HomeMy WebLinkAbout2017-07-25; City Council; ; Adopt a Resolution designating a voting delegate and alternates for the League of California Cities Annual Conference September 13-15, 2017#11
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8 S~~ff R~port
Meeting Date:
To:
From:
Staff Contact:
July 25, 2017
Mayor and City Council
Kevin Crawford, City Manager
Sheila Cobian, City Clerk Services Manager
Sheila.cobian@carlsbadca.gov or 760-434-2917
CA Rev\ew _lM./ __
Subject: Adopt a Resolution designating a voting delegate and alternates for the
League of California Cities Annual Conference September 13-15, 2017
Recommended Action
Adopt a Resolution designating a voting delegate and alternates for the League of California Cities
Annual Conference in Sacramento, CA, September 13-15, 2017
Executive Summary/Discussion
Notice has been received from the League of California Cities (the League)requesting each city
select a voting representative for the Annual Business Meeting. The Annual Business Meeting is
scheduled for 12:30 p.m. on Friday, September 15, at the Sacramento Convention Center. Each
member city of the League has a right to cast one vote on matters pertaining to League policy.
At this meeting, the League considers and takes action on resolutions that establish such policy.
Consistent with League bylaws, a city's voting delegate and up to two alternates must be
designated by the City Council. Therefore, it is necessary to appoint a delegate to pick up the
City's voting card and attend the General Business Session at the Annual Conference scheduled
for Wednesday, September 13 through Friday, September 15, 2017. The Council may also
appoint up to two alternate voting delegates, one of whom may vote in the event that the
designated member is unable to serve in that capacity.
Fiscal Analysis
Designating a voting delegate and alternates does not result in a fiscal impact to the City.
Adequate funds were budgeted in the City Council budget for travel associated with attending
the Annual Conference.
Next Steps
Prior to September 1, 2017, staff will submit the necessary notification to the League of the
Council's appointed voting delegate and alternates.
Environmental Evaluation (CEQA)
Pursuant to Public Resources Code section 21065, this action does not constitute a "project"
within the meaning of CEQA in that it has no potential to cause wither a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the environment, and
therefore does not require environmental review.
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Public Notification
This item was noticed in accordance with the Ralph M . Brown Act and was available for viewing
at least 72 hours prior to the meeting date.
Exhibits
1. Resolution designating a voting delegate and alternates for the League of California Cities
Annual Conference.
2. May 3, 2017 correspondence from the League of California Cities requesting action.
RESOLUTION NO. 2017-149
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, DESIGNATING A VOTING DELEGATE AND ALTERNATES FOR THE
LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN SACRAMENTO,
CALIFORNIA, SEPTEMBER 13-15, 2017
Exhibit 1
WHEREAS, the City of Carlsbad is a member ofthe League of California Cities (the League); and
WHEREAS, as a member, the City of Carlsbad is entitled to vote on resolutions that establish
League policy at the Annual Business Meeting scheduled for 12:30 p.m. on Friday, September 15, 2017
in Sacramento, California; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the following are designated as the Voting Delegate and Alternates for the League
of California Cities Annual Conference representing the City of Carlsbad:
Voting Delegate: Cori Schumacher
Voting Delegate Alternate: Michael Schumacher
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 25th day of :!..J!!y, 2017, by the following vote, to wit:
AYES: M. Hall, K. Blackburn, M. Schumacher, C. Schumacher, M. Packard.
NOES: None.
ABSENT: None.
(SEAL)
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Exhibit 2
E U
CALlFORNi/\
1 l S
1400 K Street, Suite 400 • Sacramento, California 95814
Phone: 916.658.8200 Fax: 916.658.8240
www.cacities.org
Council Action Advised by July 31, 2017
May 3, 2017
TO: Mayors, City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference -September 13 -15, Sacramento
The League's 2017 Annual Conference is scheduled for September 13 -15 in Sacramento. An
important part of the Annual Conference is the Annual Business Meeting ( during General
Assembly), scheduled for 12:30 p.m. on Friday, September 15, at the Sacramento Convention
Center. At this meeting, the League membership considers and takes action on resolutions that
establish League policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting
delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote
in the event that the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to the League's office
. no later than Friday, September 1, 2017. This will allow us time to establish voting
delegate/alternate records prior to the conference.
