HomeMy WebLinkAbout2017-05-23; City Council; ; Adopt Resolutions accepting contract for construction of El Camino Real Road Widening Project Nos. 3957, 3643, 6302 & 6303 as complete, directing the city clerk and secretary to record Notices of Completion and release bonds23
Page 189
CA Review ff-r;.
JOINT CITY COUNCIL AND
CARLSBAD MUNICIPAL WATER DISTRICT
Staff Report
Meeting Date:
To:
From:
Staff Contact:
Subject:
May , 2017
Mayor/President and City Council/Board
Kevin Crawford, City Manage~
John Maashoff, Public Works Manager
John.maashoff@carlsbadca.govor 760-434-2856
Adopt Resolutions accepting the contract for construction ofthe El Camino
Real Road Widening, Tamarack Avenue to Chestnut Avenue, Project Nos.
3957, 3643, 6302 & 6303 as complete, directing the city clerk and
secretary to record Notices of Completion and release bonds in
accordance with state laws and city ordinances, and authorizing a
reduction of retention held.
Recommended Action
Adopt Resolutions accepting the contract for construction of the El Camino Real Road
Widening, Tamarack Avenue to Chestnut Avenue, Project Nos. 3957, 3643, 6302 & 6303 as
complete, directing the city clerk and secretary to record Notices of Completion and release
bonds in accordance with state laws and city ordinances, and authorizing a reduction of
retention held.
Executive Summary
On Aug. 26, 2014, the City Council of the City of Carlsbad approved Resolution No. 2014-205 to
award a contract of $8,930,590 to Los Angeles Engineering, Inc. for construction of the El
Camino Real Road Widening, Tamarack Avenue to Chestnut Avenue, Project Nos. 3957, 3643,
6302 & 6303.
On Dec. 31, 2016, Los Angeles Engineering, Inc. substantially completed the contract work. Staff
inspected the work and found it to be satisfactory. Staff recommends accepting the contract for
construction of the El Camino Real Road Widening, Tamarack Avenue to Chestnut Avenue,
Project Nos. 3957, 3643, 6302 & 6303, as complete and directing the city clerk and secretary to
record Notices of Completion and release bonds in accordance with state laws and city
ordinances.
Discussion
The subject project widened El Camino Real from Tamarack Avenue to Chestnut Avenue. The
project provided three lanes of travel in each direction, bike lanes, a new raised median, curb,
gutter and sidewalks. The project upgraded the traffic signals at the intersections of Tamarack
Avenue and Chestnut Avenue. In addition, the project removed the existing utility poles and
placed the overhead lines underground as part of Underground Utility District No. 19, which
was formed by City Council on April 27, 2010.
Page 190
The contract for construction of the project was awarded to Los Angeles Engineering, Inc. on
Aug. 26, 2014 and construction commenced on Dec. 4, 2014. On Jan. 12, 2016, City Council
approved Resolution No. 2016-010 and the Carlsbad Municipal Water District authorized
Resolution No . 1543, appropriating additional funds and authorizing a change order to include
the construction of a new recycled water line as part of the project. On Sept. 27, 2016, City
Council authorized Resolution No. 2016-197, appropriating additional funds for work that was
unforeseen or work that changed condition and was determined necessary to complete the
project.
Los Angeles Engineering, Inc. has substantially completed all contract work associated with the
project and staff is recommending acceptance of the improvements and filing Notices of
Completion.
During the course of construction, a 5 percent retention was withheld from each payment to
Los Angeles Engineering, as required per Public Contract Code §9203{a). This section also allows
for the legislative body to make remaining progress payments after 50 percent of the work has
been completed if it finds that satisfactory progress has been made; accordingly, staff is asking
for authorization to process this reduction of Los Angeles Engineering's retention down to 2.5
percent.
Fiscal Analysis
EL CAMINO REAL ROAD WIDENING, TAMARACK AVENUE TO CHESTNUT AVENUE,
PROJECT NOS. 3957, 3643, 6302 & 6303
(LOS ANGELES ENGINEERING, INC.)
Construction Award: $ 8,930,590
Construction Contingency: $ 1,339,589
Additional Contingency {Resolution 2016-197): $ 600,000
Total: $ 10,870,179
Construction Expenditures: $ 10,851,120
Remaining Balance: $19,059
CONSTRUCTION CONTINGENCY INCREASE AND ADDITIONAL APPROPRIATION
ADDITIONAL CONTINGENCY (RESOLUTIONS 2016-010 & 1543 ):
RECYCLED WATER PHASE Ill-5208 ACCOUNT
Construction Award: $447,529
Construction Expenditures: $343,237
Remaining Balance: $ 104,292
Page 191
Next Steps
Record Notices of Completion and release bonds in accordance with state laws and city
ordinances. Reduce Los Angeles Engineering's retention down to 2.5 percent.
