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Home My WebLink About2017-06-27; City Council; ; Adopt a Resolution approving the plans and specifications and authorizing the city clerk to advertise for bids for the La Costa Avenue Storm Drain Replacement (La CorunaCA Review fr .S @ CITY COUNCIL Staff Report Meeting Date: To: From: Staff Contact: Subject: June 27, 2017 Mayor and City Council Kevin Crawford, City Manage~ Daniel Zimny, Assistant Engineer Daniel.Zimny@carlsbadca.gov or 760-602-7551 Adopt a Resolution approving the plans and specifications and authorizing the city clerk to advertise for bids for the La Costa Avenue Storm Drain Replacement (La Coruna Place), Project No. 6602. Recommended Action Adopt a Resolution approving the plans and specifications and authorizing the city clerk to advertise for bids for the La Costa Avenue Storm Drain Replacement (La Coruna Place), Project No. 6602. Executive Summary This project will replace a surface drainage system with an underground system and resurface the damaged roadway pavement. Since the road was in need of repair and the storm drain system was not functioning, both construction activities have been combined into one project. The La Costa Avenue Storm Drain Replacement Program addresses storm drain deficiencies along the La Costa Avenue corridor is funded by the Infrastructure Replacement Fund. The Pavement Management Program addresses roadway maintenance throughout the city and it is funded by a combination of Gas Tax, TransNet Local funds and host fees associated with the trash transfer station. Discussion The La Costa Storm Drain Replacement Project was established to improve the drainage conditions along the La Costa Avenue corridor. La Coruna Place is a residential street along this corridor that has experienced surface ponding of water due to the absence of adequate drainage infrastructure. The proposed system will capture and convey drainage from La Coruna Place to an existing storm drain system in La Costa Avenue. In addition, La Coruna Place will receive a 2-inch overlay consistent with and funded by the city's Pavement Management Program. Fiscal Analysis A summary of estimated construction costs and available funds are shown below. The first table summarizes the storm drain portion of the project: Page 45 LA COSTA AVENUE STORM DRAIN PROGRAM, CIP NO. 6602 Current Appropriation -La Costa Ave. Storm Drain, CIP No. 6602 $310,070 Current Year Expenditures/Encumbrances -La Costa Ave. Storm Drain, $214,440 CIP No. 6602 TOTAL AVAILABLE LA COSTA AVE. STORM DRAIN PROGRAM, CIP 6602 $95,630 Appropriation For Fiscal Year 2017-2018 -La Costa Ave. Storm Drain, $437,000 CIP No. 6602 TOTAL FUNDS AVAILABLE JULY 1,2017 -LA COSTA AVE. STORM DRAIN $532,630 PROGRAM, CIP 6602 LA CORUNA PLACE STORM DRAIN PROJECT, CIP NO. 6602 Construction Contract (Engineer's Estimate) $145,000 Construction Contingency {10%) $14,500 Construction Management, Inspection, and Material Testing (15%) $22,000 Engineering Support During Construction and Contingency, Staff and $10,000 Consultant TOTAL ESTIMATED CONSTR.UCTION COSTS, CIP NO. 6602 $191,500 ADDITIONALAPPROPRIATION NEEDED, CIP NO. 6602 $0 The second table summarizes the pavement management portion of the project: PAVEMENT MANAGEMENT PROGRAM, CIP NO. 6601 Current Appropriation -Pavement Management, CIP No. 6001 $9,646,221 Current Year Expenditures/Encumbrances -Pavement Management, $2,631,528 CIP No. 6001 TOTAL AVAILABLE PAVEMENT MANAGEMENT PROGRAM, CIP 6001 $7,014,693 LA CORUNA PLACE STORM DRAIN PROJECT, CIP NO. 6001 Construction Contract (Engineer's Estimate) $36,000 Construction Contingency (10%) $3,600 Construction Management, Inspection, and Material Testing (15%) $5,400 TOTAL ESTIMATED CONSTRUCTION COSTS, CIP.NO. 6001 $45,000 ADDITIONAL APPROPRIATION NEEDED, CIP NO. 6001 $0 Page 46 Next Steps A Request for Bids to construct the project will be advertised. Responses will be evaluated and the lowest responsive and responsible bidder will be identified by city staff. Staff will then return to City Council with a recommendation to award the contract to the identified bidder. Environmental Evaluation (CEQA) The project is exempt from the California Environmental Quality Act {CEQA) review pursuant to CEQA Guidelines Section 15301(b)-repair and minor alteration of existing facilities, including public utility services, involving negligible or no expansion. Public Notification This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to the scheduled meeting date. The public will be notified in advance ofthe construction activities using multiple media methods such as signage, email,, website, and other city communication channels. The construction contractor will also be required to notify the public of construction activities. Exhibits 1. Resolution approving the plans and specifications and authorizing the city clerk to advertise for bids for the La Costa Avenue Storm Drain Replacement (La Coruna Place), Project No. 6602. 2. Location Map. 3. Project plans, specifications and contract documents are on file at the Public Works Department of the City of Carlsbad. Page 47 RESOLUTION NO. 2017-121 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE LA COSTA AVENUE STORM DRAIN REPLACEMENT (LA CORUNA PLACE), PROJECT NO. 6602. EXHIBIT 1 WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary, desirable, and in the public interest to construct the La Costa Avenue Storm Drain Replacement (La Coruna Place), Project No. 6602; and WHEREAS, the plans, specifications and contract documents for said project are on file in the Public Works Department of the City of Carlsbad and are incorporated by reference herein; and WHEREAS, the project is exempt from CEQA per State CEQA Guidelines Section 15301(b) - repair and minor alteration of existing facilities, including public utility services, involving negligible or no expansion. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the plans, specifications and contract documents for the La Costa Avenue Storm Drain Replacement (La Coruna Place), Project No. 6602, are hereby approved. 3. The city clerk of the City of Carlsbad is hereby authorized and directed to publish, in accordance with State law, a Notice to Contractors Inviting Bids for the construction of the La Costa Avenue Storm Drain Replacement (La Coruna Place), Project No. 6602, in accordance with the plans, specifications, and contract documents referred to herein. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 27th day of June, 2017, by the following vote, to wit: AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard. NOES: None. ABSENT: None. (SEAL) LOCATION NOT TO SCALE PROJECT NAME MAP LACOSTA V GOLF COURSE'\ ~=NA=V:='AR=R:;-;A=D=R=. ~ LA CORUNA STORM DRAIN INSTALLATION PROJECT NUMBER 6602 PLOTTED BY: SCOTT EVANS PLOT DATE:4/24/17 PATH:D: \11?ANSP0RTATI0N D£PART1,1£NT\LOCATION MAPS\AUWCAD\6602-LA CORUNA.DWG Exhibit 2 [ EXHIBIT 2 Page 50