Please note the following procedures that are intended to ensure the integrity of the voting
process at the Annual Business Meeting.
• Action by Council Required. Consistent with League bylaws, a city's voting delegate
and up to two alternates must be designated by the city council. When completing the
attached Voting Delegate form, please attach either a co:py of the council resolution that
reflects the council action taken, or have your city clerk or mayor sign the form affirming
that the names provided are those selected by the city council. Please note that
designating the voting delegate and alternates must be done by city council action and
cannot be accomplished by individual action of the mayor or city manager alone.
• Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference; they
may register for Friday only. To register for the conference, please go to our website:
w,vw.cacities.org. In order to cast a vote, at least one voter must be present at the
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Business Meeting and in possession of the voting delegate card. Voting delegates and
alternates need to pick up their conference badges before signing in and picking up
the voting delegate card at the Voting Delegate Desk. This will enable them to receive
the special sticker on their name badges that will admit them into the voting area during
the Business Meeting.
• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates, but
only between the voting delegate and alternates. If the voting delegate and alternates find
themselves unable to attend the Business Meeting, they may not transfer the voting card
to another city official.
• Seating Protocol during General Assembly. At the Business Meeting, individuals with
the voting card will sit in a separate area. Admission to this area will be limited to those
individuals with a special sticker on their name badge identifying them as a voting delegate
or alternate. If the voting delegate and alternates wish to sit together, they must sign in at
the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Sacramento
Convention Center, will be open at the following times: Wednesday, September 13, 8:00 a.m. -
6:00 p.m.; Thursday, September 14, 7:00 a.m. -4:00 p.m.; and Friday, September 15, 7:30 a.m.-
Noon. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be
closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo. Please
share these procedures and this memo with your council and especially with the individuals that
your council designates as your city's voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to
the League office by Friday, September 1. If you have questions, please call Carly Shelby at
(916) 658-8279.
Attachm.ents:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
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Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to
League policy.
2. Designating a City Voting Representative. Prior to the Arnmal Conference, each city
council may designate a voting delegate and up to two alternates; these individuals are
identified on the Voting Delegate Fonn provided to the League Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may
pick up the city's voting card at the Voting Delegate Desk in the conference registration
area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates), and who have picked up their city's voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote, a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee. The voting card may be
transferred freely between the voting delegate and alternates, but may not be transferred to
another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card
will sit in a designated area. Admission will be limited to those individuals with a special
sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
jJ c1Tv,_C~ar~J~s~ba~cl~' __ _
2017 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to the League office by Friday, September 1, 2017.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in
the Annual Conference Registration Area. Your city council may designate one voting
delegate and up to two alternates.
In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must
be designated by your city council. Please attach the council resolution as proof of designation. As an
alternative, the Mayor or City Clerk may sign this form, affinning that the designation reflects the action
taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business
Meeting. Admission to this designated area will be limited to individuals (voting delegates and
alternates) who are identified with a special sticker on their conference badge. This sticker can be
obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name: C6<'i ~Ufhu.Che,C
Title: C) 0\) 0 C \ \ rne.m ~
2. VOTING DELEGATE-ALTERNATE 3. VOTING DELEGATE-ALTERNATE
Name:ffi\
1 cbae,\ 2t.hLJQ)Q( ~,,,..Name: _______ _
) . ' \.. Title: Cot ) f\ U o:J,;eJY)1~ Title: --------------
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE
AND AL TERNA TES.
OR
ATTEST: I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate(s).
II
Name: ~\\a C.,ob, a,o E-mail stei la. Cobi an.@,C:.af'lsbacka .. ~v'
Mayor (_~ler~,_) ~VO). c~~ Phone: :7,(QO l.fbL/--J)/1117/--
(circle one) ----H ,, -~ature)
Date: -1--a__c; 7
Please complete and return by Friday, September 1, 2017
League of California Cities
ATTN: Carly Shelby
1400 K Street, 4th Floor
Sacramento, CA 95814
FAX: (916) 658-8240
E-mail: cshelby@cacities.org
(916) 658-8279
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