Environmental Evaluation (CEQA)
The approval of a Notice of Completion is a ministerial process and is exempt from the
requirements of the California Environmental Quality Act (CEQA) pursuant to Carlsbad Municipal
Code Section 19.04.070A.l.a.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date.
Exhibits
1. Resolution accepting the contract for construction of the El Camino Real Road Widening,
Tamarack Avenue to Chestnut Avenue, Project Nos. 3957, 3643, 6302 & 6303 as complete,
directing the city clerk to record a Notice of Completion and release bonds in accordance with
state laws and city ordinances, and authorizing a reduction of retention held.
2. Resolution accepting the contract for construction of the El Camino Real Road Widening,
Tamarack Avenue to Chestnut Avenue, Project Nos. 3957, 3643, 6302 & 6303 as complete,
directing the secretary to record a Notice of Completion and release bonds in accordance with
state laws and city ordinances, and authorizing a reduction of retention held.
3. Site map.
RESOLUTION NO. 2017-092
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING THE CONTRACT FOR CONSTRUCTION OF THE EL
CAMINO REAL ROAD WIDENING, TAMARACK AVENUE TO CHESTNUT
AVENUE, PROJECT NOS. 3957,3643,6302 & 6303 AS COMPLETE, DIRECTING
THE CITY CLERK TO RECORD A NOTICE OF COMPLETION AND RELEASE
BONDS IN ACCORDANCE WITH STATE LAWS AND CITY ORDINANCES, AND
AUTHORIZING A REDUCTION OF RETENTION HELD.
Exhibit 1
WHEREAS, the construction of the El Camino Real Road Widening, Tamarack Avenue to
Chestnut Avenue, Project Nos. 3957, 3643, 6302 & 6303 was completed to the city's satisfaction by Los
Angeles Engineering, Inc. on Dec. 31, 2016; and
WHEREAS, the formal Notice of Completion has been prepared; and
WHEREAS, all project costs have been established to date; and
WHEREAS, Public Contract Code §9203(a) allows the legislative body to make remaining
progress payments after 50 percent of the work has been completed if it finds that satisfactory progress
has been made.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the El Camino Real Road Widening, Tamarack Avenue to Chestnut Avenue, Project
Nos. 3957, 3643, 6302 & 6303, is deemed complete and is hereby accepted by the City Council of the
City of Carlsbad.
3. The city clerk of the City of Carlsbad is hereby authorized and directed to execute and
record the Notice of Completion, attached hereto as Attachment A, for the El Camino Real Road
Widening, Tamarack Avenue to Chestnut Avenue, Project Nos. 3957, 3643, 6302 & 6303.
4. That staff is authorized to reduce Los Angeles Engineering's retention down to 2.5
percent.
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Carlsbad Municipal Water
District and the City Council of the City of Carlsbad on the 23rd day of May, 2017, by the following vote,
to wit:
AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
NOES: None.
ABSENT: None.
(SEAL)
~e RECORDED REQUESTED BY
~~ CITY OF CARLSBAD
AND WHEN RECORDED PLEASE
MAIL TO:
City Clerk
City of Carlsbad
1200 Carlsbad Village Drive
Carlsbad, California 92008
Notice is hereby given that:
DOC# 2017-0241858
1111111111111111111111111111111111111111111111111111111111111111111111
May 30, 2017 04:38 PM
OFFICIAL RECORDS
Ernest J. Dronenburg, Jr.,
SAN DIEGO COUNTY RECORDER
FEES: $0.00
PAGES: 1
Space above this line for Recorder's use.
PARCEL NO: n/a ~=---------------
NOTICE OF COMPLETION
1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the undersigned is City of Carlsbad, a municipal corporation.
3. The full address of the undersigned is 1200 Carlsbad Village Drive, Carlsbad, California 92008.
4. The nature of the title of the undersigned is: In fee.
5. A work or improvement on the property hereinafter described was completed on Dec. 31, 2016.
6. The name of the contractor for such work or improvement is Los Angeles Engineering, Inc.
7. The property on which said work or improvement was completed is in the City of Carlsbad, County of
San Diego, State of California, and is described as follows: El Camino Real Road Widening;
Tamarack Avenue to Chestnut Avenue, Project Nos. 3957, 3643, 6302 & 6303.
8. The street address of said properties are on El Camino Real in the City of Carlsbad.
CITYOFCMM ~i~er \
VERIFICATION OF CITY CLERK
I, the undersigned, say:
I am the City Clerk of the City of Carlsbad, 1200 Carlsbad Village Drive, Carlsbad, California,
92008; the City Council of said City on m~ ~ _3 _, 20.12_, accepted the above
described work as completed and ordered that a N e of Completion be f1led.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on 7t/a(5 :J..&z , 201J_, at Carlsbad, California.
