HomeMy WebLinkAbout2017-07-25; City Council; ; Adopt a Resolution approving the plans and specifications and authorizing the city clerk to advertise for bids for the 2017-18 Slurry Seal Project, Project No. 6001-17SSCA Review ff>
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Staff Report
Meeting Date:
To:
From:
Staff Contact:
Su bject:
Recommended Action
July 25, 2017
Mayor and City Council
Kevin Crawford, City Manager
Emad Elias, Assistant Engineer
emad.elias@carlsbadca.gov or 760-602-7558
Adopt a Resolution approving the plans and specifications and
authorizing the city clerk to advertise for bids for the 2017-18 Slurry Seal
Project, Project No . 6001-17SS.
Adopt a Resolution approving the plans and specifications and authorizing the city clerk to
advertise for bids for the 2017-18 Slurry Seal Project, Project No. 6001-17SS.
Executive Summary
This project is part of the city's ongoing Pavement Management Program. The 2017-18 Slurry
Seal Project will perform maintenance activities on various streets throughout the city. Staff
recommends approval of the project plans and specifications, and authorization to advertise for
construction bids of the 2017-18 Slurry Seal Project, Project No. 6001-17SS.
Discussion
The city's Pavement Management Program (Program) includes a set of ongoing activities that
assess roadway pavement conditions, maintain and improve city streets, and extend the life of
the roadway system. Implementation of these maintenance activities are examples of the city's
organizational values of stewardship and excellence. The Program relies on detailed
computerized pavement condition analysis, as well as visual observation analysis by city staff.
The 2017-18 Slurry Seal Project will extend the life of various streets by resurfacing the existing
pavement with an asphaltic emulsion-aggregate slurry. The locations included in this project,
as shown in Exhibit 2, were selected based on the age and existing condition of the roadway
surface. The application of slurry seal protects the pavement surface from oxidation, raveling,
and cracking. Prior to slurry sealing, pavement cracks will be sealed, and asphalt concrete
patches will repair areas of deteriorated pavement.
Fiscal Analysis
There are sufficient funds available to complete the 2017-18 Slurry Seal Project, Project No.
6001-17SS. Funding for the Program consists of non-jurisdictional fees (generated from trash
haulers), Gas Tax Funds, and TransNet-Local Funds available for drawdown from SAN DAG.
Remaining Program funds will be used on future pavement rehabilitation and resurfacing
projects. The available funds and estimated construction costs for the project are shown in the
following table:
#1
Page 29
PAVEMENT MANAGEMENT PROGRAM, CIP NO. 6001
Current Appropriation -Pavement Management, CIP No. 6001 $9,646,221
Current Year Expenditures/Encumbrances -Pavement Mgmt., CIP No. $2,648,582 6001
TOTAL AVAILABLE PAVEMENT MANAGEMENT PROGRAM, CIP NO. 6001 $6,997,639
2017-18 SLURRY SEAL PROJECT, PROJECT NO. 6001-17SS
Construction Contract $1,923,666
Construction Contingency (10%) $192,366
Construction Management, Inspection, and Material Testing (10%) $192,366
TOTAL ESTIMATED CONSTRUCTION COSTS $2,308,398
REMAINING BALANCE AFTER PROJECT NO. 6001-170L $4,689,241
ADDITIONAL APPROPRIATION NEEDED $0
Next Steps
A Request for Bids to construct the project will be advertised. Responses will be evaluated and
the lowest responsive and responsible bidder will be identified by city staff. Staff will then
return to City Council with a recommendation to award the construction contract to the
identified bidder.
Environmental Evaluation (CEQA)
The project is exempt from the California Environmental Quality Act (CEQA) per State CEQA
Guidelines Section 15301(c) -minor alteration of existing facilities including streets, sidewalks,
gutters, and similar facilities involving negligible or no expansion.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public
viewing and review at least 72 hours prior to the scheduled meeting date. Prior to the start of
construction the public will be notified of the construction activities using media methods such
as signage, email, website, and other city communication channels. The construction contractor
will also be required to notify the public of construction activities via changeable message signs,
door hangers, letters to residents, and/or "NO PARKING" signs, as applicable.
Exhibits
1. Resolution approving the plans and specifications and authorizing the city clerk to advertise
for bids for the 2017-18 Slurry Seal Project, Project No. 6001-1755.
2. Location Map.
3. Project plans, specifications and contract documents are on file at the Public Works
Department of the City of Carlsbad.
Page 30
RESOLUTION NO. 2017-142
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE PLANS AND SPECIFICATIONS AND
AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR THE 2017-18
SLURRY SEAL PROJECT, PROJECT NO. 6001-17SS.
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary,
desirable, and in the public interest to resurface various city streets in accordance with the city's ongoing
Pavement Management Program; and
WHEREAS, the plans, specifications and contract documents for the 2017-18 Slurry Seal Project,
Project No. 6001-1755, have been prepared and are on file in the Public Works Department of the City of
Carlsbad and are incorporated herein by reference; and
WHEREAS, there are sufficient Pavement Management Program funds available to complete
the 2017-18 Slurry Seal Project, Project No. 6001-17SS; and
WHEREAS, the project is exempt from the California Environmental Quality Act (CEQA) per
CEQA Guidelines Section 15301(c).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the plans, specifications and contract documents for the 2017-18 Slurry Seal
Project, Project No. 6001-17SS are hereby approved.
3. The city clerk of the City of Carlsbad is hereby authorized and directed to publish, in
accordance with State law, a notice to contractors inviting bids for the construction of the 2017-18 Slurry
Seal Project, Project No. 6001-17SS, in accordance with the plans, specifications and contract documents
referred to herein.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 25th day of :!..!!!Yi. 2017, by the following vote, to wit:
AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
NOES: None.
ABSENT: None.
(SEAL)
Clerk
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