loss, cost or expense that may be
imposed upon such other party by the virtue of Sections 895.2 and 895.6 of the Government
Code.
City of Carlsbad
Date : _ ____,_,CO'-... _._\_,_\ -_\..._3:"-\-------
Attest: ~l&CQ&.:..~
Barbara Engleson, City Clerk
Approved as to form:
Celia A. Brewer --.---City Attor
By:_~~:::::=:=====~:....__ __ _
)ll. Assist
Item #5 March 28, 2017 Page 8 of 9
Memorandum of Understanding
2016-2017 School Year
Page-5-
EXHIBIT A
Carlsbad Police Department
SCHOOL RESOURCE OFFICER PROGRAM
2016-2017 Cost-Sharing Breakdown
Costs are for one mid-step police officer (Step C) for one year and include only personnel costs;
equipment and maintenance costs are not included.
ANNUAL POLICE OFFICER PERSONNEL EXPENSES COST PER OFFICER
Salary 81,476
Overtime (@7.5% of Salary) 6,111
Disability & Unemployment (1.04%) 847
Retirement (36.9%) 30,065
Life Insurance (0.16%) 130
Medicare (1.45%) 1,181
Health Care 18,547
Uniform Allowance 700
TOTAL PERSONNEL COSTS 139,057
,. .. .......,.. .......
SRO COST ALLOCATION
Annual Personnel Costs 139,057
Monthly Personnel Cost 11,588
Nine-Month Cost 104,293
HALFSHARECOSTTOSCHOOL $52,147
Item #5 March 28, 2017 Page 9 of 9