CJTY OF CARL~AD
\ 11mev<A/(Jfi ~y._J j __
BARBARA ENGLESON 'UCJr......
City Clerk
Word\Masters\Forms\Notice of Completion (City) 3/9/98
RESOLUTION NO. 1566
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT BOARD (CMWD), ACCEPTING THE CONTRACT
FOR CONSTRUCTION OF THE EL CAMINO REAL ROAD WIDENING,
TAMARACK AVENUE TO CHESTNUT AVENUE, PROJECT NOS. 3957, 3643,
6302 & 6303 AS COMPLETE, DIRECTING THE SECRETARY TO RECORD A
NOTICE OF COMPLETION AND RELEASE BONDS IN ACCORDANCE WITH
STATE LAWS AND CITY ORDINANCES, AND AUTHORIZING A REDUCTION OF
RETENTION HELD.
Exhibit 2
WHEREAS, the construction of the El Camino Real Road Widening, Tamarack Avenue to
Chestnut Avenue, Project Nos. 3957, 3643, 6302 & 6303 was completed to the Carlsbad Municipal
Water District's (CMWD) satisfaction by Los Angeles Engineering, Inc. on Dec. 31, 2016; and
WHEREAS, the formal Notice of Completion has been prepared; and
WHEREAS, all project costs have been established to date; and
WHEREAS, Public Contract Code §9203(a) allows the legislative body to make remaining
progress payments after 50 percent of the work has been completed if it finds that satisfactory progress
has been made.
NOW, THEREFORE, BE IT RESOLVED by the CMWD Board of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the El Camino Real Road Widening, Tamarack Avenue to Chestnut Avenue, Project
Nos. 3957, 3643, 6302 & 6303, is deemed complete and is hereby accepted by the Board of Directors
of the CMWD of the City of Carlsbad.
3. That the secretary of the Board is hereby authorized and directed to execute and record
the Notice of Completion, attached hereto as Attachment A, for the El Camino Real Road Widening,
Tamarack Avenue to Chestnut Avenue, Project Nos. 3957, 3643, 6302 & 6303.
4. That staff is authorized to reduce Los Angeles Engineering's retention down to 2.5
percent.
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Carlsbad Municipal Water
District and the City Council of the City of Carlsbad on the 23rd day of May, 2017, by the following vote,
to wit:
AVES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
NOES: None.
ABSENT: None.
c~ () ,W,C~ •efl
BARBARA ENGLESON, Secretary
(SEAL)
Recording requested by:
CITY OF CARLSBAD
When recorded mail to:
City Clerk
City of Carlsbad
1200 Carlsbad Village Dr.
Carlsbad, CA 92008
Notice is hereby given that:
DOC# 2017-0241859
1111111111111111111111111111111111111111111111111111111111111111111111
May 30, 2017 04:38 PM
OFFICIAL RECORDS
Ernest J. Dronenburg, Jr.,
SAN DIEGO COUNTY RECORDER
FEES: $0.00
PAGES: 1
Space above this line for Recorder's Use
NOTICE OF COMPLETION
1. The undersigned is owner of the interest or estate stated below in the property hereinafter
described.
2. The full name of the undersigned is Carlsbad Municipal Water District (CMWD), a municipal
corporation.
3. The full address of the undersigned is 1200 Carlsbad Village Drive, Carlsbad, California
92008.
4. The nature of the title of the undersigned is: In fee.
5. A work or improvement on the property hereinafter described was completed on Dec. 31, 2016.
6. The name of the contractor for such work of improvement is Los Angeles Engineering, Inc.
7. The property on which the work of improvement was completed is on El Camino Real in the
City of Carlsbad, County of San Diego, State of California, and is described as El Camino Real
Road Widening, Tamarack Avenue to Chestnut Avenue, Project Nos. 3957, 3643, 6302 &
6303.
CARLSBAD MUNICIPAL WATER DISTRICT
-~bli
VERIFICATION OF SECRETARY
I, the undersigned, say:
I am the Secretary of the Carlsbad Municipal Water District, 1200 Carlsbad Village
Drive, Carlsbad, California, 92008. The Executive Board of said District on
-...£....1.'-fl.........,.~~~-· 20J..1_, accepted the above described work as completed and ordered
f Completion be filed.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on 1'1'/YG 2te , 20/.2_, at Carlsbad, California.
CARLSBAD MUNICIPAL WATER DISTRICT
Secretary
Page 198
LOCATION MAP
NOT TO SCALE
PROJECT NAME EL CAMINO REAL ROAD WIDENING, MEDIAN
IMPROVEMENTS, UNDERGROUNDING UTILITIES & UPGRADING
TRAFFIC SIGNALS FROM TAMARACK AVENUE TO CHESTNUT AVENUE
Exhibit 3
PROJECT EXHIBIT
NOS.
3957,3643, 3
6302& 6303